Page of 386
Download Table of ContentsContents Print This PagePrint Bookmark
COLOR LASERJET ENTERPRISE CM4540
MFP SERIES
Downloaded from ManualsPrinter.com Manuals

Advertising

   Related Manuals for HP COLOR LASERJET ENTERPRISE CM4540

   Summary of Contents for HP COLOR LASERJET ENTERPRISE CM4540

  • Page 1: User Guide

    COLOR LASERJET ENTERPRISE CM4540 MFP SERIES User Guide Downloaded from ManualsPrinter.com Manuals...

  • Page 2

    Downloaded from ManualsPrinter.com Manuals...

  • Page 3

    HP Color LaserJet Enterprise CM4540 MFP Series User Guide Downloaded from ManualsPrinter.com Manuals...

  • Page 4

    PANTONE® is Pantone, Inc's check- services. Nothing herein should be standard trademark for color. construed as constituting an additional warranty. HP shall not be liable for technical UNIX ® is a registered trademark of The or editorial errors or omissions contained Open Group.

  • Page 5: Conventions Used In This Guide

    Conventions used in this guide TIP: Tips provide helpful hints or shortcuts. NOTE: Notes provide important information to explain a concept or to complete a task. CAUTION: Cautions indicate procedures that you should follow to avoid losing data or damaging the product.

  • Page 6

    Conventions used in this guide ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 7: Table Of Contents

    Table of contents 1 Product basics ........................1 Product comparison ........................2 Environmental features ......................3 Accessibility features ........................ 4 Product views .......................... 5 Front view ........................ 5 CM4540 MFP ................... 5 CM4540f MFP ..................6 CM4540fskm MFP ..................7 Back view ........................

  • Page 8: Table Of Contents

    Supported operating systems for Windows ................48 Supported printer drivers for Windows ..................49 Select the correct printer driver for Windows ................50 HP Universal Print Driver (UPD) ................. 51 UPD installation modes ................51 Priority for print settings ......................52 Change printer-driver settings for Windows ................

  • Page 9: Table Of Contents

    Supported utilities for Mac ..................65 HP Embedded Web Server ................ 65 Print with Mac ........................66 Cancel a print job with Mac ..................66 Change the paper size and type with Mac ..............66 Create and use printing presets with Mac ..............66 Resize documents or print on a custom paper size with Mac ........

  • Page 10: Table Of Contents

    Enable or disable the Very Low Settings options from the control panel ..108 Recycle supplies ....................109 Print-cartridge storage .................... 109 HP policy on non-HP print cartridges ............... 109 HP fraud hotline and Web site ................109 Replacement instructions ....................... 110 Replace print cartridges ..................

  • Page 11: Table Of Contents

    Use a printing shortcut with Windows ............131 Create printing shortcuts ................. 132 Improve print quality with Windows ................ 135 Select the page size with Windows ............135 Select a custom page size with Windows ..........135 Select the paper type with Windows ............135 Select the paper tray with Windows ............

  • Page 12: Table Of Contents

    Change the color theme for a print job ..............168 Change the color options ..................169 Manual color options ..................... 170 Use the HP EasyColor option .................. 171 Match colors ........................172 Sample book color matching .................. 172 Print color samples ....................173 PANTONE®...

  • Page 13: Table Of Contents

    Send a document to e-mail by using the address book ....203 12 Fax ..........................205 Setup ..........................206 Introduction ......................206 HP LaserJet Analog Fax Accessory 500 features ............206 Verify fax operation ....................207 Required fax settings ..................... 207 Fax Setup Wizard .................. 208 Set or verify the date and time ..............

  • Page 14: Table Of Contents

    Image adjustment ..............224 Optimize text/picture .............. 224 Job build ................225 Blank page suppression ............225 Receive fax settings ....................226 Fax receive setup ................... 226 Set the ringer volume ............... 226 Set rings-to-answer ..............226 Set fax receive speed ............... 227 Set ring interval ...............

  • Page 15: Table Of Contents

    Settings in the Troubleshooting menu ............261 Settings in the Resets menu ..............261 Firmware upgrades ....................262 13 Manage and maintain ....................263 Print information pages ......................264 Use the HP Embedded Web Server ..................266 ENWW xiii Downloaded from ManualsPrinter.com Manuals...

  • Page 16: Table Of Contents

    Open the HP Embedded Web Server by using a network connection ......266 HP Embedded Web Server features ................. 267 Information tab ..................267 General tab ................... 267 Copy/Print tab ..................268 Scan/Digital Send tab ................268 Fax tab ....................269 Troubleshooting tab ................

  • Page 17: Table Of Contents

    Change jam recovery ................306 Improve print quality ......................307 Select a paper type ....................307 Use paper that meets HP specifications ..............307 Print a cleaning page .................... 308 Calibrate the product ..................... 308 Set the image registration ..................308 Internal print-quality-test pages ................

  • Page 18: Table Of Contents

    Appendix B Service and support ..................327 Hewlett-Packard limited warranty statement ................328 HP's Premium Protection Warranty: LaserJet print cartridge limited warranty statement ....329 Color LaserJet Fuser Kit, Transfer Kit, and Roller Kit Limited Warranty Statement ......330 Data stored on the print cartridge ................... 331 End User License Agreement ....................

  • Page 19: Table Of Contents

    Paper use ......................341 Plastics ......................... 341 HP LaserJet print supplies ..................341 Return and recycling instructions ................342 United States and Puerto Rico ..............342 Multiple returns (more than one cartridge) ........342 Single returns ................342 Shipping ................342 Non-U.S.

  • Page 20

    xviii ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 21: Product Basics

    Product basics Product comparison ● Environmental features ● Accessibility features ● Product views ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 22: Product Comparison

    CM4540f MFP CC420A This model has the same features as the CM4540 MFP model, with the following differences: HP 3 x 500-sheet Paper Feeder (Trays 3, 4, and 5) and stand (increases the total input capacity ● to 2100 pages) HP 900-sheet 3-bin Stapling Mailbox (replaces the 500-sheet output bin) ●...

  • Page 23: Environmental Features

    Save energy by initiating sleep mode for the product. HP Smart Web printing Use HP Smart Web printing to select, store, and organize text and graphics from multiple Web pages and then edit and print exactly what you see onscreen. It gives you the control you need for printing meaningful information while minimizing waste.

  • Page 24: Accessibility Features

    Accessibility features The product includes several features that aid you with accessibility issues. Online user guide that is compatible with text screen-readers. ● Print cartridges can be installed and removed by using one hand. ● All doors and covers can be opened by using one hand. ●...

  • Page 25: Product Views

    Product views Front view CM4540 MFP Standard output bin Document feeder cover (access for clearing jams) Document feeder input tray Document feeder output bin Control panel with color touchscreen display Top-cover-release lever (access for clearing jams) Handle for the right door (access for clearing jams) On-off button Handle for Tray 1 Tray 2...

  • Page 26: Cm4540f Mfp

    CM4540f MFP Standard output bin Document feeder cover (access for clearing jams) Document feeder input tray Document feeder output bin Control panel with color touchscreen display Top-cover-release lever (access for clearing jams) Handle for the right door (access for clearing jams) On-off button Handle for Tray 1 Tray 2...

  • Page 27: Cm4540fskm Mfp

    CM4540fskm MFP Mailbox output bins HP Stapling Mailbox accessory Document feeder cover (access for clearing jams) Document feeder input tray Document feeder output bin Control panel with color touchscreen display Top-cover-release lever (access for clearing jams) Handle for the right door (access for clearing jams)

  • Page 28: Back View

    Back view Interface ports Power connection Chapter 1 Product basics ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 29: Interface Ports

    Interface ports Hi-speed USB 2.0 printing port Foreign interface harness for connecting third-party devices Local area network (LAN) Ethernet (RJ-45) network port USB port for connecting external USB devices Fax port (RJ-11) EIO interface expansion slot Slot for a cable-type security lock Serial number and model number location The model number and serial number are listed on an identification label located on the back of the product.

  • Page 30: Control-panel Layout

    Control-panel layout Hardware integration pocket Area for adding third-party security devices Touchscreen graphical display Use the touchscreen to open and set up all product functions. Brightness-adjustment button Use this button to increase or decrease the brightness of the touchscreen display. Numeric keypad Use this area to specify the number of copies and other numeric values.

  • Page 31: Control-panel Help

    Control-panel help The product has a built-in Help system that explains how to use each screen. To open the Help system, touch the Help button in the upper-right corner of the screen. For some screens, the Help opens to a global menu where you can search for specific topics. You can browse through the menu structure by touching the buttons in the menu.

  • Page 32: Touchscreen Navigation

    The home screen provides access to the product features, and it indicates the current status of the product. NOTE: HP regularly updates features that are available in the product firmware. To take advantage of the most current features, update the product firmware. To download the most recent firmware upgrade, go to www.hp.com/go/cljcm4540mfp_firmware.

  • Page 33

    Copy count The copy count box indicates the number of copies that the product is set to make. Help button Touch the Help button to open the embedded help system. Scroll bar Touch the up or down arrows on the scroll bar to see the complete list of available features. Sign In Sign Out Touch the...

  • Page 34: Buttons On The Touchscreen

    Buttons on the touchscreen The status line on the touchscreen provides information about the product status. Various buttons can appear in this area. The following table describes each button. Home button. Touch the home button to go to the Home screen from any other screen. Start button.

  • Page 35: Control Panel Menus

    Control panel menus Control panel menus ● Administration menu ● Device Maintenance menu ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 36

    Use this menu to scan documents and save them to a shared folder on the network. For this menu to appear on the control panel, this feature must be set up by using the HP Embedded Web Server or by using the HP Save to Folder Setup Wizard during software installation.

  • Page 37

    USB flash drive, the product hard disk, or to a folder on the network. Set up Quick Sets by using the HP Embedded Web Server or HP Web Jetadmin. Job Status Use this menu to see the status of all active jobs.

  • Page 38: Administration Menu

    You can perform basic product setup by using the Administration menu. Use the HP Embedded Web Server for more advanced product setup. To open the HP Embedded Web Server, enter the product IP address or host name in the address bar of a Web browser. Reports menu...

  • Page 39: General Settings Menu

    Table 2-2 Reports menu (continued) First level Second level Values Other Pages Demonstration Page Print Color Samples for RGB Print CMYK Values Print PCL Font List Print PS Font List Print General Settings menu To display: At the product control panel, select the Administration menu, and then select the General...

  • Page 40

    Table 2-3 General Settings menu (continued) First level Second level Third level Fourth level Values Event Days Select days of the week from a list. Sleep Delay Enter a value between 1 and 120 minutes. The default value is 45 minutes.

  • Page 41

    Table 2-3 General Settings menu (continued) First level Second level Third level Fourth level Values Adjust Paper Types Select from a list of paper Print Mode Select from a list of print types that the product modes. supports. The available options are the same for each paper type.

  • Page 42

    Table 2-3 General Settings menu (continued) First level Second level Third level Fourth level Values Background Normal* Alternate 1 Alternate 2 Alternate 3 Uniformity Control Normal* Alternate 1 Alternate 2 Alternate 3 Tracking Control Registration Normal* Alternate Transfer Control Normal* Alternate 1 Alternate 2 Alternate 3...

  • Page 43: Copy Settings Menu

    Table 2-3 General Settings menu (continued) First level Second level Third level Fourth level Values Quick Copy Job Held Off* Timeout 1 Hour 4 Hours 1 Day 1 Week Default Folder Name for Stored Jobs Sort Stored Jobs By Name* Date Hold Off Print Job Enabled*...

  • Page 44

    Color/Black Color Mode Auto detect* Color Black Staple/Collate Staple None NOTE: For models that include an HP Top left Stapling Mailbox Top right Collate Collate Collate on (Sets in page order)* NOTE: For models that do not include an Collate off (Pages grouped)

  • Page 45

    Table 2-4 Copy Settings menu (continued) First level Second level Values Paper Selection Automatic Tray 1: [Size], [Type] Tray <X>: [Size], [Type] Image Adjustment Darkness Contrast Background Cleanup Sharpness Content Orientation Orientation Portrait* Landscape 2-Sided Format Book-style Flip-style Book-style original; Flip-style copy Flip-style original;...

  • Page 46

    Table 2-4 Copy Settings menu (continued) First level Second level Values Edge-To-Edge Normal (recommended)* Edge-To-Edge output Job Build Job Build off* Job Build on Chapter 2 Control panel menus ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 47: Scan/digital Send Settings Menu

    Scan/Digital Send Settings menu To display: At the product control panel, select the Administration menu, and then select the Scan/ Digital Send Settings menu. In the following table, asterisks (*) indicate the factory default setting. Table 2-5 Scan/Digital Send Settings menu First level Second level...

