Toshiba 5520 Management Manual
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Toshiba 5520 Management Manual

Multifunctional digital systems
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MULTIFUNCTIONAL DIGITAL SYSTEMS
MFP Management Guide

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Summary of Contents for Toshiba 5520

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS MFP Management Guide...
  • Page 2 ©2008 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

  • Page 3: Preface

    Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual explains the instructions for administrators to set up and manage the Multifunctional Digital Systems or Multifunctional Digital Color Systems. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems.

  • Page 5: Table Of Contents

    CONTENTS Preface............................1 Chapter 1 SETTING ITEMS (USER) Entering User Menu........................8 Setting General Functions....................... 9 Setting the auto clear mode....................9 Changing the display language ................... 10 Setting the reversed display mode ..................11 Adjusting the display contrast....................12 Setting the calibrations ......................
  • Page 6 Decrypting the user certificate ................... 109 Network check ........................111 Setting Copy Functions ....................... 114 Setting Fax Functions ......................116 Setting the discard and reduction print option for the RX print .......... 116 Setting File Functions ......................118 Setting E-mail Functions ..................... 119 Setting Internet Fax Functions....................
  • Page 7 INDEX ................................... 195 CONTENTS...
  • Page 8 CONTENTS...

  • Page 9: Setting Items (User)

    SETTING ITEMS (USER) Entering User Menu ......................... 8 Setting General Functions....................... 9 Setting the auto clear mode ...........................9 Changing the display language ..........................10 Setting the reversed display mode ........................11 Adjusting the display contrast..........................12 Setting the calibrations ............................13 Setting the registration ............................15 Setting Copy Functions ......................

  • Page 10: Entering User Menu

    1 SETTING ITEMS (USER) Entering User Menu Follow the steps below to enter the USER menu in the USER FUNCTIONS screen. Press the [USER FUNCTIONS] button on the control panel to enter the USER FUNCTIONS menu. Press the [USER] tab. The USER menu is displayed.

  • Page 11: Setting General Functions

    1 SETTING ITEMS (USER) Setting General Functions Setting the auto clear mode This function sets how long the machine waits before clearing the previous functions set on the control panel. Press [GENERAL] in the USER menu. The GENERAL menu is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu”...

  • Page 12: Changing The Display Language

    1 SETTING ITEMS (USER) Changing the display language The language used on the touch panel can be changed to a different one. Press [GENERAL] in the USER menu. The GENERAL menu is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu”...

  • Page 13: Setting The Reversed Display Mode

    1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Setting the reversed display mode You can change the touch panel to be displayed in the reversed display mode in which the white portion is black and the black portion is white. Changing to the reversed display mode helps to display the touch panel more clearly when it is too bright. Press [GENERAL] in the USER menu.

  • Page 14: Adjusting The Display Contrast

    1 SETTING ITEMS (USER) Press [ON] to enable the reversed display, or [OFF] to disable the reversed display. When you select [ON], the touch panel is displayed in the reversed display mode. Adjusting the display contrast This function allows you to adjust the touch panel contrast. Press [GENERAL] in the USER menu.

  • Page 15: Setting The Calibrations

    1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press [DISPLAY SETTING]. The DISPLAY SETTING menu is displayed. Adjust the touch panel contrast. to brighten the touch panel display. Use to darken the touch panel display. Setting the calibrations This function allows the machine to automatically calibrate the color gradation for copy and printing jobs when the color cannot be adjusted accurately because the shading or the hue of the image has deviated.
  • Page 16 1 SETTING ITEMS (USER) Press [GENERAL] in the USER menu. The GENERAL menu is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu” Press [CALIBRATION]. The CALIBRATION menu is displayed. Refer to Step 1 in the following operations. To perform the copy calibration, see the following page: P.79 “Setting the copy calibration”...

  • Page 17: Setting The Registration

    1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Setting the registration When color misregistration occurs, this function allows you to align the position of each color. The registration setting in the USER menu can be configured only when an administrator has set the registration display level to [USER].

  • Page 18: Setting Copy Functions

    1 SETTING ITEMS (USER) Setting Copy Functions You can change the initial settings (defaults) for copy jobs. Press [COPY] in the USER menu. The COPY screen is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu” Specify the following items as you require and press EXPOSURE FOR COLOR —...
  • Page 19 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press the desired media type button and press For e-STUDIO2330C/2820C/2830C/3520C/3530C/4520C For e-STUDIO5520C/6520C/6530C For more information about the paper type, refer to the Copying Guide. Press the desired mode button for the ORIGINAL MODE FOR COLOR and ORIGINAL MODE FOR BLACK options and press Setting Copy Functions...
  • Page 20 1 SETTING ITEMS (USER) Specify the following items as you require and press [OK]. ORIGINAL MODE FOR AUTO COLOR — Press the desired mode button that applies when you copy documents in auto color mode. OMIT BLANK PAGE ADJUSTMENT — Use to select the appropriate sensitivity from 7 levels to detect blank pages from the scanned data in a copy job.

  • Page 21: Setting Fax Functions

    1 SETTING ITEMS (USER) Setting Fax Functions You can change the initial settings (defaults) for fax and Internet Fax jobs. If the FAX Unit (optional) is not installed, only three options are available: “RESOLUTION”, “ORIGINAL MODE” and “EXPOSURE”. For details on other fax options, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit.

  • Page 22: Setting Scan Functions

    1 SETTING ITEMS (USER) Setting Scan Functions You can change the initial settings (defaults) for scan jobs. Press [SCAN] in the USER menu. The SCAN screen is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu” Specify the following items as you require and press COLOR MODE —...
  • Page 23 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Specify the following items as you require and press PREVIEW SETTING — Press [ON] to enable the preview function to preview the scans before you save or e-mail them. Press [OFF] to disable the preview function. INITIAL PREVIEW TYPE —...
  • Page 24 1 SETTING ITEMS (USER) Specify the following items as you require and press RESOLUTION — Select the corresponding button for the default resolution applied when scanning in gray scale mode. EXPOSURE — Press the button to specify the default exposure for gray scale scans manually, or press [AUTO] to select auto mode as the default exposure mode for gray scale scans.

  • Page 25: Setting E-Filing Functions

    1 SETTING ITEMS (USER) Setting e-Filing Functions You can set the image quality type for printing color documents that have been stored by Scan to e-Filing. Press [E-FILING] in the USER menu. The E-FILING screen is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu”...

  • Page 26: Printing Lists

    1 SETTING ITEMS (USER) Printing Lists This function allows you to print the following lists. Address Book Information You can print the address book information that shows all registered contacts in the equipment. Group Numbers Information You can print the group numbers information that shows all registered groups and members in the equipment. Function List (User) You can print the function list that shows the function flow under [USER] of the user functions.
  • Page 27 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Printing the address book information Press [ADDRESS BOOK]. The ADDRESS BOOK menu is displayed. Press [ID SORT] to print it as sorted by the ID number, or [NAME SORT] to print it as sorted by the last name.
  • Page 28 1 SETTING ITEMS (USER) Printing the group number information Press [GROUP NUMBERS]. When the department management is disabled, the group number information is printed. When the department management is enabled, the screen to input the department code is displayed. Enter the department code using the digital keys and press [OK] to print the group number information.

