Page 1 Canon MultiPASS L90 Laser Multifunction System MultiPASS Desktop Manager for Windows Version 2.0 Software User’s Guide...
Page 2: Trademark Acknowledgments
Canon, Inc. Trademark Acknowledgments Adobe PageMaker and Adobe Photoshop are registered trademarks of Adobe Corporation. Canon and BJ are registered trademarks and MultiPASS and Bubble Jet are trademarks of Canon, Inc. Microsoft and Windows are registered trademarks of Microsoft Corporation.
Page 3: Table Of Contents
Installing the Desktop Manager Software ............2-1 Installing the Software ....................2-2 Preparing for the Installation ................. 2-2 Overwriting the MultiPASS L90 Options ............. 2-4 Installing in Windows 3.1x ................2-5 Installing in Windows 95 ................. 2-7 Setting the Default Printer ..................2-10 Changing the Printer Port ..................
Page 4 Chapter 5 PC Faxing ........................5-1 Faxing with Your Computer ..................5-2 Sending a Fax from Your Computer (PC Faxing) ........5-2 Creating a Fax Memo ..................5-11 Receiving a Fax ....................5-12 Using the Fax Log ..................5-14 Setting Up the Address Book ................. 5-17 Features of the Address Book ..............
Page 5 Chapter 8 MultiPASS L90 Setup and Other Utilities in the Desktop Manager ..... 8-1 Setting Up MultiPASS L90 Options in the Desktop Manager ......8-2 Setting Up Preferences ................... 8-4 Setting Up Send Fax Options ................. 8-5 Setting Up Advanced Send Fax Options ............8-7 Setting Up Receive Fax Options ..............
Page 6 Appendix A Fax/Phone Characters .................... A-1 Glossary ............................G-1 Index ............................I-1 Contents...
Page 7: Chapter 1 Introduction
Chapter 1 Introduction Welcome and congratulations on your purchase of the Canon MultiPASS L90 Laser Multifunction System and accompanying MultiPASS Desktop Manager for Windows software (hereafter referred to as the MultiPASS L90 and Desktop Manager, respectively.) With your MultiPASS L90, the Desktop Manager software package enables you to perform a variety of tasks, meeting all your printing, faxing, and scanning needs.
Page 8: Desktop Manager Features: An Overview
Print a Document The MultiPASS L90 can be conﬁgured as the default printer in Windows, enabling you to print a document in a Windows application, or in the MultiPASS Desktop Manager. You can deﬁne print options that affect the output of your printed document.
Page 9: Desktop Manager Software Package
MultiPASS L90 Printer Driver The MultiPASS L90 Printer Driver allows you to use the MultiPASS L90 as the default printer in any Windows application that supports printing. The MultiPASS L90 uses 600 × 600 dpi with Resolution-Enhancement laser beam printing for high resolution text and graphics.
Page 10: System Requirements
MultiPASS L90 Fax Driver The MultiPASS L90 Fax Driver allows you to send a PC fax from any Windows application that allows printing. MultiPASS L90 Scan Driver The MultiPASS L90 Scan Driver allows you to scan an image into the Desktop Manager or any Windows application that supports TWAIN- compliant scanning.
Page 11: About This Guide
An IBM or compatible computer with a 486DX or faster processor Microsoft Windows 3.1x or Windows 95 At least 8 megabytes (MB) of RAM (16 MB recommended) At least 17 MB of available hard disc space A bi-directional, Centronics-compatible parallel cable 2 metres in length or shorter.
Page 12: Other User Assistance
Desktop Manager tasks. Canon MultiPASS L90 Laser Multifunction System User’s Guide This guide offers detailed information on how to set up and operate your MultiPASS L90 unit. The guide includes initial setup procedures, fax operations, daily maintenance, and troubleshooting. Introduction...
Page 13: Chapter 2 Installing The Desktop Manager Software
Manager software, and setting the default printer and port. Installing the Software ....................2-2 Preparing for the Installation ................. 2-2 Overwriting the MultiPASS L90 Options ............ 2-4 Installing in Windows 3.1x ................2-5 Installing in Windows 95 ................. 2-7 Setting the Default Printer ..................2-10 Changing the Printer Port ..................
Page 14: Installing The Software
The fax setup information you enter during the installation adjusts corresponding settings in your MultiPASS L90. Therefore, any fax information you may have set manually in the MultiPASS L90 is replaced by the information you enter when installing the Desktop Manager.
Page 15 If you have Windows 95, the system automatically detects the MultiPASS L90 as a new device, displaying a detection message allowing you to respond appropriately. For details on how to proceed when the device is detected, refer to the “Installing in Windows 95” section in this chapter.
Page 16: Overwriting The Multipass L90 Options
Chapter 8, “MultiPASS L90 Setup and Other Utilities in the Desktop Manager”. Overwriting the MultiPASS L90 Options If you set up options on the operation panel of your MultiPASS L90 (such as speed dial assignments), these options will be overwritten by the Desktop Manager software:...
Page 17: Installing In Windows 3.1X
You can choose to proceed with the action, overwriting the settings in the MultiPASS L90. Or, you can cancel the action. By cancelling the action, you can ﬁrst make a record of your settings on the MultiPASS L90. When you resume operation in the Desktop Manager, you can reenter the settings recorded for your MultiPASS L90 in the Desktop Manager.
Page 18 You are now ready to install the Desktop Manager. To install the Desktop Manager software: 1. Insert the backup copy of the ﬁrst Desktop Manager diskette in your diskette drive. 2. In Program Manager, on the File menu, click Run. 3.
Page 19: Installing In Windows 95
Follow these instructions to install the Desktop Manager if Windows 95 automatically detects your MultiPASS L90. Windows 95 can detect the new device when you turn on your computer after connecting the MultiPASS L90. If automatic detection did not occur or is no longer displayed, refer to the instructions in the following section.
Page 20 Installing When the MultiPASS L90 Is Not Automatically Detected Follow these instructions to install the Desktop Manager if Windows 95 did not automatically detect your MultiPASS L90 or if the detection message no longer displays. Installing the Desktop Manager Software...
Page 21 Have Disc. In the Install from Disc dialog box, specify the drive where you inserted the printer driver diskette (A:\ or B:\). Under Printers, select the Canon MultiPASS L90 printer. Under Available Ports, select the appropriate printer port (typically LPT1).
Page 22: Setting The Default Printer
When you installed the printer driver software, you had the opportunity to set the MultiPASS L90 as the default printer. If you did not set the default printer at that time, follow these instructions to set the MultiPASS L90 as the default printer.
Page 23: Changing The Printer Port