  • Page 48

    Table 2-5 Scan/Digital Send Settings menu (continued) First level Second level Third level Fourth level Values Resolution 600 dpi 400 dpi 300 dpi 200 dpi dpi* 75 dpi Content Orientation Orientation Portrait* Landscape 2-Sided Format Book-style* Flip-style Color/Black Auto detect Color Black/Gray Black...

  • Page 49: Fax Settings Menu

    Table 2-5 Scan/Digital Send Settings menu (continued) First level Second level Third level Fourth level Values Digital Send Service Allow Usage of Digital Setup Sending Software (DSS) Server Allow Transfer to New Digital Sending Software (DSS) Server Fax Settings menu To display: At the product control panel, select the Administration menu, and then select the...

  • Page 50

    Table 2-6 Fax Settings menu (continued) First level Second level Third level Fourth level Values Fax Header Prepend* Overlay Error Correction Mode Enabled* Disabled Fax Number Confirmation Enabled Disabled* JBIG Compression Enabled* Disabled Billing Codes Enable Billing Codes Off* Minimum Length Range: 1 –...

  • Page 51

    Table 2-6 Fax Settings menu (continued) First level Second level Third level Fourth level Values Notification Do not notify* Notify when job completes Notify only if job fails Print E-mail Notification E-mail address Include Thumbnail Content Orientation Orientation Portrait* Landscape 2-Sided Format Book-style* Flip-style...

  • Page 52

    Table 2-6 Fax Settings menu (continued) First level Second level Third level Fourth level Values Fax Receive Speed Fast Medium Slow Fax Printing Schedule Incoming Fax Options Always store faxes Always print faxes* Use Fax Printing Schedule Schedule Add (plus sign) Print incoming faxes Touch this to set up a fax Edit...

  • Page 53: Print Settings Menu

    Table 2-6 Fax Settings menu (continued) First level Second level Third level Fourth level Values Fax Archiving E-mail Address Enable Fax Forwarding Type of Fax Job to Send and receive Forward Send only Receive only Fax Forwarding Number Print Settings menu To display: At the product control panel, select the Administration menu, and then select the...

  • Page 54: Print Options Menu

    Table 2-7 Print Settings menu (continued) First level Second level Values Orientation Portrait* Landscape Font Source Internal* Card slot 1 Card slot <X> EIO <X> disk Font Number Range: 0 – 999 Default = 0 Font Pitch Range: 0.44 – 99.99 Default = 10 Font Point Size Range: 4.00 –...

  • Page 55: Display Settings Menu

    Table 2-8 Print Options menu (continued) First level Second level Values Y Dimension Use Inches Use Millimeters Output Bin Sides 1-sided* 2-sided 2-Sided Format Book-style* Flip-style Enable Edge-To-Edge Override Enabled Disabled* Display Settings menu To display: At the product control panel, select the Administration menu, and then select the Display...

  • Page 56

    Table 2-9 Display Settings menu (continued) First level Second level Values Clearable Warnings Job* Continuable Events Auto continue (10 seconds)* Press OK to continue Chapter 2 Control panel menus ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 57: Manage Supplies Menu

    Manage Supplies menu To display: At the product control panel, select the Administration menu, and then select the Manage Supplies menu. In the following table, asterisks (*) indicate the factory default setting. Table 2-10 Manage Supplies menu First level Second level Third level Fourth level Values...

  • Page 58: Manage Trays Menu

    Table 2-10 Manage Supplies menu (continued) First level Second level Third level Fourth level Values Low Threshold Settings 1-100% Default = 10% Toner Collection Unit Very Low Settings Stop* Prompt to continue Continue Color/Black Mix Auto* Mostly Color Pages Mostly Black Pages Supply Messages Low Message Reset Supplies...

  • Page 59: Stapler/stacker Settings Menu

    Table 2-11 Manage Trays menu (continued) First level Values Image Rotation Standard Alternate Override A4/Letter Yes* Stapler/Stacker Settings menu To display: At the product control panel, select the Administration menu, and then select the Stapler/ Stacker Settings menu. In the following table, asterisks (*) indicate the factory default setting. Table 2-12 Stapler/Stacker Settings menu First level...

  • Page 60

    Default = 15 Embedded Jetdirect Menu See the table that follows for details. These menus have the same structure. If an additional HP Jetdirect network card is installed in the EIO <X> Jetdirect Menu EIO slot, then both menus are available.

  • Page 61

    Table 2-14 Embedded Jetdirect Menu/EIO <X> Jetdirect Menu (continued) First level Second level Third level Fourth level Values IPV6 Settings Enable Address Manual Settings Enable Address DHCPV6 Policy Router Specified Router Unavailable* Always Primary DNS Secondary DNS Security Secure Web HTTPS Required* HTTPS Optional...

  • Page 62: Troubleshooting Menu

    Table 2-14 Embedded Jetdirect Menu/EIO <X> Jetdirect Menu (continued) First level Second level Third level Fourth level Values Execute Link Speed Auto* 10T Half 10T Full 100TX Half 100TX Full Troubleshooting menu To display: At the product control panel, select the Administration menu, and then select the Troubleshooting...

  • Page 63

    Table 2-15 Troubleshooting menu (continued) First level Second level Third level Fourth level Values Fax Speaker Mode Normal* Diagnostic Print Quality Pages PQ Troubleshooting Print Pages Diagnostic Page Print Color Band Test Print Test Page Print Copies Range: 1 – 30 Diagnostic Tests Disable Cartridge Check Paper Path Sensors...

  • Page 64

    Table 2-15 Troubleshooting menu (continued) First level Second level Third level Fourth level Values Control Panel LEDs Display Buttons Touchscreen Retrieve Diagnostic Data Create device data file Create zipped debug information file Include crash dump files Clean up debug information Send to E-mail Export to USB Chapter 2 Control panel menus...

  • Page 65: Device Maintenance Menu

    Device Maintenance menu Backup/Restore menu To display: At the product control panel, select the Device Maintenance menu, and then select the Backup/Restore menu. In the following table, asterisks (*) indicate the factory default setting. Table 2-16 Backup/Restore menu First level Second level Third level Values...

  • Page 66: Usb Firmware Upgrade Menu

    USB Firmware Upgrade menu To display: At the product control panel, select the Device Maintenance menu, and then select the USB Firmware Upgrade menu. Insert a USB storage device with a firmware upgrade bundle into the USB port, and follow the on- screen instructions.

  • Page 67: Software For Windows

    Software for Windows Supported operating systems for Windows ● Supported printer drivers for Windows ● Select the correct printer driver for Windows ● Priority for print settings ● Change printer-driver settings for Windows ● Remove software for Windows ● Supported utilities for Windows ●...

  • Page 68: Supported Operating Systems For Windows

    Supported operating systems for Windows The product supports the following Windows operating systems: Windows XP (32-bit and 64-bit) ● Windows Server 2003 (32-bit and 64-bit) ● Windows Server 2008 (32-bit and 64-bit) ● Windows Vista (32-bit and 64-bit) ● Windows 7 (32-bit and 64-bit) ●...

  • Page 69: Supported Printer Drivers For Windows

    HP PCL 6 (this is the default printer driver) ● HP postscript emulation Universal Print Driver (HP UPD PS) ● HP PCL 5 Universal Print Driver (HP UPD PCL 5) ● HP PCL 6 Universal Print Driver (HP UPD PCL 6) ●...

  • Page 70: Select The Correct Printer Driver For Windows

    HP UPD PCL 5 Recommended for general office printing in Windows environments ● Compatible with previous PCL versions and older HP LaserJet products ● The best choice for printing from third-party or custom software programs ● The best choice when operating with mixed environments, which require the ●...

  • Page 71: Hp Universal Print Driver (upd)

    HP Universal Print Driver (UPD) The HP Universal Print Driver (UPD) for Windows is a single driver that gives you instant access to virtually any HP LaserJet product, from any location, without downloading separate drivers. It is built on proven HP print driver technology and has been tested thoroughly and used with many software programs.

  • Page 72: Priority For Print Settings

    Priority for print settings Changes to print settings are prioritized depending on where the changes are made: NOTE: The names of commands and dialog boxes might vary depending on your software program. Page Setup dialog box: Click Page Setup or a similar command on the File menu of the ●...

  • Page 73: Change Printer-driver Settings For Windows

    Change printer-driver settings for Windows Change the settings for all print jobs until the software program is closed On the File menu in the software program, click Print. Select the driver, and then click Properties or Preferences. The steps can vary; this procedure is most common. Change the default settings for all print jobs Windows XP, Windows Server 2003, and Windows Server 2008 (using the default Start menu view): Click Start, and then click Printers and Faxes.

  • Page 74: Remove Software For Windows

    Remove software for Windows Windows XP Click Start, Control Panel, and then Add or Remove Programs. Find and select the product from the list. Click the Change/Remove button to remove the software. Windows Vista Click Start, Control Panel, and then Programs and Features. Find and select the product from the list.

  • Page 75: Supported Utilities For Windows

    To download a current version of HP Web Jetadmin and for the latest list of supported host systems, visit www.hp.com/go/webjetadmin. When installed on a host server, a Windows client can gain access to HP Web Jetadmin by using a supported Web browser (such as Microsoft® Internet Explorer) by navigating to the HP Web Jetadmin host.

  • Page 76: Software For Other Operating Systems

    Software UNIX For HP-UX and Solaris networks, go to www.hp.com/go/jetdirectunix_software to install model scripts using the HP Jetdirect printer installer (HPPI) for UNIX. For the latest model scripts, go to www.hp.com/go/unixmodelscripts. Linux For information, go to www.hplip.net. SAP devices For drivers, go to www.hp.com/go/sap/drivers...

  • Page 77: Use The Product With Mac

    Use the product with Mac Software for Mac ● Print with Mac ● Solve problems with a Mac ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 78: Software For Mac

    Printer Description (PPD) files, Printer Dialog ® Extensions (PDEs), and the HP Utility for use with Mac OS X computers. The HP printer PPD and PDE files, in combination with the built-in Apple PostScript printer drivers, provide full printing functionality and access to specific HP printer features.

  • Page 79: Install Software For Mac Computers On A Wired Network

    Mac OS X 10.4 From the Apple menu , click the System Preferences menu and then click the Print & Fax icon. Click the Printer Setup button. Click the Installable Options menu. Configure the installed options. Mac OS X 10.5 and 10.6 From the Apple menu , click the System Preferences menu and then click the Print &...

  • Page 80: Install The Software

    If the Network Address button is not visible, you can find the IP address or host name by printing a configuration page. At the product control panel, scroll to and touch the Administration button. Open the following menus: Reports ● Configuration/Status Pages ●...

  • Page 81: Remove Software From Mac Operating Systems

    By default, Mac OS X uses the Bonjour method to find the driver and add the product to the printer pop-up menu. This method is best in most situations. If Mac OS X cannot find the HP printer driver, an error message displays. Reinstall the software.

  • Page 82

    Delete the print queue, if necessary. Delete the .GZ file from the following hard-drive folder: Mac OS X 10.4: Library/Printers/PPDs/Contents/Resources/ ● <lang>.lproj, where <lang> is the two-letter language code for the language that you are using. Mac OS X 10.5 and 10.6: Library/Printers/PPDs/Contents/Resources ●...

  • Page 83: Priority For Print Settings For Mac

    Priority for print settings for Mac Changes to print settings are prioritized depending on where the changes are made: NOTE: The names of commands and dialog boxes might vary depending on your software program. Page Setup dialog box: Click Page Setup or a similar command on the File menu of the ●...

  • Page 84: Software For Mac Computers

    Use the HP Utility to set up product features that are not available in the printer driver. You can use the HP Utility when the product uses a universal serial bus (USB) cable or is connected to a TCP/IP-based network.

  • Page 85: Supported Utilities For Mac

    The product is equipped with the HP Embedded Web server, which provides access to information about product and network activities. Access the HP Embedded Web Server from the HP Utility. Open the Printer Settings menu, and then select the Additional Settings option.

  • Page 86: Print With Mac

    Print with Mac Cancel a print job with Mac If the print job is currently printing, cancel it by following this procedure: Press the Stop button on the product control panel. From the list on the touchscreen, touch the print job you want to delete, and touch the Cancel button.

  • Page 87: Resize Documents Or Print On A Custom Paper Size With Mac

    Use printing presets On the File menu, click the Print option. Select the driver. In the Presets menu, select the printing preset. NOTE: To use printer-driver default settings, select the standard option. Resize documents or print on a custom paper size with Mac Mac OS X 10.4, 10.5, and 10.6 On the File menu, click the Page Setup option.

