Konica Minolta bizhub 362 User Manual
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Konica Minolta bizhub 362 User Manual

Security operations
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User's Guide [Security Operations]
2009. 6
Ver. 1.01

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Summary of Contents for Konica Minolta bizhub 362

  • Page 1 User’s Guide [Security Operations] 2009. 6 Ver. 1.01...

  • Page 2: Table Of Contents

    Contents Contents Security Introduction ..................1-2 Compliance with the ISO15408 Standard ........1-2 Operating Precautions ..............1-2 INSTALLATION CHECKLIST ............1-4 Security Functions ................1-6 1.2.1 Check Count Clear Conditions ............1-7 Data to be Protected ................ 1-8 Precautions for Operation Control ..........1-9 Roles and Requirements of the Administrator .......
  • Page 3 Contents 2.5.1 Changing the User Box Number and User Box Password ...2-19 <Setting can be made only from the PageScope Web Connection> .................2-19 Protecting Data in the HDD ............2-24 2.6.1 Setting the HDD Lock Password ..........2-25 <Setting can be made only from the control panel> ....2-25 2.6.2 Changing the HDD Lock Password ..........2-30 <Setting can be made only from the control panel>...
  • Page 4 Contents 3.2.3 Changing the User Box Number and User Box Password ..3-18 <Setting can be made only from PageScope Web Connection> ................. 3-18 362/282/222...
  • Page 5 Contents 362/282/222...

  • Page 6: Security

    Security...

  • Page 7: Introduction

    Thank you for purchasing our product. This User’s Guide contains the operating procedures and precautions to be used when using the security functions offered by the bizhub 362, 282, or 222 machine. To ensure the best possible performance and effective use of the machine, read this manual thoroughly before using the security func- tions.
  • Page 8 Security The Administrator of the machine should make sure that none of the One- Touch Names to be used for a one-touch key is not duplicated when making settings for the one-touch key used for Scan to HDD on the machine. If a One-Touch Name is duplicated, data could be saved in a wrong User Box.

  • Page 9: Installation Checklist

    Security INSTALLATION CHECKLIST This Installation Checklist contains items that are to be check by the Service Engineer installing this machine. The Service Engineer should check the following items, then explain each checked item to the Administrator of the machine. To Service Engineer Make sure that each of these items is properly carried out by checking the box on the right of each item.
  • Page 10 Security When the above steps have been properly carried out, the Service Engineer should make a copy of this page and give the original of this page to the Ad- ministrator of the machine. The copy should be kept at the corresponding Service Representative for filing.

  • Page 11: Security Functions

    Security Security Functions Setting the Enhance Security function to [ON] will validate the security func- tion of this machine. For details of the settings of different security functions to be changed by turning [ON] the Enhance Security function, see “Enhanc- ing the Security Function”...

  • Page 12: Check Count Clear Conditions

    Security 1.2.1 Check Count Clear Conditions The following are the conditions for clearing or resetting the check count of the number of wrong entries at the time of authentication by the Enhance Se- curity function. <Admin. Management mode> - Authentication of Admin. Management mode is successful. - Authentication for executing the Administrator Code (Administrator Pass- word) Input function is successful.

  • Page 13: Data To Be Protected

    Security Data to be Protected The underlying concept of this machine toward security is “to protect data that can be disclosed against the intention of users.” The following types of image files that have been stored in the machine and made available for use by its users are protected while the machine is being used.

  • Page 14: Precautions For Operation Control

    Security Precautions for Operation Control This machine and the data handled by this machine should be used in an of- fice environment that meets the following conditions. Roles and Requirements of the Administrator The Administrator should take full responsibility for controlling the machine, thereby ensuring that no improper operations are performed.

  • Page 15: Network Connection Requirements For The Machine

    Security - The Administrator should make sure that any user does not set any num- ber that can easily be guessed from birthdays, employee identification numbers, and the like for passwords set for Secure Print and User Box. Network Connection Requirements for the Machine Packets being transmitted over the LAN installed in the office, in which the machine is installed, should be protected from unauthorized manipulation.

  • Page 16: Miscellaneous

    Security Miscellaneous Password Rules According to certain Password Rules, registration of a password consisting of a string of a single character or change of a password to one consisting of a string of a single character is rejected for the Administrator Code (Admin- istrator Password), User Box Password, Secure Print Password, HDD Lock Password, and Encryption Key.
  • Page 17 Security 1-12 362/282/222...

  • Page 18: Administrator Operations

    Administrator Operations...

