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Konica Minolta 7222 User Manual

Document folder operations
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User's Guide
Document Folder Operations
7222
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Summary of Contents for Konica Minolta 7222

  • Page 1 User's Guide Document Folder Operations 7222 7228 7235...
  • Page 2 Thank you for purchasing KONICA MINOLTA copier. This User's Guide describes the operating procedures and safety precautions of the KONICA MINOLTA copier so that you can handle it safely and make the best of its capabilities. Usually keep this manual...

  • Page 3: Table Of Contents

    Contents Introduction ...iii Getting Started ... iv Features of the Document Folder ...iv How to Use This User’s Guide ...vi Manual Structure ... vii Chapter 1: Overview of Document Folder What is Document Folder? ... 1-2 System Box and User Box ... 1-4 Confidentiality ...
  • Page 4 Contents (continued) Appendix Specifications ... Appendix-2 Entering Names ... Appendix-4 Scan Direct ... Appendix-6 Index...

  • Page 5: Introduction

    EXEMPTION • A part or this User’s Guide may be used or duplicated without permission. • Konica Minolta Business Technologies, Inc. is not liable for any incidents caused by using the Document Folder functions and this User’s Guide. • Information written in this User’s Guide is subject to change without notice.

  • Page 6: Getting Started

    Getting Started Features of the Document Folder Printing the document Documents in the Document Folder can be printed by opening the Document Folder from the Copy, Print or Fax screen. HINT For details, see p. 3-4. Transmitting Documents via E-Mail Documents in the Document Folder can be transmitted via E-mail by opening the Docu- ment Folder from the Scanner screen.
  • Page 7 Printing Copied Documents Immediately Before Again (Re- Print) By storing documents in the Re-Print Box when copying, up to 10 documents can be recopied as required. HINT For details, see p. 3-22. Getting Started (continued)

  • Page 8: How To Use This User's Guide

    Getting Started (continued) How to Use This User’s Guide Title Detailed informa- tion on operating procedures. Describes princi- ples of functions, and highlights the functions that can- not be used together. Italic is used to signify the keys on the touch screen.

  • Page 9: Manual Structure

    Manual Structure The following manuals are included with machine. User’s Guide (Copy Operations) Describes the basic operation and the copy operation. Refer to this User’s Guide to see: • Precautions for installation and handling • How to turn the power on/off •...
  • Page 10 Getting Started (continued) User Software CD Two manuals as follows are contained in this CD: • Web Utilities User’s Guide • Address Book User’s Guide viii...

  • Page 11: System Box And User Box

    Overview of Document Folder What is Document Folder?...1-2 System Box and User Box ...1-4 Confidentiality ...1-5 Re-Print Function ...1-6 Chapter What is Document Folder? System Box and User Box Confidentiality Re-Print Function...

  • Page 12: What Is Document Folder

    What is Document Folder? The Document Folder can be used only when the hard disk (HD-103 Type-A) is installed. Copy documents, print document, scanned documents and received faxes can be stored in the Docu- ment Folder. Documents stored can be printed, transmitted via E-mail, transferred using FTP, Transmission to the computer, or imported to a computer.

  • Page 13: Re-Print Function

    Screen to open Operation the Document Folder Copy screen Printing Fax screen Printer screen Transmission via E-mail / Scanner screen transfer with Importing computer • To print a copy, print, scanner or Fax document, open the Document Folder from the Copy, Print, or Fax screen.

  • Page 14: System Box And User Box

    System Box and User Box Document Folder is classified into System Box and User Box. HINT See p. 4-11 for details of the User Box Registration. System Box When you purchase the copier, the System Box has been set. Its Box No. is 0. The System Box cannot be deleted.

  • Page 15: Confidentiality

    Confidentiality In the Document Folder, confidentiality of each box is secured by using a User ID and password. Each document is also kept in confidence by providing a document password for each document. HINT • Refer to p. 4-11 to establish of User ID. •...

