Page 1 User’s Guide P/N 59328501...
Page 2 Emergency First Aid Information Refer to the Material Safety Data information in the Warranty Information document. Trademark Information OKI, Oki Data, and OKIFAX are registered trademarks of Oki Electric Industry Company, Ltd. is a registered trademark of the United States NERGY Environmental Protection Agency.
Page 3: Table Of Contents
Checking Information During Transmissions ... 8 References ... 8 Recording Addresses and Passwords ... 9 Priority Transmit ... 9 Introduction ... 10 Oki Data Web Site ... 10 Features ... 10 Installation ... 12 Installation Hints ...12 Getting Started ... 13 Where to Install Your Fax Machine ...
Page 4 Dual Access ... 45 Using Your Fax with Your Computer ... 46 General Information ... 46 Connect to Your Computer ... 46 OKIFAX 5650 Setting Basic Features ... 47 Control Panel ...47 Working with the Menu ...50 User Function Settings ... 51 Determining Your Current Settings ...51...
Page 5 Basic Faxing Operations ... 76 Preparing Documents for Faxing ... 76 Guidelines ...76 Document Size ... 77 Multiple Page Documents ... 77 Loading Documents ... 78 Sending a Fax to a Single Location ... 80 Messages on the Display Panel ... 81 Search Key Dialing ...
Page 6 Sending to a Group ... 118 Broadcasting ... 119 What is a Broadcast Fax? ... 119 Performing a Broadcast Operation ... 120 OKIFAX 5650 Relay Faxing ... 123 What is Relay Faxing? ... 123 Example of Relay Faxing ... 123 Requirements for Relay Faxing ...
Page 7 Advanced Operations ... 133 Send a Fax at a Later Date and Time (Delayed Fax) ... 134 Canceling a Delayed Transmission ... 140 Confidential Faxes ... 141 Personal (Confidential) Mailboxes ... 142 Changing Your Password ... 144 Closing (Deleting) a Mailbox ... 146 Sending Confidential Faxes ...
Page 8 Reading the Print Counters ... 207 Problem Checklist ... 208 Firmware ... 216 Serial Number of Your Fax Machine ... 216 viii OKIFAX 5650 Options and Consumables ... 217 How to Obtain ... 217 Part Numbers ... 218 Descriptions ... 219 Specifications ...
Page 9: Helpful Hints
Helpful Hints Your fax machine has many features and capabilities that will help you · operate the machine · save money · save time This section summarizes the features and capabilities directly connected to saving money and time. Details for these features and capabilities are provided in other sections of this document.
Page 10: Saving Money
You do not have to manually start the transmission. For more information, refer to “Advanced Operations, Send a Fax at a Later Date and Time (Delayed Fax).” OKIFAX 5650 Relay Faxing This feature allows you to send documents to one distant fax machine, which then forwards the documents to other fax machines.
Page 11 Control Access to Your Machine You can control access to your machine. The method you use determines the amount of access control. · A password must be entered or the machine cannot be used. This is also known as Restricted Access (User Function 26).
Page 12: Saving Time
You do not have to wait for one operation to finish before beginning another. For more information, refer to “Working with Dual Access.” OKIFAX 5650 www.okidata.com Oki Data’s web site, www.okidata.com, provides the most current information available for your fax machine. You can find information at your convenience, at any time.
Page 13: Helpful Hints
Helpful Hints Send a Fax and Save the Number This feature allows you program (save) a number into your fax machine at the same time you are using the number to send a fax. This feature will locate the first available One- Touch key (or Auto Dial number, if all the One-Touch keys are programmed) for you to program.
Page 14 5 The display reads NO=5551212 [the fax number you entered] ID=. 6 Press Start. OKIFAX 5650 7 Enter the location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below. • To enter numbers, use the numeric keypad (press once) •...
Page 15 8 Press Start. The display shows NO=<LOCATION>. 9 Press Start. The display shows G3 COMMUN SPEED [33.6k] YES Press NO to select a different communication speed. Press YES to select the displayed communication speed. 10 The display shows G3 ECHO PROTECTION [OFF] YES Press NO to toggle between ON and OFF.
Page 16: Quick Message Confirmation Report
· the current modem speed · the current compression method OKIFAX 5650 References There are two useful reference documents that you should print and keep near your fax. These documents are very helpful when programming your machine.
Page 17: Recording Addresses And Passwords
Recording Addresses and Passwords Be sure to record any addresses and passwords you program. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance. Some of the features that use addresses and passwords are: ·...
Page 18: Introduction
For information on the options, see “Options and Consumables.” Oki Data Web Site The Oki Data Web Site provides the most current information available on your product. An on-line version of this document is available for viewing via Oki Data’s Web Site.
Page 19 • Personal boxes for confidential reception/transmission and bulletin polling. • Automatic redial and page re-transmission when a telephone number is busy or when problems occur in communication. • Advanced transmission and reception features, including delayed transmission, transmission to multiple locations, relay broadcast initiate, and polling.
Page 20: Installation
RJ-11C jack. OKIFAX 5650 • Your fax machine is intended to be grounded electrically and is equipped with a three-wire grounded power cord.
Page 21: Getting Started
Getting Started To install your new fax machine, follow the instructions from the “Unpacking” to the “Programming Required Information” sections of this document. You must complete these steps for your fax machine to operate properly. If you have purchased an option package for your fax machine, refer to the documentation you received with that option for installation instructions.
Page 22: Unpacking
Unpacking What You Should Receive Before you begin, be sure that all the items listed below are included in your package. OKIFAX 5650 1 Document stacker tray 2 Power cord 3 Telephone line cord 4 Facsimile Machine 5 Toner cartridge (wrapped)
Page 23: Setting Up The Machine
Setting up the Machine Attaching the Document Stacker Slip the document stacker indents over the tabs on the rear of the unit so that they click into place. Removing the Protective Sheet 1 Lift up the document table. User’s Guide: English...
Page 24 2 Press in the cover release buttons on the side of the copy stacker until it clicks open. Lift up the stacker. 3 Take out the image drum cartridge. OKIFAX 5650 4 Remove the protective sheet. Be careful not to touch the green surface of the drum.
Page 25 Installing the Toner Cartridge 1 Remove the sponge and discard. Warning: Be careful when handling the toner cartridge. Do not let toner spill on your clothing or other porous materials. If you experience any problems with toner, refer to the Warranty, Regulatory, and Safety Information document.
Page 26 4 Push the lever towards the back of the unit to secure the cartridge. OKIFAX 5650 5 Close the copy stacker. Push down until you hear both sides click into place. 6 Close the document table.
Page 27: Emergency First Aid
Toner Cartridge and Image Drum Unit Handling • Leave unused toner cartridges and image drum units in their packages until needed. • When replacing a toner cartridge or image drum unit, re- use the packaging to dispose of the old toner cartridge or image drum unit.
Page 28 User Function 13, PAPER SIZE to match your new paper size. Refer to the “Setting Basic Features, User Function Settings” section of this document. OKIFAX 5650 1 Pull the paper tray out of the machine. 2 Adjust the paper guides to the width of your paper.
Page 29 3 If necessary, lift and adjust for the length of your paper. 4 If you are using legal-size paper, pull out the extension at the back of the paper tray. 5 Remove the paper from its wrapper (up to 250 sheets). Note the “print side”...
Page 30 Insert one end of the telephone cord into the LINE jack in the back of the machine, and the other end into your wall telephone jack. OKIFAX 5650 Now, you can connect either an external telephone or the external handset option for your fax machine. Refer to the “Connecting Optional External Devices”...
Page 31 Connecting Optional External Devices External Telephone or Answering Machine Any external telephone or answering machine connected to the fax machine must be FCC and CSA approved. • Insert one end of the telephone cord into the TEL 1 or TEL 2 jack on the back of the fax machine, and the other end into the jack in your external device.
Page 32 1 Using the supplied screw, connect the handset cradle to its base. OKIFAX 5650 2 Position the handset cradle on the left side of the fax machine. 3 Plug one end of the handset cord into the handset and the other end into the jack on the front of the cradle.
Page 33 4 Insert the supplied telephone cord into the jack located on the back of the cradle. 5 Feed the telephone cord from the back of the cradle through the cable run (1) located on the back of the fax machine. 6 Insert the end of the cord into the TEL 1 or TEL 2 jack on the back of the fax machine.
Page 34 Connecting Power 1 Make sure the power switch is off. OKIFAX 5650 2 Plug the power cord into the back of the unit. 3 Plug the other end into a grounded AC power outlet. 4 Turn on your fax machine. After the unit warms up, the time and current answering mode appear on the display.