  • Page 29: Setting Drawer

    1 SETTING ITEMS (USER) Setting Drawer This function allows you to set the paper size and paper type for each drawer. Press [DRAWER] in the USER menu. The Drawer screen is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu”...
  • Page 30 1 SETTING ITEMS (USER) For e-STUDIO5520C/6520C/6530C The selected paper size is displayed in the drawer in the illustration. If you want to change the paper type from plain paper to another or want to specify the use purpose of paper in the drawer, press [PAPER TYPE] and proceed to step 3.
  • Page 31 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) For e-STUDIO5520C/6520C/6530C You can select either [PLAIN 1], [PLAIN 2], [RECYCLED PAPER], [THICK1], [THICK2], or [THICK3] for the paper type. For details on the paper type, refer to the Copying Guide. You can select either [INSERT], [COVER], [SPECIAL], or [FAX] to restrict the uses for a specific job. For example, if you select [INSERT] for a drawer, the paper in the drawer is always used for copy insertion.

  • Page 32: Managing Address Book

    1 SETTING ITEMS (USER) Managing Address Book Managing contacts in address book The address book is accessible by pressing [ADDRESS BOOK]. Entries in the address book are used to specify e-mail addresses and/or fax numbers for fax transmission and Scan to E-mail. In the address book, you can register up to 1000 contacts, which can contain a fax number, an e-mail address, or both in each contact.
  • Page 33 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press [ADDRESS BOOK]. The ADDRESS BOOK screen is displayed. Press an undefined button to create a new contact and press [ENTRY]. The ADDRESS BOOK REGISTRATION screen is displayed. If the touch panel does not display an undefined contact, press to display the next screen.
  • Page 34 1 SETTING ITEMS (USER) Press each button on the touch panel to enter the following contact information. [FIRST NAME] — Press this button to enter the first name of the contact. This name will appear in the address book list on the touch panel. [LAST NAME] —...
  • Page 35 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Registering contacts from log lists You can register information such as remote fax numbers and e-mail addresses in the address book from the send/receive log screen. The following information can be registered from the Send log: Remote fax numbers that were dialed by direct entry using the digital keys, or that were searched for by the LDAP server E-mail addresses that were manually entered, or that were searched for by the LDAP server...

  • Page 36: Editing Contacts

    1 SETTING ITEMS (USER) Enter the contact information. For the description of each item, see step 4 in the following operation: P.30 “Registering contacts from the [USER FUNCTIONS] button” Press [OPTION] to specify the default settings for a fax transmission. This is available only when the FAX Unit (optional) is installed.
  • Page 37 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press [ADDRESS BOOK]. The ADDRESS BOOK screen is displayed. Press the contact that you want to edit and press [EDIT]. The ADDRESS BOOK EDIT screen is displayed. If the touch panel does not display the contact that you want to edit, press to display the next screen.

  • Page 38: Deleting Contacts

    1 SETTING ITEMS (USER) Press [OK] to save the contact. The contact is edited. Deleting contacts You can delete existing contact in the address book. Press [ADDRESS] in the USER menu. The ADDRESS menu is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu”...
  • Page 39 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press the contact that you want to delete and press [DELETE]. The delete confirmation screen is displayed. If the touch panel does not display the contact that you want to delete, press to display the next screen. Press [YES] to delete the contact.
  • Page 40 1 SETTING ITEMS (USER) Searching for contacts The following two methods can be used to search the address book for contacts. They are useful to find the contact that you want to edit. P.38 “Searching for contacts by ID number” P.39 “Searching for contacts by entering a search string”...
  • Page 41 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Enter the ID Number using the digital keys and press [OK]. The touch panel displays the found contact. Press the contact and press [EDIT] to edit the contact information, or press [DELETE] to delete the contact. For instructions on editing the contact, see the following page: P.34 “Editing contacts”...
  • Page 42 1 SETTING ITEMS (USER) Press [ADDRESS BOOK]. The ADDRESS BOOK screen is displayed. Press [SEARCH]. The ADDRESS SEARCH screen is displayed. Press the corresponding button(s) for the desired search category. When you press each button, the on-screen keyboard is displayed. Managing Address Book...
  • Page 43 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Enter the search string using the keyboard and digital keys, and press [OK]. Contacts that contain the search string for the specified items will be found. Specify the search string in the items that you require and press [SEARCH]. The touch panel displays the found contacts.

  • Page 44: Managing Groups In Address Book

    1 SETTING ITEMS (USER) Managing groups in address book You can create groups that contain multiple contacts. This enables you to specify groups instead of specifying each recipient separately when operating Scan to E-mail, or fax or Internet Fax transmissions. In the address book, you can register up to 200 groups and each group can contain up to 400 members.
  • Page 45 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press an undefined button to create a new group and press [ENTRY]. The GROUP NO. registration screen is displayed. If the touch panel does not display an undefined group, press to display the next screen. Press [GROUP NAME].
  • Page 46 1 SETTING ITEMS (USER) Press [OK]. The Check of Group Member screen is displayed. Select the contacts that you want to add to the group, and then press [OK]. To add or remove contacts by selecting each contact manually, see the following page: P.47 “Adding or removing contacts”...

  • Page 47: Editing Groups

    1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Editing groups You can edit the names of groups, or add or remove members in groups. Editing group names Press [ADDRESS] in the USER menu. The ADDRESS menu is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu”...
  • Page 48 1 SETTING ITEMS (USER) Press [GROUP NAME] to edit the group name. The on-screen keyboard is displayed. Enter the group name using the keyboard and digital keys, and press [OK]. Press [OK]. The Check of Group Member screen is displayed. Managing Address Book...
  • Page 49 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) On the screen, the contacts that have been registered in the group are highlighted. To add or remove contacts by selecting each contact manually, see the following page: P.47 “Adding or removing contacts” To add contacts by searching for them by ID number, see the following page: P.48 “Adding contacts by searching by ID number”...
  • Page 50 1 SETTING ITEMS (USER) Adding contacts by searching by ID number Press [KNOWN ID]. The KNOWN ID screen is displayed. Enter the ID Number using the digital keys and press [OK]. The touch panel displays the found contact. Press the contact to add it to the group. To add both the fax number and e-mail address of a contact to the group, press the contact name.
  • Page 51 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Adding contacts by searching with a search string Press [SEARCH]. The ADDRESS SEARCH screen is displayed. Press the corresponding button(s) for the desired search category. When you press each button, the on-screen keyboard is displayed. Enter the search string using the keyboard and digital keys, and press [OK].
  • Page 52 1 SETTING ITEMS (USER) Specify the search string in the items that you require and press [SEARCH]. The touch panel displays the found contacts. Press the contacts that you want to add to the group. To add both the fax number and e-mail address of a contact to the group, press the contact name. To add only the fax number of a contact to the group, press in the contact.

  • Page 53: Deleting Groups

    1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Deleting groups You can delete a group from the address book. Press [ADDRESS] in the USER menu. The ADDRESS menu is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu” Press [GROUP].
  • Page 54 1 SETTING ITEMS (USER) Press [YES] to delete the group. The selected group is deleted. Press [NO] to cancel the deletion. Searching for groups The following two methods can be used to search the address book for groups. This function is useful for finding a group that you want to edit.
  • Page 55 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press [GROUP]. The GROUP screen is displayed. Press [KNOWN ID]. The KNOWN ID screen is displayed. Enter the ID Number using the digital keys and press [OK]. Managing Address Book...
  • Page 56 1 SETTING ITEMS (USER) The touch panel displays the found group. Press the group and press [EDIT] to edit the group information, or press [DELETE] to delete the group. For instructions on editing groups, see the following page: P.45 “Editing groups” Searching for groups by group name Press [ADDRESS] in the USER menu.
  • Page 57 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press [SEARCH]. The GROUP SEARCH screen is displayed. Press [GROUP NAME] to specify the search string. The on-screen keyboard is displayed. Enter the search string using the keyboard and digital keys, and press [OK]. Groups that contain the search string in the [GROUP NAME] box will be found.