  • Page 16: Re-Print Function

    Re-Print Function When copying documents, they can be stored in the Re-Print Box of the Document Folder to reprint without re-scanning. Up to ten documents can be stored in the Re-Print Box. When you purchase the copier, it has been set so that the documents in the Re-Print Box are automatically deleted after one day.

  • Page 17: Chapter 2: Storing Documents In Document Folder

    Storing Documents in Document Folder Storing Documents in Document Folder ...2-2 Storing Copy Documents ...2-4 Storing Scanned Document ...2-12 Chapter Storing Documents in Document Folder Storing Copy Documents Storing Scanned Document...
  • Page 18 4-8 and "User’s Guide (Internet Fax/Fax Operations)" to set the method of storage. • Print documents are stored on the printer driver. Refer to the Print Controller User’s Guide for the operation of the printer driver. Setting when storing documents...
  • Page 19 • Setting is automatically reset to be printed (Added with in the same way as in no setting. the printer driver) • Setting is automatically reset to be printed in the same way as in no setting.

  • Page 20: Storing Copy Documents

    Storing Copy Documents Copy documents can be stored in the Document Folder by three methods as follows: • Copy & Box Store ... Document is scanned, copied and stored in the Document • Box Store only... Document is scanned and stored in the Document Folder of •...
  • Page 21 To open a box for which the User ID has been set, press the User ID, enter the User ID (8 digits or less) on the screen dis- played with the key pad and press OK. To open a box for which no User ID has been set, go to the step 5. DETAILS •...
  • Page 22 Storing Copy Documents (continued) Press File Name and enter the document file name on the Data Input screen displayed. HINT For detail, see "Entering Names" (p. Appendix-4). DETAILS Copy0001 has been set as the default value. The numeral value increases by 1 with each document’s storage. (e.g.) First document: Copy0001 Second document: Copy0002...
  • Page 23 To set a password for the document, press Document Pass- word Setting and enter the password in the following proce- dure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. DETAILS • Enter the password in 8 digits or less. •...
  • Page 24 Storing Copy Documents (continued) To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in "Box No.", select the Document Folder to store the document and press OK.
  • Page 25 When a box for which a password has been set is selected, the Password Input screen is indicated. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. DETAILS •...
  • Page 26 Storing Copy Documents (continued) For Copy & Re-Print Press [COPY] on the control panel to display the Copy screen. Press Document Folder. Press Copy & Re-Print. Copy screen is displayed. DETAILS Up to ten documents can be stored in the Re-Print Box. 2-10...
  • Page 27 Set the copy function if required, set the original document and press [START] on the control panel. DETAILS The default value of the file name is Copy0001. The numerical value increases by 1 with each document’s storage. HINT • Refer to "User’s Guide (Copy Operations)" for the setting of the copy function. •...

  • Page 28: Storing Scanned Document

    Storing Scanned Document Scanned documents are stored in the Document Folder using the following procedure. Press [SCANNER] on the control panel to display the Scan- ner screen. Press BOX. To open the box for which a User ID has been set, press the User ID, enter the User ID (8 digits or less) on the screen dis- played with the key pad and press OK.
  • Page 29 To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in “Box No.”, select the Document Folder to store the document.
  • Page 30 Storing Scanned Document (continued) Press File Name, enter the file name of the document on the Data Input screen displayed and press OK. HINT For detail, see "Entering Names" (p. Appendix-4). DETAILS • Scan0001 has been set as the default value. •...
  • Page 31 When selecting a box for which a password has been set, the Password Input screen is displayed. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or under) and press OK. (3) Press OK. DETAILS •...
  • Page 33 Print Documents How to See the Document List Screen ...3-2 Printing the Documents in Box...3-3 Operating the Re-Print Function ...3-22 Transmit or Transfer a Document in the Box ...3-29 Importing Scanned Documents to Computer ...3-42 Chapter How to See the Document List Screen Printing the Documents in...

  • Page 34: How To See The Document List Screen

    How to See the Document List Screen Check PROOF PRINT PRINT ALL SELECT BACK File Name Edit Document DELETE Document List Print DETAILS • "P" is indicated on the right side of No. of a document for which a password has been set. •...