Page 35: Programming Required Information
Programming Required Information FCC Telephone Consumer Protection Act The Federal Communications Commission Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the...
Page 36 32 characters. The first 16 characters of your Sender ID will also be used as your Personal ID. This Personal ID appears on the displays or reports of other Oki fax machines you communicate with. For copy of the current Sender ID for your machine, print the Configuration Report.
Page 37 To Program Your Fax ID 1 Press the Select Function key. 2 Press the 9/User Program One-Touch key. The display shows 1:FUNC. PROGRAMMING. 3 On the numeric keypad, press 4. The display shows 4:SYSTEM DATA PRG. 4 Press the Yes key.
Page 38 9 After the display clears, use the numeric keypad to enter the telephone number for call back messages. Enter up to 20 characters. Use the 19/Space One-Touch key to enter spaces. 10 Press the Start key to save your entry. 11 Press the Select Function key to finish. OKIFAX 5650...
Page 39: Getting To Know Your Fax Machine
Getting to Know Your Fax Machine Component Identification Front of the Unit 1 One-Touch Keypad Use for preprogrammed One-Touch dialing or for setting functions. 2 Document Table Covers the copy stacker and holds original documents to be faxed or copied. 3 Document Table Extension Flips out to support longer documents.
Page 40 Shows how much paper remains in the paper cassette. 9 Power Switch Press I to turn on, 0 to turn off. 10 Document Guides Adjust these guides to the page width of the documents that are to be copied or faxed. OKIFAX 5650...
Page 41 11 Control Panel Includes Numeric Keypad Use to enter phone numbers, auto dial numbers, or information programmed into the fax machine. Display Panel Shows status of machine and faxes in progress 12 Document Stacker Holds your original documents after they are faxed or copied.
Page 42: Locating The Serial Number
Jack for connecting to an outside telephone line. 3 TEL 1 Jack 4 TEL 2 Jack Jacks for connecting to an optional handset, external phone, or answering machine. 5 AC Power Inlet Plug the supplied AC power cord into this inlet. OKIFAX 5650...
Page 43 Inside the Unit 1 Image Drum Cartridge The image drum cartridge contains the green photosensitive drum that receives images from the LED print head and transfers them to the printing paper. 2 Toner Cartridge This black cylinder, installed inside the image drum cartridge, contains the black powder that forms the image on the paper.
Page 44: Control Panel Keys And Indicators
Control Panel Keys and Indicators OKIFAX 5650...
Page 45 1 Display Panel Refer to this display for instructions and information while your fax machine is performing operations or while you are entering information or changing settings. 2 Numeric keypad When dialing, these twelve keys work just like the keypad on a telephone.
Page 46 To answer a voice request, press this key after lifting your telephone handset. OKIFAX 5650 8 Auto Rec key Use this key to switch your fax machine’s answering mode.
Page 47 11 (Transmit) Resolution/Yes § After you load a document, use this key to change the transmission resolution used. Use STD for standard originals, FINE and EX.FINE for detailed or small print originals, and PHOTO for originals that include colors or many shades of gray.
Page 48 Refer to the “Programming Speed Dial Numbers, Chain Dialing” section of this document for details. OKIFAX 5650 20 Space key Use One-Touch keys 19 and 39 on the One-Touch Keypad to enter spaces while programming. Unlike the Pause and Hyphen keys, spaces are used for easier reading only and have no effect on dialing.
Page 49: One-Touch (Speed Dial) Keys
One-Touch (Speed Dial) Keys The One-Touch (Speed Dial) keys are your fax machine’s most important tool. Use them for quick, one-touch dialing, and to access most functions and programming options. Using the One-Touch Keys Dialing To use a One-Touch key for dialing, just press the appropriate One-Touch key.
Page 50: List Of One-Touch Keys With Descriptions
To select a function: 1 Press the Select Function key. 2 Press the corresponding One-Touch key. OKIFAX 5650 List of One-Touch Keys with Descriptions 1/Delayed TX key Use this key to send a fax at a later time and date (within three days).
Page 51 4/Relay Initiate TX key Use this key to set up a relayed fax transmission. During a relayed fax transmission, your fax machine initiates the transmission by sending a document to a second fax machine, which then broadcasts the message to a number of other fax machines.
Page 52: Sounds Your Fax Machine Makes
Message Confirmation Report to check the source of the problem—to do this, press the Copy key twice with no documents loaded. OKIFAX 5650 Warbling Sounds Voice Request tone: During a fax session, either you or the person at the remote fax machine may initiate a voice request.
Page 53: Dual Access
Dual Access Your fax machine’s dual access feature allows you to load and prepare to transmit (send) a document while your fax machine is receiving or sending another fax from memory. This feature increases your productivity and reduces the time you spend waiting for operations to finish.
Page 54: Iv | Okifax
Parameters, PC/Fax Switch (MFP Option)” section of this document for information on saving incoming faxes directly to your computer’s disk without being printed. OKIFAX 5650 Connect to Your Computer 1 Make sure that both the computer and the fax machine are turned off.
Page 55: Setting Basic Features
Setting Basic Features Control Panel The display (a) and navigating keys (b) on the control panel simplify setting your machine’s functions. Press Select Function (c) to access the menu. The machine functions are organized in a menu structure. Functions are shown in the display as you navigate through the menu, using the navigation keys.
Page 56 Control Panel Keys and Indicators OKIFAX 5650...
Page 57 1 Display Panel 2 Numeric keypad 3 */(Tone) key 4 0/Unique key 5 Select Function key 6 Auto Dial key 7 Hook/V. Request key 8 Auto Rec key 9 Search key 10 Hyphen key 11 (Transmit) Resolution/Yes 12 Redial key 13 Type of Original/No 14 Copy key 15 Alarm indicator...
Page 58: Working With The Menu
The dial parameters control how the machine dials fax numbers; in most cases, the settings are determined by the type of telephone service you have. Your Authorized Service Dealer must change the service functions. OKIFAX 5650 Menu Structure Function Options Settings...
Page 59: User Function Settings
User Function Settings User function settings allow you to customize the general operation of your fax machine. To determine the current User Function Settings for your machine, print the Configuration Report. Refer to the User Function Settings List to determine which settings you may need to change.
Page 60: User Function Settings List
Refer to the “Reports, Message Confirmation Report” section of this document. Available settings are ON (default) and OFF. OKIFAX 5650 03 ERR REPORT (MCF) This function automatically prints a Message Confirmation Report every time an error occurs during a transmission or polling transmission operation.
Page 61 05 SENDER ID This function controls the printing of your fax machine’s Sender ID on the faxes you send. Refer to “Installation, Programming Required Information.” When set to ON, the Sender ID will be printed on each page slightly outside the image area of your document. The default setting is ON.
Page 62 The T/F TIMER function controls how long it waits before switching back to fax mode. Available settings are 20 SECONDS or 35 SECONDS (default). OKIFAX 5650 11 RING RESPONSE This function controls how long your fax machine waits before answering an incoming telephone call. The available settings are 1 RING (default), 5 SECONDS, 10 SECONDS, 15 SECONDS, or 20 SECONDS.
Page 63 TEL/FAX, or TAD—will override Distinctive Ring. This feature may not work properly if you have a telephone other than a genuine Oki optional handset connected to your fax machine. Setting Distinctive Ring To set up your fax machine to recognize another ring pattern: 1 Press the Select Function key.
Page 64 If this happens, the display shows RESULT=NG. Follow the instructions again from Step 6. OKIFAX 5650 8 Press the Yes key to confirm your selection. 9 Press the Select Function key to finish.
Page 65 13 PAPER SIZE (1’st and/or 2nd) This function allows you to specify the size of paper you are using in the paper tray (1st or 2nd). Available settings are letter (default), A4, legal 13, and legal 14. Paper Size Settings when the MFP Option is installed When the MFP Option is installed, the available settings are letter (default), A4, legal 13,, legal 14, executive, A5, A6, and JISB5.
Page 66 • DRC (distinctive ring cancel): Rings for each incoming call with the same tone, even if you have set function setting 12, DISTINCTIVE RING to on. OKIFAX 5650 16 REMOTE RECEIVE This function lets you use an attached phone to tell your fax machine to switch from telephone to fax mode so it can receive an incoming fax.
Page 67 17 MEM./FEEDER SW. User Function 25, Instant Dial must be set to OFF or User Function 17, MEM./FEEDER. SW. will not be active. The fax unit is set to scan documents in and transmit them from memory. This function controls how manual feed transmissions are performed.