Unless you want to lose the port settings for an existing device, select an unused printer port. If you want to disconnect the MultiPASS L90 from the selected port, you must also disable the MultiPASS Background. For information on disabling the MultiPASS Background, refer to Chapter 8, “MultiPASS L90 Setup and Other...
Page 24 The General and Details tabs provide standard Windows options for your printer driver. The Paper, Graphics, and Setting tabs provide options for your MultiPASS L90. These options are described in Chapter 3, “Printing with the MultiPASS L90.” 2-12 Installing the Desktop Manager Software...
Page 25: Printing With The Multipass L90
Chapter 3 Printing with the MultiPASS L90 This chapter contains information and instructions for printing a document from a Windows application with your MultiPASS L90 and changing the default printer settings. Printing a Document ....................3-2 Printing Envelopes ..................3-2 Changing the Printer Settings ...................
Page 26: Printing A Document
1. Within your Windows application, with your document open, click the print command. 2. In the print dialog box, make sure Canon MultiPASS L90 Printer is selected as your printer. Canon MultiPASS L90 Printer displays as the selected printer if you set it as the default printer when installing the printer driver and Desktop Manager, as described in the previous chapter.
Page 27 MultiPASS L90 User’s Guide. To load envelopes: 1. Place the envelope, ﬂap side down, into the manual feed tray of your MultiPASS L90. Envelopes to be printed are manually fed, one at a time, in the manual feed tray. Chapter 3...
Page 28 Do not lay the envelope horizontally because it may jam in the MultiPASS L90 unit. 2. Adjust the paper guides to the dimensions of your envelope. Received faxes, copies, and prints can be delivered through the face-down or face-up delivery slots.
Page 29: Changing The Printer Settings
4. To save your changes and close the dialog box, click OK. To save your changes and leave the dialog box open, click Apply. To close the dialog box without saving your changes, click Cancel. Chapter 3 Printing with the MultiPASS L90...
Page 30: An Alternative Method For Changing Printer Settings
For Windows 95 From the Windows desktop, click Start, and then point to Settings. On the Settings menu, click Printers. In the Printers dialog box, click the Canon MultiPASS L90 printer. On the File menu, click Properties. Specify the appropriate changes.
Page 31 3. Under Paper Size, click Set. In the Paper Setting dialog box, under Paper Size, click the desired size and click OK. If you want a custom paper size, refer to the next section for instructions. Chapter 3 Printing with the MultiPASS L90...
Page 32: Setting A Custom Paper Size
If you do not save your custom paper size, the size is available only for this one print job. To set the custom paper size: 1. In the Paper Setting dialog box, under Paper Size, click Custom. Printing with the MultiPASS L90 Chapter 3...
Page 33: Setting Graphics Options
Setting Graphics Options When printing a document with graphics, you can set the print quality and model for the graphics. 1. In the printer setup or properties dialog box, click the Graphics tab. Chapter 3 Printing with the MultiPASS L90...
Page 34 Automatic To have the printer automatically select the appropriate settings for the highest quality output Graphics and Text To print a document with graphics and text, maintaining exceptionally crisp edges and lines 3-10 Printing with the MultiPASS L90 Chapter 3...
Page 35 1. In the Custom Setting dialog box, under Halftoning, click one of the following settings to determine the number, size, and pattern of toner dots projected onto the print media to create the text and images: Chapter 3 Printing with the MultiPASS L90 3-11...
Page 36: Setting Other Print Options
This section provides information about using the Setup Analyzer and Toner Saving options, and how to save your print settings. To set these options, click the Setting tab in the printer setup or properties dialog box. 3-12 Printing with the MultiPASS L90 Chapter 3...
Page 37: Using The Setup Analyzer
If you turn off the Setup Analyzer, no checking occurs. To turn the Setup Analyzer on and off: On the Setting tab, click the buttons beneath the Setup Analyzer icon to turn it on and off. Chapter 3 Printing with the MultiPASS L90 3-13...
Page 38 Fix and Go to Setup To ﬁx the mismatch automatically and return to the printer driver dialog box Back to Setup To return to the printer driver dialog box, without ﬁxing the mismatch 3-14 Printing with the MultiPASS L90 Chapter 3...
Page 39 Saving Toner When You Print The Toner Saving option enables you to print documents from Windows applications with your MultiPASS L90 using a reduced amount of toner, thereby saving printer toner. When using toner saving, the printed document may appear to be less bright or contrasted.
Page 40 To restore the printer options to the default settings that were installed with the software, click Factory. The individual settings display on their respective tabs: Paper, Graphics, and Setting. You are now ready to print your document using the saved settings. 3-16 Printing with the MultiPASS L90 Chapter 3...
Page 41: Chapter 4 Using The Desktop Manager
Chapter 4 Using the Desktop Manager This chapter provides an overview of the basic features of the Desktop Manager. For detailed information and instructions on performing Desktop Manager tasks, refer to the later chapters in this guide. Desktop Manager: an Overview ................4-2 Features of the Desktop Manager Window ..........
Page 42: Desktop Manager: An Overview
Desktop Manager: an Overview The MultiPASS Desktop Manager is a full-featured Windows application that enables you to use your MultiPASS L90 from your computer. With the Desktop Manager, you can: Send faxes from and receive faxes to your computer Scan images to your computer...
Page 43: Features Of The Desktop Manager Window
To open the MultiPASS Desktop Manager (Windows 95): 1. On the Windows desktop, click Start, and then point to Programs. 2. On the Programs menu, point to Canon MultiPASS L90 Utilities. Then click MultiPASS Desktop Manager 2.0. To close the Desktop Manager: On the File menu, click Exit.
Page 44 Menu Bar Standard Toolbar Folders List Document Area Process Toolbar Status Bar Menu Bar The menu bar contains commands that enable you to perform the various Desktop Manager tasks. Some of the commands can also be accessed by their corresponding buttons on the toolbar. Standard Toolbar The standard toolbar provides you quick access to performing certain Desktop Manager tasks.
Page 45 Open Document Email The Phone button displays if the handset is installed on your MultiPASS L90 and you set the handset option in the Desktop Manager Setup Options dialog box. The setting of the handset option is described in Chapter 8, “MultiPASS L90 Setup and Other Utilities in the Desktop Manager.”...
Page 46: Understanding Desktop Manager Folders
Dragging a document to the action button. For example, you can drag a document from a folder to the Print button, thereby printing the document. If a document is dragged to a button that cannot perform the task, the mouse pointer displays as a no-entry icon (a circle with a diagonal bar drawn through it).