  • Page 35: Printing The Documents In Box

    Printing the Documents in Box Documents in the Document Folder can be printed by opening the Document Folder from the Copy, Fax, or Printer screen. It is also possible to check the contents of a document, print the document list, delete documents, change the document name or password, etc., by printing only the first page of the document.
  • Page 36 Printing the Documents in Box (continued) Printing documents Documents in the Document Folder are printed in the following procedure. Press Document Folder on the Copy, Fax or Printer screen. On the Copy screen, press PRINT on the screen displayed.
  • Page 37 When opening a box for which a User ID has been set, press User ID, enter the User ID (8 digits or less) on the screen dis- played with the key pad and press OK. To open a box for which no User ID has been set, go to the step 4. DETAILS •...
  • Page 38 Printing the Documents in Box (continued) When selecting a box for which a password has been set, the Password Input screen is displayed. Enter the password using the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK.
  • Page 39 Select a document to be printed. DETAILS • To display the next or previous screen, press • By pressing BACK, the previous screen appears. • If a document has a long file name, the screen can be changed to display only the Docu- ment No.
  • Page 40 Printing the Documents in Box (continued) Press PRINT. Change the printing function as required. Setting can be changed for the following functions: • Copy, Print and Scanner documents: No. of copies, output setting (output tray, sort, staple, punch), paper size, one/two- sided selection •...
  • Page 41 Printing the First Page only To print only the first page of the document in the Document Folder to check the contents of the document, follow the procedure below. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu- ments") to display the Document List screen.
  • Page 42 Printing the Documents in Box (continued) When a password has been set for the document, enter the password using the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. DETAILS • Enter the password in 8 digits or less. •...
  • Page 43 Deleting Documents Documents in the Document Folder are deleted in the following procedure. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu- ments") to display the Document List screen. Select a document to be deleted. DETAILS • To display the next or previous screen, press •...
  • Page 44 Printing the Documents in Box (continued) DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. Press DELETE. Press YES. The document selected is deleted. 3-12...
  • Page 45 Printing the Document List Document list in the Document Folder is printed in the following procedure. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu- ments") to display the Document List screen. Press Document List Print. Document list in the box selected is printed. Printing the Documents in Box (continued) Chapter How to See...
  • Page 46 Printing the Documents in Box (continued) Checking the Setting of Documents Check the function settings established when the document was stored using the following procedure. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu- ments") to display the Document List screen. Select a document to be checked.
  • Page 47 DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. Press Check. Setting condition of the document selected is displayed. After checking the setting condition, press EXIT. DETAILS •...
  • Page 48 Printing the Documents in Box (continued) Changing the Document Name Document names of documents in the Document Folder are changed using the following procedure. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu- ments") to display the Document List screen. Select a document for which the document name is to be changed.
  • Page 49 When a password has been set for the document, enter the password using the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. DETAILS • Enter the password in 8 digits or less. •...
  • Page 50 Printing the Documents in Box (continued) Press Change File Name. Data input screen is displayed. Enter the new file name and press OK. HINT For detail, see "Entering Names" (p. Appendix-4). Check the file name and press OK. 3-18...
  • Page 51 Setting/Changing the Password Establish or change passwords for documents in the Document Folder using the following procedure. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu- ments") to display the Document List screen. Select the document for which the password is to be set or changed.
  • Page 52 Printing the Documents in Box (continued) When a password has been set for the document, enter the password using the following procedure. (1) Press the Password button. (2) Enter the password (8 digits or less) and press the OK button. DETAILS •...
  • Page 53 Press Password setting. Data Entry screen is displayed. Enter the password and press OK. Press OK. Printing the Documents in Box (continued) Chapter How to See the Document List Screen Printing the Documents in Operating the Re-Print Function Transmit or Transfer a Document in the Box...

  • Page 54: Operating The Re-Print Function

    Operating the Re-Print Function When "Copy & Re-Print" method was selected at the time of copy operation, documents have been stored in the Re-Print Box of the Document Folder. The documents stored in the Re-Print Box can be printed when required, only the first page of a document can be printed to check the contents, or the document can be deleted.
  • Page 55 Select a document to be printed. DETAILS • To display the next or previous screen, press • If a document has a long file name, the screen can be changed to display only the Docu- ment No. and File Name by pressing File Name. Press File Name again to return to the former screen.
  • Page 56 Operating the Re-Print Function (continued) Enter the No. of copies with the keypad and press [START] on the control panel. Document selected is printed. 3-24...
  • Page 57 Printing the First Page Only Only the first page of a document stored in the Re-Print Box can be printed using the following procedure to check the contents of the document. Press Document Folder on the Copy screen. Press Re-Print. Select a document to be printed.
  • Page 58 Operating the Re-Print Function (continued) Press PROOF PRINT. First page of the document selected is printed. Press [START] on the control panel. 3-26...

  • Page 59: Deleting Documents

    Deleting Documents Documents stored in the Re-Print Box are deleted using the following procedure. Press Document Folder on the Copy screen. Press Re-Print. Operating the Re-Print Function (continued) Chapter How to See the Document List Screen Printing the Documents in Operating the Re-Print Function...
  • Page 60 Operating the Re-Print Function (continued) Select a document to be deleted. DETAILS • To display the next or previous screen, press • If a document has a long file name, the screen can be changed to display only the Docu- ment No.

  • Page 61: Transmit Or Transfer A Document In The Box

    Documents in the Document Folder can be transmitted via E-mail, transferred with FTP, or sent to the computer by opening the Document folder from the Scanner screen. DETAILS When opening the Document Folder from the Copy/Fax/Printer screen, the document is out- put by printing. See p. 3-4 for the operation. Transmitting via E-Mail Documents in the Document Folder are transmitted via E-mail in the following procedure.
  • Page 62 Transmit or Transfer a Document in the Box (continued) DETAILS • Up to 8 digits can be entered for a user ID. • Use a user ID of 4 to 8 digits when the "Enhanced Security function" is being used. •...
  • Page 63 Transmit or Transfer a Document in the Box (continued) When a box for which a password has been set is selected, the Password Input screen is indicated. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. DETAILS •...
  • Page 64 Transmit or Transfer a Document in the Box (continued) When a password has been set for the document, enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. DETAILS •...
  • Page 65 Transmit or Transfer a Document in the Box (continued) Select the address indicated or press Enter address and enter an mail address. DETAILS Refer to the "User’s Guide (Network/Scanner Operations)" for more information on the mail address specifying method. Press ORIGINAL MODE, select [File Form] - TIFF or PDF and press OK.
  • Page 66 Transmit or Transfer a Document in the Box (continued) Transmitting with FTP Documents in the Document Folder are transmitted with FTP in the following procedure. Press [SCANNER] on the control panel to display the Scan- ner screen. Press Document Folder. When opening a box for which a User ID has been set, press User ID, enter the User ID (8 digits or less) on the screen dis- played with the key pad and press OK.
  • Page 67 Transmit or Transfer a Document in the Box (continued) To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in "Box No.", select the Document Folder to store the document and press OK.
  • Page 68 Transmit or Transfer a Document in the Box (continued) Select a document to be transferred with FTP. DETAILS • The scanner documents cannot be transmitted. • To display the next or previous screen, press • By pressing BACK, previous screen appears. •...
  • Page 69 Transmit or Transfer a Document in the Box (continued) Press E-Mail/FTP Send. Press FTP. Select the address indicated or press Enter address and enter the host address, file path and other required items. DETAILS Refer to the "User’s Guide (Network/Scanner Operations)" for more information on the FTP transfer address specifying method.
  • Page 70 Transmit or Transfer a Document in the Box (continued) Transmission is made to the computer Documents in the Document Folder are transmitted to the shared folder on the computer in the following procedure. Press [SCANNER] on the control panel to display the Scan- ner screen.
  • Page 71 Transmit or Transfer a Document in the Box (continued) To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in "Box No.", select the Document Folder to store the document and press OK.
  • Page 72 Transmit or Transfer a Document in the Box (continued) Select a document to be transferred to the computer. DETAILS • The scanner documents cannot be transmitted. • To display the next or previous screen, press • By pressing BACK, previous screen appears. •...
  • Page 73 Transmit or Transfer a Document in the Box (continued) Press E-Mail/FTP Send. Press PC (SMB). Select the address indicated or press Enter address and enter the host name and other required items such as a folder. DETAILS Refer to the "User’s Guide (Network/Scanner Operations)" for more information on the PC (SMB) transfer address specifying method.

  • Page 74: Importing Scanned Documents To Computer

    (v1.20 or after) from the attached CD-ROM. DETAILS You can use the optional special tool, Scan Direct, for the Konica Minolta copier compatible with a scanner. See p. Appendix-6 of Appendix for details. 3-42...

  • Page 75: List Screen

    Importing Scanned Documents to Computer (continued) Installing the network scanner driver To use the network/scanner driver [KONICA MINOLTA Scanner Driver], install, first of all, the network/scanner driver into the computer. Note that the installation of the network/scanner driver is restricted only to the OS's shown below.
  • Page 76 Importing Scanned Documents to Computer (continued) Open the [\English\Scanner] folder on the user software CD, then double-click [Setup.exe]. The [Select Language] screen is displayed. Select your language, then click the [OK] button. The [Welcome] screen is displayed. Check the contents, then click the [Next] button. The [Start Installation] screen is displayed.
  • Page 77 Importing Scanned Documents to Computer (continued) Click the [Next] button. The [Installing] screen is displayed and the necessary files are copied. When the copying ends, the [Installation complete] screen is displayed. Chapter How to See the Document List Screen Printing the Documents in Operating the Re-Print...
  • Page 78 Importing Scanned Documents to Computer (continued) Click the [Finish] button. This completes the installation of the network scanner driver. 3-46...
  • Page 79 Select [File] - [Import] - [Scan]. The [Adobe Acrobat Scan] screen is displayed. In [Device], select [KONICA MINOLTA Scanner Driver]. In [Format], when importing the scanned data one page at a time, select [Single sided]; when importing a bound docu- ment, select [Double sided].
  • Page 80 Importing Scanned Documents to Computer (continued) In the [Destination], when importing scanned data and inserting it into the currently open file, select [Current Docu- ment]; when importing the scan data as a new file, select [New document]. Click the [Scan] button. Input the [Scanner server name (IP address)] and [Scanner name] for the scanner on which the scan data is stored.
  • Page 81 Importing Scanned Documents to Computer (continued) Click the [Connect] button. The [KONICA MINOLTA Scanner Driver] main screen is displayed. • Steps 7-10 refer only to the scanner driver settings default setup process. Subse- quently, the machine will connect to the previous scanner and the [KONICA MINOLTA Scanner Driver] screen will be displayed.
  • Page 82 If [PDF] is selected as the file format, the scan data cannnot be imported using [KONICA MINOLTA Scanner Driver]. For the details about importing PDF format data, ask your service representative. From the list on the [KONICA MINOLTA Scanner Driver] main screen, select the scan data to import. The selected scan data is highlighted.
  • Page 83 Importing Scanned Documents to Computer (continued) Set the processing for the scanned data importing. In the default settings, document data is deleted after it has been imported in. To delete scanned data from the hard disk 1. Click the [Option] button. The [Variable Option] screen is displayed.
  • Page 84 Specify a drive with adequate free space. Click the [OK] button. The display returns to the [KONICA MINOLTA Scanner Driver] main screen. When importing all the pages of data, select [All pages];...
  • Page 85 Importing Scanned Documents to Computer (continued) Click the [Reading] button. The scan data in the box is imported into the computer. Scanner driver screen This section explains the main screen for the network scanner driver. • Box No. Currently selected box number •...
  • Page 86 Importing Scanned Documents to Computer (continued) • [Reading] button The selected scanned data is read. • [Delete] button The selected scanned data is deleted. • [Refresh] button The displayed contents are updated to the latest information. • [Option] button The [Variable Option] screen is displayed. •...
  • Page 87 A copy of the selected scan settings is prepared. • [Delete] button The selected scan data is deleted. • [Connect] button The [KONICA MINOLTA Scanner Driver] main screen is displayed. • [Close] button The scanner driver ends. • [Help] button Help is displayed.

  • Page 89: Key Operator Mode

    Key Operator Mode Key Operator Operation Menu List ...4-2 Displaying/Completing Document Folder Setting...4-4 System Box Setting...4-8 User Box Registration/Edit ...4-11 User Box List...4-15 Re-Print Setting...4-21 Chapter Key Operator Operation Menu List Displaying/ Completing Document Folder Setting System Box Setting User Box Registration/ Edit User Box List...

  • Page 90: Key Operator Operation Menu List

    Key Operator Operation Menu List The menu as listed below can be used for setting the Key Operator Mode box. The * mark indicates the default values set when you purchase the machine. System Box setting Sets the items for the System Box as shown below. (See p. 4-8.) Item Password setting Document...

  • Page 91: User Box List

    User Box list User Box list can be displayed. (See p. 4-15.) Item List of documents stored in the User Box can be Document List Print printed. Setting of User Box (Name, Character to search, EDIT Option setting) can be changed. ERASE User Box can be erased.

  • Page 92: Displaying/Completing Document Folder Setting

    Displaying/Completing Document Folder Setting Displaying the Document Folder setting Key operator operation Document Folder setting screen is displayed in the following proce- dure. Press [COPY]. Press [HELP]. Press Key Ope mode.
  • Page 93 Displaying/Completing Document Folder Setting (continued) When a password has been set, the Key Operator password screen appears. Press Password, enter the password (within 8 digits) on the Data Input screen or with the key pad and press OK. DETAILS • The service representative determines the Key Operator password.
  • Page 94 Displaying/Completing Document Folder Setting (continued) Press 6. Document Folder. DETAILS 4.FAX and 5.Printer may not be displayed depending on the optional settings. Set the required items. DETAILS When the "Enhanced Security function" has been set up, 4. Re-Print setting is not indi-...
  • Page 95 Displaying/Completing Document Folder Setting (continued) Exiting the Document Folder setting Key Operator Document Folder setting is completed using the following procedure. Press RETURN on the Box setting screen. Press RETURN on the Key operator mode screen. The Copy screen returns. Chapter Key Operator Operation...

  • Page 96: System Box Setting

    System Box Setting Set the items for the System Box. • Password setting Set the password for the System Box in 8 digits or less. • Option setting Document auto delete The * mark indicates the default values available when you purchase the machine. Open the Box setting screen (See "Displaying the Document Folder setting"(p.4-4)).
  • Page 97 Press Password, enter the password on the Data Input screen displayed and press OK. Enter the password in 8 digits or less. DETAILS • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. Press 2.Option setting.
  • Page 98 System Box Setting (continued) Press RETURN. Box setting screen returns. 4-10...

  • Page 99: User Box Registration/Edit

    User Box Registration/Edit In this mode you can register new boxes or make changes to user boxes that have already been registered. DETAILS By pressing the User Box list button, settings of the User Box can be changed. For details, see p.
  • Page 100 User Box Registration/Edit (continued) Open the Box setting screen (See "Displaying the Document Folder setting"(p.4-4)). Press 2. User Box registration/edit. Enter the Box No. with the keypad on the control panel. DETAILS • Digits can be used in the range of 1 to 999999999. •...
  • Page 101 When a box for which a password has been set is selected, the Password Entry screen is displayed. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. DETAILS •...
  • Page 102 User Box Registration/Edit (continued) To set a User ID, press User ID and enter the User ID with the keypad in 8 digits or less. DETAILS User ID is an ECM User ID set by the key operator of the copier. Refer to the "User’s Guide (Copy Operations)"...

  • Page 103: User Box List

    User Box List User Box list can be displayed. In the User Box list, list of the documents stored in the User Box can be printed, contents of registration of the User Box can be changed, or User Box can be deleted.
  • Page 104 User Box List (continued) Press Document List Print. When a box for which a password has been set is selected, the Password Entry screen is displayed. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK.
  • Page 105 Select Document List and press PRINT. List is printed and the List print screen returns. Changing the Setting of User Box Open the Box setting screen (See "Displaying the Document Folder setting"(p.4-4)). Press User Box list. Select a User Box to be changed with User Box List (continued) 4-17 Chapter...
  • Page 106 User Box List (continued) DETAILS • Press • By pressing RETURN, the Box Setting screen returns. Press EDIT. User Box Registration/Edition screen is displayed. When a box for which a password has been set is selected, the Password Entry screen is displayed. Enter the password in the following procedure.
  • Page 107 Deleting the User Box DETAILS User Box storing documents cannot be deleted. In order to delete the User Box, all of the documents stored in it should be deleted first. Open the Box setting screen (See "Displaying the Document Folder setting"(p.4-4)). Press User Box list.
  • Page 108 User Box List (continued) When a box for which a password has been set is selected, the Password Input screen is display. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK.

  • Page 109: Re-Print Setting

    Re-Print Setting Set the items for the Re-Print function. • Re-Print ... Set whether to use the Re-Print function. • Document auto delete ... It can be set so that the documents stored in the Re-Print Box The * mark indicates the default values available when you purchase the machine. DETAILS While the "Enhanced Security function"...
  • Page 110 Re-Print Setting (continued) Press [Document auto delete] - EDIT and select whether the documents in the Re-Print Box are automatically deleted or not. Press OK. DETAILS To discontinue the setting, press CANCEL. 4-22...

  • Page 111: Appendix

    Appendix Specifications ...Appendix-2 Entering Names ...Appendix-4 Scan Direct ...Appendix-6 Appendix Appendix...

  • Page 112: Specifications

    Document Folder opened from the copy screen Appendix-2 1000 max. 1000 Printer document Fax document Store the Fax-receiv- Manually through ing documents auto- printer driver matically via PC/FAX reception Peculiar format Peculiar format •...
  • Page 113 Copy document Documents which can be handled in the Document Folder opened from the printer screen Documents which can be handled in the Document Folder opened from the scanner screen Documents which can be handled in the Document Folder opened from...

  • Page 114: Entering Names

    Entering Names A screen displays to allow you to enter a name. The procedures for entering characters from the screen are described below. DETAILS • Press DEL. to delete the current character. • To delete all entered characters, press [CLEAR] or [STOP]. Appendix-4 Press Normal...
  • Page 115 Entering Letters and symbols Press Upper-case letters of alphabet, lower-case letters of alphabet, and symbols will appear in this order. DETAILS For Details about Keyboard, see "Entering with the keyboard". When the desired character is displayed, press the corre- sponding key. Entering with the keyboard Press the to display Keyboard on the right side on the...

  • Page 116: Scan Direct

    Scan Direct Overview of Scan Direct Scan Direct is a tool to take out the data scanned with the Konica Minolta copier compatible with a scanner from multiple boxes. Data taken out cannot be referred to or processed with the Scan Direct.
  • Page 117 Help Function Operating method and other conditions of this tool are described in the help file. Refer to the help functions for detailed operating requirements, etc. How to open the Help File Click the Help menu in the main window and click the Con- tents.

  • Page 119: Index

    Index Add ... 3-55 Box No..3-53 Box No. Selection ... 3-54 Box Store only ... 2-4 Changing the Document Name ... 3-16 Character to search ... 4-2 Close ... 3-54 Connect ... 3-55 Connecting the computer and the hard disk 3-47 Copy ...
  • Page 120 Index (continued) System Box ... 1-4 System Box Setting ... 4-2 To delete scanned data from the hard disk 3-51 To leave the scanned data in the hard disk 3-51 User Box ... 1-4 User Box List ... 4-3 User Box Registration/Edit ... 4-2 User ID ...
  • Page 121 MEMO...
  • Page 122 MEMO...
  • Page 123 Recycled paper is used for the inside pages of this manual. http://konicaminolta.com/ Printed in Germany 2004 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. 2004.2 27LN97990-00...

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