  • Page 58: Group Information

    1 SETTING ITEMS (USER) Press [SEARCH]. The touch panel displays the found groups. Press a group and press [OK] to edit the group information. For instructions on editing groups, see the following page: P.45 “Editing groups” Confirming the members of a group You can confirm the contacts that are registered in a group.
  • Page 59 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press [GROUP]. The GROUP screen is displayed. Press [CONTENTS] of the group whose members you want to confirm. The contacts registered in the group are displayed. Managing Address Book...

  • Page 60: Checking E-Mail

    1 SETTING ITEMS (USER) Checking E-mail This function allows you to check for new e-mails (Internet Faxes) on the POP3 server. It is necessary to configure the POP3 server using TopAccess to perform this function. For instructions on how to configure the POP3 server, refer to the TopAccess Guide.

  • Page 61: Setting Bip Printing

    1 SETTING ITEMS (USER) Setting BIP Printing [BIP PRINTING] is available only when the Bluetooth Module (optional) is installed. For instructions on how to set the BIP printing, refer to the GN-2010 Operator’s Manual for Bluetooth Module. Setting BIP Printing...

  • Page 63: Setting Items (Admin)

    SETTING ITEMS (ADMIN) Entering Admin Menu ......................63 Setting General Functions..................... 65 Setting the device information ..........................65 Setting the notification ............................66 Changing the administrator password ........................68 Setting the date and time .............................70 Setting the energy saver mode ..........................72 Setting the calibration and registration display level ....................74 Setting the drawer set pop-up and paper jam recovery pop-up ................75 Setting the status message ..........................76 Setting the calibration ............................77...
  • Page 64 IEEE 802.1X Authentication Setting ................... 130 Setting IEEE802.1X authentication ........................130...

  • Page 65: Entering Admin Menu

    2 SETTING ITEMS (ADMIN) Entering Admin Menu When the administrator password has been set, you must enter the administrator password to enter the ADMIN menu in the USER FUNCTIONS screen. Press the [USER FUNCTIONS] button on the control panel to enter the USER FUNCTIONS menu.
  • Page 66 2 SETTING ITEMS (ADMIN) Continue the administrative operation that you require. P.65 “Setting General Functions” P.83 “Setting Network Functions” P.114 “Setting Copy Functions” P.116 “Setting Fax Functions” P.118 “Setting File Functions” P.119 “Setting E-mail Functions” P.120 “Setting Internet Fax Functions” P.121 “Setting List/Report”...

  • Page 67: Setting General Functions

    2 SETTING ITEMS (ADMIN) Setting General Functions Setting the device information You can set the device information of this equipment. These items appear in the Device page of TopAccess, a web-based device management utility. Press [GENERAL] in the ADMIN menu. The GENERAL menu is displayed.

  • Page 68: Setting The Notification

    2 SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. [LOCATION] — Press this button to enter the location of this device. [SERVICE PHONE NUMBER] — Press this button to enter the service call number. [CONTACT INFORMATION] — Press this button to enter the name of the service technician. [ADMIN.
  • Page 69 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [NOTIFICATION]. The NOTIFICATION screen is displayed. Press [E-MAIL]. The on-screen keyboard is displayed. Enter the e-mail address using the keyboard and digital keys and press [OK]. You can specify up to three e-mail addresses to which notification messages will be sent, as required. When you enable notification, you must enter at least one e-mail address.

  • Page 70: Changing The Administrator Password

    2 SETTING ITEMS (ADMIN) Press [ON] for the e-mail address to receive notification and press [OK]. To disable notification for an e-mail address, press [OFF]. [ON] is available after you enter an e-mail address. Changing the administrator password You can change the administrator password. Press [GENERAL] in the ADMIN menu.
  • Page 71 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [OLD PASSWORD]. The on-screen keyboard is displayed. Enter the current administrator password and press [OK]. The input password appears as asterisks (*). If the administrator password is being changed for the first time, enter “123456” in the [OLD PASSWORD] box. Set new password and complete the setting.

  • Page 72: Setting The Date And Time

    2 SETTING ITEMS (ADMIN) Setting the date and time The clock built in to this equipment can be set by entering the date and time using the digital keys. Press [GENERAL] in the ADMIN menu. The GENERAL menu is displayed. To display the ADMIN menu, see the following page: P.63 “Entering Admin Menu”...
  • Page 73 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Highlight the section that you want to edit using the arrow buttons, enter the number using the digital keys, and press [OK]. You will be returned to the CLOCK menu. The DAY section describes the days of week using numbers. The numbers corresponding to the days of the week are as follows: 1: Sun, 2: Mon, 3:Tue, 4: Wed, 5: Thu, 6: Fri, 7: Sat Press [DATE FORMAT].

  • Page 74: Setting The Energy Saver Mode

    2 SETTING ITEMS (ADMIN) Setting the energy saver mode The following energy saver mode is available in this menu. Weekly timer Using the built-in weekly timer, you can have the equipment automatically turned ON and OFF at specified times. For instance, you can set the timer for the starting time and closing time of your office so that the copier will automatically turn itself ON and OFF at those specified times.
  • Page 75 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [WEEKLY TIMER]. The TIMER screen is displayed. Check the settings on the display. If corrections are required, press [CHANGE]. If no corrections are required, press [OK] and complete the operation. Make settings for the weekly timer. 1) Press the desired day of the week button.

  • Page 76: Setting The Calibration And Registration Display Level

    2 SETTING ITEMS (ADMIN) Setting the calibration and registration display level You can set whether this equipment will use the calibration and registration settings that are operated by a user or administrator. When you select the admin mode for the calibration display level, [CALIBRATION] under the USER menu disappears. When you select the user mode for the calibration display level, [CALIBRATION] under the ADMIN menu disappears.

  • Page 77: Setting The Drawer Set Pop-Up And Paper Jam Recovery Pop-Up

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the drawer set pop-up and paper jam recovery pop-up You can set whether or not to display a message to ask users to change the paper size setting every time you open the drawer.

  • Page 78: Setting The Status Message

    2 SETTING ITEMS (ADMIN) Setting the status message This function allows the equipment to display the status message at the bottom of the touch panel to notify you of the occurrence of specified events, such as when paper has run out and toner is low. Press [GENERAL] in the Admin menu.

  • Page 79: Setting The Calibration

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [ON] or [OFF] for each status message and press [OK]. TONER NEAR EMPTY MESSAGE — When you select [ON], this message will be displayed on the touch panel when toner is low in each toner cartridge. PAPER EMPTY MESSAGE —...
  • Page 80 2 SETTING ITEMS (ADMIN) Press [GENERAL] in the Admin menu. The GENERAL menu is displayed. To display the ADMIN menu, see the following page: P.63 “Entering Admin Menu” Press [CALIBRATION]. The CALIBRATION menu is displayed. Continue the operation that you require. P.79 “Setting the copy calibration”...
  • Page 81 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the copy calibration Press [COPY]. Press [DEFAULT] to set the default calibration setting, or [CALIBRATION] to adjust the calibration setting. When you press [DEFAULT], the system maintains the default calibration setting and returns to the previous screen.
  • Page 82 2 SETTING ITEMS (ADMIN) Setting the print calibration Press the following buttons as required. For e-STUDIO2330C/2820C/2830C/3520C/3530C/4520C Press [PRINT]. For e-STUDIO5520C/6520C/6530C Press either of the following buttons. [600dpi PRINT] Press this button to calibrate for the 600 dpi print jobs. [1200dpi PRINT] Press this button to calibrate for the 1200 dpi print jobs.
  • Page 83 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Place the printed chart face down on the glass with the bottom toward you and the top left aligned against the original scale on the left side, so that two black rectangular marks are placed on the left side. Press the [START] button on the control panel.

  • Page 84: Setting The Registration

    2 SETTING ITEMS (ADMIN) Setting the registration When color misregistration occurs, this function allows you to align the position of each color. The registration setting in the ADMIN menu can be performed only when an administrator has set the registration display level to [ADMIN].

  • Page 85: Setting Network Functions

    2 SETTING ITEMS (ADMIN) Setting Network Functions Setting the TCP/IP protocol (IPv4) You can set the TCP/IP protocol that is commonly used for most network system. It is recommended that the TCP/IP protocol be configured because TopAccess, the web-based device management utility, and e-Filing, the web-based utility that allows you to manage files in e-Filing, will be available with the TCP/IP protocol.
  • Page 86 2 SETTING ITEMS (ADMIN) Press [IPv4]. The IPv4 screen is displayed. Continue the operation that you require. P.84 “Setting the TCP/IP for auto-IP and DHCP server” P.85 “Setting the TCP/IP for DHCP server only” P.86 “Setting the TCP/IP for static IP address” Setting the TCP/IP for auto-IP and DHCP server Press [DYNAMIC] in the ADDRESS MODE option and press [OK].
  • Page 87 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. The “NETWORK INITIALIZING” message is displayed and this equipment starts initializing the network interface card to apply the changes. Setting the TCP/IP for DHCP server only Press [NO AUTO IP] in the ADDRESS MODE option and press [OK].
  • Page 88 2 SETTING ITEMS (ADMIN) Setting the TCP/IP for static IP address Press [STATIC] in the ADDRESS MODE option. Specify the following items as required and complete the setting. 1) Press [IP ADDRESS] and enter the IP address of this device using the digital keys. 2) Enter the subnet mask and default gateway as required.

  • Page 89: Setting The Ipv6 Protocol

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the IPv6 protocol You can set the IPv6 protocol on this equipment. This IPv6 menu allows you to enable or disable the IPv6 protocol used on this equipment. In this menu, you can also set IPv6 configurations, such as the IPv6 address, by selecting the address mode.
  • Page 90 2 SETTING ITEMS (ADMIN) Press [IPv6]. The IPv6 screen is displayed. Specify the following items as required and press IPv6 PROTOCOL — Press [ENABLE] to enable the IPv6 protocol, or [DISABLE] to disable the IPV6 protocol. LLMNR — Press [ENABLE] to enable the LLMNR (Linklocal Multicast Name Resolution) protocol, or [DISABLE] to disable the LLMNR protocol.
  • Page 91 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. DHCP (OPTIONS) — Select whether or not the optional information (IPv6 address for the DNS server, etc.), except the IPv6 address for this equipment, which is issued from the DHCPv6 server, is used on this equipment. Press [ENABLE] to use the information, or [DISABLE] not to use it.
  • Page 92 2 SETTING ITEMS (ADMIN) Setting the IPv6 protocol automatically (in a stateless network environment) Press [NETWORK] in the ADMIN menu. The NETWORK menu is displayed. To display the ADMIN menu, see the following page: P.63 “Entering Admin Menu” Press [IPv6]. The IPv6 screen is displayed.
  • Page 93 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required. KEEP CONFIGURATION — Select the method for handling IPv6 address data when a new IPv6 address is provided from the same router providing the current IPv6 address to this equipment. Press [ENABLE] to retain the current IPv6 address data and add the new IPv6 address to this equipment.
  • Page 94 2 SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. The “NETWORK INITIALIZING” message is displayed and this equipment starts initializing the network interface card to apply the changes. If Duplicate Address Detection (DAD) detects duplicate addresses, the message “IPv6 ADDRESS CONFLICT” is displayed on the touch panel.
  • Page 95 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press IPv6 PROTOCOL — Press [ENABLE] to enable the IPv6 protocol, or [DISABLE] to disable the IPV6 protocol. LLMNR — Press [ENABLE] to enable the LLMNR (Linklocal Multicast Name Resolution) protocol, or [DISABLE] to disable the LLMNR protocol.

  • Page 96: Setting The Ipx/Spx Protocol

    2 SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. The “NETWORK INITIALIZING” message is displayed and this equipment starts initializing the network interface card to apply the changes. If Duplicate Address Detection (DAD) detects duplicate addresses, the message “IPv6 ADDRESS CONFLICT” is displayed on the touch panel.
  • Page 97 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. ENABLE IPX/SPX — Press [ENABLE] to enable the IPX/SPX protocol, or [DISABLE] to disable the IPX/SPX protocol. FRAME TYPE — Press [AUTO] to automatically detect the appropriate frame type, or press another frame type button.

  • Page 98: Setting The Netware Settings

    2 SETTING ITEMS (ADMIN) Setting the NetWare settings You can set the NetWare network mode and the NetWare configuration to be connected. This option must be set when you use the NetWare file server for Novell printing. Press [NETWORK] in the ADMIN menu. The NETWORK menu is displayed.
  • Page 99 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. ENABLE BINDERY — Press [ENABLE] to enable communicating with the NetWare file server in bindery mode, or [DISABLE] to disable bindery mode. ENABLE NDS — Press [ENABLE] to enable communicating with the NetWare file server in NDS mode, or [DISABLE] to disable NDS mode.

  • Page 100: Setting The Smb Protocol

    2 SETTING ITEMS (ADMIN) Setting the SMB protocol When you want to make this equipment visible in the Windows network, you must enable the SMB protocol and enter the NetBIOS name and workgroup to specify the device name of this equipment and workgroup where it will be visible. If your network uses the WINS server to allow SMB communications across segments, you must specify the WINS server address so that this equipment will be visible from the different segments.
  • Page 101 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled. When you want to enable the SMB protocol to enable saving as a file to network folder using SMB and sharing the “FILE_SHARE”...

  • Page 102: Setting The Appletalk Protocol

    2 SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. The “NETWORK INITIALIZING” message is displayed and this equipment starts initializing the network interface card to apply the changes. Setting the AppleTalk protocol The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing with a Macintosh computer. Press [NETWORK] in the ADMIN menu.
  • Page 103 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. ENABLE APPLETALK — Press [ENABLE] to enable the AppleTalk, or [DISABLE] to disable the AppleTalk. [DEVICE NAME] — Press this button to enter the AppleTalk name of this equipment. [DESIRED ZONE] —...

  • Page 104: Setting The Http Network Service

    2 SETTING ITEMS (ADMIN) Setting the HTTP network service This function allows you to enable or disable the HTTP network server service that provides the web-based utility on this equipment, such as TopAccess and the e-Filing web utility. Press [NETWORK] in the ADMIN menu. The NETWORK menu is displayed.
  • Page 105 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. ENABLE HTTP SERVER — Press [ENABLE] to enable the HTTP network server service, or [DISABLE] to disable the HTTP network server service. This option must be enabled for TopAccess and the e-Filing web utility. [PRIMARY PORT NUMBER] —...

  • Page 106: Setting The Ethernet Speed

    2 SETTING ITEMS (ADMIN) Setting the Ethernet speed This function allows you to specify the ethernet speed. Press [NETWORK] in the ADMIN menu. The NETWORK menu is displayed. To display the ADMIN menu, see the following page: P.63 “Entering Admin Menu” Press [ETHERNET].