  • Page 88: Print Multiple Pages On One Sheet Of Paper With Mac

    From the Pages menu, select whether to print the watermark on all pages or on the first page only. From the Text menu, select one of the standard messages, or select the Custom option and type a new message in the box. Select options for the remaining settings.

  • Page 89: Store Jobs With Mac

    Store jobs with Mac You can store jobs on the product so you can print them at any time. You can share stored jobs with other users, or you can make them private. On the File menu, click the Print option. Open the Job Storage menu.

  • Page 90: Solve Problems With A Mac

    Solve problems with a Mac Solve product software problems with Mac on page 319. Chapter 4 Use the product with Mac ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 91: Connect The Product

    Connect the product Printer sharing disclaimer ● Connect with USB ● Connect to a network ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 92: Printer Sharing Disclaimer

    Printer sharing disclaimer HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systems and not of the HP printer drivers. Go to Microsoft at www.microsoft.com. Chapter 5 Connect the product ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 93: Connect With Usb

    Connect with USB This product supports a USB 2.0 connection. Use an A-to-B type USB cable. HP recommends using a cable that is no longer than 2 m (6.5 ft). CAUTION: Do not connect the USB cable until the installation software prompts you to connect it.

  • Page 94: Supported Network Protocols

    For a complete list of supported networks and for instructions on configuring network parameters from software, see the HP Jetdirect Embedded Print Server Administrator’s Guide. The guide comes with products in which an HP Jetdirect embedded print server is installed.

  • Page 95: Install The Product On A Wired Network

    Table 5-1 Supported network protocols (continued) Network type Supported protocols TCP/IP IPv6 networks only Dynamic Host Configuration Protocol (DHCP) v6 ● Multicast Listener Discovery Protocol (MLD) v1 ● Internet Control Message Protocol (ICMP) v6 ● Other supported network protocols AppleTalk ●...

  • Page 96

    Connect the network cable to the product and to the network. Wait for 60 seconds before continuing. During this time, the network recognizes the product and assigns an IP address or host name for the product. At the product control panel, touch the Network Address button to identify the product IP address or host name.

  • Page 97

    Use the HP Scan to Email Setup Wizard to configure basic E-mail settings. ● Use the HP Save to Folder Setup Wizard to set up a shared folder on the network where you ● can store scanned documents. Print a page from any program to make sure that the software is correctly installed.

  • Page 98: Configure Network Settings

    Configure network settings View or change network settings Use the embedded Web server to view or change IP configuration settings. Print a configuration page, and locate the IP address. If you are using IPv4, the IP address contains only digits. It has this format: ●...

  • Page 99: Manually Configure Ipv4 Tcp/ip Parameters From The Control Panel

    Manually configure IPv4 TCP/IP parameters from the control panel Use the control-panel Administration menus to manually set an IPv4 address, subnet mask, and default gateway. From the Home screen, scroll to and touch the Administration button. Open each of the following menus: Network Settings Embedded Jetdirect Menu TCP/IP...

  • Page 100: Manually Configure Ipv6 Tcp/ip Parameters From The Control Panel

    Manually configure IPv6 TCP/IP parameters from the control panel Use the control-panel Administration menus to manually set an IPv6 address. From the Home screen, scroll to and touch the Administration button. To enable manual configuration, open each of the following menus: Network Settings Embedded Jetdirect Menu TCP/IP...

  • Page 101: Paper And Print Media

    Paper and print media Understand paper use ● Change the printer driver to match the paper type and size in Windows ● Supported paper sizes ● Supported paper types ● Load paper trays ● Configure trays ● Select an output bin (fskm models only) ●...

  • Page 102: Understand Paper Use

    Paper or print media that does not meet these guidelines might cause poor print quality, increased jams, and premature wear on the product. For best results, use only HP-brand paper and print media designed for laser printers or multiuse. Do not use paper or print media made for inkjet printers. Hewlett-Packard Company cannot recommend the use of other brands of media because HP cannot control their quality.

  • Page 103

    HP paper that has been approved for use in this product. Glossy or coated paper Use only glossy or coated paper Do not use glossy or coated paper ●...

  • Page 104: Change The Printer Driver To Match The Paper Type And Size In Windows

    Change the printer driver to match the paper type and size in Windows On the File menu in the software program, click Print. Select the product, and then click the Properties or Preferences button. Click the Paper/Quality tab. Select a size from the Paper size drop-down list. Select a paper type from the Paper type drop-down list.

  • Page 105: Supported Paper Sizes

    Supported paper sizes NOTE: To obtain best results, select the correct paper size and type in the printer driver before printing. Table 6-1 Supported paper and print media sizes Size and dimensions Tray 1 Tray 2 Optional Trays Automatic 3, 4, and 5 duplex printing Letter 216 x 279 mm (8.5 x 11 in)

  • Page 106

    Table 6-1 Supported paper and print media sizes (continued) Size and dimensions Tray 1 Tray 2 Optional Trays Automatic 3, 4, and 5 duplex printing B5 (JIS) 182 x 257 mm (7.17 x 10.12 in) B6 (JIS) 128 x 182 mm (5.03 x 7.16 in) 195 x 270 mm (7.67 x 10.62 in) 184 x 260 mm (7.24 x 10.23 in) 197 x 273 mm (7.75 x 10.74 in)

  • Page 107

    Table 6-1 Supported paper and print media sizes (continued) Size and dimensions Tray 1 Tray 2 Optional Trays Automatic 3, 4, and 5 duplex printing Envelope DL ISO 110 x 220 mm (4.33 x 8.66 in) The product can print on 89 x 127 mm (3.5 x 5 in) size paper from Tray 1 for Extra Heavy (131-175 g/m ) and Cardstock (176-220 g/m ) paper types.

  • Page 108: Supported Paper Types

    Plain Paper HP Matte (105 g/m HP Matte (120 g/m HP Matte (160 g/m HP Matte (200 g/m HP Soft Gloss (120 g/m HP Glossy (130 g/m HP Glossy (160 g/m HP Glossy (220 g/m Light (60–74 g/m Midweight (96–110 g/m Heavy (111–130 g/m...

  • Page 109

    Opaque film Trays 2, 3, 4, and 5 can print on this paper in some circumstances, but HP does not guarantee results. The product can automatically print on both sides for this paper type in some circumstances, but HP does not guarantee results.

  • Page 110: Load Paper Trays

    Load paper trays Load Tray 1 CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing. Open Tray 1. Fold out the tray extension to support the paper and set the side guides to the correct width.

  • Page 111

    Load paper in the tray. Make sure the stack fits under the tabs on the guides and does not exceed the load-level indicators. Adjust the side guides so that they lightly touch the paper stack but do not bend it. Load paper trays ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 112: Load Tray 2 And Optional Trays 3, 4, And 5 With Standard-size Paper

    Load Tray 2 and optional Trays 3, 4, and 5 with standard-size paper Open the tray. NOTE: Do not open the tray while it is in use. Adjust the paper-length and paper-width guides by squeezing the adjustment latches and sliding the guides to the size of the paper being used.

  • Page 113: Load Tray 2 And Optional Trays 3, 4, And 5 With Custom-size Paper

    Close the tray. The control panel shows the tray’s paper type and size. If the configuration is not correct, follow the instructions on the control panel to change the size or type. Load Tray 2 and optional Trays 3, 4, and 5 with custom-size paper Open the tray.

  • Page 114

    Adjust the paper-length and paper-width guides by squeezing the adjustment latches and sliding the guides to the size of the paper being used. Load paper into the tray. Check the paper to verify the guides lightly touch the stack, but do not bend it.

  • Page 115

    Close the tray. The control panel prompts you to set the paper size and type. Select the Custom setting, and then configure the X and Y dimensions of the custom paper size. NOTE: See the label in the paper tray, or the following illustration, to determine the X and Y dimensions.

  • Page 116: Tray And Bin Capacity

    Tray and bin capacity Tray or bin Paper type Specifications Quantity Tray 1 Paper Range: Maximum stack height: 10 mm (0.39 in) 60 g/m (16 lb) bond to 216 g/ Equivalent to 100 sheets of (58 lb) bond 75 g/m (20 lb) bond Envelopes Up to 10 envelopes...

  • Page 117

    NOTE: Trays 2, 3, 4, and 5 can print on bond paper heavier than 220 g/m (59 lb) in some circumstances, but HP does not guarantee results. Load paper trays ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 118: Paper Orientation For Loading Trays

    Paper orientation for loading trays If you are using paper that requires a specific orientation, load it according to the information in the following tables. NOTE: Alternative Letterhead Mode Image Rotation settings affect the way you load letterhead or preprinted paper. The following information depicts the default setting. Paper orientation for loading Tray 1 Paper type Image orientation...

  • Page 119

    Paper type Image orientation Duplex mode How to load paper Prepunched Portrait or landscape 1- or 2-sided printing Holes toward the back of the product Envelopes Landscape 1-sided printing Face down Short edge of the envelope Top edge toward the front of the product feeding into the product Portrait 1-sided printing...

  • Page 120: Paper Orientation For Loading Tray 2 Or Trays 3, 4, And 5

    Paper orientation for loading Tray 2 or Trays 3, 4, and 5 Paper type Image orientation Duplex mode How to load paper Preprinted or letterhead Portrait 1-sided printing Face up Top edge at the left side of the tray Automatic 2-sided printing Face down Top edge at the left side of the tray Landscape...

  • Page 121: Configure Trays

    Configure trays The product automatically prompts you to configure a tray for type and size in the following situations: When you load paper into the tray ● When you specify a particular tray or paper type for a print job through the printer driver or a ●...

  • Page 122: Automatic Paper Sensing (auto-sense Mode)

    Automatic paper sensing (auto-sense mode) The automatic paper type sensor functions when a tray is configured to the Any Type or plain type setting. After it has picked up paper from the tray, the product can detect overhead transparencies, paper weight, and gloss level.

  • Page 123: Select An Output Bin (fskm Models Only)

    Select an output bin (fskm models only) You can configure the product to use different output bins for printing, copying, and faxing. You can also configure the product to sort jobs according to the username associated with each job, or to stack all jobs from the lower bin to the upper bin.

  • Page 124

    To configure the bin for copy jobs, open these menus, and then select a bin from the list of options. Administration ● Copy Settings ● Output Bin ● To configure the bin for printing incoming faxes, open these menus: Administration ●...

  • Page 125: Manage Supplies

    Manage supplies Print cartridge information ● Supplies views ● Manage print cartridges ● Replacement instructions ● Solve problems with supplies ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 126: Print Cartridge Information

    Accessibility The print cartridges can be installed and removed by using one hand. ● Environmental Recycle print cartridges by using the HP Planet Partners return and recycling program. ● features For more information about supplies, go to www.hp.com/go/learnaboutsupplies. Chapter 7 Manage supplies ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 127: Supplies Views

    Supplies views Print cartridge views Plastic shield Imaging drum Print cartridge memory tag Supplies views ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 128: Manage Print Cartridges

    Manage print cartridges Correctly using, storing, and monitoring the print cartridge can help ensure high-quality print output. Settings for print cartridges Print when a print cartridge is at estimated end of life A <Color> <Supply> Low message—where <Color> is the color of the supply, and <Supply> ●...

  • Page 129: Recycle Supplies

    Recycle supplies To recycle a genuine HP print cartridge, place the used cartridge in the box in which the new cartridge arrived. Use the enclosed return label to send the used supply to HP for recycling. For complete information, see the recycling guide that is included with each new HP supply item.

  • Page 130: Replacement Instructions

    Replacement instructions Replace print cartridges The product uses four colors and has a different print cartridge for each color: black (K), magenta (M), cyan (C), and yellow (Y). CAUTION: If toner gets on clothing, wipe it off with a dry cloth and wash the clothes in cold water. Hot water sets toner into fabric.

  • Page 131

    Remove the new print cartridge from its protective bag. NOTE: Be careful not to damage the memory tag on the print cartridge. Grasp both sides of the print cartridge and distribute the toner by gently rocking the print cartridge. Remove the orange protective cover from the print cartridge.

  • Page 132: Replace The Toner Collection Unit

    The toner collection unit is designed for a single use. Do not attempt to empty the toner collection unit and reuse it. Doing so could lead to toner being spilled inside the product, which could result in reduced print quality. After use, return the toner collection unit to HP’s Planet Partners program for recycling.

  • Page 133

    Open the front door. Make sure that the door is completely open. Grasp the top of the toner collection unit and remove it from the product. Place the attached cap over the opening at the top of the unit. Replacement instructions ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 134

    Remove the new toner collection unit from its packaging. Insert the bottom of the new unit into the product first and then push the top of the unit until it clicks into place. Close the front door. NOTE: If the toner collection unit is not installed correctly, the front door does not close completely.