Page 68 The remote diagnostics feature allows a service person remotely to dial and service your fax machine. Available settings are ON and OFF (default). OKIFAX 5650 21 PC/FAX SWITCH This function is active only when the Multifunction Printer Option is installed and your fax machine is set to the PC Fax answering mode.
Page 69 23 MEM FULL SAVE When this function is set to ON, a message is shown in the display panel when memory becomes full during certain operations. Broadcast transmissions and other functions read the entire document into memory before initiating the fax transmission. If, during this process, memory becomes full and an operator time out seems likely, the display panel shows MEM FULL SAVE.
Page 70 Available settings are ON and OFF. Default is OFF. OKIFAX 5650 29 CNG COUNT When this function is set to ON, your machine switches to a facsimile reception mode at a certain CNG signal (1 to 5) when the unit is operating in T/F.
Page 71: Changing Your User Function Settings
Changing Your User Function Settings 1 Press the Select Function key. 2 Press the 9/User Program One-Touch key. The display shows 1:FUNC. PROGRAMMING. 3 Press the Yes key. The display shows FUNCTION NO. [ ]. 4 Using the numeric keypad, enter the 2-digit number of the function you want to change.
Page 72: Dial Parameter Settings
Current Dial Parameter Settings For a list of current Dial Parameter Settings for your machine, print the Configuration Report. Refer to “Reports, Configuration Report.” OKIFAX 5650 Dial Parameter Settings List REDIAL TRIES This function controls how many times your fax machine automatically redials a number that is busy or does not answer.
Page 73 BUSY TONE DETECT This function allows your fax machine to detect a busy tone when sending a fax. Available settings are ON and OFF. Default: ON. MF(TONE)/DP (PULSE) This function sets the dialing method. Use the MF setting for Touch-Tone dialing, or the DP setting for pulse dialing. Default: MF (TONE).
Page 74: Changing Your Dial Parameter Settings
PBX” section of this document for instructions on changing this setting. Available settings are ON and OFF. Default: OFF. OKIFAX 5650 Changing Your Dial Parameter Settings 1 Press the Select Function key. 2 Press the 9/User Program One-Touch key. 3 On the numeric keypad, press 2. The display shows 2:DIAL PARAMETER.
Page 75: Service Function Settings
Service Function Settings In many cases, service function settings greatly change the way your fax machine operates. To change any of these settings, contact your Authorized Service Dealer. Changing Your Service Function Settings To change any of these settings, contact your Authorized Service Dealer.
Page 76: Changing The Language
Spanish, French or Portuguese, depending on the type of unit you bought. These languages appear on the display and in reports. Follow the instructions below to switch languages. OKIFAX 5650 Procedure 1 Press the Select Function key. 2 Press the 9/User Program One-Touch key.
Page 77: Answering Mode
Answering Mode What is Answering Mode? The answering mode determines how your fax machine handles incoming fax and voice calls. The standby display shows the current answering mode. Changing the Answering Mode 1 Press the Auto Rec key. A description of your current selection displays.
Page 78: Answering Mode Options
• Memory Reception Mode [MEM] • Fax Forwarding Mode [FWD] • PC Mode [PC] OKIFAX 5650 Auto Receive Mode [FAX] If your fax machine is connected to a telephone line reserved only for fax communications, use the Auto Receive mode.
Page 79 Telephone/Fax Automatic Switch Mode [T/F] When incoming calls are a mixture of fax and telephone calls, your best choice is the Telephone/Fax mode. In this mode, your fax machine detects whether the incoming call is a fax or voice call. When the call is from another fax machine, your machine switches to fax mode and automatically receives the message.
Page 80 “Advanced Operations, Call Forwarding.” This mode is available only if a forwarding number has been programmed. OKIFAX 5650 PC Mode [PC] Use this mode if you have the Multifunction Printer Option (also known as the PC interface option) installed in your fax machine and want to store incoming faxes on your computer’s hard disk instead of printing immediately.
Page 81: Incoming Call Parameters
Incoming Call Parameters Incoming Call Parameters determine how your fax machine handles incoming transmissions. For more information on each user function, refer to “Setting Basic Features, User Function Settings, User Function Settings List.” • User Function 06, Monitor Volume • User Function 07, Buzzer Volume •...
Page 82: Programming An Access Number (Dial Prefix)
The display changes to DIAL PREFIX, 7 Press the No [ ] ENTER 4DIGITS. OKIFAX 5650 8 Using the numeric keypad, enter the number you normally dial from your PBX to obtain an outside line. An example of this is dialing 9 before the number, such as 9-555-1212.
Page 83: Deleting A Programmed Access Number (Dial Prefix)
Deleting a Programmed Access Number (Dial Prefix) To turn off the PBX LINE and DIAL PREFIX functions: 1 Press the Select Function key. 2 Press the 9/User Program One-Touch key. 3 On the numeric keypad, press 2. The display shows 2:DIAL PARAMETER.
Page 84: Basic Faxing Operations
Preparing Documents for Faxing Use the information in this section to make sure your documents scan and fax easily and clearly. OKIFAX 5650 Guidelines • Try to use good quality documents for your fax transmissions. Documents that are typed or written with a black felt-tip pen on white (or light) paper work best.
Page 85: Document Size
Document Size • All documents must have a minimum width of 5.8" (148 mm) and a minimum length of 5" (128 mm). • Documents cannot be wider than 8.5" (216 mm) or longer than 14" (356 mm). Your fax machine can be set to accept documents of unlimited length (LONG DOC SCAN Service Parameter)—see your Authorized Service Dealer.
Page 86: Loading Documents
1 Adjust the document guides to the width of the paper you are using. OKIFAX 5650 2 Stack your documents neatly, then insert them face down into the document feeder. Adjust the document guides for a snug fit.
Page 87 4 To obtain the best possible quality for the type of document you are scanning or faxing, use the Yes to set the resolution of your document. For most normal documents, the default STD setting works well. For normal office documents, Use STD (Standard) resolution The resolution of this scan is 100 x 200 dpi For documents with small type or other fine details,...
Page 88: Sending A Fax To A Single Location
If a person answers the phone, ask them to press the Start key on their machine. OKIFAX 5650 If you make a mistake, press the Yes re-enter the number.
Page 89: Messages On The Display Panel
Messages on the Display Panel Below are explanations for some of the messages you may see during a typical fax transmission. (location) The remote location’s Personal ID, TSI/CSI, Location ID or the telephone number you entered identifies the location during transmission. DIALING Your fax machine is dialing the number.
Page 90: Search Key Dialing
Location IDs beginning with that letter. OKIFAX 5650 Real-Time Dialing Normally, your fax machine dials the entire number of the location you have selected at one time. Occasionally, you may need to dial numbers in real time—one digit at a time.
Page 91: Redialing
Redialing If the line is busy or if there is no answer, your fax machine waits, and then automatically redials the number. The dial parameter settings determine how many times it redials and how long it waits between attempts. Refer to “Setting Basic Features, Dial Parameters Settings.” If your fax machine is transmitting from memory and a communication error occurs, it automatically re-dials the number and tries to send the fax again.
Page 92: Shortcut Fax Number Programming
This feature will locate the first available One- Touch key (or Auto Dial number, if all the One-Touch keys are programmed) for you to program. OKIFAX 5650 Procedure 1 Load the document. 2 Enter the fax number using the numerical keypad.
Page 93 7 Enter the location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below. • To enter numbers, use the numeric keypad (press once) • To enter spaces, use the Space One-Touch key • To enter hyphens (-), use the Hyphen key •...
Page 94: Receiving Faxes
You must have a handset connected to the fax machine in order to receive faxes manually. OKIFAX 5650 To receive a fax while in manual receive mode: 1 When your telephone or fax machine rings, pick up the telephone handset connected to it.
Page 95: Receiving Faxes In Memory
Receiving Faxes in Memory This section does not apply when the fax machine is in PC Fax mode. In that case, all faxes are automatically stored on the computer’s hard drive, regardless of the conditions explained below. Memory Reception Mode [MEM] When your fax machine is set to Memory Reception mode, it receives all messages into its memory without printing them out.
Page 96: No Paper Reception
MSG. IN MEMORY, REPLACE PAPER Load more paper. Your fax machine automatically prints out any messages in memory as soon as paper is loaded. OKIFAX 5650 Canceling Messages Stored in Memory It is possible to erase messages received in memory without printing them.
Page 97: Rejecting Junk (Unsolicited) Fax Messages
Rejecting Junk (Unsolicited) Fax Messages Closed Network Option The closed network option lets you set your fax machine to only transmit faxes to, or receive faxes from, locations programmed into One-Touch keys or Auto Dial numbers. You can also set your machine to receive faxes only from those programmed locations.