  • Page 107: Setting The Ldap/Snmp Network Services And The Filtering Functions

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. The “NETWORK INITIALIZING” message is displayed and this equipment starts initializing the network interface card to apply the changes. Setting the LDAP/SNMP network services and the filtering functions This function allows this equipment to access the LDAP directory service.
  • Page 108 2 SETTING ITEMS (ADMIN) Press [OTHER]. The OTHER screen is displayed. Specify the following items as required and press [OK]. ENABLE LDAP — Press [ENABLE] to enable the LDAP network service, or [DISABLE] to disable it. [SNMP READ COMMUNITY] — Press this button to enter the SNMP read community name for SNMP access if required.

  • Page 109: Ipsec (Ip Security) Setting

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. The “NETWORK INITIALIZING” message is displayed and this equipment starts initializing the network interface card to apply the changes. IPsec (IP security) setting When the IPSec Enabler (optional) is adopted, the encrypted communication is enabled using the IPsec (IP Security Protocol).
  • Page 110 2 SETTING ITEMS (ADMIN) Press [IPsec]. The IP SECURITY screen is displayed. Specify the following items as required and press [OK]. POLICY NAME — IPsec policy name currently applied is displayed. [ENABLE] — Press this button to enable IPsec communication. [DISABLE] —...

  • Page 111: Decrypting The User Certificate

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Decrypting the user certificate When you import the following certificates using the Security Service option in TopAccess, this function allows you to enter the password to decrypt a certificate. Server certificate used for SSL Certificate for IPsec Certificate for IEEE802.1X This function must be performed after importing the required certificate using TopAccess.
  • Page 112 2 SETTING ITEMS (ADMIN) Press the desired certificate button ([Server Protocol], [IPsec] or [802.1X]) and press [PASSWORD]. The on-screen keyboard is displayed. Enter the password for the certificate using the keyboard and digital keys and press [OK]. The input password appears as asterisks (*). Press [OK].

  • Page 113: Network Check

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Network check Two functions are available in the Network Check menu. You can use the ping function to check the connection status between this equipment and the servers on the network. You can also use the traceroute function to view and check the network path of the desired server. Press [NETWORK] in the ADMIN menu.
  • Page 114 2 SETTING ITEMS (ADMIN) Select the server you want to check and press [PING] or [TRACEROUTE]. The check result is displayed. When the ping function is performed, the check result “IP address 128 (TTL: Time to live) fixed OK/NG” is displayed.
  • Page 115 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Secondary SNTP server (IPv4/IPv6) LDAP server 1 LDAP server 2 LDAP server 3 LDAP server 4 LDAP server 5 Remote server 1 Remote server 2 To designate the desired server manually: Enter the server name, IPv4 address, or IPv6 address manually. When you press the Manual Input column, the on-screen keyboard is displayed.

  • Page 116: Setting Copy Functions

    2 SETTING ITEMS (ADMIN) Setting Copy Functions You can change the system behaviors for the copy operation, such as maximum number of copies, auto 2-sided mode, and the sort mode priority. Press [COPY] in the ADMIN menu. The COPY screen is displayed. To display the ADMIN menu, see the following page: P.63 “Entering Admin Menu”...
  • Page 117 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. AUTOMATIC CHANGE OF PAPER SOURCE — Selecting [ON] for this function and Automatic Paper Selection (APS) allows the equipment to feed the same size of paper from a different drawer if the drawer from which paper is being fed is empty.

  • Page 118: Setting Fax Functions

    2 SETTING ITEMS (ADMIN) Setting Fax Functions If the FAX Unit and the 2nd Line for FAX Unit (both units are optional) are not installed, only the following option is available: “Discard and Reduction Print” option for RX Print. For details on other fax options, refer to the GD-1250/GD- 1260/GD-1270 Operator’s Manual for FAX Unit.
  • Page 119 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [ON] or [OFF] for each item as required and press [OK]. The registered items can be confirmed in the function list. P.178 “Function list (Administrator)” Setting Fax Functions...

  • Page 120: Setting File Functions

    2 SETTING ITEMS (ADMIN) Setting File Functions This function allows you to automatically delete files stored by the Scan to File operation. This function is used to periodically delete stored files in local storage to maintain available hard disk space. Press [FILE] in the ADMIN menu.

  • Page 121: Setting E-Mail Functions

    2 SETTING ITEMS (ADMIN) Setting E-mail Functions This function allows you to set the following items. E-mail Message Properties You can configure the following message properties of e-mail documents that will be sent by the Scan to E-mail operation. - FROM ADDRESS - FROM NAME - BODY Scan to E-mail Fragmentation...

  • Page 122: Setting Internet Fax Functions

    2 SETTING ITEMS (ADMIN) Setting Internet Fax Functions This function allows you to set the following items. Internet Fax Message Properties You can configure the following message properties of Internet Faxes that will be sent by Internet Fax transmission. - FROM ADDRESS - FROM NAME - BODY Internet Fax Fragmentation...

  • Page 123: Setting List/Report

    2 SETTING ITEMS (ADMIN) Setting List/Report This menu allows you to make required settings for printing the following reports: Transmission / Reception journal There are two types of journals available on this equipment. Journals can be printed either automatically or manually. This function allows you to set auto-print for the journals, and the number of transactions appears in the journal list.
  • Page 124 2 SETTING ITEMS (ADMIN) Continue the operation that you require. P.122 “Setting the transmission / reception journal” P.123 “Setting the communication report” P.124 “Setting the reception list” Setting the transmission / reception journal Press [JOURNAL]. The JOURNAL screen is displayed. Specify the following items as required and press [OK].

  • Page 125: Setting The Communication Report

    2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the communication report Press [COMM. REPORT]. The COMM. REPORT screen is displayed. Specify the conditions for each transmission type and press [OFF] — Press this button to disable printing the communication report. [ALWAYS] —...
  • Page 126 2 SETTING ITEMS (ADMIN) Specify the conditions for each transmission type and press [OK]. The RELAY ORIGINATOR, RELAY STATION and RELAY DESTINATION settings are available only when the FAX Unit (optional) is installed. When you press [ALWAYS] or [ON ERROR] for each transmission type, the “PRINT 1st PAGE IMAGE?” message is displayed.
  • Page 127 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify whether the reception list will be printed for each transmission and press [OK]. RELAY STATION — Select [ON] to print the reception list when receiving a relay transmission from an originator. LOCAL — Select [ON] to print the reception list when reserving a document to a mailbox within the machine locally.

  • Page 128: Printing Lists

    2 SETTING ITEMS (ADMIN) Printing Lists This menu allows you to print the NIC configuration page, function list, PS3 font list, and PCL font list. For examples of each list format, see the following page: P.172 “List Print Format” Press [LIST/REPORT] in the ADMIN menu. The LIST/REPORT screen is displayed.

  • Page 129: Setting Printer/E-Filing Functions

    2 SETTING ITEMS (ADMIN) Setting Printer/e-Filing Functions This menu allows you to make settings for the printer and e-Filing functions that will apply to the print jobs or e-Filing jobs. Press [PRINTER/E-FILING] in the ADMIN menu. The PRINTER/E-FILING screen is displayed. To display the ADMIN menu, see the following page: P.63 “Entering Admin Menu”...

  • Page 130: Wireless Settings And Bluetooth Settings

    2 SETTING ITEMS (ADMIN) Wireless Settings and Bluetooth Settings There is also [WIRELESS SETTINGS] in the ADMIN menu. This button will be available only when the Wireless LAN Module (optional) is installed. For instructions on how to operate the WIRELESS SETTINGS, refer to the GN-1050 Operator’s Manual for Wireless LAN Module.