  • Page 135: Replace The Staple Cartridge

    Replace the staple cartridge Lift the gray latch on the front of the stapler, and open the stapler cover. Lift the green tab on the staple cartridge up, and then pull the staple cartridge straight out. Insert the new staple cartridge into the stapler and push down on the green handle until it snaps into place.

  • Page 136: Solve Problems With Supplies

    If you are using a refilled or remanufactured print cartridge and are not satisfied with the print quality, replace the cartridge with a genuine HP cartridge that has the words “HP” or “Hewlett-Packard” on it, or has the HP logo on it.

  • Page 137: Inspect The Print Cartridge For Damage

    Inspect the print cartridge for damage Remove the print cartridge from the product, and verify that the sealing tape has been removed. Check the memory chip for damage. Examine the surface of the green imaging drum on the bottom of the print cartridge. CAUTION: Do not touch the green roller (imaging drum) on the bottom of the cartridge.

  • Page 138: Repeating Defects

    Repeating defects If defects repeat at regular intervals on the page, use this ruler to identify the cause of the defect. Place the top of the ruler at the first defect. The marking that is beside the next occurrence of the defect indicates which component needs to be replaced.

  • Page 139: Print The Supplies Status

    Supplies Status page indicates the estimated life remaining in print cartridges. It also lists the part number for the correct genuine HP print cartridge for your product so you can order a replacement print cartridge, as well as other useful information.

  • Page 140: Interpret Control Panel Messages For Supplies

    After an HP supply has reached the end of its estimated life. reached the very low threshold, the HP premium protection warranty for that supply has ended.

  • Page 141

    After an HP supply has reached the very low threshold, the HP premium protection warranty for that supply has ended. Incompatible <color> cartridge...

  • Page 142

    You do not need to replace the print cartridge at this time unless print quality is no longer acceptable. After an HP supply has reached the very low threshold, the HP premium protection warranty for that supply has ended.

  • Page 143

    You do not need to replace the supplies at this time unless print quality is no longer acceptable. After an HP supply has reached the very low threshold, the HP premium protection warranty for that supply has ended.

  • Page 144

    The actual supply life remaining might vary. CAUTION: Continuing to print when the After an HP supply has reached the very low toner collection unit is full could damage the threshold, the HP premium protection product.

  • Page 145

    You do not need to replace the print cartridge at this time unless print quality is no longer acceptable. After an HP supply has reached the very low threshold, the HP premium protection warranty for that supply has ended.

  • Page 146

    Chapter 7 Manage supplies ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 147: Print Tasks

    Print tasks Cancel a print job with Windows ● Basic print tasks with Windows ● Additional print tasks with Windows ● Walk-up USB printing ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 148: Cancel A Print Job With Windows

    Cancel a print job with Windows NOTE: If the print job is too far into the printing process, you might not have the option to cancel it. If the print job is currently printing, cancel it by following this procedure: Press the Stop button on the control panel.

  • Page 149: Basic Print Tasks With Windows

    Basic print tasks with Windows The methods to open the print dialog from software programs can vary. The procedures that follow include a typical method. Some software programs do not have a File menu. See the documentation for your software program to learn how to open the print dialog. Open the printer driver with Windows On the File menu in the software program, click Print.

  • Page 150: Get Help For Any Printing Option With Windows

    Get help for any printing option with Windows Click the Help button to open the online Help. Change the number of print copies with Windows On the File menu in the software program, click Print. Select the product, and then select the number of copies. Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 151: Save Custom Print Settings For Reuse With Windows

    Save custom print settings for reuse with Windows Use a printing shortcut with Windows On the File menu in the software program, click Print. Select the product, and then click the Properties or Preferences button. Basic print tasks with Windows ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 152: Create Printing Shortcuts

    Click the Printing Shortcuts tab. Select one of the shortcuts, and then click the OK button. NOTE: When you select a shortcut, the corresponding settings change on the other tabs in the printer driver. Create printing shortcuts On the File menu in the software program, click Print.

  • Page 153

    Select the product, and then click the Properties or Preferences button. Click the Printing Shortcuts tab. Select an existing shortcut as a base. NOTE: Always select a shortcut before adjusting any of the settings on the right side of the screen. If you adjust the settings and then select a shortcut, all your adjustments are lost.

  • Page 154

    Select the print options for the new shortcut. Click the Save As button. Type a name for the shortcut, and click the OK button. Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 155: Improve Print Quality With Windows

    Improve print quality with Windows Select the page size with Windows On the File menu in the software program, click Print. Select the product, and then click the Properties or Preferences button. Click the Paper/Quality tab. Select a size from the Paper size drop-down list. Select a custom page size with Windows On the File menu in the software program, click Print.

  • Page 156: Print On Both Sides (duplex) With Windows

    Click the Paper/Quality tab. In the Print Quality area, select the gloss level from the first drop-down list. Print on both sides (duplex) with Windows On the File menu in the software program, click Print. Select the product, and then click the Properties or Preferences button.

  • Page 157: Print Multiple Pages Per Sheet With Windows

    Click the Finishing tab. Select the Print on both sides check box. Click the OK button to print the job. Print multiple pages per sheet with Windows On the File menu in the software program, click Print. Basic print tasks with Windows ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 158

    Select the product, and then click the Properties or Preferences button. Click the Finishing tab. Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 159: Select Page Orientation With Windows

    Select the number of pages per sheet from the Pages per sheet drop-down list. Select the correct Print page borders, Page order, and Orientation options. Select page orientation with Windows On the File menu in the software program, click Print. Basic print tasks with Windows ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 160

    Select the product, and then click the Properties or Preferences button. Click the Finishing tab. In the Orientation area, select the Portrait or Landscape option. To print the page image upside down, select the Rotate by 180 degrees option. Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 161: Set Color Options With Windows

    Set color options with Windows On the File menu in the software program, click Print. Select the product, and then click the Properties or Preferences button. Click the Color tab. Basic print tasks with Windows ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 162

    Click the HP EasyColor check box to clear it. In the Color Options area, click the Manual option, and then click the Settings button. Adjust the general settings for Edge Control, and settings for text, graphics, and photographs. Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 163: Print Colored Text As Black (grayscale) With Windows

    Additional print tasks with Windows Print colored text as black (grayscale) with Windows On the File menu in the software program, click Print. Select the product, and then click the Properties or Preferences button. Click the Advanced tab. Expand the Document Options section. Expand the Printer Features section.

  • Page 164

    Click the Paper/Quality tab. From the Paper type drop-down list, click the More... option. Expand the list of Type is: options. Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 165: Print On Special Paper, Labels, Or Transparencies

    Expand the list of Other options. Select the option for the type of paper you are using, and click the OK button. Print on special paper, labels, or transparencies On the File menu in the software program, click Print. Additional print tasks with Windows ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 166

    Select the product, and then click the Properties or Preferences button. Click the Paper/Quality tab. From the Paper type drop-down list, click the More... option. Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 167

    Expand the list of Type is: options. Expand the category of paper types that best describes your paper. NOTE: Labels and transparencies are in the list of Other options. Select the option for the type of paper you are using, and click the OK button. Additional print tasks with Windows ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 168: Print The First Or Last Page On Different Paper With Windows

    Print the first or last page on different paper with Windows On the File menu in the software program, click Print. Select the product, and then click the Properties or Preferences button. Click the Paper/Quality tab. Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 169

    In the Special pages area, click the Print pages on different paper option, and then click the Settings button. In the Pages in document area, select either the First or Last option. Select the correct options from the Paper source and Paper type drop-down lists. Click the Add button.

  • Page 170: Scale A Document To Fit Page Size With Windows

    If you are printing both the first and last pages on different paper, repeat steps 5 and 6, selecting the options for the other page. Click the OK button. Scale a document to fit page size with Windows On the File menu in the software program, click Print.

  • Page 171

    Select the product, and then click the Properties or Preferences button. Click the Effects tab. Select the Print document on option, and then select a size from the drop-down list. Additional print tasks with Windows ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 172: Add A Watermark To A Document With Windows

    Add a watermark to a document with Windows On the File menu in the software program, click Print. Select the product, and then click the Properties or Preferences button. Click the Effects tab. Select a watermark from the Watermarks drop-down list. Or, to add a new watermark to the list, click the Edit button.

  • Page 173

    Click the Finishing tab. Select the Print on both sides check box. In the Booklet layout drop-down list, click the Left binding or Right binding option. The Pages per sheet option automatically changes to 2 pages per sheet. Additional print tasks with Windows ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 174: Select Output Options With Windows (fskm Models Only)

    Select output options with Windows (fskm models only) Select an output bin with Windows On the File menu in the software program, click Print. Select the product, and then click the Properties or Preferences button. Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 175: Select Staple Options With Windows

    Click the Output tab. In the Output Bin Options area, select a bin from the Bin drop-down list. Select staple options with Windows On the File menu in the software program, click Print. Additional print tasks with Windows ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 176

    Select the product, and then click the Properties or Preferences button. Click the Output tab. In the Output Options area, select an option from the Staple drop-down list. Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 177: Use Job Storage Features With Windows

    Use job storage features with Windows The following job-storage modes are available for print jobs: Proof and Hold: This feature provides a quick way to print and proof one copy of a job and ● then print more copies. Personal Job: When you send a job to the product, the job does not print until you request it at ●...

  • Page 178: Print A Stored Job

    Click the Job Storage tab. Select a Job Storage Mode option. Print a stored job Use the following procedure to print a job that is stored in the product memory. From the Home screen, touch the Open from Device Memory button.

  • Page 179: Delete A Stored Job

    Select the name of the folder where the job is stored. Select the name of the job, adjust the number of copies, and then touch the Start button to print the job. If the job is locked, type the PIN in the field, adjust the number of copies, and then touch the Start button to print the job.

  • Page 180: Temporarily Store A Personal Job On The Product And Print It Later

    Click the Job Storage tab. In the Job Storage Mode area, click the Proof and Hold option. Temporarily store a personal job on the product and print it later NOTE: The product deletes the job after you print it. On the File menu in the software program, click Print. Select the product, and then click the Properties or Preferences button.

  • Page 181: To Print It Must Provide A Pin

    Make a permanently stored job private so that anyone who tries to print it must provide a NOTE: This option is available if the optional hard disk is installed in the product. On the File menu in the software program, click Print. Select the product, and then click the Properties or Preferences button.

  • Page 182: Print Special Jobs With Windows

    Letter HP glossy 160g Glossy HP Laser Superior Paper, Q6616A HP glossy 160g Glossy HP glossy 220g HP Laser Photo Paper, Glossy Q6607A, Q6608A Letter HP Laser Photo Paper, Glossy Q6614A HP glossy 220g Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 183: Print Weatherproof Maps And Outdoor Signs

    Print weatherproof maps and outdoor signs The product can print durable, waterproof maps, signs, or menus by using HP Tough Paper. HP Tough Paper is a waterproof, tear-proof, satin finish paper that retains rich, vibrant print color and clarity even when exposed to heavy usage or weather.

  • Page 184: Walk-up Usb Printing

    Walk-up USB printing This product features walk-up USB printing, so you can quickly print files without sending them from a computer. The product accepts standard USB storage accessories in the USB port on the front of the product. You can print the following types of files: .pdf ●...

  • Page 185

    If you need to adjust the number of copies, touch the Copies field, and then use the keypad to select the number of copies. Touch the Start button to print the document. Walk-up USB printing ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 186

    Chapter 8 Print tasks ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 187: Color:

    Color Adjust color ● Match colors ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 188: Adjust Color

    Adjust color Manage color by changing the settings on the Color tab in the printer driver. Change the color theme for a print job On the File menu in the software program, click Print. Click Properties or Preferences. Click the Color tab. Select a color theme from the Color Themes drop-down list.

  • Page 189: Change The Color Options

    ● settings. NOTE: Changing color settings manually can impact output. HP recommends that only color graphics experts change these settings. Click the Print in Grayscale option to print a color document in black and shades of gray. Use this option to print color documents for photocopying or faxing. You can also use this option to print draft copies or to save color toner.

  • Page 190: Manual Color Options

    Manual color options Use manual color options to adjust the Neutral Grays, Halftone, and Edge Control options for text, graphics, and photographs. Table 9-1 Manual color options Setting description Setting options Edge Control Off turns off both trapping and adaptive halftoning. ●...

  • Page 191: Use The Hp Easycolor Option

    The images on the right show the enhancements that result from using the HP EasyColor option. The HP EasyColor option is enabled by default in both the HP PCL 6 printer driver and the HP Mac Postscript printer driver, so you do not need to make manual color adjustments. To disable the option so you can manually adjust the color settings, open the Color tab in the Windows driver or the Color/ Quality Options tab in the Mac driver, and then click the HP EasyColor check box to clear it.