Page 98: Power Failures And Memory
• Redial information is lost. OKIFAX 5650 Power Outage Report When power is restored, your fax machine prints a power outage report to inform you of the power failure. Use this...
Page 99: Using Voice Request
Using Voice Request The voice request feature allows you to have a conversation with a person at a remote fax machine after a fax communication is finished. Either the person sending or receiving the fax can initiate a voice request. If you are sending a fax, you can answer a voice request only after all pages have been transmitted.
Page 100 TX mode, but no one is there to answer, your fax machine automatically sends a call back message to the remote site. This message includes a telephone number where you can be reached. OKIFAX 5650 Answering a Voice Request Lift the handset and press the Hook V Request key.
Page 101: Programming Speed Dial Numbers
Programming Speed Dial Numbers You can program (save) frequently dialed numbers into your machine. This way, you enter the full number once, and access the number with one or a few keystrokes thereafter. A total of 190 spaces are available for programming numbers. Forty spaces are available as One-Touch Speed Dial keys.
Page 102: One-Touch Speed Dials
For quick and easy faxing operations, you can store up to 40 telephone numbers in the machine’s memory and send documents to a fax number by pressing a single key. OKIFAX 5650 Your fax machine is equipped with 40 one-touch keys. Two 40-digit numbers can be programmed to each one-touch key, a primary number and an alternative number that is used if the primary number is busy or goes unanswered.
Page 103: 2- Or 3-Digit Speed Dials
2- or 3-Digit Speed Dials In addition to one-touch speed faxing, you can program an additional 150 numbers for 2- or 3-digit entry faxing. 2-Digit Speed Dial Numbers are the spaces 01 to 99. The 2-Digit Speed Dial Numbers are spaces 01 to 99. They are called two-digit because you access them by entering their two-digit space designation.
Page 104: One-Touch Faxing
You can also enter a 16-character Location ID (name) for each One-Touch key. To find One-Touch keys that are not yet programmed, repeatedly press the Search key. OKIFAX 5650 1 Press the Select Function key. 2 Press the 8/Location Program One-Touch key. The display shows LOCATION PROGRAMMING ENTER (SRCH, OT, A/D, #).
Page 105 3 Press a One-Touch key to program. To program or use One-Touch keys 21-40, grasp the One-Touch keyboard latch and swing the main One- Touch panel out of the way. You can then select from keys 21–40. When you are finished, close the One-Touch keypad and continue.
Page 106 8 Press the Start key. The display shows (for about three seconds). NO=<OR LOCATION> OKIFAX 5650 9 Enter the optional alternate fax number, if desired. Refer to the instructions following Step 5. 10 Press the Start key to finish programming the One-Touch key.
Page 107: Dialing With One-Touch Keys
Dialing with One-Touch Keys To use a One-Touch key for dialing, just press the appropriate One-Touch key. For each key, you can program up to two telephone numbers: a primary number, which will always be dialed first, and an optional alternate number which will be automatically dialed if the first number is busy or if there is no answer.
Page 108: Selecting Functions And Programming
(within three days). Refer to “Advanced Operations, Sending a Fax at a Later Date and Time (Delayed Fax).” OKIFAX 5650 2/Print Operation Your machine can be set to receive messages into memory and not print them when it runs low on toner. You can also use this key to force messages to print when toner is low (but the print quality may be very poor).
Page 109 3/Confidential TX key Use this key to send a confidential document to a mail box (a secure memory storage area) in the receiving fax machine. Refer to the “Advanced Operations, Confidential Faxes” section of this document. 4/Relay Initiate TX key Use this key to set up a relayed fax transmission.
Page 110 Use this key to program One-Touch keys, Auto Dial numbers and groups. Refer to “Programming Speed Dial Numbers.” OKIFAX 5650 9/User Program key Use this key to program identification information, to set the clock, and to change function and dial parameter settings.
Page 111: Chain Dialing
Chain Dialing Each fax number you enter or program into your fax machine can be up to 40 digits long. There may be situations where you need to dial a number longer than that. Or you may want to program portions of a number separately. For example, you may frequently send to different extensions at the same company, or individuals may need to enter a department code after the phone number for accounting purposes.
Page 112: Auto Dial Faxing
5 The display briefly shows NO=<FAX NO.>, ID=<LOCATION ID> or a previously programmed fax number and location. OKIFAX 5650 6 After the display clears, enter the fax number. Refer to the instructions below. • To enter numbers, use the numeric keypad (press once) •...
Page 113 8 Enter the Location ID. This is a descriptive title up to 16 characters long. Refer to the instructions below. • To enter numbers, use the numeric keypad (press once) • To enter spaces, press the 19/Space One-Touch key • To enter hyphens (-), press the Hyphen key •...
Page 114: Copying
99 copies of a document at one time. FINE is the default resolution for copies. To change the resolution, press the Yes press the Copy key. OKIFAX 5650 For normal office documents, Use STD (Standard) resolution The resolution of this scan is 100 x 200 dpi...
Page 115: Making Copies
Making Copies To make copies: 1 Adjust the document guides to the width of the paper you are using. 2 Neatly stack your documents, then insert them face down into the document feeder. Readjust the document guides for a snug fit. Your fax machine will grip the documents, and pull the bottom page into the machine.
Page 116: Using The Manual Paper Feeder
Refer to “Setting Basic Features, User Function Settings, User Function Settings List, 13 Paper Size.” OKIFAX 5650 To make copies using the manual paper feeder, follow the instructions below. 1 Load your documents face down in the document feeder.
Page 117 3 Pull the manual paper feeder down until it is horizontal. 4 Adjust the paper guides on the feeder. 5 Insert a sheet of paper face up. Adjust the guides again to ensure that the paper is straight. 6 Press the Copy key (refer to the instructions above). If you are making more than one copy, or copying a multi-page document, insert additional sheets when the previous sheet is all the way through the machine.
Page 118: Sending A Fax To Multiple Locations
There are two ways to send one fax to multiple locations using one fax session. · Group · Broadcast OKIFAX 5650 Individual destination numbers included as part of either method may be saved (programmed) into your fax machine as One-Touch, 2-Digit, or 3–digit Speed Dial numbers.
Page 119 Group Fax A group fax is a fax sent to several locations. A group fax is meant to be repeated. The group is a collection of fax numbers to which you regularly or repeatedly send communications. This set of numbers is saved (programmed) into the machine. Individual destination numbers included as part of the group fax may be saved (programmed) into your fax machine as One-Touch or 2- or 3–digit Speed Dial...
Page 120: Group Faxing
Each group may have a maximum of 190 locations. Each group is listed by a group dial number. OKIFAX 5650 Example of a Group Let’s imagine that you work with a team of several co- workers. Each co-worker is at a unique geographic location.
Page 121: Programming Groups
Programming Groups 1 Press the Select Function key. 2 Press the 8/Location Program One-Touch key. The display shows LOCATION PROGRAMMING. 3 On the numeric keypad, press the # key. The display shows GROUP SETTING. 4 Using the numeric keypad, enter the two-digit group number (01 to 20) you want to program.
Page 122: Add A Location (Number) To A Group
YES (STR/LOC.) EXIT ( 6 To add One-Touch location Press the One-Touch key. Press Start. Press No to exit. OKIFAX 5650 Auto Dial location Press Auto Dial. Enter the 2 or 3-digit Auto Dial number. Press Start. Press Start. Press No to exit.
Page 123: Delete A Location (Number) From A Group
Delete a Location (Number) from a Group You may find it helpful to print a Phone Directory Report before you delete a location from a group. The Phone Directory Report provides a list of the programmed groups, with the locations of each group. Refer to “Reports.”...
Page 124 CLEAR(START) EXIT • Press Start. • Press No OKIFAX 5650 7 After you have completed your selection by pressing Yes 8 When you are finished programming your group, press the 9 To program another group, go back to Step 3. If you are finished, press the Select Function key.
Page 125: Delete A Group
Delete a Group You may find it helpful to print a Phone Directory before you delete a group. The Phone Directory provides a list of the programmed groups, with the locations of each group. Refer to “Reports.” You must delete all of the locations in a group before you delete the group.
Page 126: Finding A Group
This report is a reference of numbers already programmed. If a group has been programmed, it will be shown on the second page of the report. See “Reports.” OKIFAX 5650 Sending to a Group This procedure can be performed with or without documents loaded.