  • Page 131: Change User Password

    2 SETTING ITEMS (ADMIN) Change User Password When the MFP Local Authentication feature is used, administrators can change the authentication password assigned for each user in case the user forgets the password. Press [CHANGE USER PASSWORD] in the ADMIN menu. The CHANGE USER PASSWORD screen is displayed.

  • Page 132: Ieee 802.1X Authentication Setting

    2 SETTING ITEMS (ADMIN) IEEE 802.1X Authentication Setting This menu allows you to make settings for IEEE 802.1X authentication that will apply to wired networks. This equipment supports the following authentication methods: EAP-MD5 EAP-MSCHAPv2 EAP-TLS PEAP The following protocol is available for inner authentication: - EAP-MSCHAPv2 EAP-TTLS The following protocols are available for inner authentication:...
  • Page 133 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [Next]. 802.1X — Press [ENABLE] to enable IEEE802.1X authentication, or [DISABLE] to disable it. FALL BACK MODE — Press [ON] to automatically disable IEEE802.1X authentication when the IEEE 802.1X authentication switch is not available.
  • Page 134 2 SETTING ITEMS (ADMIN) Setting EAP-MSCHAPv2 Select [EAP-MSCHAPv2] and press [Next]. The WIRED 802.1X SETTINGS (EAP-MSCHAPv2) screen is displayed. Specify the following items as required and press [Next]. [EAP-USER NAME] — Press this button to enter the EAP-User name. [PASSWORD] — Press this button to enter the authentication password. [RETYPE PASSWORD] —...
  • Page 135 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Confirm the settings and press [APPLY NOW]. The “NETWORK INITIALIZING” message is displayed and this equipment starts initializing the network interface card to apply the changes. Setting EAP-MD5 Select [EAP-MD5] and press [Next]. The WIRED 802.1X SETTINGS (EAP-MD5) screen is displayed.
  • Page 136 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [Next]. [EAP-USER NAME] — Press this button to enter the EAP-User name. [PASSWORD] — Press this button to enter the authentication password. [RETYPE PASSWORD] — Press this button to re-enter the authentication password. When you press the above buttons, the on-screen keyboard is displayed.
  • Page 137 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting EAP-TLS The CA certificate and user certificate must be installed in this equipment before performing settings for IEEE 802.1X authentication. For instructions on how to install the certificates, refer to the TopAccess Guide. Select [EAP-TLS] and press [Next].
  • Page 138 2 SETTING ITEMS (ADMIN) Setting PEAP The CA certificate must be installed in this equipment before performing settings for IEEE 802.1X authentication. For instructions on how to install the certificate, refer to the TopAccess Guide. Select [PEAP] and press [Next]. The WIRED 802.1X SETTINGS (PEAP) screen is displayed.
  • Page 139 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [Next]. [EAP-USER NAME] — Press this button to enter the EAP-User name. [PASSWORD] — Press this button to enter the authentication password. [RETYPE PASSWORD] — Press this button to re-enter the authentication password. When you press the above buttons, the on-screen keyboard is displayed.
  • Page 140 2 SETTING ITEMS (ADMIN) Setting EAP-TTLS The CA certificate must be installed in this equipment before performing settings for IEEE 802.1X authentication. For instructions on how to install the certificate, refer to the TopAccess Guide. Select [EAP-TTLS] and press [Next]. The WIRED 802.1X SETTINGS (EAP-TTLS) screen is displayed.
  • Page 141 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [Next]. [EAP-USER NAME] — Press this button to enter the EAP-User Name. [PASSWORD] — Press this button to enter the authentication password. [RETYPE PASSWORD] — Press this button to re-enter the authentication password. When you press the above buttons, the on-screen keyboard is displayed.
  • Page 142 2 SETTING ITEMS (ADMIN) Setting PAP for inner authentication Select [PAP] and press [Next]. The WIRED 802.1X SETTINGS (PAP) screen is displayed. Specify the following items as required and press [Next]. [EAP-USER NAME] — Press this button to enter the EAP-User name. [PASSWORD] —...
  • Page 143 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Confirm the settings and press [APPLY NOW]. The “NETWORK INITIALIZING” message is displayed and this equipment starts initializing the network interface card to apply the changes. Setting CHAP for inner authentication Select [CHAP] and press [Next]. The WIRED 802.1X SETTINGS (CHAP) screen is displayed.
  • Page 144 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [Next]. [EAP-USER NAME] — Press this button to enter the EAP-User name. [PASSWORD] — Press this button to enter the authentication password. [RETYPE PASSWORD] — Press this button to re-enter the authentication password. When you press the above buttons, the on-screen keyboard is displayed.
  • Page 145 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting EAP-MD5 for inner authentication Select [EAP-MD5] and press [Next]. The WIRED 802.1X SETTINGS (EAP-MD5) screen is displayed. Specify the following items as required and press [Next]. [EAP-USER NAME] — Press this button to enter the EAP-User name. [PASSWORD] —...

  • Page 146: Error Messages

    2 SETTING ITEMS (ADMIN) Confirm the settings and press [APPLY NOW]. The “NETWORK INITIALIZING” message is displayed and this equipment starts initializing the network interface card to apply the changes. Error messages The following error messages may be displayed on the touch panel. Message Cause [802.1X] Auth Server/Switch couldn’t be contacted...

  • Page 147: Managing Counters (Counter Menu)

    MANAGING COUNTERS (COUNTER MENU) Total Counter ........................146 Print Out Total Counter ......................149 Department Counter......................150 Managing Department Codes....................154 Logging on as administrator ..........................154 Printing department code list ..........................156 Enabling department codes..........................157 Resetting all department counters........................158 Deleting all department codes ..........................159 Registering a new department code........................160 Editing department codes...........................162 Deleting department codes..........................165...

  • Page 148: Total Counter

    3 MANAGING COUNTERS (COUNTER MENU) Total Counter This menu allows you to display and confirm the following total counters: Print counter The print counter contains the following counters: - Copy counter — Indicates the number of sheets that have been printed by copy operations. - Fax counter —...

  • Page 149: Displaying Print Counter

    3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Displaying print counter Press [PRINT COUNTER]. The Print Counter is displayed. Press the following buttons as required: Press [COPY] to display the total number of copies classified by size group. Press [FAX] to display the total number of faxes classified by size group. Press [PRINTER] to display the total number of prints classified by size group.
  • Page 150 3 MANAGING COUNTERS (COUNTER MENU) Displaying scan counter Press [SCAN COUNTER]. The SCAN COUNTER is displayed. Total Counter...

  • Page 151: Print Out Total Counter

    3 MANAGING COUNTERS (COUNTER MENU) Print Out Total Counter This menu allows you to print the total counter list. Press the [COUNTER] button on the control panel to enter the COUNTER menu. Press [PRINT OUT TOTAL COUNTER]. The total counter list is printed. For an output example of the total counter list, see the following page: P.172 “Total counter list”...

  • Page 152: Department Counter

    3 MANAGING COUNTERS (COUNTER MENU) Department Counter This menu allows you to display and confirm the following counters for each department: The department counter is available only when this equipment has been managed using the department code. P.154 “Managing Department Codes” Print counter for department code This feature allows you to display the number of the print counter for each department code.
  • Page 153 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Continue the operation that you require. P.151 “Displaying print counter for department code” P.152 “Displaying scan counter for department code” P.153 “Displaying fax communications counter for department code” Displaying print counter for department code Press [PRINT COUNTER].
  • Page 154 3 MANAGING COUNTERS (COUNTER MENU) Press the following buttons as required. Press [COPY] to display the total number of copies classified by size group. Press [FAX] to display the total number of faxes classified by size group. Press [PRINTER] to display the total number of prints classified by size group. Press [LIST] to display the total number of printed lists classified by size group.
  • Page 155 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Displaying fax communications counter for department code Press [FAX COMMUNICATION]. The FAX COMMUNICATION counter for the specified department code is displayed. Department Counter...