  • Page 192: Match Colors

    Match colors The process of matching product output color to your computer screen is quite complex because printers and computer monitors use different methods of producing color. Monitors display colors by light pixels using an RGB (red, green, blue) color process, but printers print colors using a CMYK (cyan, magenta, yellow, and black) process.

  • Page 193: Print Color Samples

    Colors may vary depending on paper type and the software program used. For more details on how to use the color samples, go to www.hp.com/support/cljcm4540mfp. Use the following procedure to print color samples at the product using the control panel:...

  • Page 194

    Chapter 9 Color ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 195: Copy

    10 Copy Use copy functions ● Copy settings ● Copy a book ● Copy a photo ● Create a stored copy job ● Copy mixed-size originals ● Copy on both sides (duplex) ● Use Job Build mode ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 196: Use Copy Functions

    Use copy functions Copy Use the scanner glass to make as many as 9999 copies of small, lightweight paper (less than 60 g/m or 16 lb) or heavy paper (more than 105 g/m or 28 lb). This includes paper such as receipts, newspaper clippings, photographs, old documents, worn documents, and books.

  • Page 197: Reduce Or Enlarge A Copy Image

    Reduce or enlarge a copy image From the Home screen, touch the Copy button. Touch the Reduce/Enlarge button. Select one of the predefined percentages, or touch the Scaling field and type a percentage between 25 and 400. Touch the button. You can also select these options: Auto: The product automatically scales the ●...

  • Page 198: Collate A Copy Job

    Collate a copy job From the Home screen, touch the Copy button. Touch the Collate button or the Staple/Collate button. Touch the Collate on (Sets in page order) option. Touch the Start button. Make color copies or black and white copies From the Home screen, touch the Copy button.

  • Page 199: Copy Settings

    Copy settings Change copy quality Optimize the copy image for text or pictures From the Home screen, touch the Copy button. Touch the More Options button, and then touch the Optimize Text/Picture button. Select one of the predefined options, or touch Manually adjust button and then adjust the slider in the...

  • Page 200

    Use the power switch to turn off the product, and then unplug the power cord from the electrical socket. Open the scanner lid. Chapter 10 Copy ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 201: Adjust The Copy Lightness/darkness

    Clean the scanner glass and the white plastic backing with a soft cloth or sponge that has been moistened with nonabrasive glass cleaner. Dry the glass and white plastic backing with a chamois or a cellulose sponge to prevent spotting. CAUTION: Do not use abrasives, acetone, benzene, ammonia, ethyl alcohol, or carbon...

  • Page 202

    Adjust the sliders to set the Darkness level, the Contrast, the Sharpness level, and the Background Cleanup level. Touch the button. Touch the Start button. Chapter 10 Copy ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 203: Define Custom Copy Settings

    Define custom copy settings You can use the Administration menu to establish default settings that apply to all copy jobs. If necessary, you can override most settings for an individual job. After that job is complete, the product returns to the default settings. From the Home screen, scroll to and touch the Administration menu.

  • Page 204: Restore Copy Default Settings

    Restore copy default settings From the Home screen, open the following menus: Administration ● General Settings ● Restore Factory Settings ● Select the Copy check box, and then touch the Reset button. Chapter 10 Copy ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 205: Copy A Book

    Copy a book Lift the lid and place the book on the scanner glass with the spine aligned with the mark on the rear, center of the scanner glass. Gently close the lid. On the control panel, touch the Copy button.

  • Page 206: Copy A Photo

    Copy a photo NOTE: Copy photos from the scanner glass. Lift the lid and place the photo on the scanner glass with the picture-side down and the upper-left corner of the photo in the upper-left corner of the glass. Gently close the lid. On the control panel, touch the Copy button.

  • Page 207: Create A Stored Copy Job

    Create a stored copy job Use this procedure to scan a document and save it on the product so you can print copies at any time. Place the document face-down on the scanner glass or face-up in the document feeder. From the Home screen, touch the Save to Device Memory button.

  • Page 208: Copy Mixed-size Originals

    Copy mixed-size originals You can copy original documents that are printed on different sizes of paper as long as the sheets of paper have one common dimension. For example, you could combine Letter and Legal sizes. Arrange the sheets in the original document so they all have the same width. Place the sheets face-up into the document feeder, and adjust both paper guides against the document.

  • Page 209: Copy On Both Sides (duplex)

    Copy on both sides (duplex) Load the original documents into the document feeder with the first page facing up, and with the top of the page leading. On the control panel, touch the Copy button. Touch the Sides button. To make a two-sided copy from a one-sided original, touch the 1-sided original, 2-sided output...

  • Page 210: Use Job Build Mode

    Use Job Build mode Use the Job Build feature to combine several sets of original documents into one copy job. Also use this feature to copy an original document that has more pages than the document feeder can accommodate at one time. Load the original document face-up in the document feeder or face-down on the scanner glass.

  • Page 211: Scan And Send Documents

    11 Scan and send documents Set up scan/send features ● Use scan/send functions ● Send a scanned document ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 212: Set Up Scan/send Features

    Open a Web page, and type the product IP address in the address line. When the HP Embedded Web Server opens, click the Scan/Digital Send tab. If you did not previously use the HP Scan to Email Setup Wizard to set up the E-mail feature, you can enable it by using the HP Embedded Web Server.

  • Page 213

    Continue through the screens and select the default options you want to apply to the Quick Set. On the Summary screen, review the settings and then click the Finish button. Enable the Save to USB feature. Click the Save to USB Setup link. Select the Enable Save to USB check box.

  • Page 214: Use Scan/send Functions

    Use scan/send functions Sign in Some features on the product control panel can be secured so that unauthorized people cannot use them. When a feature is secured, the product prompts you to sign in before you can use it. You can also sign in without waiting for a prompt by touching the Sign In button on the Home screen.

  • Page 215: Send A Scanned Document

    NOTE: You might be required to sign in to the product to use this feature. The system administrator can use the HP Embedded Web Server to configure pre-defined Quick Sets folders, or you can provide the path to another network folder.

  • Page 216: Send A Scanned Document To A Folder In The Product Memory

    To set up a new job, type the name for the file in the File Name text field, and type the path to the network folder in the Network Folder Path field. Use this format for the path: \\path\path To configure settings for the document, touch More Options button.

  • Page 217: Send A Scanned Document To A Usb Flash Drive

    Select an existing folder, or touch the Folder button to create a new folder. Type the name for the file in the File Name text field. To configure settings for the document, touch More Options button. Touch the Start button to save the file. Send a scanned document to a USB flash drive The product can scan a file and save it in a folder on a USB flash drive.

  • Page 218: Send To E-mail

    From the Home screen, touch the Save to USB button. NOTE: If prompted, type your user name and password. Select one of the folders in the list, or touch the New Folder button to create a new folder on the USB flash drive. Type the name for the file in the File Name text...

  • Page 219: Supported Protocols

    NOTE: The instructions that follow are for configuring the product at the control panel. You can also perform these procedures by using the HP Embedded Web Server. Using the E-mail Setup Wizard menu is the simplest way to configure the e-mail settings.

  • Page 220: Send A Scanned Document To One Or More E-mail Addresses

    Open the Scan/Digital Send Settings menu. Open the E-mail Settings menu. Open the E-mail Setup Wizard menu, and follow the on-screen instructions. Send a scanned document to one or more e-mail addresses Place the document face-down on the scanner glass or face-up in the document feeder. From the Home screen, touch the E-mail button.

  • Page 221

    Touch the text box next a field to open a keypad. NOTE: If you are signed in to the product, your user name or other default information might appear in the From field. If so, you might not be able to change it. Type the appropriate information for the field.

  • Page 222: Use The Address Book

    If you are not signed in to the product, contacts that you add to the address book will be visible to all people who use the product. NOTE: You can also use the HP Embedded Web Server (EWS) to create and manage the address book. From the Home screen, touch the E-mail button.

  • Page 223: Send A Document To E-mail By Using The Address Book

    In the Name text field, type the name of the contact. From the drop-down list, select the E-mail Address option, and then type the contact's e- mail address. Touch the button to add the contact to the list. Send a document to e-mail by using the address book Place the document face-down on the scanner glass or face-up in the document feeder.

  • Page 224

    From the drop-down list, select the address book view that you want to use. Select a name from the list of contacts, and then touch the right arrow button to add the name to the recipients list. Repeat this step for each recipient, and then touch the button.

  • Page 225

    12 Fax Setup ● Set fax settings ● Use Fax ● Solve fax problems ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 226: Setup

    Setup Introduction The HP LaserJet Analog Fax Accessory 500 enables the HP multifunction product (MFP) to function as a standalone analog fax machine. For more information, see www.hp.com/go/ ljanalogfaxaccessory500_manuals. NOTE: In addition to the analog fax feature, the product also supports LAN and internet faxing. Only one fax method can be enabled at a time.

  • Page 227: Verify Fax Operation

    ● Remote fax configuration Embedded Web server ● HP Web Jetadmin ● HP MFP Digital Sending Software ● Security features Fax-printing schedule ● Verify fax operation When the fax accessory is installed and operating correctly, the fax icon displays on the product control panel.

  • Page 228: Fax Setup Wizard

    Fax Setup Wizard The Fax Setup Wizard guides you through a step-by-step procedure to configure fax settings that are required to use the fax feature. If the settings are not configured, the fax feature is disabled. The first time the product is turned on with a fax accessory installed, access the Fax Setup Wizard by following these steps: From the Home screen, touch the Initial Setup...

  • Page 229: Set Or Verify The Date And Time

    The fax icon displays for either fax feature. If you wish to use analog fax when LAN fax is enabled, use the HP MFP Digital Sending Software Configuration Utility or the product embedded Web server to disable LAN fax.

  • Page 230: Set Fax Settings

    Because the product contains an embedded Web server (EWS), you can configure the fax accessory across the Web by using either a Web browser or HP Web Jetadmin (WJA). In addition, you can configure the fax accessory across the network with a network-connected computer by using the HP MFP Digital Sending Software Configuration Utility (DSS).

  • Page 231: Hp Mfp Digital Sending Software Configuration Utility

    In addition to configuring a single product, you can also configure multiple devices. For more information about the HP MFP Digital Sending Software Configuration Utility, see the HP MFP Digital Sending Software User Guide or the HP MFP Digital Sending Software Support Guide.

  • Page 232

    Only one fax feature, either LAN fax, analog fax or internet fax, can be enabled at a time. The fax icon displays for either fax feature. If you wish to use analog fax when LAN fax is enabled, use the HP MFP Digital Sending Software Configuration Utility to disable LAN fax. Chapter 12 Fax ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 233: Fax Dialing Settings

    Fax dialing settings Set the fax dial volume Use the Fax Dial Volume setting to control the product's dialing volume level when sending faxes. From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ●...

  • Page 234

    Set fax send speed The Fax send speed setting sets the modem bit rate (measured in bits per second) of the Analog Fax modem while sending a fax. From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ●...

  • Page 235

    Set redial on error Redial on error feature sets the number of times a fax number will be redialed when an error occurs during a fax transmission. From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ●...

  • Page 236

    Set redial-on-no-answer The redial-on-no-answer setting selects the number of times the fax accessory redials if the number dialed does not answer. The number of retries is either 0 to 1 (used in the U.S.) or 0 to 2, depending on the country/region setting. The interval between retries is set by the redial interval setting. From the Home screen, scroll to and touch the Administration button.

  • Page 237: General Fax Send Settings

    NOTE: You might need a pause between the prefix and the phone number. To insert a 2–second pause, enter a comma (,), pound sign (#), or a “P”. To add an extension number, use “X”. From the Home screen, scroll to and touch the Administration button.

  • Page 238

    Enable PC fax send Use the PC fax send feature to send faxes from a PC. This feature is enabled by default. If this feature is disabled, use the following steps to enable: NOTE: The PC fax send driver must be installed on the computer from where the faxes will be sent. From the Home screen, scroll to and touch the Administration button.

  • Page 239: Set Billing Codes

    To enable or disable JBIG compression, perform the following steps. From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ● Fax Send Settings ● Fax Send Setup ● General Fax Send Settings ●...

  • Page 240: Default Job Options

    Billing codes are disabled by default. Follow these steps to enable billing codes: From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ● Fax Send Settings ● Fax Send Setup ● Billing Codes ●...

  • Page 241: Image Preview

    Image preview From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ● Fax Send Settings ● Default Job Options ● Image Preview ● The following option is available: Disable preview ● Touch the Save button.