  • Page 19: Accessing The Admin. Management Mode

    Administrator Operations Administrator Operations Accessing the Admin. Management Mode This machine implements authentication of the user of the Admin. Manage- ment mode function through the 8-digit Administrator Code (Administrator Password) that verifies the identity as the Administrator of the person who accesses the function.

  • Page 20: From The Control Panel

    Administrator Operations Reminder If another Administrator has already logged on to the Admin. Manage- ment mode using PageScope Web Connection and you attempt to ac- cess the Admin. Management mode from the control panel, a message appears that tells something to the effect that all operations are currently disabled due to registration being made over the network.
  • Page 21 Administrator Operations Touch [Enter]. What happens if a wrong Administrator Code (Administrator Pass- word) is entered? % If a wrong Administrator Code (Administrator Password) is entered, a message appears saying that the password entered is wrong. En- ter the correct Administrator Code (Administrator Password). % If the Enhance Security function is set to [ON], entry of a wrong password is counted as unauthorized access.

  • Page 22: From Pagescope Web Connection

    Administrator Operations <From PageScope Web Connection> Start the Web browser. Enter the IP address of the machine in the address bar. Press the [Enter] key to start PageScope Web Connection. Enter the 8-digit Administrator Code (Administrator Password) in the “Administrator Password” box. What is the Administrator Code (Administrator Password) used for accessing the Admin.
  • Page 23 Administrator Operations % If the Enhance Security function is set to [ON], entry of a wrong password is counted as unauthorized access. If a wrong Adminis- trator Code (Administrator Password) is entered three times, a mes- sage appears that tells that the machine accepts no more Administrator Codes (Administrator Passwords) because of unau- thorized access for any subsequent entry of the Administrator Code (Administrator Password).
  • Page 24 Administrator Operations Click the [Logout]. This allows you to log off from the Admin. Management mode. Note If you have logged on to the Admin. Management mode using the Page- Scope Web Connection and if you close the web browser without click- ing [Logout], the touch panel of the machine remains locked for 70 sec.

  • Page 25: Enhancing The Security Function

    Administrator Operations Enhancing the Security Function When access to the Admin. Management mode by the Administrator of the machine via the control panel is authenticated, the machine enables setting of the Enhance Security function that allows settings for enhancing each of different security functions to be converted all at once.
  • Page 26 Administrator Operations Function Name Factory When Enhance Security function is set to [ON] Setting Software SW Available Not available on screen (not to be changed) on screen The setting values of the following functions of Soft- ware SW are changed as detailed below: Password Rules •...

  • Page 27: Setting The Enhance Security Function

    Administrator Operations Reminder When Password Rules is set to [ON], the characters and the number of digits used for each password are restricted. For details of Password Rules, see “Password Rules” on page 1-11. 2.2.1 Setting the Enhance Security function Note When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off.
  • Page 28 Administrator Operations Touch [Security Setting]. Touch [Enhance Securi- ty]. Touch [ON] to enable the Enhance Security func- tion. What is the factory setting for the En- hance Security func- tion? % The Enhance Securi- ty function is factory- set to [OFF]. Be sure to turn [ON] the En- hance Security function so as to enable the security function of the machine.
  • Page 29 Administrator Operations Make sure that a mes- sage appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. Reminder When the Enhance Security function is set properly, a key icon pears at a lower corner of the screen, indicating that the enhanced secu- rity is active.

  • Page 30: Canceling The Access Lock State

    Administrator Operations Canceling the Access Lock State When access to the Admin. Management mode by the Administrator of the machine via the control panel is authenticated, the machine enables the op- eration of the Unlock function so that an access lock state as a result of un- authorized access can be canceled.

  • Page 31: Performing Unlock Setting

    Administrator Operations 2.3.1 Performing Unlock Setting Note Do not leave the machine with the Admin. Management mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin. Management mode. <Setting can be made only from the control panel>...

  • Page 32: Changing The Administrator Code (Administrator Password)

    Administrator Operations Changing the Administrator Code (Administrator Password) When access to the Admin. Management mode from the control panel by the Administrator of the machine is authenticated, the machine enables the op- eration of changing the Administrator Code (Administrator Password) re- quired for accessing the Admin.
  • Page 33 Administrator Operations Touch [Admin. 1]. Touch [Admin. Set]. Touch [Administrator Code Input]. 2-16 362/282/222...
  • Page 34 Administrator Operations Touch [Current Code] and type the currently set 8-digit Administrator Code (Administrator Password) from the key- pad. – Press the [C] key to clear all characters. – Touch [Cancel] to go back to the screen shown in step 4. Touch [New Code] and type the new 8-digit Ad- ministrator Code (Ad-...
  • Page 35 Administrator Operations Touch [Enter]. What if an Administrator Code (Administrator Password) different from that which is currently registered is mistakenly entered? % If there is a mismatch between the currently registered Administra- tor Code (Administrator Password) and that which is entered, the machine counts it as unauthorized access.

  • Page 36: Changing The User Box Number And User Box Password

    Administrator Operations User Box Function When access to the Admin. Management mode using PageScope Web Con- nection by the Administrator of the machine is authenticated, the machine al- lows the User Box Number, User Box Password, and User Box Name to be changed.
  • Page 37 Administrator Operations Click the [User Box] tab. Click [User Box] and type the desired User Box Number in the “Box Number” field. – Clicking a number range index under User Box List will display a list of boxes having the box numbers that fall within the number range index.
  • Page 38 Administrator Operations Click the [Change Box Number]. – To change the User Box Name, click [Change User Box Name]. – To change the Document Name, click [Change File Name]. – To change the User Box Password, click [Change User Box Pass- word].
  • Page 39 Administrator Operations Click the [Apply]. What if the User Box Number entered is duplicated? % If the User Box Number entered is duplicated, a message will ap- pear that tells that the User Box Number entered cannot be used. Click [OK] and type a new User Box Number that is not duplicated. Click the [Change User Box Password].
  • Page 40 Administrator Operations Enter the new 8-digit User Box Password in the “Retype New Pass- word” box. Click the [Apply]. What if the User Box Password entered does not meet the require- ments of the Password Rules? % If the User Box Password entered does not meet the requirements of the Password Rules, a message appears that tells that the User Box Password entered is wrong.

  • Page 41: Protecting Data In The Hdd

    Administrator Operations Protecting Data in the HDD If the optional Hard Disk HD-504 and Security Kit SC-504 are mounted on the machine and when access to the Admin. Management mode by the Ad- ministrator of the machine is authenticated, the machine enables the opera- tion for setting and changing the HDD Lock Password and Encryption Key.

  • Page 42: Setting Can Be Made Only From The Control Panel

    Administrator Operations 2.6.1 Setting the HDD Lock Password Note When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. Be sure to allow an interval of 10 sec.
  • Page 43 Administrator Operations Touch [HDD Lock Set- ting]. Touch [Input Password]. Touch [New Password]. 2-26 362/282/222...
  • Page 44 Administrator Operations Enter the 20-digit HDD Lock Password from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to de- lete the last charac- ter entered. – Touch [Cancel] to go back to the HDD Management screen.
  • Page 45 Administrator Operations Enter the 20-digit HDD Lock Password from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to de- lete the last charac- ter entered. – Touch [Cancel] to go back to the HDD Management screen.
  • Page 46 Administrator Operations Make sure that a mes- sage appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. Note NEVER forget the HDD Lock Password set through the above procedure. The HDD Lock Password must be entered when changing canceling the HDD Lock Password.

  • Page 47: Setting Can Be Made Only From The Control Panel

    Administrator Operations 2.6.2 Changing the HDD Lock Password Note When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. Be sure to allow an interval of 10 sec.
  • Page 48 Administrator Operations Touch [Enter]. What happens if there is a mismatch in the HDD Lock Passwords? % If there is a mismatch in the HDD Lock Passwords, a message ap- pears that tells that the HDD Lock Password entered is wrong. En- ter the correct HDD Lock Password.
  • Page 49 Administrator Operations Touch [Confirm New Password]. Enter the 20-digit HDD Lock Password from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to de- lete the last charac- ter entered. – Touch [Cancel] to go back to the HDD Management screen.
  • Page 50 Administrator Operations A message appears that prompts you to deter- mine whether you want to change the password. Touch [Yes] if you want to change the password. Touch [Enter]. Make sure that a mes- sage appears prompting you to turn OFF and then ON the main power switch.

  • Page 51: Setting Can Be Made Only From The Control Panel

    Administrator Operations 2.6.3 Setting the Encryption Key (encryption word) Note When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. Be sure to allow an interval of 10 sec.
  • Page 52 Administrator Operations Touch [Input]. Touch [New Encryption Key]. Enter the new 20-digit Encryption Key from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to de- lete the last charac- ter entered. – Touch [Cancel] to go back to the HDD Management screen.
  • Page 53 Administrator Operations Touch [Re-enter Encryp- tion Key]. Enter the 20-digit En- cryption Key from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to de- lete the last charac- ter entered. – Touch [Cancel] to go back to the HDD Management screen.
  • Page 54 Administrator Operations A message will appear, asking whether you want to register the Encryp- tion Key or not. Touch [Yes], if you are sure to register the Encryption Key. Touch [Enter]. Make sure that a mes- sage appears prompting you to turn OFF and then ON the main power switch.
  • Page 55 Administrator Operations Touch [Format]. Touch [Yes]. Touch [Enter]. When HDD formatting is completed, a message will appear prompting you to turn OFF and ON the main power switch. Now, turn OFF the main power switch, and then turn it ON again. 2-38 362/282/222...

  • Page 56: Setting Can Be Made Only From The Control Panel

    Administrator Operations 2.6.4 Changing the Encryption key Note When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. Be sure to allow an interval of 10 sec.
  • Page 57 Administrator Operations Enter the currently regis- tered 20-digit Encryption Key from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to de- lete the last charac- ter entered. – Touch [Cancel] to go back to the HDD Management screen.
  • Page 58 Administrator Operations Touch [Enter]. What happens if the Encryption Key entered does not meet the re- quirements of Password Rules? % If the Encryption Key entered does not meet the requirements of Password Rules, a message appears that tells that the Encryption Key entered is wrong.
  • Page 59 Administrator Operations Touch [Enter]. A message will appear, asking whether you want to change the Encryp- tion Key or not. Touch [Yes], if you are sure to change the Encryption Key. Touch [Enter]. Make sure that a mes- sage appears prompting you to turn OFF and then ON the main power switch.
  • Page 60 Administrator Operations The following screen ap- pears after the machine has been restarted. Call the Admin. Management screen to the display from the control panel. – For the procedure to call the Admin. Management mode to the dis- play, see steps 1 through 4 of “Accessing the Admin. Management mode”...
  • Page 61 Administrator Operations When HDD formatting is completed, a message will appear prompting you to turn OFF and ON the main power switch. Now, turn OFF the main power switch, and then turn it ON again. 2-44 362/282/222...

  • Page 62: Overwrite All Data Function

    Administrator Operations Overwrite All Data Function When access to the Admin. Management mode by the Administrator of the machine via the control panel is authenticated, the machine enables setting of the operation of the Overwrite All Data function. When the machine is to be discarded, or use of a leased machine is termi- nated at the end of the leasing contract, the Overwrite All Data function over- writes and erases all data stored in all spaces of the HDD.

  • Page 63: Executing Overwrite All Data

    Administrator Operations 2.7.1 Executing Overwrite All Data Note Do not leave the machine with the Admin. Management mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin. Management mode. <Setting can be made only from the control panel>...

  • Page 64: Network Setting Function

    Administrator Operations Network Setting Function When access to the Admin. Management mode by the Administrator of the machine is authenticated, the machine allows the settings to be made of the IP address and for use of the machine as a network printer. 2.8.1 Setting the IP Address Note...

  • Page 65: From Pagescope Web Connection

    Administrator Operations <From PageScope Web Connection> 0 For the procedure to access the Admin. Management mode, see “Ac- cessing the Admin. Management mode” on page 2-2. Start PageScope Web Connection and access the Admin. Manage- ment mode. Click the [Network] tab and the [TCP/IP] menu. Set the IP address.

  • Page 66: Making The Windows Print (Netbios) Setting

    Administrator Operations 2.8.3 Making the Windows print (NetBIOS) setting Note Do not leave the machine with the Admin. Management mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin. Management mode. <From PageScope Web Connection>...
  • Page 67 Administrator Operations 2-50 362/282/222...

  • Page 68: User Operations

    User Operations...

  • Page 69: Secure Print Function

    User Operations User Operations Secure Print Function The Secure Print function allows a Secure Print specified by a corresponding password from the PC to be used in the condition registered in the machine. To access a Secure Print document, authentication is performed through an 8-digit password that verifies an authenticated user of the Secure Print doc- ument.

  • Page 70: Setting Can Be Made Only From The Control Panel

    User Operations <Setting can be made only from the control panel> Press the [Box] key. Touch [Secure Print]. Touch [Secure Print ID]. Enter the Secure Print ID that consists of up to 8 digits from the keyboard and keypad. – Press the [C] key to clear all characters.
  • Page 71 User Operations Touch [Enter]. Select the target Secure Print and touch [Action]. Enter the 8-digit Secure Print Password from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to de- lete the last charac- ter entered.
  • Page 72 User Operations % If the Enhance Security function is set to [ON], the machine counts entry of a wrong Secure Print Password as unauthorized access. If a wrong Secure Print Password is entered three times, a message appears that tells that authentication has been unsuccessful for any subsequent authentication attempt.

  • Page 73: User Box Function

    User Operations User Box Function The machine allows all users to register User Boxes and operate to make changes for the boxes. It also allows the user to acquire an image file stored in the User Box and print it as necessary. User Box prepares a User Box in the HDD as a space for saving image files.
  • Page 74 User Operations Click the target index of the User Box List. Click “---” of “Box Number.” 362/282/222...
  • Page 75 User Operations Type the User Box Number in the “Box Number” field. – Even if the User Box Number entered falls outside the range of the number index selected from User Box List, the machine does not sort the User Box into the correct number range index. What precautions should be used when registering a User Box Number? % A User Box Number that already exists cannot be registered.
  • Page 76 User Operations Note If the User Box Number entered is duplicated, a message will appear that tells that the User Box Number entered cannot be used. Click [OK] and type a new User Box Number that is not duplicated. If an illegal User Box Name is entered, a message appears that tells that an illegal User Box Name has been entered.

  • Page 77: Accessing A User Box Document

    User Operations 3.2.2 Accessing a User Box document <From the Control Panel> Press the [Box] key. Touch [Retrieve from HDD]. Select the desired User Box. – If the User Box is to be selected from the index, perform steps 4 and –...
  • Page 78 User Operations Select the target User Box. Touch [User Box No.] and type the target User Box Number from the 10-Key Pad. Touch [Set]. Enter the 8-digit User Box Password from the keyboard and keypad. – Press the [C] key to clear all characters.
  • Page 79 User Operations % If the Enhance Security function is set to [ON], entry of a wrong password is counted as unauthorized access. If a wrong User Box Password is entered three times, a message appears that tells that the machine rejects any access to the User Box for any subsequent authentication attempt.

  • Page 80: From Pagescope Web Connection

    User Operations <From PageScope Web Connection> 0 For the procedure to show the [User Box] tab on the screen, see steps 1 through 4 of “Setting the User Box” on page 3-6. Using PageScope Web Connection, display the [User Box] tab. Type the desired User Box Number in the “Box Number”...
  • Page 81 User Operations Click the [Apply]. What if there is a mismatch in the User Box Passwords? % If there is a mismatch in the User Box Passwords, a message ap- pears that tells that there is a mismatch in the User Box Passwords. Click [OK] and enter the correct the User Box Password.
  • Page 82 User Operations Enter the 8-digit User Box Password in the “Password” box and click [Download]. – To change the User Box Number, click [Change Box Number]. For details of how to change the User Box Name, see “Changing the User Box Number and User Box Password” on page 3-18. –...
  • Page 83 User Operations What precautions should be used when changing a User Box Name? % When a User Box Name is to be changed, do not use “Public” for the User Box Name to avoid confusion with the “Public User Box” previously registered.
  • Page 84 User Operations Specify the destination in which the document is to be saved and the file name. Then, click [Save]. 362/282/222 3-17...
  • Page 85 User Operations 3.2.3 Changing the User Box Number and User Box Password Note It is not allowed to duplicate any User Box Number that has previously been registered. NEVER forget the new User Box Number. If a User Box Number have been changed, inform the Administrator of the machine of the new User Box Number as soon as possible.
  • Page 86 User Operations Type the new User Box Number and the currently set 8-digit User Box Password. Click the [Apply]. What if the User Box Number entered is duplicated? % If the User Box Number entered is duplicated, a message will ap- pear that tells that the User Box Number entered cannot be used.
  • Page 87 User Operations Click the [Change User Box Password]. Enter the currently set 8-digit User Box Password in the “Password” box. Which password should be entered in the Password box? % Enter the currently set User Box Password in the “Password” box. 3-20 362/282/222...
  • Page 88 User Operations Enter a new 8-digit User Box Password in the “New Password” box. What precautions should be used when entering the User Box Password in the New Password box? % Enter the User Box Password that meets the requirements of the Password Rules in the “New Password”...
  • Page 89 User Operations Click the [Apply]. Note If there is a mismatch in the User Box Password between that entered in the “Password” box and that registered in the machine, a message ap- pears that tells that the User Box Password entered is wrong. Click [OK] to go back to the screen of step 8.
  • Page 90 http://konicaminolta.com Copyright A11U-9630-00A 2008...

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