  • Page 156: Managing Department Codes

    3 MANAGING COUNTERS (COUNTER MENU) Managing Department Codes Logging on as administrator You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a department code. Up to 1000 department codes can be registered. To manage the department codes, you must know the administrator password for this equipment. It is recommended that this action be performed only by an authorized administrator.
  • Page 157 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Enter the administrator password and press [OK]. The DEPT. MANAGEMENT menu is displayed. If the administrator password has not been changed before, enter the default administrator password “123456”. If you enter incorrect passwords three times in a row, the equipment cannot be operated for a certain time. Continue the operation that you require.

  • Page 158: Printing Department Code List

    3 MANAGING COUNTERS (COUNTER MENU) Printing department code list You can print out the department code list and counters for each department code. In the DEPT. MANAGEMENT menu, press [PRINT OUT DEPARTMENT CODES]. Printing begins. For instructions on how to display the screen above, see the following page: P.154 “Logging on as administrator”...

  • Page 159: Enabling Department Codes

    3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Enabling department codes In the initial setting, the department code feature is disabled. If you want to manage the counter separately by department codes, you must enable department codes. When department management is enabled, the department code input screen will be displayed before entering the copy, scan, fax, and e-Filing operation screens to manage the operations for each department code.

  • Page 160: Resetting All Department Counters

    3 MANAGING COUNTERS (COUNTER MENU) Resetting all department counters This function clears all department counters to “0”. This function is available only when the department code is enabled. This function clears only the department counters. You cannot clear the total counter. In the DEPT.

  • Page 161: Deleting All Department Codes

    3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Deleting all department codes This function deletes all registered department codes. [DELETE ALL] will be available after you enable the department management function and register a department code. P.157 “Enabling department codes” P.160 “Registering a new department code”...

  • Page 162: Registering A New Department Code

    3 MANAGING COUNTERS (COUNTER MENU) Registering a new department code This function allows you to register new department codes. After registering the department code(s), you must enable the department management function. P.157 “Enabling department codes” In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION]. The DEPARTMENT CODE screen is displayed.
  • Page 163 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Enter the department name using the keyboard and digital keys, and press [OK]. The REGISTRATION DEPARTMENT CODE screen is displayed. Set the department code. 1) Press the [NEW CODE] box and enter a 5-digit code using the digital keys. 2) Press the [RETYPE NEW CODE] box and re-enter the 5-digit code using the digital keys.

  • Page 164: Editing Department Codes

    3 MANAGING COUNTERS (COUNTER MENU) Set the limitation of this department code as required and press [OK] to register the new department code. COLOR — Press [ON] to enable color output limitation for this department code. When you select [ON], enter the maximum number of the color outputs for this department code in the [Limitation] box using the digital keys.
  • Page 165 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Press the department button that you want to edit and press [CHANGE]. The message “This department code is already registered. Do you wish to replace this code?” is displayed. If the touch panel does not display the department code that you want to edit, press to display the next screen.
  • Page 166 3 MANAGING COUNTERS (COUNTER MENU) Change the department code to a different one. 1) Press [CURRENT CODE] to enter the current department code using the digital keys. 2) Press [NEW CODE] to enter a new 5-digit code using the digital keys. 3) Press [RETYPE NEW CODE] to re-enter the new 5-digit code using the digital keys.

  • Page 167: Deleting Department Codes

    3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Deleting department codes This function allows you to delete an existing department code. In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION]. The DEPARTMENT CODE screen is displayed. For instructions on how to display the screen above, see the following page: P.154 “Logging on as administrator”...

  • Page 168: Resetting The Counter For Each Department

    3 MANAGING COUNTERS (COUNTER MENU) Resetting the counter for each department This function allows you to reset the counter for the specified department code. In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION]. The DEPARTMENT CODE screen is displayed. For instructions on how to display the screen above, see the following page: P.154 “Logging on as administrator”...

  • Page 169: Setting Output Limitations For All Departments

    3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Setting output limitations for all departments This function allows you to set the output limitations for all departments through a single operation. When you select [ON], output will be disabled for all departments. When you select [OFF], unlimited outputs will be allowed for all departments.

  • Page 170: Setting The No Limit Black Function

    3 MANAGING COUNTERS (COUNTER MENU) Setting the no limit black function When the no limit black function is enabled, users can perform unlimited black copies/prints on this equipment and it will not count the number of black copies/prints for each department code. When the department management function is disabled, the no limit black function is also disabled.

  • Page 171: Change User Password

    3 MANAGING COUNTERS (COUNTER MENU) Change User Password When the MFP Local Authentication feature is used, this function allows each user to change his or her authentication password that has been entered in the authentication screen. Press the [COUNTER] button on the control panel to enter the COUNTER menu. Press [CHANGE USER PASSWORD].
  • Page 173 APPENDIX List Print Format........................172 Total counter list..............................172 Department code list............................173 Address book information...........................174 Group number information ..........................175 Function list (User) .............................176 NIC configuration page............................177 Function list (Administrator)..........................178 PS3 font list ................................192 PCL font list ................................193...

  • Page 174: List Print Format

    4 APPENDIX List Print Format Total counter list Output example of the TOTAL COUNTER LIST TOTAL COUNTER LIST TIME : 15-05-'08 20:47 : 0987654321 PRINT COUNTER TOTAL FULL COLOR TWIN/MONO COLOR BLACK TOTAL COPY 99999 99999 99999 299996 99999 99999 99999 299996 PRINTER...

  • Page 175: Department Code List

    4 APPENDIX 4.APPENDIX Department code list Output example of the DEPARTMENT CODE LIST DEPARTMENT CODE LIST TIME : 15-05-'08 20:47 DEPT NO. DEPARTMENT 00001 PRINT COUNTER FULL COLOR TWIN/MONO COLOR COPY PRINT TOTAL LIMIT COPY PRINT TOTAL SMALL 99999 99999 199998 SMALL 99999...

  • Page 176: Address Book Information

    4 APPENDIX Address book information Output example of the ADDRESS BOOK INFORMATION ADDRESS BOOK INFORMATION TIME : 15-05-'08 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NAME FAX NUMBER/E-MAIL ADDRESS QUALITY TX TX TYPE LINE USER01 00000000001 MEMORY user01@abcd.com...

  • Page 177: Group Number Information

    4 APPENDIX 4.APPENDIX Group number information Output example of the GROUP NUMBER INFORMATION GROUP NUMBER INFORMATION TIME : 15-05-'08 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NAME ADDRESS BOOK GROUP01 GROUP02 GROUP03 List Print Format...

  • Page 178: Function List (User)

    4 APPENDIX Function list (User) Output example of the FUNCTION LIST (User) FUNCTION LIST : 0987654321 TIME : 15-05-'08 20:47 F/W Ver. : T380SY0U010 FAX NO.1 : 99999999999 M-ROM Ver. : 380M-014 FAX NO.2 : 99999999990 S-ROM Ver. : 380S-01 NAME : MFP_00000183 GENERAL...

  • Page 179: Nic Configuration Page

    4 APPENDIX 4.APPENDIX NIC configuration page Output example of the NIC Configuration Page =================================================================================== Unit Serial No : 04998820 Version : T000SY00000 Network Address : 00:40:af:7e:28:55 Network Topology : Ethernet Connector: RJ45 Network Mode : Auto Novell Network Information enabled Print Server Name : MFP_04998820 Password Defined...

  • Page 180: Function List (Administrator)

    4 APPENDIX Function list (Administrator) Output example of the FUNCTION LIST (Administrator) FUNCTION LIST : 0987654321 TIME : 15-05-'08 20:47 F/W Ver. : T380SY0U010 FAX NO.1 : 99999999999 M-ROM Ver. : 380M-014 FAX NO.2 : 99999999990 S-ROM Ver. : 380S-01 NAME : MFP_00000183 GENERAL...
  • Page 181 4 APPENDIX 4.APPENDIX GENERAL Function Description User ENERGY SAVER - WEEKLY TIMER Shows the time to enter the energy saver mode (ON time), and the time to exit the energy saver mode (OFF time) for each day (Sunday to Saturday). *1 “DRAWER 3”...
  • Page 182 4 APPENDIX SCAN Function Description User IMAGE QUALITY FOR BLACK Shows the default image quality setting that applies when scanning a black original in auto color mode. PREVIEW SETTING Shows whether the preview function is enabled or disabled. INITIAL PREVIEW TYPE Shows the default preview type.
  • Page 183 4 APPENDIX 4.APPENDIX Function Description User Shows the line 2 mode. LINE-2 MODE Shows the start time to use Line 2 for receptions only. This LINE-2 MODE - START applies only when “RX ONLY (TIMER)” is set to LINE-2 MODE. Shows the end time to finish using Line 2 for receptions LINE-2 MODE - END only.
  • Page 184 4 APPENDIX INTERNET FAX Function Description User FRAGMENT PAGE SIZE (KB) Shows the fragment message size that applies to an Internet Fax transmission. BODY STRING TRANSMISSION Shows whether the body string transmission is enabled or disabled. FROM ADDRESS Shows the sender’s e-mail address that applies to an Internet Fax transmission.
  • Page 185 4 APPENDIX 4.APPENDIX PRINTER/E-FILING Function Description User PAPER OF DIFFERENT DIRECTION Shows whether the Paper of Different Direction function is enabled or disabled. SUSPEND PRINTING IF STAPLER EMPTY Shows whether this equipment suspends printing when stapler empty occurs. WIRED 802.1X SETTING Function Description User...
  • Page 186 4 APPENDIX NETWORK SETTING - NETWORK - TCP/IP Function Description User DEFAULT GATEWAY Shows the default gateway address of this equipment. NETWORK SETTING - NETWORK - IPv6 Function Description User ENABLE IPv6 Shows whether the IPv6 protocol is enabled or disabled. ADDRESS MODE Shows the IPv6 address mode.
  • Page 187 4 APPENDIX 4.APPENDIX NETWORK SETTING - NETWORK - IPv6 Function Description User IP ADDRESS1 IP address, prefix length and gateway which are issued from routers. PREFIX LENGTH1 GATEWAY1 IP ADDRESS2 PREFIX LENGTH2 GATEWAY2 IP ADDRESS3 PREFIX LENGTH3 GATEWAY3 IP ADDRESS4 PREFIX LENGTH4 GATEWAY4 IP ADDRESS5...
  • Page 188 4 APPENDIX NETWORK SETTING - SESSION - LDAP SESSION Function Description User ENABLE LDAP Shows whether the LDAP is enabled or disabled. ENABLE SSL Shows whether the LDAP SSL is enabled or disabled. NETWORK SETTING - SESSION - DNS SESSION Function Description User...
  • Page 189 4 APPENDIX 4.APPENDIX NETWORK SETTING - SESSION - NETWARE SESSION Function Description User ENABLE NDS Shows whether the NDS mode is enabled or disabled. CONTEXT Shows the NDS context. TREE Shows the NDS tree. SEARCH ROOT Shows the NDS Search Root. NETWORK SETTING - SESSION - BONJOUR SESSION Function Description...
  • Page 190 4 APPENDIX NETWORK SETTING - NETWORK SERVICE - SMTP SERVER NETWORK SERVICE Function Description User ENABLE SMTP SERVER Shows whether the SMTP server is enabled or disabled. PORT NUMBER Shows the port number to be used for receiving Internet Faxes using the SMTP protocol. ENABLE OFFRAMP GATEWAY Shows whether the offramp gateway is enabled or disabled.
  • Page 191 4 APPENDIX 4.APPENDIX NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE Function Description User READ COMMUNITY Shows the read community name. ENABLE SNMP V3 Shows whether the SNMP V3 is enabled or disabled. ENABLE SNMP V3 TRAP Shows whether the SNMP V3 trap is enabled or disabled. ENABLE AUTHENTICATION TRAP Shows whether the authentication trap is enabled or disabled.
  • Page 192 4 APPENDIX NETWORK SETTING - PRINT SERVICE SETTING - LPD PRINT Function Description User ENABLE LPD Shows whether LPR printing is enabled or disabled. PORT NUMBER Shows the port number to be used for LPR printing. BANNERS Shows whether a banner will be printed for each LPR print job.
  • Page 193 4 APPENDIX 4.APPENDIX NETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - E-MAIL PRINT Function Description User ENABLE E-MAIL ERROR FORWARD Shows whether an e-mail error message will be sent or not. E-MAIL ERROR TRANSFER ADDRESS Shows the e-mail address to which an e-mail error message will be sent if it is to be set.

  • Page 194: Ps3 Font List

    4 APPENDIX PS3 font list Output example of the PS3 Font List List Print Format...

  • Page 195: Pcl Font List

    4 APPENDIX 4.APPENDIX PCL font list Output example of the PCL Font List List Print Format...
  • Page 197 INDEX .............. 97 Numerics [CONTEXT] ..............16 [COPY] ............80 [1200dpi PRINT] ............79 Copy calibration ..............32 2ND TEL ..............32 CORP............80 [600dpi PRINT] ........... 145 COUNTER MENU ..........18 ACS ADJUSTMENT ............71 [DATE FORMAT] ............25 [ADDRESS BOOK] ............70 [DATE/TIME] ..........35 ADDRESS BOOK EDIT...
  • Page 198 ..........16 EXPOSURE FOR COLOR Inner authentication ..............141 CHAP ............143 EAP-MD5 ..........138 [FACTORY DEFAULT] EAP-MSCHAPv2 ........131 ..............140 IEEE802.1X authentication ..............108 ..........99 IPsec INTERNET PROTOCOL ..........131 ............89 FALL BACK MODE [IP ADDRESS] ................19 ............86 [FAX] IP ADDRESS .........153 ..............
  • Page 199 ..........20 SINGLE/2-SIDE SCAN ..............98 [SMB] ............69 [OLD PASSWORD] ............. 99 SMB PROTOCOL ..... 18 OMIT BLANK PAGE ADJUSTMENT ........106 [SNMP READ COMMUNITY] ..........19 ORIGINAL MODE ......... 114 SORT MODE PRIORITY ......18 ORIGINAL MODE FOR AUTO COLOR ..............
  • Page 200 INDEX...
  • Page 201 FC-5520C/6520C/6530C FC-2330C/2820C/2830C/3520C/3530C/4520C OME080018A0...
  • Page 202 MULTIFUNCTIONAL DIGITAL SYSTEMS MFP Management Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R071220F0101-TTEC ASD Ver01 2008-06 ©2008 TOSHIBA TEC CORPORATION All rights reserved...

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