  • Page 242: Original Sides

    Original sides From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ● Fax Send Settings ● Default Job Options ● Original Sides ● Touch one of the following options: 1-sided (default) ● 2-sided ●...

  • Page 243: Content Orientation

    If you selected the E-mail option, use the keyboard to type an e-mail address. Then touch the button to complete the notification setup. Touch the Include Thumbnail check box to include a thumbnail image with notifications. Content orientation Use the content orientation feature to set how the fax content is oriented on the page. For 1–sided pages, choose Portrait (short-edge on top, default setting) or Landscape (long-edge on top).

  • Page 244: Image Adjustment

    Legal (8.5 x 13) ● A4 (210x297 mm) ● A5 (148x210 mm) ● B5 (257x182 mm) ● 16k (197x273 mm) ● DPostcard JIS (148x200 mm) ● Touch the Save button. Image adjustment From the Home screen, scroll to and touch the Administration button.

  • Page 245: Job Build

    Printed picture ● Photograph ● Touch the Save button. Job build Use the Job build feature to combine multiple originals into a single fax job. From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ●...

  • Page 246: Receive Fax Settings

    Receive fax settings Fax receive setup Set the ringer volume From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ● Fax Receive Settings ● Fax Receive Setup ● Touch the Ringer Volume drop down menu and then select one of the following ringer volume settings: ●...

  • Page 247: Set Fax Receive Speed

    Set fax receive speed From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ● Fax Receive Settings ● Fax Receive Setup ● Touch one of the following options from the Fax Receive Speed drop down menu: Fast (default) —...

  • Page 248: Enable Or Disable The Fax Printing Schedule

    Enter a value for the ring frequency on the keypad, and then touch the button. The default setting for ring frequency is 68 hz. Touch the Save button. Enable or disable the fax printing schedule NOTE: Before enabling a fax-printing schedule, a schedule must be created. From the Home screen, scroll to and touch the Administration button.

  • Page 249: Create A Blocked-fax List

    Create a blocked-fax list From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ● Fax Receive Settings ● Blocked Fax Numbers ● Touch the Fax Number to Block text box to display the keyboard. Type a number and then touch the button.

  • Page 250

    Touch the text box to display the keyboard. Using the keypad, type a polling receive number, and then touch Start. The number entered is dialed. If a stored fax is being held at the fax machine dialed, that fax is transmitted to the product and printed.

  • Page 251: Stamp Received Faxes (incoming Faxes)

    If you selected the E-mail option, use the keyboard to type an e-mail address. Then touch the Save button to complete the notification setup. Touch the Include Thumbnail check box to include a thumbnail image with notifications. Stamp received faxes (incoming faxes) The stamp received faxes setting enables or disables stamping incoming faxes.

  • Page 252: Set The Paper Selection

    Set the paper selection Use the paper selection feature to specify which tray the paper for the fax is loaded from. From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ● Fax Receive Settings ●...

  • Page 253: Set The Sides

    Set the sides Use the Sides feature to specify 1–side or 2–sided ouput for faxes. From the Home screen, scroll to and touch the Administration button. Open the following menus: Fax Settings ● Fax Receive Settings ● Default Job Options ●...

  • Page 254: Enable Fax Archiving

    NOTE: To use the Archive to Email Address feature, the SMTP server must be configured, and responding, on the product. For information about configuring the SMTP server, see the product user guide. Enable fax archiving From the Home screen, scroll to and touch the Administration button.

  • Page 255: Fax Feature Screen

    Use Fax Fax feature screen The Fax feature screen is used to send faxes. To access this screen, press the icon displayed on the control panel Home screen. Home Key - return to main screen Send Fax - press to send fax to recipients Backspace/Delete Number Enter Number into Recipient List Status Message Bar...

  • Page 256: Status Message Bar

    When the Fax Number is touched, a pop up is displayed which includes the button for adding special character brackets ([ ]) to hide a PIN, and a Pause button to insert a comma for a two second pause. NOTE: The PIN is for calling card numbers, not for the security of faxed documents.

  • Page 257: Send A Fax By Entering Numbers Manually

    – ● ● ● ● When entering a phone number from the numeric keypad, include any pauses or other numbers, such as area codes, access codes for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix.

  • Page 258: Send A Fax Using Speed Dial

    Touch the Fax Number box to open the keypad. Using the keypad, enter a phone number and then touch the button. Touch the Start icon to send the fax. You can either touch the Start icon on the touch screen or press the green Start button on the control...

  • Page 259: Send A Fax By Using Fax Address Book Numbers

    From the Home screen, touch the button. Touch the Speed Dial Search button. This button looks like a magnifying glass and is located to the right of the Speed Dial button. Type the first letters of the speed dial name to search for.

  • Page 260: Fax Address Book Search

    Touch the button to return to the screen. Touch the Start button to send the fax. You can either touch the Start button on the touch screen or press the green Start button on the control panel. Fax address book search Use the fax address book search feature to complete a name search of the address book.

  • Page 261: Receive Faxes

    NOTE: The cancel operation may require up to 30 seconds to complete. Receive faxes When the fax accessory receives incoming faxes, it stores them in memory before printing. After the entire fax is stored, it is printed and then deleted from memory. Faxes print when received unless Schedule Printing of Faxes is enabled.

  • Page 262

    Touch a Speed Dial Number. Touch the Speed Dial Name box to display the keyboard. Type a name for the speed dial. Touch the down arrow on the Speed Dial Name box to open the drop down menu. Touch the Fax Number option.

  • Page 263: Delete A Speed Dial List

    Touch the button. The name and fax number (or numbers) will appear next to the Speed Dial Number. When finished, press the button to return to the screen Delete a speed dial list From the Home screen, scroll to and touch the button.

  • Page 264: Delete A Single Number From The Speed Dial List

    Touch the Delete button. Touch the button to confirm the deletion of the speed dial list and to return to the screen. Delete a single number from the speed dial list From the Home screen, scroll to and touch the button.

  • Page 265: Add A Number To An Existing Speed Dial List

    Scroll through the list of fax numbers and touch the screen to the right of last digit of the fax number to be deleted. Use the backspace key to delete the fax number. Touch the button to return to the Speed Dials screen.

  • Page 266: Voice Calls And Retries

    Touch the down arrow on the Speed Dial Name box to open the drop down menu. Touch the Fax Numbers item. To add a fax number for a speed dial name, touch the screen to the right of the last digit of the last fax number in the list.

  • Page 267: Fax Activity Log

    A Fax Call Report does not print for voice calls. NOTE: A Fax Call Report only generates Job numbers for final attempts. If one of these reports is printed manually from the menu and the last call was neither the final attempt nor a Voice call the Job number will be zero.

  • Page 268: Use Fax Over Voip Networks

    Public Switched Telephone Network (PSTN). Fax is very dependent upon timing and signal quality, so a fax transmission is more sensitive to a VoIP environment. The following are suggested changes in settings for the HP LaserJet Analog Fax Accessory 500 when it is connected to a VoIP service: Start off with the fax set in V.34 (Fast) mode and with Error Correction Mode (ECM) turned on.

  • Page 269: Solve Fax Problems

    Solve fax problems Is your fax set up correctly? Use the following checklist to help identify the cause of any fax related problems you are encountering: Are you using the phone cord supplied with the fax accessory? This fax accessory ●...

  • Page 270: Machine

    Operational / Disabled The fax accessory is installed and operational, however, HP Digital Sending utility has either disabled the product fax feature or has enabled LAN fax. When LAN fax is enabled, the analog-fax feature is disabled. Only one fax feature, either LAN fax or analog fax, can be enabled at a time.

  • Page 271: Fax Feature Is Not Operating

    The fax accessory is installed but the icon does not appear on the product main screen. Cause Solution HP MFP Digital Sending Software Configuration utility has Use the HP MFP Digital Sending Software Configuration utility disabled the analog-fax feature. to enable the analog-fax feature. The accessory is not operating correctly.

  • Page 272: Problems With Receiving Faxes

    Problem Cause Solution Not able to locate the Fax settings in Fax settings in HP Web Jetadmin are Select Digital Sending and Fax from HP Web Jetadmin. located under the device's status page the drop-down menu. drop-down menu. The header is being appended to the The fax will append the overlay header This is normal operation.

  • Page 273: Problems With Sending Faxes

    Faxes are transmitting or being received very slowly. Cause Solution The receiving fax machine might have a slow modem speed. The fax accessory only sends the fax at the fastest modem speed the receiving fax machine can use. The resolution at which the fax was sent or is being received If you are receiving the fax, call and ask the sender to is very high.

  • Page 274: Error Codes

    Fax error messages When an analog fax is sent or received on an HP LaserJet product, any errors that occur during the fax process will be displayed on the product control panel and entered into the fax reports. Fax errors can occur for many reasons and often they are due to interruptions or noise on the telephone connection.

  • Page 275

    Any error that takes place during the fax process regardless of where it originates will be displayed by the product. If the fax process is interrupted or an error occurs during a fax transmission or reception, a two part status/error description is generated by the fax subsystem on the product. Normal or successful faxes also generate messages indicating success.

  • Page 276: Send-fax Messages

    Send-fax messages Table 12-1 Send-fax messages Message Error No. Description Action(s) Cancelled Fax was cancelled by user at None. control panel of product. Success Fax sent successfully. None. Fail Busy The receiving fax machine is The fax will be retired busy.

  • Page 277

    Table 12-1 Send-fax messages (continued) Message Error No. Description Action(s) Power Failure A power failure occurred Try resending the fax. during the fax transmission on the sending fax product. No Fax Detected 17 or 36 No fax machine was detected Verify fax number and have at receiving end.

  • Page 278: Receive-fax Messages

    Receive-fax messages Table 12-2 Receive-fax messages Message Error No. Description Action(s) Success Fax received ok. None. Blocked Fax reception was blocked by None. receiving fax machine using blocked number feature. Modem Fail Unexpected or bad response Have fax resent; if the error from the internal modem to persists, contact service.

  • Page 279: Fax Reports

    Fax reports The following sections list the fax reports available on this product. These reports can be printed or viewed on the product control panel. The following fax reports are available on this product: Fax Activity Log ● Billing Codes Report ●...

  • Page 280: Billing Code Report

    If you want to use the log for record keeping purposes, you should print the log periodically (at least every 500 faxes) and then clear it. Billing code report The billing code report is a list of the most recent 500 faxes that were successfully sent, listed by billing code.

  • Page 281: Service Settings

    Service settings These items in the control-panel menus can help with troubleshooting if the corrective action taken under the Error Codes section is unsuccessful. They are intended to be used when an HP service representative is assisting you. Settings in the Troubleshooting menu...

  • Page 282: Firmware Upgrades

    Firmware upgrades The firmware on the fax accessory can be updated. Fax firmware updates occur as part of an overall product firmware update. See the product user guide for more information. Chapter 12 Fax ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 283: Manage And Maintain

    13 Manage and maintain Print information pages ● Use the HP Embedded Web Server ● Use HP Web Jetadmin software ● Product security features ● Economy settings ● Install external I/O cards ● Clean the product ● Product updates ●...

  • Page 284: Print Information

    HP provides approximations of the remaining life for the supplies as a customer convenience. The actual remaining supply levels might be different than the approximations provided.

  • Page 285

    Table 13-1 Reports menu (continued) First level Second level Description Other Pages Demo Page Prints a demonstration page that highlights the printing capability of the product. Color Samples for RGB Prints color samples for different RGB values. Use the samples as a guide for matching printed colors.

  • Page 286: Use The Hp Embedded Web Server

    IP-based network. The HP Embedded Web Server does not support IPX-based product connections. You do not have to have Internet access to open and use the HP Embedded Web Server. When the product is connected to the network, the HP Embedded Web Server is automatically available.

  • Page 287: Hp Embedded Web Server Features

    Shows the information found on the configuration page. Event Log Page Shows a list of all product events and errors. Use the HP Instant Support link (in the Other Links area on all HP Embedded Web Server pages) to connect to a set of dynamic Web pages that help you solve problems.

  • Page 288: Copy/print Tab

    HP Embedded Web Server General tab (continued) Menu Description Language Set the language in which to display the HP Embedded Web Server information. Date and Time Set the date and time or synchronize with a network time server. Sleep Schedule Set or edit a wake time, sleep time, and sleep delay for the product.

  • Page 289: Fax Tab

    Table 13-5 HP Embedded Web Server Scan/Digital Send tab (continued) Menu Description E-mail Setup Configure the default e-mail settings for digital sending, including the following: Settings for the outgoing mail (SMTP) server ● Default settings for E-mail Quick Sets jobs ●...

  • Page 290: Troubleshooting Tab

    Table 13-6 HP Embedded Web Server Fax tab (continued) Menu Description Speed Dials Manage fax speed dial numbers. You can also import .CSV files containing e-mail addresses, fax numbers, or user records, so that they can be accessed on this product.

