Empowered by Innovation Conference Bridge User Guide P/N 0893416 Rev 1, September 2006 Printed in U.S.A. 5.99 Technical Support Web Site: http://ws1.necii.com (registration is required)
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Introduction The Aspire Conference Bridge feature is designed for the Aspire M/L/XL system. The PCB is installed in the tele- phone system and allows up to 16 parties to take part in a conference call. The participants dial a pre-assigned phone number at the determined time, optionally enter a password, and are prompted to speak their name which will be announced to the other conference participants.
Introduction - For Your Notes - 2 ◆ Aspire Conference Bridge User Guide...
Chapter 1 Accessing the Aspire Conference Bridge LOGGING INTO ASPIRE CONFERENCE BRIDGE PCB Communication to the Aspire Conference Bridge is made using a straight ethernet cable, crossover cable, and/or a small hub and Microsoft’s Internet Explorer web browser. To ensure proper communication between the PC and the Aspire Conference Bridge , they must be attached to the same network.
Chapter 1 Accessing the Aspire Conference Bridge Access Levels ● User Group (Black color - user code) The user group is the most restricted group of the three levels. A member of the user group may create conferences only under their user name and view conferences that are created by them. ●...
Chapter 1 Accessing the Aspire Conference Bridge MAIN PAGE After logging into the Conference Bridge web manager, the main page is displayed. The main page is split into three regions: the navigation side bar, the status window near the bottom of the screen and the operations win- dow in the center of the screen.
Chapter 1 Accessing the Aspire Conference Bridge - For Your Notes - 6 ◆ Aspire Conference Bridge User Guide...
Chapter 2 Administration Setup ADMINISTRATION To access the Conference Bridge status and conÞguration pages, click on the Administration link on the side bar. This link is available only to members for the Admin and Installer level groups. The Þrst page displayed is the Conference Bridge Status information.
Chapter 2 Administration Setup The screen displays the following conÞgured information for the Aspire Conference Bridge: ● System Time The current date and time being used by the Aspire Conference Bridge (16CNFU) PCB. ● Bridge Mode The mode of operation for the Aspire Conference Bridge (Simple and Advanced Mode). Only the Advanced mode is available with the Aspire.
Chapter 2 Administration Setup Edit Bridge Conﬁguration Clicking on the Edit Bridge Conﬁguration link takes you to the Conference Bridge Conﬁguration page. ◆ 9 Aspire Conference Bridge User Guide...
Chapter 2 Administration Setup ● Max Participants Per Conf. ConÞgures the maximum participants including the organizer in a conference. (Default = 16) ● Max Conf. Duration ConÞgures the maximum duration of a conference. (Default = 240 minutes) ● End Tone Alert Time ConÞgures the time that the end alert message is played.
Chapter 2 Administration Setup User Accounts Clicking on the User Accounts link brings up the User Accounts Management page. Using this page, User Accounts may be added, edited, or deleted. ◆ 11 Aspire Conference Bridge User Guide...
Chapter 2 Administration Setup Add Account The Add Account page allows an administrator or installer to create new accounts to access the Aspire Conference Bridge PCB. ● Username Enter a user name for a new account. The name must contain only alphanumeric characters and/or a -. ●...
Chapter 2 Administration Setup Delete Account The Delete Account page allows you to delete previously added user account(s). The “installer” account cannot be deleted. 14 ◆ Aspire Conference Bridge User Guide...
Gain Conﬁguration These Þelds are useful for attenuation applied to obtain adequate voice levels for the end users. It is recom- mended not to alter this value unless solving an issue related to voice levels. (Default = 0) ● Transmit/Receive Gain This is the base gain value that is applied to all calls (internal or external).
Chapter 2 Administration Setup CONFIGURATION To access the system conÞguration page, click on the Conﬁguration link. This page is only accessible to mem- bers of the admin and installer groups. However, the admin group will only be able to access the “Email ConÞg- uration”...
Email Conﬁguration The Email Conﬁguration page allows the installer to conÞgure the Email server settings that are used for Emailing conference notiÞcations. The Aspire Conference Bridge Email conÞguration supports SMTP mail server ONLY. Consult with your System Administrator for SMTP Server information. This option is displayed for Admin and Installer password levels, however, with the Admin pass- word, only the EMail ConÞguration can be edited (the other entries are displayed but can only be edited with the Installer password).
Chapter 2 Administration Setup ● Outgoing Mail Server (SMTP) DeÞne the network address of the SMTP server to be used. ● Outgoing Mail Server Port DeÞne the SMTP server port. This normally is set to 25. ● Server Requires Authentication When this is checked, the SMTP server requires messages sent to it to be authenticated to an account.
Chapter 3 Scheduling a Conference Call SET UP A NEW CONFERENCE From the Setup New Conference window in the operations window, you may make the initial selections for the conference. This option is displayed for User, Admin, and Installer password levels. Aspire Conference Bridge User Guide Chapter 3 Scheduling a Conference Call...
Chapter 3 Scheduling a Conference Call Log in to the Aspire Conference Bridge PCB (page 3). Click on the Setup New Conference link. Enter the following information: ● Organizer The user name of the organizer. When a user is logged in as a member of a group, the group name is supplied in this Þeld.
● Send NotiÞcation Enabling this object results in an Email notiÞcation being sent to all participants (for which Email addresses have been entered). The Email information is entered in the following screen - after clicking on Next>> . ● Recurrences Organizers may schedule a conference to recur in a cycle of 1-31.
Chapter 3 Scheduling a Conference Call When the conference creation is successful, a new conference report is generated with the conference information and passwords for the organizer and all the participants. displayed. You can allow pop-ups for the TCP/IP address used for the Conference Bridge PCB under the TOOLS-POP-UP BLOCKER-POP-UP BLOCKER SETTINGS menu.
Chapter 3 Scheduling a Conference Call When an error occurs during the conference creation process, the cause of the error is displayed and you have the opportunity to modify the conference to resolve any scheduling conflicts. When the Email ConÞguration options are not set properly, a message is displayed in the new conference report indicating that the notiÞcation Emails were not sent out.
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Chapter 4 Managing Scheduled Conferences CONFERENCE MANAGER To access the Conference Manager, click on the Scheduled Conferences link on the side bar. When you are a member of the “user” group, only the conferences scheduled with that user name are displayed. When you are a member of the “admin”...
Chapter 4 Managing Scheduled Conferences Conference Details By clicking on the Details button, you may view all the conference information. This information is the same information displayed in the New Conference Report . The Conference Details also provides an additional option to resend Email notiÞcations. 26 ◆...
Edit Conference The Edit Conference window brings up a form with all the current conference information Þlled in. You may modify any parameter of the conference, such as add or delete participants, etc. Deleting a participant will only delete that participant’s information, and will not delete any other participant’s information.
Chapter 4 Managing Scheduled Conferences Delete Conference When the Delete button is clicked from the Conference Manager , you are prompted with a new browser win- dow conÞrming that the delete operation should occur. When you click No , the delete operation is canceled. When you clicks Yes , the conference is removed from the schedule.
Chapter 5 Calling Into A Conference Bridge Call Calling Into A Conference Bridge Call The installer programs the telephone ports used by the Conference Bridge into a Department Group. The pilot number for this Department Group is entered into the EMail ConÞguration (page 17) so that when the EMail notiÞcation is used, the recipients know what telephone number to call.
Chapter 5 Calling Into A Conference Bridge Call Conference Access Codes While in the conference call, there are several options available to the organizer as well as each participant. Feature End Conference Declare Extend Duration of Conference Declared Conference Secured Accept Participant Entry Reject Participant Entry Transmit Volume -...
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