Page 47 The In Box folder stores all incoming faxes, that is, all documents that were sent to you by other fax units and received by your MultiPASS L90 unit and then uploaded to your PC. Each received fax displays with a system-assigned name.
Page 48: User-Deﬁned Folders
Sent Fax Folder The Sent Fax folder contains all documents that have been successfully sent as PC faxes. If the PC fax had not been marked for deletion after sending, the sent PC fax is automatically moved from the Out Box folder (where the fax job is processed) to the Sent Fax folder.
Page 49: Viewing Documents In The Desktop Manager
If you create additional folders that cause the folder list to grow beyond the visible list area, a vertical scroll bar displays. The scroll bar scrolls the entire list of system- and user-deﬁned folders as a single entity. In other words, as you scroll, the list of system-deﬁned folders may scroll from view.
Page 50: Sorting The Documents In The List
The documents within the open folder display as a list. Each document on the list displays an icon representing the document type, along with other pertinent information about the document (such as the name, page count, disc storage size, and date and time of creation). The icon designates the document type as fax, scan, or modiﬁed (which also includes an imported document).
Page 51: Chapter 5 Pc Faxing
Chapter 5 PC Faxing This chapter provides information and instructions for sending and receiving a fax, setting up the Address Book, and designing your own fax cover page. Faxing with Your Computer ..................5-2 Sending a Fax from Your Computer (PC Faxing) ........5-2 Creating a Fax Memo ..................
Page 52: Faxing With Your Computer
Faxing with Your Computer You can use the Desktop Manager, with the MultiPASS L90, to send and receive faxes. The Fax Log maintains a record of the faxes you send or receive. To enhance the sending of faxes, you can also set up an Address Book, containing the recipients to whom you repeatedly send faxes, and design your own fax cover page.
Page 53 1. Within your Windows application, with the document open, click the print command. 2. In the print dialog box, set MultiPASS L90 Fax as your printer and then click Windows 3.1 Click Printer and set the default printer option in the Print Setup dialog box.
Page 54 3. In the Send Fax dialog box, enter the recipient of your fax. For a one-time recipient, enter the appropriate name and fax number information in the Last Name, First Name, Company, Preﬁx, and Fax boxes. Then click Add. For an entry listed in your address book, click the entry in the Address Book list box.
Page 55 4. Optionally, deﬁne any of the other send fax options. To attach a cover page to your fax, click one by name from the Coversheet drop-down list box. If you do not want a fax cover page, click None. To add the name and phone number of the sender to the cover page, enter the name and phone number in the From and Phone boxes.
Page 56: Specifying A Fax Recipient
The MultiPASS Desktop Manager places the PC fax in the Out Box folder, where its progress is tracked. The fax job is automatically provided a unique system-assigned name. If you speciﬁed multiple recipients, an individual fax job is placed in the Out Box folder for each recipient. Specifying a Fax Recipient You must specify at least one fax recipient –...
Page 57 Removing a Fax Recipient You can remove a recipient included in the Recipients list box by clicking the recipient and then clicking Remove. This removes the recipient’s name from the Recipients list box. If you added the recipient from the Address Book, the name becomes available again in the Address Book list box.
Page 58 Attaching a Cover Page If desired, you can attach a cover page to your fax. The MultiPASS Desktop Manager contains a library of predeﬁned fax cover pages, designed with different styles and suggested uses. In addition, you can design your own cover page, thereby adding it to the library.
Page 59: Processing The Fax
Entering a Memo You enter a memo as a brief or more lengthy message to be included on the fax cover page. The memo appears on the cover page if the cover page is designed to include it. The font, style and size of the memo text is determined by the particular design of the cover page selected.
Page 60 Sending the Fax Now When you click Send Now, the fax document is placed in the Out Box folder until the fax can be transmitted. Once transmission is complete, the fax is either moved to the Sent Fax folder or deleted, based on the status of the Delete After Sending option.
Page 61: Creating A Fax Memo
Creating a Fax Memo A fax memo is generally a brief, one-page fax sent directly from the Desktop Manager, without using another Windows application. Operating directly from the Desktop Manager, you specify the same fax options as described in previous sections of this chapter.
Page 62: Receiving A Fax
Receiving a Fax An incoming fax is received by your MultiPASS L90 and can be uploaded to the Desktop Manager. The uploaded fax is stored in the In Box folder for your review. A ﬂashing arrow next to the folder name signals that you have received a new incoming fax.
Page 63 You can always later scan a printed fax to the Desktop Manager. Save the fax in MultiPASS L90 memory If you set the MultiPASS L90 to save a fax in memory, the fax can later be printed directly to the MultiPASS L90, or sent to Desktop Manager when your computer is turned on.
Page 64: Using The Fax Log
The faxes are automatically moved to the In Box folder in the Desktop Manager. For information on how your MultiPASS L90 can handle printing a received fax if there is no paper or toner is low, refer to Chapter 8, “MultiPASS L90 Setup and Other Utilities in the Desktop Manager.”...
Page 65 2. In the Fax Log dialog box, click a speciﬁc fax document to review additional information in the status bar. To view a fax listed in the Fax Log: In the Fax Log dialog box, double-click the fax document listed. The document displays in the Desktop Manager Document Viewer.
Page 66 The report provides a hard copy of the Fax Log information displayed in the Fax Log dialog box. 5-16 PC Faxing Chapter 5...
Page 67: Setting Up The Address Book
Setting Up the Address Book You set up the Address Book to create an easily accessible list of names and fax and/or phone numbers for your business and personal contacts. You can use the entries in the Address Book to send a PC fax. To open the Address Book: On the Tools menu, click Address Book.
Page 68: Working With Address Book Entries
Address Book Entries Address Book entries are listed by row, displaying each piece of information within a particular column. The columns indicate the Address Book entry type (individual or group), as well as name and address information. Address Book entries can be sorted based on a chosen column of information. Status Bar The status bar for the Address Book displays additional information about the selected Address Book entry, based on whether the selected entry is an...