  • Page 291: Networking Tab

    Menu Description HP Instant Support Connects you to the HP Web site to help you find solutions to product problems. Shop for Supplies Connects to the HP SureSupply Web site, where you can receive information on options for purchasing original HP supplies, such as print cartridges and paper.

  • Page 292: Use Hp Web Jetadmin Software

    Use HP Web Jetadmin software HP Web Jetadmin is an award-winning, industry-leading tool for efficiently managing a wide variety of networked HP devices, including printers, multifunction products, and digital senders. This single solution allows you to remotely install, monitor, maintain, troubleshoot, and secure your printing and imaging environment —...

  • Page 293: Product Security Features

    IPsec provides host-to-host authentication, data integrity, and encryption of network communications. For products that are connected to the network and have an HP Jetdirect print server, you can configure IPsec by using the Networking tab in the HP Embedded Web Server.

  • Page 294: Secure Stored Jobs

    Lock the control panel menus You can lock various features on the control panel by using the HP Embedded Web Server. Open the HP Embedded Web Server by entering the product IP address into the address line of a Web browser.

  • Page 295: Economy Settings

    Economy settings Optimize speed or energy use By default the product stays warm between jobs to optimize speed. You can set the product to cool between jobs, which conserves energy. From the Home screen, touch the Administration button. Open each of the following menus: General Settings Energy Settings Optimum Speed/Energy Usage...

  • Page 296: Set Sleep Delay

    Set sleep delay From the Home screen, touch the Administration button. Open each of the following menus: General Settings Energy Settings Sleep Delay Select the appropriate time period, and then touch the button. NOTE: The default value is 45 minutes. Set the sleep schedule NOTE: You must configure the date and time settings before you can use the...

  • Page 297: Install External I/o Cards

    Install external I/O cards This product is equipped with an external I/O (EIO) slot. You can install an additional HP Jetdirect print server card or external EIO hard drive in the available EIO slot. NOTE: This example shows installing an HP Jetdirect print server card.

  • Page 298

    You will not need these screws and the cover again. They can be discarded. Firmly insert the HP Jetdirect print server card into the EIO slot. Insert and tighten the retaining screws that came with the print server card.

  • Page 299: Clean The Product

    Reconnect the power cable and remaining interface cables, and turn the product on. Print a configuration page. An HP Jetdirect configuration page that contains network configuration and status information should also print. If it does not print, turn the product off, and then uninstall and reinstall the print server card to ensure that it is completely seated in the slot.

  • Page 300

    Use the power switch to turn off the product, and then unplug the power cord from the electrical socket. Open the scanner lid. Chapter 13 Manage and maintain ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 301

    Clean the scanner glass and the white plastic backing with a soft cloth or sponge that has been moistened with nonabrasive glass cleaner. Dry the glass and white plastic backing with a chamois or a cellulose sponge to prevent spotting. CAUTION: Do not use abrasives, acetone, benzene, ammonia, ethyl alcohol, or carbon...

  • Page 302: Product Updates

    Product updates HP regularly updates features that are available in the product firmware. To take advantage of the most current features, update the product firmware. To download the most recent firmware upgrade, go to www.hp.com/go/cljcm4540mfp_firmware. Chapter 13 Manage and maintain ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 303: Solve Problems

    14 Solve problems Self help ● Solve problems checklist ● Restore factory settings ● Interpret control-panel messages ● Paper feeds incorrectly or becomes jammed ● Improve print quality ● The product does not print or it prints slowly ● Solve walk-up USB printing problems ●...

  • Page 304: Self Help

    Quick Reference Topics Several Quick Reference Topics for this product are available at this Web site: www.hp.com/support/cljcm4540mfp You can print these topics and keep them near the product. They are a handy reference for procedures that you perform frequently.

  • Page 305: Solve Problems Checklist

    If it is already plugged into the wall, try a different outlet. If none of these measures restores power, contact HP Customer Care. Check the cabling.

  • Page 306: Factors That Affect Product Performance

    The printer driver is on the CD that came with the product. You can also download the printer driver from this Web site: www.hp.com/support/ cljcm4540mfp. Print a short document from a different program that has worked in the past. If this solution works, then the problem is with the program you are using.

  • Page 307: Restore Factory Settings

    Restore factory settings From the Home screen, scroll to and touch the Administration menu. Open the following menus: General Settings ● Restore Factory Settings ● Select one or more categories of settings from the list, and then touch the Reset button.

  • Page 308: Interpret Control-panel Messages

    If the product displays an “Error” or “Attention” message, and no steps are shown to resolve the issue, turn the product off then on. Contact HP support if you continue to experience issues with the product.

  • Page 309: Paper Feeds Incorrectly Or Becomes Jammed

    Remove the stack of paper from the tray and flex it, rotate it 180 degrees, and flip it over. Do not fan the paper. Return the stack of paper to the tray. Use only paper that meets HP specifications for this product. Use paper that is not wrinkled, folded, or damaged. If necessary, use paper from a different package.

  • Page 310: Clear Jams

    Make sure the tray is not overfilled. If it is, remove the entire stack of paper from the tray, straighten the stack, and then return some of the paper to the tray. Make sure the paper guides in the tray are adjusted correctly for the size of paper. Adjust the guides so they are touching the paper stack without bending it.

  • Page 311

    Stapler Output bins Paper feeds incorrectly or becomes jammed ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 312: Clear Jams In The Document Feeder

    Clear jams in the document feeder Open the document feeder cover. Lift the jam-access door, and remove any jammed paper. Close the document feeder cover. Chapter 14 Solve problems ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 313: Clear Paper Jams In The Stapler

    Clear paper jams in the stapler Lift the gray latch on the front of the stapler, and open the stapler cover. If jammed paper is visible underneath the paper guide, pull it straight out. Paper feeds incorrectly or becomes jammed ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 314: Clear Staple Jams

    Lift the green jam-access door. If jammed paper is visible under the jam-access door, pull it straight out, Close the stapler cover. Clear staple jams Lift the gray latch on the front of the stapler, and open the stapler cover. Chapter 14 Solve problems ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 315

    Lift the green tab on the staple cartridge up, and then pull the staple cartridge straight out. Lift up on the small lever at the back of the staple cartridge. Remove the jammed staples. Close the lever at the back of the staple cartridge.

  • Page 316

    Insert the staple cartridge into the stapler and push down on the green handle until it snaps into place. Close the stapler cover. Chapter 14 Solve problems ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 317: Clear Jams In The Output Bin Area

    Clear jams in the output bin area If paper is visible from the output bin, grasp the leading edge and remove it. Clear jams from under the top cover Pull the top-cover-release lever forward, and then lift the top cover up. Paper feeds incorrectly or becomes jammed ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 318

    Remove any jammed sheets that are under the top cover. CAUTION: Do not touch the foam rollers that are under the top cover. Contaminants can affect print quality. Close the top cover. Chapter 14 Solve problems ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 319: Clear Jams In The Right Door

    Clear jams in the right door CAUTION: The fuser can be hot while the product is in use. Wait for the fuser to cool before handling it. Open the right door. Gently pull the paper out of the pickup area. If paper is visible entering the bottom of the fuser, gently pull downward to remove it.

  • Page 320

    If paper is jammed as it enters the output bin, remove the fuser and gently pull the paper downward to remove it. Paper could be jammed inside the fuser where it would not be visible. Grasp the fuser handles, lift up slightly, and then pull straight out to remove the fuser.

  • Page 321

    Close the jam-access door, and push the fuser completely into the product. Close the right door. Paper feeds incorrectly or becomes jammed ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 322: Clear Jams In Tray 1

    Clear jams in Tray 1 If jammed paper is visible in Tray 1, clear the jam by gently pulling the paper straight out. Touch the button to clear the message. If you cannot remove the paper, or if no jammed paper is visible in Tray 1, close Tray 1 and open the right door.

  • Page 323

    Gently pull the paper out of the pick up area. Close the right door. Paper feeds incorrectly or becomes jammed ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 324

    Clear jams in Trays 2, 3, 4, or 5 CAUTION: Opening a tray when paper is jammed can cause the paper to tear and leave pieces of paper in the tray, which might cause another jam. Be sure to clear jams before opening the tray. Open the tray and make sure that the paper is stacked correctly.

  • Page 325: Clear Jams In The Lower-right Door (trays 3, 4, Or 5)

    Clear jams in the lower-right door (Trays 3, 4, or 5) Open the lower-right door. If paper is visible, gently pull the jammed paper up or down to remove it. Close the lower-right door. Paper feeds incorrectly or becomes jammed ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 326: Change Jam Recovery

    Change jam recovery This product provides a jam recovery feature that reprints jammed pages. From the Home screen, scroll to and touch the Administration button. Open the General Settings menu, and then open the Jam Recovery menu. Select one of the following options: Auto —...

  • Page 327: Improve Print Quality

    Improve print quality You can prevent most print-quality problems by following these guidelines. Use the correct paper type setting in the printer driver. ● Use paper that meets HP specifications for this product. ● Clean the product as necessary. ●...

  • Page 328: Print A Cleaning

    Print a cleaning page Print a cleaning page to remove dust and excess toner from the paper path if you are having any of the following problems: Specks of toner are on the printed pages. ● Toner is smearing on the printed pages. ●...

  • Page 329: Internal Print-quality-test

    If you are using a refilled or remanufactured print cartridge and are not satisfied with the print quality, replace the cartridge with a genuine HP cartridge that has the words “HP” or “Hewlett-Packard” on it, or has the HP logo on it.

  • Page 330: Use The Printer Driver That Best Meets Your Printing Needs

    HP UPD PCL 5 Recommended for general office printing in Windows environments ● Compatible with previous PCL versions and older HP LaserJet products ● The best choice for printing from third-party or custom software programs ● The best choice when operating with mixed environments, which require the ●...

  • Page 331: Improve Print Quality For Copies

    Improve print quality for copies If you encounter print quality problems in copied documents, review the solutions for printed documents listed previously in this document. However, some print-quality problems occur only in copied documents. If streaks appear on copies made by using the document feeder, clean the small glass strip on the ●...

  • Page 332: The Product Does Not Print Or It Prints Slowly

    Make sure the network router, hub, or switch is turned on and that it is working correctly. ◦ Install the HP software from the CD that came with the product. Using generic printer drivers can cause delays clearing jobs from the print queue.

  • Page 333: The Product Prints Slowly

    If the product prints, but it seems slow, try the following solutions. Make sure the computer meets the minimum specifications for this product. For a list of specifications, go to this Web site: www.hp.com/support/cljcm4540mfp. When you configure the product to print on some paper types, such as heavy paper, the product prints more slowly so it can correctly fuse the toner to the paper.

  • Page 334: Solve Walk-up Usb Printing Problems

    Solve walk-up USB printing problems The Open from USB menu does not open when you insert the USB accessory ● The file does not print from the USB storage accessory ● The file that you want to print is not listed in the Open from USB menu ●...

  • Page 335: The File That You Want To Print Is Not Listed In The Open From Usb Menu

    The file that you want to print is not listed in the Open from USB menu You might be trying to print a file type that the USB printing feature does not support. The product supports .pdf, .prn, .pcl, .ps, and .cht file types. You might have too many files in a single folder on the USB storage accessory.

  • Page 336: Solve Connectivity Problems

    The product IP address is listed on the product configuration page. If you installed the product using the HP standard TCP/IP port, select the box labeled Always print to this printer, even if its IP address changes.

  • Page 337: The Computer Is Unable To Communicate With The Product

    If you installed the product using a Microsoft standard TCP/IP port, use the hostname instead of the IP address. If the IP address is correct, delete the product and then add it again. The computer is unable to communicate with the product Test network communication by pinging the network.

  • Page 338: Solve Product Software Problems With Windows

    Solve product software problems with Windows Problem Solution A printer driver for the product is Reinstall the product software. not visible in the Printer folder NOTE: Close any applications that are running. To close an application that has an icon in the system tray, right-click the icon, and select Close or Disable.

  • Page 339: Solve Product Software Problems With Mac

    Solve product software problems with Mac The printer driver is not listed in the Print & Fax list ● The product name does not appear in the product list in the Print & Fax list ● The printer driver does not automatically set up the selected product in the Print & Fax list ●...

  • Page 340: A Print Job Was Not Sent To The Product That You Wanted

    A print job was not sent to the product that you wanted Open the print queue and restart the print job. Another product with the same or similar name might have received your print job. Print a configuration page to check the product name. Verify that the name on the configuration page matches the product name in the Print &...