Page 127: Broadcasting
Broadcasting What is a Broadcast Fax? A broadcast fax is a fax sent to several locations. A broadcast fax is a one-time event (not meant to be repeated). The broadcast, a collection of destination numbers (where the fax is going to), IS NOT saved (programmed) into the machine.
Page 128: Vi | Okifax
If you do not load your document at step one, you will be prompted to do so after Step 5. OKIFAX 5650 1 Load your documents. 2 Enter locations by pressing One-Touch keys or Auto Dials. After you press the first entry, you have three seconds to enter next location in your broadcast list.
Page 129 3 When you are finished selecting locations, press Start. 4 The display shows ENTRY IS OK? DIAL (START) CHECK ( 5 You now have two choices. • You can start your broadcast transmission (DIAL). • You can check your entries, either by printing a report or by reviewing them via the display panel.
Page 130 If you press the Yes key, the Broadcast Entry Report prints. After the report is printed, the display shows BEGIN SCANNING? OKIFAX 5650 Press NO If you press the No key, you can change your entries. Make Corrections Press the No key and go back to Step 2.
Page 131: Relay Faxing
Relay Faxing Overview What is Relay Faxing? Relay faxing allows one machine to send a document to another machine, which then forwards the document to a number of other locations. Two different machines are involved in transmitting a relay fax: the relay initiating station and the relay key station (hub).
Page 132: Requirements For Relay Faxing
At this writing, the OKIFAX 2600 and the OKIFAX 5750/5950 series machines are the only OKIFAX machines that can function as relay key stations (hubs). OKIFAX 5650 All machines involved in a Relay Fax should be set to Auto Receive mode. See “Setting Basic Features,...
Page 133: Relay Initiating Station
Relay Initiating Station Your machine can act as the relay initiating station, which starts the relay broadcast by sending the original documents. Before you program your machine to initiate a relay broadcast, you must have the information listed below. · Relay Password ·...
Page 134: Relay Password
Relay Group Numbers These 2-digit numbers are the numbers of groups of locations programmed into the relay key station (hub). OKIFAX 5650 Relay Key Station (Hub) The relay key station (hub) is the fax unit that receives the original fax message and then automatically relays or broadcasts the message to other remote fax machines.
Page 135: Relay Report Number (Contact Number For Relay Broadcast Report)
Relay Report Number (Contact Number for Relay Broadcast Report) The relay key station (hub) can send a confirmation report to the relay initiating station when the relay fax session is complete. This confirmation report is called the Relay Broadcast Report. To receive the report, the telephone number of the relay initiating station must be programmed into a specified Auto Dial location.
Page 136: Programming The Relay Report Number
This is the Relay Report Number (contact number for the Relay Broadcast Report). OKIFAX 5650 Be sure to program the Relay Report Number in the format the relay key station uses for dialing. For example, be sure to include the access digit, if required.
Page 137 Enter the Location ID of your fax machine. This is a descriptive title up to 16 characters long. • To enter numbers, use the numeric keypad (press once) • To enter spaces, press the 19/Space One-Touch key • To enter hyphens (-), press the Hyphen key •...
Page 138: Relay Broadcast Report
· the page count of each fax sent to each destination machine · the results of each destination fax session OKIFAX 5650 Relay Report Number To receive the report, the Relay Report Number must be programmed to a specific location of the relay initiating station.
Page 139: Initiating A Relay Broadcast
Initiating a Relay Broadcast If you do not load your document at Step One, you will be prompted to do so after Step 6. Load the document(s). Press the Select Function key. Press the 4/Relay Initiate TX One-Touch key. You now have two options. A.
Page 140 Then use the numeric keypad to enter the number of the list you want to use. Press the Yes key. The display shows SELECT LOCATION OKIFAX 5650 Select the location of the relay key station. Refer to the following instructions. To select a One-Touch key Press the One-Touch key.
Page 141: Advanced Operations
Advanced Operations The operations covered in this section are: · Sending a Fax at a Later Date and Time (Delayed Fax) · Confidential Faxes · Personal Mailboxes · Polling · Priority Transmit · Setting the Forwarding Number (Call forwarding) User’s Guide: English...
Page 142: Send A Fax At A Later Date And Time (Delayed Fax)
This is called a delayed fax. You can send one delayed fax at a time either from the document feeder or from memory. Refer to the following information to decide which method you want to use. OKIFAX 5650...
Page 143 Features and Limitations Sending a Delayed Fax from the Document Feeder • User Function 25, Instant Dial must be set to OFF. Refer to “Setting Basic Functions, User Function Settings, User Function Settings List, 25 Instant Dial.” • User Function 17, Mem./Feeder SW must be set to FEEDER.
Page 144 If you do not load your document(s) at Step 1, you will be prompted to do so after Step 10. OKIFAX 5650 1 Load your documents. 2 Press the Select Function key. 3 Press the 1/Delayed TX One-Touch key. The display...
Page 145 6 Press the Yes key. The display shows DELAYED TX TIME [ : ]PRG. TIME 0-9. 7 Using the numeric keypad, enter the time you wish the transmission to begin, in 24-hour format. Examples: 8:00 am is 08:00; 8:00 pm is 20:00. 8 Press the Yes key.
Page 146 If you do not load your document(s) at Step 1, you will be prompted to do so after Step 15. OKIFAX 5650 1 Load your documents. 2 Press the Select Function key. 3 Press the 1/Delayed TX One-Touch key. The display...
Page 147 6 Press the Yes key. The display shows DELAYED TX TIME [ : ]PRG. TIME 0-9. 7 Using the numeric keypad, enter the time you wish the transmission to begin, in 24-hour format. Examples: 8:00 am is 08:00; 8:00 pm is 20:00. 8 Press the Yes key.
Page 148: Canceling A Delayed Transmission
When scanning is completed, the unit is available for other transmission operations. If you did not load your document(s) in Step 1, the machine now prompts you to do so. OKIFAX 5650 Canceling a Delayed Transmission 1 Press the Stop key. The display shows COMMUNICATION CANCEL.
Page 149: Confidential Faxes
Confidential Faxes Facsimile machines are often located in open areas where anyone can look through the messages received. The confidential fax feature controls access to faxes. A confidential fax is a fax sent or received to the secured memory of a machine. This secured memory is called a personal mailbox (or sub-address number).
Page 150: Personal (Confidential) Mailboxes
Polling. If you are using both features, remember that the number of available mailboxes is shared by the two functions. OKIFAX 5650 Creating a Personal (Confidential) Mailbox Your fax machine has 16 personal (confidential) mailboxes. Be sure to record both the address and password of each confidential mailbox.
Page 151 3 Press 5 on the numeric keypad. The display shows 5:PERSONAL BOX PRG. 4 Press the Yes key. The display shows PERSONAL BOX NO. [ ]. 5 Using the numeric keypad, enter the number of the mailbox (01–16) you want to use. The mailbox must be entered as a 2-digit number, e.g., 01.
Page 152: Changing Your Password
4 Press the Yes key. The display shows PERSONAL BOX NO. [ ]. OKIFAX 5650 5 Using the numeric keypad, enter the number of the mailbox (01 – 16) you want to modify. The mailbox number must be entered as a 2-digit number; e.g., 01.
Page 153 10 Press the No key. The display shows PRG. PASSWORD 11 To create a new password, enter a new 4-digit number on the numeric keypad. 12 Press the Yes key to accept the new password. 13 Your fax machine will ask you to enter another mailbox number.
Page 154: Closing (Deleting) A Mailbox
(01 – 16) you want to delete. The mailbox number must be entered as a 2-digit number; e.g., 01. OKIFAX 5650 6 The display asks you to confirm the box number. Press the key if the number is correct.
Page 155: Sending Confidential Faxes
Sending Confidential Faxes To send a confidential fax, you must know in advance the mailbox the message should be sent to. Ask the person who will receive the fax to tell you their mailbox number. 1 Load your documents. 2 Press the Select Function key. 3 Press the 3/Confidential TX One-Touch key.
Page 156: Receiving Confidential Faxes
If you need to receive a fax that should not be seen by anyone else, have the person send the message from another Oki fax-capable unit as a confidential fax. In order to do this, you must first set up a confidential mailbox.
Page 157: Knowing You've Received A Confidential Fax
Knowing You’ve Received a Confidential Fax There are two ways to know that you have received a confidential fax. • the Confidential Reception Report prints. • MSG. IN MEMORY shows on the display panel. Confidential Reception Report Each time your fax machine receives a confidential fax, the Confidential Reception Report prints.
Page 158: Printing Confidential Messages
YES ( ) NO ( 3 Press the Yes key. The display shows PERSONAL BOX NO. [ ]. OKIFAX 5650 4 Using the numeric keypad, enter the number of the mail box you want to print from. Press the Yes key.
Page 159: Deleting Confidential Messages
Deleting Confidential Messages You must know the address and password of the confidential mailbox you wish to print from. The Confidential Reception Report has the mailbox address. To delete a received confidential fax: 1 Press the Select Function key. 2 Press the 2/Print Operation One-Touch key. The display shows PRINT PERSONAL BOX? YES (...
Page 160: Sending Documents Requested By Another Fax Machine (Polling Transmission)
The pharmacy facsimile contacts the each unit facsimile and requests the orders. OKIFAX 5650 There are two types of polling transmissions. · Memory Polling · Bulletin Polling (Fax on Demand)
Page 161: Explanation Of Polling Transmission Types
Explanation of Polling Transmission Types Memory Polling Memory Polling is very similar to Feeder (Document Tray) Polling. The difference is that the document is saved to memory, instead of occupying the feeder (document tray). In Memory Polling, the document is saved to general memory, not a specific mailbox.
Page 162: Memory Polling
5 Document(s) are scanned and stored in memory, and display shows Waiting to be Polled. OKIFAX 5650 Only one remote fax can poll your machine if memory polling is used. Only the document saved in memory can be polled.
Page 163 Cancel Memory Polling You can cancel polling if the display shows “Waiting to be Polled.” 1 Press Stop. The display reads: COMMUNICATION CANCEL 2 Press the Yes key. The display reads: CANCEL then MSG CONFIRMATION PRINTING When the message confirmation report prints, the display reads SELECT LOCATION.
Page 164: Bulletin Polling
(number) to the machine requesting documents. For your machine, the address is the number (1 to 16) of the mailbox. OKIFAX 5650 Bulletin Polling and Confidential Faxing share the same 16 mailboxes. Bulletin Polling allows any number of remote machines to contact your machine.
Page 165 Create a Bulletin Polling Mailbox 1 Press the Select Function key. 2 Press the 9/User Program One-Touch key. The display shows 1: FUNC. PROGRAMMING. 3 Press 5 on the numeric keypad. The display shows 5:PERSONAL BOX PRG. 4 Press the Yes key.
Page 166 BULLETIN MSG. IN MEM. Bulletin Polling and Confidential Faxing share the same 16 mailboxes. OKIFAX 5650 Print Bulletin Polling Documents in Memory 1 Press the Select Function key. 2 Press the 2/Print Operation key. The display shows...
Page 167 Delete Bulletin Polling Documents in Memory 1 Press the Select Function key. 2 Press the 2/Print Operation key. The display shows PRINT PERSONAL BOX? 3 Press the Yes key. 4 Using the numeric keypad, enter the number of the mailbox (01 – 16) you want to print from. 5 Press the Yes key, and then quickly press the Stop key to stop the printing process.
Page 168: Dialing Another Fax Machine To Request Documents (Polling Reception)
If you want to save the polled fax to a personal box, wait 3 seconds, then enter the box number and press Start. OKIFAX 5650 4 Select a location. Refer to the instructions below. • To select a One-Touch key, press the One-Touch key.
Page 169: Print Polled Faxes In Memory
Print Polled Faxes in Memory 1 Press the Select Function key. 2 Press the 2/Print Operation key. The display shows PRINT PERSONAL BOX? 3 Press the Yes key. 4 Using the numeric keypad, enter the number of the mailbox (01 – 16) you want to print from. 5 Press the Yes key.
Page 170: Delete Polled Faxes In Memory
PERSONAL BOX NO. [ ]. 5 Using the numeric keypad, enter the number of the mailbox (01 – 16) from which you want to delete messages. OKIFAX 5650 6 Press the Yes key. The display shows PERSONAL BOX [POLL]. 7 Press the No key.
Page 171: Priority Transmit
Priority Transmit What is it? Priority transmit is a feature of the fax machine. Priority transmit “interrupts” a fax transmission from memory to allow a document to be sent from the manual feeder. Once the manual transmission is complete, the memory transmission will resume.
Page 172: Call Forwarding
Forwarding [FWD], it receives fax messages into memory and set the unit to Fax Forwarding mode. then automatically resends it to another location. This can be useful feature if you are travelling. Refer to “Setting Basic Features, Answering Mode.” OKIFAX 5650...
Page 173 Programming the Forwarding Number 1 Press the Select Function key. 2 Press the 9/User Program One-Touch key. The display shows 1:FUNC. PROGRAMMING. 3 Using the numeric keypad, press 6. The display shows 6:FORWARDING NO. PRG. 4 Press the Yes key. The display shows NO=<FORWARDING NO.>.
Page 174: Working With Dual Access
This feature increases your productivity and reduces the time you spend waiting for operations to finish. OKIFAX 5650 What You Can Do While Sending a After your fax machine has finished scanning a document into memory—and while it is transmitting from memory—...
Page 175: What You Can Do While Receiving A Fax
What You Can Do While Receiving a While your unit is receiving a fax, you can: • Load another document and prepare it for transmission. You can continue to load documents as long as memory is available in your unit. When the fax has been received, the faxes you have loaded will automatically be sent.
Page 176: Reports
Other reports print automatically after completion of operations. Refer to the list of reports to determine which reports you may want to print. For instructions on printing a report, refer to “Reports, Printing Reports” or “Reports, Report Name.” OKIFAX 5650...
Page 177: Types Of Reports
Types of Reports Reports Printed from the Menu · Active Mem. Files · Activity Report · Broadcast Confirmation Report (MCF) · Configuration Report · Phone Directory · Protocol Dump Only Authorized Service Technicians will access the Protocol Dump Report. Automatically Generated Reports ·...
Page 178: Printing Reports
Printing a Message Confirmation Report After transmission, press the Copy key once (with no documents loaded) to see a report confirming your transmission on your machines display. To print the report, press the Copy key a second time. OKIFAX 5650...
Page 179 Using One Touch Key 6/Report Print Using this key allows you to print six reports. · Active Mem. Files · Activity Report · Broadcast Confirmation Report (MCF) · Configuration Report · Phone Directory · Protocol Dump Only Authorized Service Technicians will access the Protocol Dump Report.
Page 180: Active Memory Files Report
Entries list the number of received messages stored in each Box. Pages lists the total number of pages in each Box. OKIFAX 5650 • POLLING TX /RX Lists the information on polling reception and polling transmission not using a Box. Polling transmissions are shown in the mode column, along with the scanned number of pages.
Page 181 How to Print 1 Press the Select Function key. 2 Press the 6/Report Print One Touch key. The display shows 1:ACTIVITY REPORT. 3 Using the numeric keypad, press 3. The display shows 3:ACTIVE MEM Press the No key repeatedly until the report you want to print appears on the display.
Page 182: Activity Report
The activity report provides a record of your fax machine’s communications. This report does not list messages that were received without errors. OKIFAX 5650 What information does it provide? • The total amount of time spent sending faxes (“Calling”) and the total amount of time spent receiving faxes (“Called”).
Page 183 How to Print 1 Press the Select Function key. 2 Press the 6/Report Print One Touch key. The display shows 1:ACTIVITY REPORT. 3 Press the Yes key. The report prints. How to Interpret Refer to “What information does it provide?” for this report. For information on Communication Codes and Result Codes, refer to “Codes Used in Reports.”...
Page 184: Broadcast Confirmation Report (Mcf)
• The total amount of time used to complete the broadcast. • The Location ID, the number of pages sent, and the result of the communication (for each location) OKIFAX 5650 How to Print 1 Press the Select Function key.
Page 185: Broadcast Entry Report
Broadcast Entry Report What is it? This report is a confirmation of the entries you have made while programming a multiple-location transmission (broadcast). Each time you program a multiple-location transmission (broadcast), your fax machine gives you the option of printing this report to confirm your entries. What information does it provide? •...
Page 186: Confidential Reception Report
• Service codes. Be sure to report these diagnostic codes if you contact your Authorized Service Dealer about communication problems. OKIFAX 5650 How to Print This report prints automatically each time your fax machine receives a confidential message into a mailbox.
Page 187: Configuration Report
Configuration Report What is It? The configuration report is a list of the current operational settings of your fax machine. What Information Does it Provide? • The current settings of all user functions (except for One Touch Parameter settings, which appear in the telephone directory).
Page 188: Message Confirmation Report (Mcf)
What is it? This report provides information about your last single- location fax transmission or polling transmission. OKIFAX 5650 What information does it provide? • The date of the communication. • The total amount of time spent Sending or Receiving (S, R-TIME).
Page 189 How to Print You can set your fax machine to print a message confirmation report after every transmission (automatic) or you can print a report only when you want to (manual). Automatic Printing Follow this procedure to set your fax machine to print a message confirmation report after every transmission.
Page 190 To print the report, press the Copy key a second time. OKIFAX 5650 How to Interpret Refer to “What information does it provide?” for this report. For information on Communication Codes and Results Codes, refer to “Reports, Codes Used in Reports.”...
Page 191: Phone Directory
Phone Directory What is it? This report provides a complete listing of all of the telephone numbers programmed into your fax machine’s One Touch keys, Auto Dial codes and groups. What information does it provide? • The Location ID and main fax number for each One Touch key and Auto Dial code.
Page 192: Power Outage Report
The information in this report can help you identify and reconstruct any documents that were lost. OKIFAX 5650 Keep in mind that when the additional paper sizes (available with the MFP Option installed; executive, A5, A6, and JISB5) are selected, power outage reports do not print.
Page 193: Relay Broadcast Report
Relay Broadcast Report What is it? The relay key station (hub) can send a confirmation report to the relay initiating station when the relay fax session is complete. This confirmation report is called the Relay Broadcast Report. To receive the report, the telephone number of the relay initiating station must be programmed into the specified Auto Dial location.
Page 194: Codes Used In Reports
For Service Codes, refer to your Authorized Service Dealer. Your dealer will work with you to interpret the service codes (if any) that appear on this report. OKIFAX 5650 Communication Codes Communication codes indicate the communication mode used for a communication.
Page 195: Result Codes
Result Codes Result codes indicate the results of communications. BUSY The other machine’s line was busy or there was no answer. CANCL A message was erased after being held in memory for 10 days. COMP A multiple-location transmission was completed. COVER The cover was opened during the communication.
Page 196: Problem Solving
Problem Solving Overview This section lists the most common problems you may encounter while using this machine. OKIFAX 5650 Operation and Maintenance • Use a dry cloth to clean the control panel and the main body of the unit. • Aside from replacing the toner and image drum cartridge, do not disassemble or attempt to service this unit yourself.
Page 197: Clearing A Document Jam
Clearing a Document Jam When a document jams while being faxed or scanned, your fax machine beeps, the red Alarm indicator lights, and DOCUMENT JAM appears in the display. If the jammed document looks as if it is positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder.
Page 198: Clearing A Paper Jam
Refer to “Setting Basic Features, User Function Settings, User Function Settings List, 13, PAPER SIZE.” OKIFAX 5650 If you cannot remove jammed paper using this procedure, and most of the jammed sheet has emerged from the machine, use the following method.
Page 199 Procedure To clear a paper jam, follow the instructions below. 1 Lift the document table and swing it out of the way. 2 Push the buttons on the side of the copy stacker until you hear a click. Lift the copy stacker up. 3 Lift the image drum cartridge out and set it aside.
Page 200 5 Pull out the paper tray. If any paper in the tray is damaged, remove and replace it. OKIFAX 5650 6 Push the paper down until it is under the plastic tabs. 7 Make sure the paper stop in the tray is properly adjusted:...
Page 201: Printing A Cleaning Page
8 Slide the paper tray all the way back into the fax machine. 9 Place the image drum unit back into your fax machine. To make sure that the image drum is positioned correctly, press down firmly on both of the locations on the drum marked “PUSH.”...
Page 202: Toner Cartridge Issues
OKIFAX 5650 If the print density becomes low even before your fax machine displays TONER LOW or REPLACE TONER CART., gently wipe the lens surface of the LED array (refer to Step 8).
Page 203 2 Push in the cover release buttons on the side of the copy stacker until you hear a click. Lift the copy stacker. 3 Pull the lever (on the right) on the old toner cartridge all the way toward you. Carefully pull the old toner cartridge out of the image drum unit.
Page 204 Repeat as necessary, using a clean part of the wipe on each pass. Let the array dry completely. OKIFAX 5650 8 Close the copy stacker and push down until you hear the copy stacker click into place. Be sure that the cover latches on both sides.
Page 205: Handling The Toner Cartridge
Handling the Toner Cartridge • Leave unused toner cartridges in their packages until needed. • When replacing a toner cartridge, re-use the packaging to dispose of the old toner cartridge. • Be careful when removing the toner cartridge. Do not let it touch your clothing or porous materials.
Page 206: Handling The Image Drum
• Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water. Using heated water will make removing the stain much more difficult. OKIFAX 5650 CHANGE DRUM SOON Message The CHANGE DRUM SOON message is a warning that the...
Page 207: When To Replace The Image Drum Cartridge
When to Replace the Image Drum Cartridge You need a new image drum if the faxes you receive are light or have vertical streaks in them and you are not out of toner, or if your fax machine displays a CHANGE DRUM message. To obtain a new drum, refer to “Options and Consumables.”...
Page 208 4 Remove the protective sheet from the new image drum unit. OKIFAX 5650 5 Insert the new image drum unit into your fax machine. To ensure that the image drum is positioned correctly, press down firmly on both of the locations on the image drum marked “PUSH.”...
Page 209 7 With the ridged side facing up and the lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. 8 Once the toner cartridge is in place, push the lever all the way toward the back of the fax machine to secure it and release the toner.
Page 210: Resetting The Drum Counter
12 To reset the drum counter, follow the instructions in “Problem Solving, Image Drum Cartridge Issues, Resetting the Drum Counter.” OKIFAX 5650 Resetting the Drum Counter Important: Reset the drum counter only when you have finished installing a new image drum. You can only reset the counter when the Change Drum Soon message is on the display.
Page 211: Display Panel Messages
Display Panel Messages This section lists the status and error messages that may appear on the fax machine’s display panel, and explains what they mean and how to correct any problem they indicate. The red Alarm indicator lights when there is an error condition.
Page 212: Error Messages
The paper loaded is not the size called for by your application software. Check your software printing settings and the paper in the paper tray. OKIFAX 5650 COVER OPEN The stacker cover is not closed. Press down firmly on the cover to make sure it is closed and latched on both sides.
Page 213 ERROR 77 There is no image drum in the fax machine. Turn the fax machine off, install an image drum and toner cartridge according to the instructions in this document, then turn it on again to clear the message. PAPER JAM [FAX] CHECK PAPER OR PATH Paper may be jammed inside the printing mechanism.
Page 214 Authorized Service Dealer for service. Refer to the Warranty, Regulatory, and Safety Information document. OKIFAX 5650 REPLACE TONER CART. Toner is running low in the toner cartridge. Replace the cartridge as soon as possible. When you close the cover...
Page 215: Reading The Print Counters
Reading the Print Counters The print counters count the number of pages your fax machine has printed or scanned in its lifetime. If you are experiencing a problem, a service person may ask you to check these counters. If your fax machine’s image drum unit has reached the end of its life, you will also use this function to reset the drum counter.
Page 216: Problem Checklist
If you are experiencing a problem, read through the following list of problems and solutions before calling your Authorized Service Dealer for service. OKIFAX 5650 The display is blank. • Make sure your fax machine is turned on. Check the power cord to make sure that it is securely plugged into the fax machine and into the wall outlet.
Page 217 The display tells you to replace paper even though there is paper in the paper tray. • Make sure that the paper is properly stacked in the tray, then check for a paper jam in the paper feed path. Your documents jam in the scanner. •...
Page 218 If blotches or recurring marks appear, print a cleaning page. OKIFAX 5650 You keep getting reports you do not want. • Message Confirmation Reports can be set to print automatically after each single or multiple-location transmission.
Page 219 The display shows a communication error. A COMMUN. ERROR message indicates any of a number of problems. • You may be trying to communicate with an incompatible fax machine (your fax machine can only communicate with ITU-T Group 3 fax machines). •...
Page 220 [TEL]. In TAD mode, the answering machine answers the call first. Refer to “Setting Basic Features, Answering Mode.” OKIFAX 5650 You tried dialing with a One-Touch key or an Auto Dial code, but nothing happened. • Make sure that something is programmed into the One- Touch key or Auto Dial code you are using.
Page 221 You set your fax machine for delayed transmission but it did not send. • Check the display to make sure that you have set the clock to the correct time. Refer to “Installation, Programming Required Information, Date and Time.” Your fax machine disconnected before you could answer a voice request.
Page 222 Refer to the “Problem Solving, Image Drum Cartridge Issues, Working with the Image Drum Cartridge.” OKIFAX 5650 You want to answer an external telephone but your fax machine always answers first. • If you are using an external telephone, change your fax machine’s incoming ring response setting.
Page 223 You are experiencing problems communicating with a remote location in a very noisy telephone area. Set up a One-Touch key for that location and try turning Echo Protection on for that One-Touch key. This helps the machine overcome noise and echo problems on the phone line.
Page 224: Viii | Okifax
Your Authorized Service Dealer will work with you to identify the firmware version of your fax machine. OKIFAX 5650 Serial Number of Your Fax Machine The serial number of your fax machine is on a label on the side or back of your fax machine.
Page 225: Options And Consumables
Click on the “where to buy” link. · Consult the dealer where you purchased your fax machine. · Consult an Oki Data Authorized Sales and Service Dealer. · Order toll-free by phone at 1-800-654-3282 (1-800-OKI-DATA) using a major credit card.
Page 226: Part Numbers
2.5 MB Memory Expansion Kit 40231622 4 MB Memory Expansion Kit 70029401 Paper Tray Kit (UST-550) 70038301 Unimessage Pro (Standalone Version) 70038701 Unimessage Pro LAN (Network Version) 70031801 Handset For the latest product and technical support information, visit the Oki Data Web site: www.okidata.com...
Page 227: Descriptions
Descriptions The following options are available for enhancing the operation of your fax machine. Second Paper Tray The second paper tray has a 500 sheet paper capacity. With the second paper tray installed, the machine has a 750 sheet paper capacity (250 sheet standard tray plus 500 sheet second tray).
Page 228: Memory Expansion
Only one memory slot is available in your machine. Therefore, only one of the available memory options may be installed at one time. OKIFAX 5650 2.5 MB Adds approximately 160 pages to the machine’s storage capacity 4 MB Adds approximately 320 pages to the machine’s...
Page 229: Specifications
Specifications Overview All specifications are subject to change without notice. For the latest product and technical support information, visit the Oki Data Web site: www.okidata.com Dialing One-Touch Auto Dials 150 (2-Digit and 3-Digit) Groups 20, up to 190 numbers each...
Page 230: General
General Protocol ITU-T Rec. T.30 Modem Speed Maximum 33.6 Kbps Transmission Speed 3.0 seconds per page (ITU-T Test Chart #1) Print Speed Maximum 8 pages per minute Print Resolution 600 dpi (PC Print) Communication Method Half duplex Coding Scheme MH / MR / MMR OKIFAX 5750/5950 Memory Standard...
Page 231: Scanning
Scanning Scan Speed 3 seconds per page Scan Resolution 300 dpi Scan Width 8.5 inches (21.5 centimeters) Scan Length 5 to 14 inches (12.8 to 35.6 centimeters) Gray Scale 64 levels, error diffusion Consumables Toner Yield The number of pages you can print with one toner cartridge depends on the type of documents you usually receive or copy.
Page 232: Paper Handling
Paper Handling Automatic Document Feeder Letter, A4 30 sheets of 13 to 20-lb. paper (49 to 75 g/m 15 sheets 21 to 28-lb. paper (79 to 105.5 g/m Single sheet of 32-lb paper (121 g/m Universal Tray Letter, legal 13 inch, legal 14 inch, A4. 250 sheets maximum 16 to 24 lb.
Page 233: Electrical
Electrical Power 120 VAC +6%, -15% 50/60 Hz +/- 2% 220/240 VAC + 9%/- 14% 50/50 Hz +/- 2% Battery Backup 20 hours Power Modes Ready Standby (Energy Saving) Warmup Time From Standby, 20 seconds Environmental Temperature Operating 50 to 90 degrees Fahrenheit 10 to 32 degrees Celsius Storage 14 to 110 degrees Fahrenheit...
Page 234: Index
Access digit (PBX access number), 73 Access number deleting, 75 programming, 74 Active Memory Files report, 172 Activity Report, 174 OKIFAX 5650 Alarms red indicator light, 39, 81, 203 Answering incoming calls external telephone vs. fax machine, ring response, 54...
Page 235 B.C. (Communication Code), 186 Back cover, 34 Battery backup, 225 Beeps one long beep, 86 one short beep, 44 three long beeps, 44 three short beeps, 44 BOX (Communication Code), 186 Broadcast, 120 Broadcast Confirmation Report, 176 Broadcast Entry Report, 177 definition, 111, 119 locations (number of), 221 MEM./FEEDER SW., 59...
Page 236 218 image drum yield, 223 obtaining replacements, 217 One-Touch label, 40 part numbers, 218 toner cartridge, 218 toner cartridge yield, 223 Contacting Oki Data, 10 Continuous tone sound when a transmission is received, 61 Contrast DARK, 79 document, 79...
Page 237 DARK contrast, 79 Type of Original key, 39 Date changing the date, 27 date display setting, 67 date/time print setting, 67 programming date and time, 27 Daylight Savings Time, 27 Delayed transmission, 2, 134 canceling, 140 document feeder, 135, 136 failed, 213 features, 135 limitations, 135...
Page 238 ECM function, 60 Electrical specifications, 225 battery backup, 225 power, 225 power modes, 225 warmup time, 225 OKIFAX 5650 Emergency first aid, 19 End of session tone, 44 English (language), 68 Envelopes, 224 straight cut flap, 224 Environmental specifications, 225...
Page 239 Faxing auto dial, 104 broadcast, 120 distorted received faxes, 214 dual access, 166, 167 group vs. broadcast, 110 guidelines for documents, 76 manual reception handset, 86 multiple locations, 110 preparing documents, 76 receiving a confidential fax, 148 receiving faxes manually, 86 receiving faxes to memory, 87 selecting a location, 80 auto dial, 80...
Page 240 Configuration Report, 8 Phone Directory, 8 send a fax and save the number, 5, 84 HOOK/V. Request key, 38 real time dialing, 82 OKIFAX 5650 Hub (relay key station), 123 Humidity, specifications, 225 Hyphen key, location, 38 Identification User Program key, 43...
Page 241 Jacks LINE, 34 TEL 1, 34 TEL 2, 34 Jams document, 189 paper, 190 JISB5 Paper Size, 57 Junk faxes, 89, 214 Key select tone, 44 Keypad location, 37 numeric, 33 Labels, one touch, 40 Language changing, 58, 68 English, 58, 68 French, 58, 68 Portuguese, 58, 68 Spanish, 58, 68...
Page 242 MCF Report. See Message Confirma- tion Report MEM full save, 61 MEM Mode, 72, 87 MEM./FEEDER SW., 59 instant dial, 59 OKIFAX 5650 Memory bulletin polling, 156 delayed fax, 135, 138 expansion option, 218 faxes received to memory effect of paper sizes, 57...
Page 243 Unique key, 6, 29, 37, 85, 98, 105, Numbers, locating, 82 Numeric keypad, 80 Off hook alarm tone, 44 OK (Result Code), 187 Oki Data e-Mail Address, ii Mailing Address, ii Web Site, ii, 10 One-Touch, 41 accessing second level, 41...
Page 244 21 size faxes received to memory, 57 long documents, 67 power failures, 90 Power Outage Report, 57, 90, 184 settings, 73 OKIFAX 5650 specifications automatic document feeder, 224 envelopes, 224 handling, 224 manual feeder, 224 single sheet, 224...
Page 245 Polling cancelling memory polling, 155 delete messages, 159 deleting polled faxes from memory, machine won't poll, 213 opening a personal mailbox, 157 Polling key, 43, 101 print bulletin messages, 158 print messages in memory, 161 reception, 160 transmission, 152 bulletin polling, 156 explanation of types, 153 memory polling, 154 Portuguese (language), 58, 68...
Page 246 5–9, 84 Speed Dial keys, 93 Symbols Unique key, 6, 29, 37, 85, 98, 105, telephone number of your machine, OKIFAX 5650 tilde Unique key, 6, 85, 98, 105, 129 TSI / CSI, 29 umlaut characters Unique key, 6, 29, 37, 85, 98, 105,...
Page 247 3 restrict phone numbers, 3 delayed transmission, 2 relay faxing, 2 toner save, 62 Saving time, 4 dual access, 4 Oki Data Web site, 4 send a fax and save the number, 84 Speed Dial Numbers, 4 User’s Guide: English...
Page 248 Security confidential faxes, 141 controlling access to your machine, 53, 61 mailboxes, 142 Select Function key location, 37, 47 OKIFAX 5650 Selecting a location, 80 Auto Dial, 80 external handset, 80 numeric keypad, 80 One-Touch, 80 Sender ID, 53 Configuration Report, 28...
Page 249 Sounds buzzer volume, 53 continuous tone, 61 end of session tone, 44 high pitched tone, 80 incoming calls, 58 intermittent warbling, 44 key select tone, 44 made by your machine, 44 manual reception, 86 minimizing rings (Ring Response), monitor volume, 53 one short beep, 44 repetitive warbling, 44 three long beeps, 44...
Page 250 73 manual receive mode, 70 noisy area (echo protection), 215 voice request, 91 your machine doesn't answer, 212 OKIFAX 5650 Telephone number Auto Dial 150 (your machine's number) Relay Broadcast Report, 185 dial parameter settings, 64...
Page 251 Transmit mode default, 53 Transmit resolution key location, 39 TSI / CSI Configuration Report, 28 definition, 28 programming, 29 TSI print setting, 67 TX MODE DEFAULT changing the settings, 63 TX PREP ACTIVATED Dual Access, 45 Type of Original key, 39 DARK, 39 LIGHT, 39 NORMAL, 39...

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Of5650

Oki OKIFAX 5650 User Manual

Helpful Hints

Introduction

Installation

Getting to Know Your Fax Machine

Using Your Fax with Your Computer

Setting Basic Features

Basic Faxing Operations

Programming Speed Dial Numbers

Copying

Sending a Fax to Multiple Locations

Relay Faxing

Advanced Operations

Working with Dual Access

Reports

Problem Solving

Options and Consumables

Specifications

Index

Quick Links

Need help?

Questions and answers

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Summary of Contents for Oki OKIFAX 5650