Page 69: Sorting The Address Book
Sorting the Address Book The Address Book is sorted alphabetically. You can change the order of the list based on criteria indicated as the column titles for the list. To change the order of the Address Book entries, click the appropriate column title.
Page 70 2. In the New Individual Entry or Edit Individual Entry dialog box, enter the appropriate information or changes for the following: First and last names, and fax number Phone number, title, company name, and address (If you want the information available for a fax cover page) Comments (As an internal reference).
Page 71: Adding And Editing A Group Address
Entering the Fax and Phone Numbers When you enter the fax or phone number, you use the applicable numeric characters and any valid characters that separate the different segments of the fax or phone number. For example, you can use 0 through 9, dash (-), or parentheses ().
Page 72 2. In the New Fax Group Entry or Edit Fax Group Entry dialog box, in the Group Name box, enter or change the name you want to assign to this group. 3. In the Address Book list box, click the individual entry you want to add to the group and click Add.
Page 73: Printing The Address Book
Using a Group Address When you specify a group address when sending a fax, the individual addresses for the contained group are listed. If you specify more than one group address for a fax, and each group contains the same individual address, the duplicate address is removed.
Page 74: Importing The Address Book
Importing the Address Book You may have an existing address book, created by another application, containing the entries you want to use for the Address Book in the Desktop Manager. In this event, you can import your address book to the Desktop Manager.
Page 75: Exporting The Address Book
In the Assign Field Names dialog box, the address information is listed in columns, with a column title that should identify the type of information within the column. The button above the column titles enables you to reassign the column titles where necessary. 3.
Page 76 Address Book information is exported for individual entries only. Group addresses are not exported. To export the Address Book: 1. With the Address Book open, click Export. In the Assign Field Names dialog box, the address information is listed in columns, with a column title that should identify the type of information within the column.
Page 77 4. In the Export Address Book dialog box, select the ﬁle type (.CSV or .TXT), location, and ﬁlename for saving the ﬁle. Then click OK. Chapter 5 PC Faxing 5-27...
Page 78: Designing A Fax Cover Page
For Windows 3.1, click the Cover Page Designer icon. For Windows 95, click Start and then point to Programs. On the Programs menu, point to Canon MultiPASS L90 Utilities. Then click MultiPASS Cover Page Designer. From the MultiPASS Desktop Manager: On the Tools menu, click Cover Page Designer.
Page 79: Features Of The Cover Page Designer Window
Features of the Cover Page Designer Window This section provides an overview of the basics of the Cover Page Designer screen. Detailed instructions for using the various commands and components of the screen are provided in later sections of this chapter. Menu Bar Toolbar Variables Bin...
Page 80: Creating A New Cover Page
New Cover Save Bold Underline Align Right Align Bottom Open Print Italic Align Left Align Top In addition to the buttons, the toolbar also provides you with drop-down list boxes that enable you to select a font and font size for the text of a variable ﬁeld.
Page 81: Preparing The Cover Page Background
2. When you have completed the document, print the document using the Canon MultiPASS L90 Fax driver. To do so, click the Print command. In the Print dialog box, select Canon MultiPASS L90 Fax as the printer, and click the command to print (usually OK or Print).
Page 82 3. In the Send Fax dialog box, enter any name and fax number as the fax recipient. Select None as the cover page to attach. Then click Hold. 4. Once the fax document is placed on hold, open the Out Box Folder in the Desktop Manager.
Page 83 Only the variable ﬁelds that display in the variables bin or on the Insert menu are available for you to use on your cover page. You cannot add or delete a ﬁeld to or from the existing set. You cannot use a single ﬁeld more than once on a cover page.
Page 84 Resizing a Field With the exception of the Memo ﬁeld, most of the variable ﬁelds consist of a single line of text. If the variable information to be placed in the ﬁeld is longer than the ﬁeld size, the text does not automatically wrap onto a next line. The text is truncated to ﬁt the length of the ﬁeld.
Page 85: Editing An Existing Cover Page
Aligning Fields When placing the variable ﬁelds in the layout area, you may be concerned with properly aligning the ﬁelds, to make them more visually appealing. You can align two or more selected ﬁelds, based on the position of the ﬁrst ﬁeld you select. The ﬁrst ﬁeld selected in the set of ﬁelds to be aligned is the anchor for the alignment.
Page 86: Deleting A Cover Page
To save the changes under the same name: Click Save on the File menu or toolbar. To save the changes under a different name: On the File menu, click Save As. In the Save Cover Page Template dialog box, specify the name of the cover page, and click OK. (This procedure retains the opened cover page under its original name.) To rename the originally opened cover page: On the File menu, click Rename.
Page 87: Printing A Fax Cover Page
The printed cover page can also be used when sending a fax directly from the MultiPASS L90. The hard copy includes the name of the cover page and the date last modiﬁed, printed at the uppermost edge of the page.
Page 88 2. In the preview window, do one of the following: To print the cover page, click Print. To enlarge or reduce the view size, click Zoom In or Zoom Out. To close the preview window, click Close. Since a cover page is not typically more than one page, you will not use the remaining commands.
Page 89 2. Complete the Print dialog box, and click OK. Chapter 5 PC Faxing 5-39...
Page 90 5-40 PC Faxing Chapter 5...
Page 91: Chapter 6 Scanning
Chapter 6 Scanning This chapter provides information and instructions for scanning. You can use the MultiPASS L90 to scan images directly to the Desktop Manager, or to a TWAIN- compliant Windows application. Scanning with the Desktop Manager ............... 6-2 Deﬁning the Scan Options ................6-4 Scanning from a Windows Application ..............
Page 92: Scanning With The Desktop Manager
Scanning with the Desktop Manager You can use the MultiPASS L90 and the Desktop Manager to scan documents or images. The resulting document in the Desktop Manager is automatically provided a unique system-assigned name. You can rename the document later.
Page 93 3. In the Scanner dialog box, specify the scan options for your document. Under Resolution & Quality, click the resolution setting for the type of image you are scanning. With the Brightness scroll bar, set a darker or lighter level of brightness. Select the View After Scan option if you want the scanned image to display automatically in the Desktop Manager Document Viewer when the scan is complete.
Page 94: Deﬁning The Scan Options
Deﬁning the Scan Options When scanning an image, you deﬁne the following options. Resolution & Quality This option enables you to specify the type of image you are scanning and the resolution in dots per inch (dpi). You choose the option that provides the appropriate level of clarity for your image.
Page 95 However, the scan time may be particularly slow, and the resulting ﬁle very large. You can select to have the MultiPASS L90 enhance your scanned image as it is processed. However, if you plan on exporting the scanned image to use with a graphics application (such as Photoshop), you may prefer to use the 200 dpi (Raw) option.
Page 96: Scanning From A Windows Application
Scanning from a Windows Application You can use the MultiPASS L90 to scan documents directly into a Windows application that supports a TWAIN interface (such as Photoshop). Some applications allow multiple page scans, while others do not. If you are unsure whether your Windows application supports this feature, refer to your user documentation for the application.
Page 97: Deﬁning The Scan Settings
To accept the scanned image into your Windows application: 1. With the scanned image displayed in the dialog box, adjust your view of the image as needed: To adjust the size, click the size in the Scaling drop-down list box. For a multi-page document, click the page you want to view in the Page box.
Page 98 Black & White / Greyscale If you are scanning an image that contains only text or a monochrome image, you use the Black & White option. To produce a greyscale image, with a higher level of image clarify, the Greyscale option may be preferred. However, the scan time may be particularly slow.
Page 99: Chapter 7 Working With Documents In The Desktop Manager
Chapter 7 Working with Documents in the Desktop Manager This chapter contains information and instructions for managing and annotating your documents in the Desktop Manager. Managing Your Documents in the Desktop Manager ........... 7-2 Selecting Documents in the Desktop Manager ........... 7-2 Printing a Document in the Desktop Manager ...........
Page 100: Managing Your Documents In The Desktop Manager
Managing Your Documents in the Desktop Manager Once you send a PC fax, receive a fax, or scan an image, the resulting document is available in the Desktop Manager. You can perform a variety of tasks with and on your documents, as described in this chapter. Selecting Documents in the Desktop Manager To work with a document, you select it in the open folder.
Page 101: Working With Jobs In The Out Box Folder
2. In the Print dialog box, specify the number of copies and click OK. A copy of the document to be printed is sent to the Out Box folder. The job is assigned a unique name. When printing is complete, the copy is automatically deleted from the Out Box folder.
Page 102: Job Status
You can select a job in the list to review information about that job in the status bar. This information includes the name of the original document from which the job came, as well as the reason if the job failed. Each job in the Out Box folder displays with a system-assigned name.
Page 103 Retry A PC fax job receives the status Retry if: The MultiPASS L90 is busy with another task, and thus unable to transmit the PC fax The receiving fax line is busy.
Page 104: Stopping An Active Job
Error An error results for a job if there is a problem with the MultiPASS L90, such as a loss of communication with the Desktop Manager or memory is full. You can display the nature of the error in the Status Bar by selecting the job or reviewing the Fax Log.
Page 105: Creating A Folder
To process the fax for immediate sending, click Send Now. To schedule the fax for a later time that you specify, click Send Later. Creating a Folder To better organize your documents in the MultiPASS Desktop Manager, you can create additional folders. When you create a new folder, you assign a unique name.
Page 106: Renaming A Document Or Folder
One user-deﬁned folder to another user-deﬁned folder. You cannot move a document into a system-deﬁned folder other than the Trash folder. To move a document: 1. Open the folder containing the document you want to move. 2. Drag the document to the desired folder. The document is placed in the appropriate sort order.
Page 107: Deleting A Document Or Folder
Deleting a Document or Folder You can delete a document or user-deﬁned folder when it is no longer needed. When deleting a document, you can delete the document permanently, which removes the document from the Desktop Manager immediately. You can also move it to the Trash folder.
Page 108: Importing A Document
To empty the Trash folder: On the File menu, click Empty Trash. If prompted, conﬁrm that you want to empty the Trash folder. Importing a Document If you have a document residing on your hard disc or a diskette, you can import the document into a user-deﬁned folder in the Desktop Manager.
Page 109: Exporting A Document
Exporting a Document You can export a document in the Desktop Manager, saving it to a drive and directory you specify. When you export a document, you save a copy of the original document. You can save the document in only a monochrome TIFF ﬁle format.
Page 110 To attach a document to an e-mail message: Select the document you want to attach and drag the document to the E-mail button on the toolbar. Or, on the File menu, click Email. 7-12 Working with Documents in the Desktop Manager Chapter 7...
Page 111: Annotating A Document
Annotating a Document You can open a document to view its contents, and annotate it with notes, highlighting, stamps, or graphics (line/arrow, rectangle, circle). Although you can save the document with your annotations, any annotations you make are only added markings placed on the original document. The original contents of the document remains intact.
Page 112: Features Of The Document Viewer Window
The following instructions summarise the procedures for annotating a document. For additional information, refer to later sections in this chapter. To open a document in the Document Viewer: In the Desktop Manager, do one of the following: Double-click the document. Select the document you want to open.
Page 113 Menu Bar Toolbar Annotation Panel Document Display Area Page Panel Status Bar Menu Bar The menu bar contains commands that enable you to perform various tasks with your document. Some of the commands can also be accessed by their corresponding buttons on the toolbar. Toolbar The toolbar provides you quick access to performing certain Document Viewer tasks.
Page 114 Fit to Window Rotate Right Rotate 180 Zoom in Scroll Fit to Width Rotate Left Zoom Out Annotation Panel In addition to the buttons, the toolbar also provides you with a drop-down list box that enables you to select a display size for your document. Document Display Area The document itself is displayed and modiﬁed in the Document Display Area.
Page 115: Adjusting Your View Of The Document
Page Panel The page panel contains a number of buttons, one for each page in the document you are currently viewing. The page panel provides a quick visual indication of the number of pages in the document and a method for moving to another page.
Page 116 To change the document orientation: Do one of the following: On the View menu, click Rotate. On the Rotate menu, click Right, Left, or 180 to rotate the document right by 90 , left by 90 , or 180 (ﬂipping the document upside down).
Page 117 Adjusting the Image Display For ease of viewing and better visibility, you can adjust or invert the light and dark levels of your displayed document. When you invert the display colours, you change the black areas to white and vice versa. Any colours you use for annotations are not changed, although highlight annotations may be difﬁcult to see against a black background.
Page 118: Adding Annotations To Your Document
Reviewing Information About the Document Image As a reference, you can display information about the document currently displayed in the Document Viewer. This information includes the name and size of the ﬁle, when the ﬁle was created, the number of pages, the width and height, the resolution (pixels per inch), the number of bits used to represent each pixel (thus, the number of colours that can be displayed), and the scaling.
Page 119 Annotation panel for a sticky-note: select font, font size, special effects. 2. Select the font, size, and any special effects. 3. At the desired location on the displayed page, drag the cursor to draw the size of the sticky-note. A dotted line displays to show you where the sticky- note will be placed.
Page 120 At the desired location on the displayed page, drag the cursor to draw the whiteout annotation. A dotted line displays to show you where the whiteout annotation will be placed. When you release the mouse button, the annotation is drawn. On the Annotation Panel, click the Select Region tool.
Page 121 3. Click the cursor in the desired location for placing the stamp. The stamp is placed at that location. Highlighting Your Document You can add a colour highlight to the text or other images in your document. You select a colour and draw a rectangular highlight over the desired area. All highlight colours are transparent and display as the colour you selected.
Page 122: Revising Your Annotations
Annotation panel for an arrow or line: select colour, line thickness, style. Annotation panel for a rectangle or circle: select border colour, thickness. 2. Select the colour and width of the line for the object you are drawing. For an arrow or line, also select the particular style you want to use.
Page 123: Selecting One Or More Annotations
Selecting One or More Annotations To revise an annotation, you must ﬁrst select it. In most situations, you can select one or more annotations at a time. To select a single annotation: Click the Annotation Select button on the annotation panel. Then click the annotation.
Page 124: Saving All Or Part Of A Base Page Of Your Document
Resizing the Annotation When you create an annotation, you draw it to the desired size. If the original size proves unsuitable, you can resize the annotation either smaller or larger. To adjust the size, click the border of the annotation and drag any sising handle. Copying and Pasting an Annotation If you want an annotation to appear more than once within your document, you can create the ﬁrst annotation, and then copy and paste it any number of times.
Page 125: Removing An Annotation
To select the base page of your document: On the Edit menu, click Select Base Image. When selected, a dotted line appears along the edges of the base page. To save the base page or a region of the base page: 1.
Page 126: Exporting The Document
To delete the annotation permanently, press the Delete key. To remove the annotation to the clipboard, click Cut on Edit menu or toolbar. Exporting the Document You can save a copy of the document currently open in the Document Viewer to a ﬁle on a speciﬁed driver and directory.
Page 127: Printing The Document
Printing the Document You can print a copy of the document currently open in the Document Viewer, with or without any annotations you may have created. Prior to printing, you can specify certain print setup options. To deﬁne the print setup: 1.
Page 128: Adjusting The Document Viewer Default Options
Adjusting the Document Viewer Default Options As you work in the Document Viewer, you can change the options that affect your view of the open document, such as the size and lightness or darkness of the image. However, if you have view settings that you generally prefer to use in most situations, you can deﬁne default settings.
Page 129: Chapter 8 Multipass L90 Setup And Other Utilities In The Desktop Manager
MultiPASS L90 Setup and Other Utilities in the Desktop Manager This chapter contains information and instructions on changing your MultiPASS L90 setup options in the Desktop Manager, and using other Desktop Manager utilities. Setting Up MultiPASS L90 Options in the Desktop Manager ......8-2 Setting Up Preferences ...................
Page 130: Setting Up Multipass L90 Options In The Desktop Manager
MultiPASS L90 with the Desktop Manager immediately. However, you can change the option settings as needed. Since you can make changes to most option settings either on the MultiPASS L90 or in the Desktop Manager, be aware of the following: Any option setting you make on the MultiPASS L90 does not display in the Desktop Manager Setup Options dialog box.
Page 131 When the MultiPASS L90 is connected to your PC, we recommend that you use the Setup Option in the Desktop Manager for Windows. Do not make your changes via the operation panel of the MultiPASS L90 menu (DATA REGISTRATION). MultiPASS L90 data is overwritten by the Desktop Manager for Windows software.
Page 132: Setting Up Preferences
Printing Spooler If another Windows application is trying to communicate with the parallel port, you may have problems printing to the MultiPASS L90. To avoid the conﬂict you might experience with the Windows 3.1x Print Manager or Windows 95 Print Spooler, you select the Desktop Manager spooler option.
Page 133: Setting Up Send Fax Options
You select this option if you have the telephone handset installed on your MultiPASS L90. With this option selected, you can use the Desktop Manager to dial a phone number and place a phone call with your MultiPASS L90 handset.
Page 134 Phone Line You specify the dialling method the MultiPASS L90 will use: touch tone or rotary pulse. You also specify any preﬁx used to access an outside phone line. Initially, this information was set up when you installed the Desktop Manager.
Page 135: Setting Up Advanced Send Fax Options
After making changes, to restore the default settings for the options, click Use Defaults. Setting Up Advanced Send Fax Options To change the following Advanced Send Fax options, click Advanced on the Send Fax tab. Chapter 8 MultiPASS L90 Setup and Other Utilities in the Desktop Manager...
Page 136 Image Auto Half-tone You select this option to have the MultiPASS L90 automatically adjust the settings for reproducing fax documents that contain halftone images (such as photographs) or a dark background (such as a newspaper). You do not need to select this option if you are sending documents that are composed only of black text on a white background.
Page 137: Setting Up Receive Fax Options
You select this option to have the MultiPASS L90 automatically erase a fax after it has been sent successfully, but that originally had an error in sending. If this option is not selected, the fax document remains in the MultiPASS L90 memory even if an error occurred during the sending.
Page 138 Answer Audible You specify whether the MultiPASS L90 should ring when you receive a fax call. If you do not select this option, the MultiPASS L90 does not ring for an incoming fax call. Answer No. of Rings If you select the Answer Audible option, you can set the number of times the MultiPASS L90 rings for an incoming fax.
Page 139: Setting Up Advanced Receive Fax Options
If your computer is turned off: You set the MultiPASS L90 to print the fax or save the fax in its memory. If the MultiPASS L90 is out of paper: You set the MultiPASS L90 to hold the fax in its memory until paper can be loaded, or to not receive the fax.
Page 140 MultiPASS L90 or in the Desktop Manager. In other words, to receive a fax when this option is selected, you must have a speed dial assignment set up for the individual who may be sending you a fax.
Page 141 You set the volume level of the ring tone. Fax/Telephone Start Time When a call is received, the MultiPASS L90 checks to see if the call is from a fax machine or a telephone. If your MultiPASS L90 does not have enough time to detect the fax tone, it assumes the call is from a telephone.
Page 142: Setting Up Speed Dial Assignments
Remote Receive You select this option so that you can set the MultiPASS L90 – with the telephone handset or from a telephone extension – to receive a fax if an incoming call is ringing on the MultiPASS L90.
Page 143: Assigning An Individual Recipient To A Speed Dial Code
To remove a recipient from a speed dial code: In the speed dial list box, select the speed dial assignment, and then click Remove. To print the speed dial assignment list: Click Print List. Chapter 8 MultiPASS L90 Setup and Other Utilities in the Desktop Manager 8-15...
Page 144 2. Select the speed dial code to which you want to assign the group of recipients, and click Group Dial. 8-16 MultiPASS L90 Setup and Other Utilities in the Desktop Manager Chapter 8...
Page 145: Setting Up Fax Output Options
To close the dialog box without saving your group, click Cancel. Setting Up Fax Output Options You can change the following options on the Fax Output tab. Chapter 8 MultiPASS L90 Setup and Other Utilities in the Desktop Manager 8-17...
Page 146 You specify the format used to display the date on the LCD and for printing the date on a fax. Display Language You specify the language to be used on the MultiPASS L90 device display. Activity Report Print You specify whether or not you want a fax report to automatically print every 40 fax transactions.
Page 147: Making A Phone Call From The Desktop Manager
Making a Phone Call from the Desktop Manager You can use the MultiPASS L90 and Desktop Manager to dial telephone calls if: You have a telephone handset installed on the MultiPASS L90 You selected the Hand Set Installed option on the Preferences tab in the Setup Options dialog box in the Desktop Manager.
Page 148 5. When the Dialling Phone dialog box displays, you are prompted to pick up the handset. If you want to stop the number from being dialled, click Stop. 6. When you have completed your call, click Exit. 8-20 MultiPASS L90 Setup and Other Utilities in the Desktop Manager Chapter 8...
Page 149: Using The Status Monitor
The Status Monitor is a utility that enables you to track the current status of the MultiPASS L90, incoming and outgoing faxes, print and scan jobs, and any error conditions needing your attention. You can open the Status Monitor either from the Windows desktop or the MultiPASS Desktop Manager.
Page 150: Using The Status Monitor Window
To close the Status Monitor: On the Status Monitor menu, click Close. Using the Status Monitor Window The Status Monitor window displays the status of MultiPASS L90 activity only. You cannot use the Status Monitor to interrupt an activity. 8-22...
Page 151: Status Messages
Idle The status indicates the MultiPASS L90 is currently inactive. Scanning The status indicates the MultiPASS L90 is scanning an image. The Status Monitor window displays the number of the page currently being scanned. Printing This status indicates the MultiPASS L90 is printing a document. The Status Monitor window displays the number of the page currently being printed.
Page 152: Closing The Multipass Background
Sending Fax This status indicates the MultiPASS L90 is sending a fax document. The Status Monitor window displays the number of the page currently being faxed. Receiving Fax This status indicates the MultiPASS L90 is receiving a fax document. The Status Monitor window displays the fax number or name of the sender (if available), and the number of the page currently being received.
Page 153: Preparing To Close The Multipass Background
Desktop Manager. Received faxes can also be stored in the MultiPASS L90 memory. However, if the memory becomes full, the MultiPASS L90 is unable to receive more faxes until you print the faxes stored in memory.
Page 154: Closing The Multipass Background (Windows 95)
Removing MultiPASS Background from StartUp Closing the MultiPASS Background does not remove it from the Windows StartUp group. If you have disconnected your MultiPASS L90, the next time you start Windows, the MultiPASS Background will try to open. At that time, the MultiPASS Background will be unable to detect the device, displaying an error message.
Page 155: Restarting The Multipass Background
Delete key. Restarting the MultiPASS Background If you reconnect the MultiPASS L90 to the port and want to begin using the Desktop Manager again, the MultiPASS Background is restarted automatically when you open the Desktop Manager. You can also open the MultiPASS Background without opening the Desktop Manager.
Page 156: Adding Multipass Background To Startup
The MultiPASS Background starts automatically. To restart the MultiPASS Background (Windows 95): 1. On the Windows desktop, click Start and then point to Programs. 2. On the Programs menu, point to Canon MultiPASS L90 Utilities. Then click MultiPASS Background. The MultiPASS Background starts automatically.
Page 157: Disconnecting The Multipass L90
The MultiPASS Background will be automatically started when you start Windows. Disconnecting the MultiPASS L90 You can disconnect the MultiPASS L90 if you want to use the parallel port for another purpose. Before disconnecting your unit, be sure to close the MultiPASS Background.
Page 158: Using Multipass Diagnostics
4. In the Save As dialog box, specify the drive, directory, and ﬁlename for saving the ﬁle. Then click OK. 5. To exit the MultiPASS Diagnostics window, on the File menu, click Exit. 8-30 MultiPASS L90 Setup and Other Utilities in the Desktop Manager Chapter 8...
Page 159: Uninstalling The Desktop Manager
(such as Fax Log and Address Book) System ﬁles shared with other applications. Uninstalling the Desktop Manager (Windows 3.1x) You remove the MultiPASS L90 printer and fax drivers, as well as uninstall the Desktop Manager software. To remove the printer and fax drivers: 1.
Page 160: Uninstalling The Desktop Manager (Windows 95)
4. Follow the on-screen instructions. Uninstalling the Desktop Manager (Windows 95) You remove the MultiPASS L90 printer and fax drivers, as well as uninstall the Desktop Manager software. To remove the printer and fax drivers: 1. On the Windows desktop, click Start, and then point to Settings.
Page 161: Reinstalling The Desktop Manager
You use the same instructions for reinstalling as provided in Chapter 2, “Installing the Desktop Manager Software”. For Windows 95 users, be sure to restart your computer after uninstalling the Desktop Manager and before reinstalling. Chapter 8 MultiPASS L90 Setup and Other Utilities in the Desktop Manager 8-33...
Page 162 8-34 MultiPASS L90 Setup and Other Utilities in the Desktop Manager Chapter 8...
Page 163: Chapter 9 Frequently Asked Questions
Chapter 9 Frequently Asked Questions This chapter contains information for questions you may have when operating Desktop Manager with your MultiPASS L90. PC Faxes Are Not Being Sent Correctly ..............9-2 Faxes Are Not Being Received Correctly ............... 9-3 Images Are Not Scanning Correctly ................ 9-4 Documents Are Not Being Copied ................
Page 164: Pc Faxes Are Not Being Sent Correctly
If you have a pulse line, be sure the unit is set for pulse dialling. If you are not sure about what type of line you have, contact your local phone company. Is the MultiPASS L90 warm to the touch? The unit might be overheated and shut itself off. Turn the unit off and let it cool down for several minutes but less than one hour, or you can lose information registered in memory.
Page 165: Faxes Are Not Being Received Correctly
Try using it again. Is the MultiPASS L90 not switching correctly between telephone and fax transmissions? Check the FAX/TEL AUTO SW setting in the operation panel user menu is set to ON.
Page 166: Images Are Not Scanning Correctly
Are you not manually receiving faxes? Always press START/COPY before hanging up the hand set (not after). Are you receiving faxes but the faxes have errors? Use the operation panel user menu to turn on ECM receiving. ECM sending/ receiving should help with problems due to poor telephone lines. However, you might have to try again.
Page 167: Documents Are Not Printing Correctly
Try using it again. Is the ALARM light on? Turn off the MultiPASS L90 unit. Wait 15 seconds and plug it in again to turn on power. The ALARM light should go out. Also check to see if paper is jammed.
Page 168: Paper Is Not Loading Correctly
MultiPASS L90 connected. Be sure that the MultiPASS L90 is the only device conﬁgured to a particular port. The MultiPASS L90 operates properly only with a dedicated parallel port.
Page 169: The Print Quality Is Not Satisfactory
If characters are not printing, check the parallel cable is securely plugged in at both ends; make sure your parallel cable is less than 2m. Check your application’s print setup to make sure Canon MultiPASS L90 Printer is selected as the printer.
Page 170: Envelopes Are Not Printing Correctly
Is the printing not dark enough? You might be using Draft print quality. Try setting print quality to Standard. Try replacing the toner cartridge. Try turning off the Toner Saving option. Envelopes Are Not Printing Correctly Are envelopes not printing correctly from an application that does not have a dedicated envelope printing capability? When you are printing envelopes from an application that does not have a dedicated envelope printing capability, set the paper size to the appropriate...
Page 171: Appendix A Fax/Phone Characters
Appendix A Fax/Phone Characters Whenever entering or setting up a fax or phone number in the Desktop Manager – when sending a PC fax, setting up an entry in the Address Book, or making a phone call – you use only the following characters. Character Description 0 to 9...
Page 172 Fax/Phone Characters Appendix A...
Page 173: Glossary
For example, when you print or send a PC fax from your computer, information is sent from your computer to the MultiPASS L90. When you scan or receive a fax into your computer, information is sent from the MultiPASS L90 to your computer.
Page 174 An electronic way to send and receive faxes from your computer. A PC fax is sent from or received in a computer. Using the MultiPASS L90 allows you to send and receive PC faxes and the MultiPASS Desktop Manager lets you save, sort, and print the PC faxes.
Page 175 Because your MultiPASS L90 supports TWAIN, you can use the scanning features of the MultiPASS L90 with any Windows application that supports TWAIN. Twain, the industry standard, was developed by the TWAIN working group which consists of representatives from many leaders in the scanner hardware and software industry.
Page 176 Glossary...
Page 177: Index
7-21 sorting the entries 5-19 Cover page Advanced Received Fax setup attaching when sending a PC fax 5-8 for the MultiPASS L90 8-11 creating a new 5-30 Advanced Send Fax setup deleting 5-36 for the MultiPASS L90 8-7...
Page 178 Desktop Document area Manager 7-11 overview for the Desktop Manager 4-5 Envelopes viewing documents 4-9 printing guidelines for the MultiPASS L90 Document display area in the Document Viewer 7-16 Error status Document tasks in the Out Box folder 7-6...
Page 179 3-11 creating a new 5-30 setting in the printer driver 3-9 deleting 5-36 Group dial assignments designing 5-28 for the MultiPASS L90 8-16 editing an existing 5-35 Group entry printing 5-37 adding and editing in the Address Book Fax Log...
Page 180 Desktop Manager 8-19 overwriting 2-4 Port setup in the Desktop Manager 8-2 changing the connection for printing 2-11 for connecting the MultiPASS L90 2-2 Preferences setup for the MultiPASS L90 and Desktop Manager 8-4 On Hold status...
Page 181 4-7 Printing Scanning status a document in the Desktop Manager 7-2 for the Status Monitor 8-23 a document with the MultiPASS L90 3-2 Scheduled status Printing status in the Out Box folder 7-5 for the Status Monitor 8-23 Scheduling...
Page 182 Telephone handset Variable ﬁelds 5-33 using from the Desktop Manager 8-19 inserting when creating a new cover page Toner 5-32 saving in the printer driver 3-15 Variables bin Toolbar described for the Cover Page Designer described for the Cover Page Designer 5-30 5-29 Viewing documents...

Canon MultiPASS L90 Software User's Manual

Chapter 1 Introduction

Chapter 2 Installing the Desktop Manager Software

Chapter 3 Printing with the Multipass L90

Chapter 4 Using the Desktop Manager

Chapter 5 PC Faxing

Chapter 6 Scanning

Chapter 7 Working with Documents in the Desktop Manager

Chapter 8 Multipass L90 Setup and Other Utilities in the Desktop Manager

Chapter 9 Frequently Asked Questions

Appendix A Fax/Phone Characters

Quick Links

Related Manuals for Canon MultiPASS L90

Summary of Contents for Canon MultiPASS L90

Table of Contents