  • Page 341

    Product supplies and accessories Order parts, accessories, and supplies ● Part numbers ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 342: Appendix A Product Supplies And Accessories

    Order genuine HP parts or accessories www.hp.com/buy/parts Order through service or support providers Contact an HP-authorized service or support provider. Order using HP software Use the HP Embedded Web Server on page 266 Appendix A Product supplies and accessories ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 343: Part Numbers

    Parts listed as Mandatory self-replacement are to be installed by customers, unless you are ● willing to pay HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is not provided under your HP product warranty.

  • Page 344

    HP Staple cartridge Replacement staple Mandatory C8091A cartridge, which holds 5,000 staples HP Color LaserJet fuser kit Replacement fuser Mandatory 110 Volt fuser: CE246A 110 Volt fuser: CC493-67911 200 Volt fuser: CE247A 200 Volt fuser:...

  • Page 345

    Table A-1 Customer self-repair parts (continued) Item Description Self-replacement Product number Part number options HP Color LaserJet 3 x 1500-sheet paper tray. Mandatory CC423A CC493-67903 500-sheet Paper Feeder Contains three 500-sheet and Stand trays and a stand. HP LaserJet MFP Analog...

  • Page 346

    Appendix A Product supplies and accessories ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 347: Service And Support

    Service and support Hewlett-Packard limited warranty statement ● HP's Premium Protection Warranty: LaserJet print cartridge limited warranty statement ● Color LaserJet Fuser Kit, Transfer Kit, and Roller Kit Limited Warranty Statement ● Data stored on the print cartridge ● End User License Agreement ●...

  • Page 348: Appendix B Service And Support

    HP does not warrant that the operation of HP products will be uninterrupted or error free. If HP is unable, within a reasonable time, to repair or replace any product to a condition as warranted, you will be entitled to a refund of the purchase price upon prompt return of the product.

  • Page 349: Hp's Premium Protection Warranty: Laserjet Print Cartridge Limited Warranty Statement

    To obtain warranty service, please return the product to place of purchase (with a written description of the problem and print samples) or contact HP customer support. At HP's option, HP will either replace products that prove to be defective or refund your purchase price.

  • Page 350: Color Laserjet Fuser Kit, Transfer Kit, And Roller Kit Limited Warranty Statement

    Color LaserJet Fuser Kit, Transfer Kit, and Roller Kit Limited Warranty Statement This HP product is warranted to be free from defects in materials and workmanship until the printer provides a low-life indicator on the control panel. This warranty does not apply to products that (a) have been refurbished, remanufactured or tampered...

  • Page 351: Data Stored On The Print Cartridge

    Data stored on the print cartridge The HP print cartridges used with this product contain a memory chip that assists in the operation of the product. In addition, this memory chip collects a limited set of information about the usage of the product, which...

  • Page 352: End User License Agreement

    (b) Hewlett-Packard Company (“HP”) that governs your use of the software product (“Software”). This EULA does not apply if there is a separate license agreement between you and HP or its suppliers for the Software, including a license agreement in online documentation. The term “Software” may include (i) associated media, (ii) a user guide and other printed materials, and (iii) “online”...

  • Page 353

    CONSENT TO USE OF DATA. HP and its affiliates may collect and use technical information you provide in relation to (i) your Use of the Software or the HP Product, or (ii) the provision of support services related to the Software or the HP Product. All such information will be subject to HP’s privacy policy.

  • Page 354: Openssl

    OpenSSL This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/) THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT ``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.

  • Page 355: Customer Self-repair Warranty Service

    If during the diagnosis period, HP identifies that the repair can be accomplished by the use of a CSR part, HP will ship that part directly to you for replacement. There are two categories of CSR parts: 1) Parts for which customer self repair is mandatory.

  • Page 356: Customer Support

    Customer support Get telephone support for your country/region Country/region phone numbers are on the flyer that was in the box with your product or at www.hp.com/support/. Have the product name, serial number, date of purchase, and problem description ready. Get 24-hour Internet support www.hp.com/support/cljcm4540mfp...

  • Page 357: Product Specifications

    Product specifications Physical specifications ● Power consumption, electrical specifications, and acoustic emissions ● Environmental specifications ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 358: Appendix C Product Specifications

    1012 mm (39.8 in) 88.6 kg (195.0 lb) Power consumption, electrical specifications, and acoustic emissions www.hp.com/go/cljcm4540mfp_regulatory for current information. CAUTION: Power requirements are based on the country/region where the product is sold. Do not convert operating voltages. This will damage the product and void the product warranty.

  • Page 359: Regulatory Information

    Regulatory information FCC regulations ● Environmental product stewardship program ● Declaration of Conformity ● Declaration of Conformity (fax models) ● Safety statements ● Additional statements for telecom (fax) products ● ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 360: Appendix D Regulatory Information

    NOTE: Any changes or modifications to the printer that are not expressly approved by HP could void the user’s authority to operate this equipment. Use of a shielded interface cable is required to comply with the Class A limits of Part 15 of FCC rules.

  • Page 361: Environmental Product Stewardship Program

    Thank you for being environmentally responsible! NOTE: Use the return label to return original HP LaserJet print cartridges only. Please do not use this label for HP inkjet cartridges, non-HP cartridges, refilled or remanufactured cartridges or warranty returns.

  • Page 362: Return And Recycling Instructions

    Return and recycling instructions United States and Puerto Rico The enclosed label in the HP LaserJet toner cartridge box is for the return and recycling of one or more HP LaserJet print cartridges after use. Please follow the applicable instructions below.

  • Page 363: Non-u.s. Returns

    Paper This product is capable of using recycled papers when the paper meets the guidelines outlined in the HP LaserJet Printer Family Print Media Guide. This product is suitable for the use of recycled paper according to EN12281:2002. Material restrictions This HP product does not contain added mercury.

  • Page 364: Disposal Of Waste Equipment By Users In Private Households In The European Union

    Chemical substances HP is committed to providing our customers with information about the chemical substances in our products as needed to comply with legal requirements such as REACH (Regulation EC No 1907/2006 of the European Parliament and the Council). A chemical information report for this product can be found at: www.hp.com/go/reach.

  • Page 365: Declaration Of Conformity

    Manufacturer's Address: 11311 Chinden Boulevard Boise, Idaho 83714-1021, USA declares, that the product Product Name: HP Color LaserJet Enterprise CM4540 MFP BOISB-0806-01 Regulatory Model Number Including: CC422A – 500-sheet paper feeder and cabinet CC423A – 3x500-sheet paper feeder and stand CC424A –...

  • Page 366

    European Contact: Your Local Hewlett-Packard Sales and Service Office or Hewlett-Packard GmbH, Department HQ- TRE / Standards Europe, Herrenberger Strasse 140, D-71034, Böblingen (FAX: +49-7031-14-3143) www.hp.com/go/certificates USA Contact: Product Regulations Manager, Hewlett-Packard Company, PO Box 15, Mail Stop 160, Boise, Idaho...

  • Page 367: Declaration Of Conformity (fax Models)

    DoC#: BOISB-0806-02-rel.1.0 Manufacturer's Address: 11311 Chinden Boulevard Boise, Idaho 83714-1021, USA declares, that the product Product Name: HP Color LaserJet Enterprise CM4540f MFP HP Color LaserJet Enterprise CM4540fskm MFP BOISB-0806-02 Regulatory Model Number Including: CC422A – 500-sheet paper feeder and cabinet CC423A –...

  • Page 368

    European Contact: Your Local Hewlett-Packard Sales and Service Office or Hewlett-Packard GmbH, Department HQ- TRE / Standards Europe, Herrenberger Strasse 140, D-71034, Böblingen (FAX: +49-7031-14-3143) www.hp.com/go/certificates USA Contact: Product Regulations Manager, Hewlett-Packard Company, PO Box 15, Mail Stop 160, Boise, Idaho...

  • Page 369: Safety Statements

    Safety statements Laser safety The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration has implemented regulations for laser products manufactured since August 1, 1976. Compliance is mandatory for products marketed in the United States. The device is certified as a “Class 1” laser product under the U.S.

  • Page 370: Emc Statement (china)

    överskrider gränsen för laserklass 1. HUOLTO HP Color LaserJet CM4540, CM4540f, CM4540fskm - kirjoittimen sisällä ei ole käyttäjän huollettavissa olevia kohteita. Laitteen saa avata ja huoltaa ainoastaan sen huoltamiseen koulutettu henkilö. Tällaiseksi huoltotoimenpiteeksi ei katsota väriainekasetin vaihtamista, paperiradan puhdistusta tai muita käyttäjän käsikirjassa lueteltuja, käyttäjän tehtäväksi tarkoitettuja ylläpitotoimia, jotka voidaan...

  • Page 371: Substances Table (china)

    VARO ! Mikäli kirjoittimen suojakotelo avataan, olet alttiina näkymättömällelasersäteilylle laitteen ollessa toiminnassa. Älä katso säteeseen. VARNING ! Om laserprinterns skyddshölje öppnas då apparaten är i funktion, utsättas användaren för osynlig laserstrålning. Betrakta ej strålen. Tiedot laitteessa käytettävän laserdiodin säteilyominaisuuksista: Aallonpituus 775-795 nm Teho 5 m W Luokan 3B laser.

  • Page 372: Additional Statements For Telecom (fax) Products

    Additional statements for telecom (fax) products EU Statement for Telecom Operation This product is intended to be connected to the analog Public Switched Telecommunication Networks (PSTN) of European Economic Area (EEA) countries/regions. It meets requirements of EU R&TTE Directive 1999/5/EC (Annex II) and carries appropriate CE conformity marking.

  • Page 373: Telephone Consumer Protection Act (us)

    An FCC-compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack, which is Part 68 compliant. This equipment cannot be used on telephone company-provided coin service.

  • Page 374: Japan Telecom Mark

    Notice: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Number of all the devices does not exceed five (5.0).

  • Page 375: Index

    CMYK Values accessories turning on (Mac) 64 description 265 ordering 322 browser requirements collate acoustic specifications 338 HP embedded Web Server copy jobs 178 color activity log 259 address books, e-mail browser, Web adjusting 168 LDAP support 199 remote configuration 210...

  • Page 376

    USB flash drive 197 help 11 Home screen 12 copy settings digital sending utility, remote locating 5 HP Embedded Web Server configuration 211 Manage Supplies menu 37 Display Settings menu, control Manage Trays menu 38 Copy Settings menu, control panel 35...

  • Page 377

    203 security settings 270 sending documents 200 fraud hotline 109 troubleshooting tools 270 SMTP support 199 fuser HP Embedded Web Server (EWS) jams 299 features 266 HP fraud hotline 109 gateway, setting default 79 canceling 240 Index ENWW...

  • Page 378

    HP Printer Utility 64 Tray 1 302 laser safety statements 349, 350 HP tough paper 163 trays 304 Last Fax Call Report HP Universal Print Driver 51 Japanese VCCI statement 349 description 264 last page HP Utility 64 JBIG compression...

  • Page 379

    120 Netscape Navigator, versions supplies and accessories 322 memory chip, print cartridge supported orientation description 331 HP embedded Web Server paper, while loading 98 memory DIMMs selecting, Windows 139 security 274 network other links list memory lock...

  • Page 380

    241 portrait orientation print settings recipient lists 203 selecting, Windows 139 HP Embedded Web Server recycling ports HP printing supplies returns and locating 9 Print Settings menu, control panel environmental program 342 recycling supplies 109 print tasks 127 Index ENWW...

  • Page 381

    194 billing codes 219 redial-on-busy setting 215 scan settings dial tone detection 216 redial-on-no-answer HP Embedded Web Server dialing mode 213 setting 216 dialing prefix 216 reduce Scan/Digital Send Settings menu, driver presets (Mac) 66 drivers 53...

  • Page 382

    Start button, control panel part numbers 323 locating 5 touchscreen 14 recycling 109, 341 Macintosh settings 64 status status, viewing with HP Utility paper orientation 98 Home screen, control panel 12 selecting (Windows) 135 HP Utility, Macintosh 64 supplies status page troubleshooting...

  • Page 383

    252 watermarks slow fax transmission 253 adding (Windows) 152 walk-up USB printing Web browser requirements problems 314 HP Embedded Web Server Troubleshooting menu, control panel 42 Web Jetadmin, remote troubleshooting tools configuration 210 Web sites HP Embedded Web Server...

  • Page 384

    Index ENWW Downloaded from ManualsPrinter.com Manuals...

  • Page 385

    Downloaded from ManualsPrinter.com Manuals...

  • Page 386

    *CC419-90901* *CC419-90901* CC419-90901 Downloaded from ManualsPrinter.com Manuals...

Comments to this Manuals

Symbols: 0
Latest comments: