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Canon 3300 Series Manual

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Facsimile Guide
Facsimile Guide
Please read this guide before operating this equipment.
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Summary of Contents for Canon 3300 Series

  • Page 1 Series Facsimile Guide Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.

  • Page 2: Setup Guide

    About the Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. For Basic Use ..........Reference Guide Troubleshooting ..........Copying Guide For Copying Instructions ........Mail Box Function Guide For Mail Box Function Instructions .......

  • Page 3: Chap 3 Special Fax Functions

    How This Manual Is Organized Chap 1 Before You Use the Fax Functions Chap 2 Basic Fax Usage Chap 3 Special Fax Functions Chap 4 Checking and Changing the Fax Status Chap 5 Setting and Storing Custom Fax Settings to Suit Your Needs Chap 6 System Management Settings Chap 7...
  • Page 4 PREFACE Thank you for purchasing the Canon Super G3 FAX Board-J1. This manual describes the use of the Super G3 FAX Board-J1 faxing functions. Please read this manual thoroughly before operating the Super G3 FAX Board-J1 in order to familiarize yourself with its capabilities, and to make the most of its many functions.
  • Page 5 -or- IIDDD (International Direct Distance Dial) line if you communicate overseas Note: Canon recommends an individual line following industry standards, i.e., 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “Call Waiting” can be used with your facsimile unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing, or send special codes that may cause a facsimile error.
  • Page 6 Reference Guide, disconnect the equipment from the telephone line and unplug the power cord. The telephone line should not be reconnected or the switch turned on until the problem is completely resolved. Users should contact their local authorized Canon Facsimile Service Dealer for servicing of equipment.
  • Page 7 DDD (Direct Distance Dial) Line IIDDD (International Direct Distance Dial) line if you communicate overseas Note: Canon recommends an individual line following industry standards such as 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “Call Waiting”...
  • Page 8 termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Number of all the devices does not exceed 5. • The REN of this product is 0.3 •...
  • Page 9 Ligne automatique internationale (si vous communiquez avec les pays étrangers) Note: Canon vous conseille d’utiliser une ligne individuelle conforme aux normes industrielles, à savior: ligne téléphonique 2500 (pour appareil à clavier) ou 500 (pour appareil à cadran/ impulsions), Il est également possible de raccorder ce télécopieur à un système téléphonique à...
  • Page 10 le respect des conditions mentionnées ci-dessus ne constitue pas une garantie contre les dégradations de qualité du service dans cetaines circonstances. • Le nombre d’équivalents sonnerie (REN) affecté à chaque terminal indique le nombre maximal de terminaux pouvant être connectés à une interface téléphonique. La terminaison de cette interface peut consister en une combinaison quelconque de périphériques sous réserve que la somme de leurs nombres d’équivalents sonneriene dépasse pas 5.

  • Page 11: Table Of Contents

    Contents How This Manual Is Organized........ii Contents.
  • Page 12 Paper on Which Received Documents are Printed ....2-29 Receiving Faxed Documents ....... . .2-30 Receiving Documents in Memory .
  • Page 13 Chapter 5 Setting and Storing Custom Fax Settings Fax Setting Table ..........5-2 Storing User Settings .
  • Page 14 Setting the Receiving Password.......6-19 Chapter 7 Printing Communication Reports and Fax Function Settings Report Settings Table .

  • Page 15: How To Use This Manual

    How to Use This Manual Symbols Used in This Manual The following symbols are used in this manual, for explanations of procedures and restrictions, handling cautions, and instructions that should be observed for safety. Indicates a warning concerning operations that may lead to death or injury WARNING to persons if not performed correctly.

  • Page 16: Displays Used In This Manual

    Displays Used in This Manual Screenshots of the touch panel display used in this manual are those taken when the Finisher-J1, Cassette Feeding Unit-W1, Feeder (DADF-H1), Printer Kit, and FAX Board are attached to the imageRUNNER 3300. Note that functions that cannot be used depending on the model or options, are not displayed on the touch panel display.

  • Page 17: Before You Use The Fax Functions

    Before You Use the Fax Functions CHAPTER CHAPTER This chapter explains what you should know before using this machine for faxing, and describes its main features. What the imageRUNNER 3300/2800/2200 Series Can Do ..... . . 1-2 Various Fax Functions .

  • Page 18: What The Imagerunner 3300/2800/2200 Series Can Do

    What the imageRUNNER 3300/2800/2200 Series Can Do Most operations of this machine are done from the touch panel display. To use the Fax function of this machine, press keys in accordance with the messages displayed on the touch panel display. Various Fax Functions Fax Basic Features screen The screen shown on the left, which appears when the...
  • Page 19 See p. 2-20. Press to redial the last number that was dialed with the numeric keys. See p. 2-34. Press to send an original or receive a document using the ITU-T standard. Set the subaddress and password with this key. See p.
  • Page 20 See p. 3-10. Press to manage the sent and received documents by using any of the three kinds of memory boxes (Confidential, Relay, and Batch Sending). See p. 3-18. Press to send both sides of an original in a single sending operation. See p.

  • Page 21: Checking, Changing, And Canceling Fax Jobs

    Checking, Changing, and Canceling Fax Jobs System Monitor Screen By using each of the System Monitor screens, you can check the status of a sent document, cancel sending, check the status of a received document, delete a received document, cancel receiving of a document, or check the results of transmission.

  • Page 22: Things You Must Do Before Using This Machine

    Time Telephone no. Sender's name Destination name Page number 05/18 2001 FRI 15:00 FAX(404)448-1430 CANON SALES Atlanta office 001/001 Sender information • Date and Time - The date and time that the document was sent is recorded. • Telephone Number - Your machine’s telephone number is recorded.

  • Page 23: Selecting The Type Of Telephone Line

    • Sender’s Name (TTI) - The name registered as the user’s name is recorded. • Destination Name (See ‘Storing Various Dialing Functions,’ on p. 5-13.) - If you send an original using the one-touch speed dialing, coded speed dialing, or address book functions, and a name is registered as the sending destination, that name will be recorded.

  • Page 24: Setting The Current Date And Time

    Press “Done.” The specified mode is set. Press “Done” repeatedly until the Fax Basic Features screen appears. Setting the Current Date and Time You can set the current date and time. The date and time set here is also used as the time setting when required for functions.
  • Page 25 NOTE • If you make a mistake when entering values, press (Clear), and enter the values again. When setting the Time Zone Settings: Press “Time Zone Settings,” and select the time zone where the machine is located, and press “OK.” NOTE •...
  • Page 26 Press “End Date” and make the settings in the same way as the above. NOTE • When you make the Daylight Saving Time settings, the machine automatically sets the standard time of the machine one-hour forward at the specified date and time. •...

  • Page 27: Registering This Machine's Telephone Number

    Press “OK.” Press “Done.” The specified mode is set. Press “Done” repeatedly until the Fax Basic Features screen appears. Registering This Machine’s Telephone Number You can register the telephone number that you use with this machine. When you fax a document, the receiving fax machine includes this telephone number in the sender information on the recording paper.
  • Page 28 Enter the telephone number you want to store, using (numeric keys), and press “OK.” “Space”: Used to insert a space between the area code and the local telephone number. “+”: Used to insert a country code. Press after the country code, and before the telephone number.

  • Page 29: Registering The Name Of The Company And Department

    - Your name: John Doe - Company name: Canon - Company name and department: Canon-Accounting Dept. When you fax a document, the receiving fax machine will print your name or company name (and department name if available) in the sender information on the recording paper.

  • Page 30: Registering Sender's Names

    Registering Sender’s Names You can register an individual name, as the sender’s name. Register the sender’s name when you want to print a name other than the unit’s name as the sender’s record on the recording paper. NOTE • Printing the sender’s name, instead of the unit’s name, on the sender’s record can be set using the Sender’s Names mode from the Special Features screen.
  • Page 31 Enter the sender’s name, and press “OK.” For instructions explaining how to enter characters, see the Reference Guide. You can enter up to 24 alphanumeric characters. NOTE • To erase the entered characters (numbers), press (Clear). • To cancel storing, press “Cancel.” Press “Done.”...
  • Page 32 1-16 Things You Must Do Before Using This Machine...

  • Page 33: Basic Fax Usage

    Basic Fax Usage CHAPTER CHAPTER This chapter describes basic sending and receiving operations. Sending a Fax............2-2 Sending an Original .

  • Page 34: Sending A Fax

    Sending a Fax The following section describes the flow of the basic operations required when sending a fax. NOTE • For details of the following items, see the Reference Guide: - Main power and control panel power - Routine maintenance Press (Fax).
  • Page 35 The Fax Basic Features screen appears. Place your original. NOTE • For instructions explaining how to set the original, see ‘Sending an Original,’ on p. 2-7. Perform the basic settings, using the Fax Basic Features screen. NOTE • In the Fax Basic Features screen you can select ways of transmission (Direct, Speed dialing and Redial), Resolution, Density, Image Quality, Done-stamping, and Subaddress.
  • Page 36 Set the desired modes on the Special Features screen. You can also set successive different modes. (See Chapter 3 ‘Special Fax Functions.’) Specify the destination. For instructions explaining how to specify a destination, see ‘Various Dialing Methods,’ on p. 2-19. If you want to set other sending conditions, set them before specifying the sending destination.
  • Page 37 Press (Start). Clear Stop Start Power The machine cannot always detect the size of the original if it is a non-standard size or a solid object, such as a book. In such a case, specify the size at which you want to scan the original.
  • Page 38 NOTE • The machine usually sends documents through memory transmission (sends an image after storing it in memory). You can also send one by one, by pressing “Direct.” (See ‘Sending an Original While It Is Being Scanned (Direct Sending),’ on p. 2-15.) •...

  • Page 39: Sending An Original

    Sending an Original Place the original in one of the following positions, depending upon the size and type of the original, and mode to be used. Platen glass When a feeder is not attached, place the original on the platen glass. Place the original on the platen glass when scanning bound originals, originals of heavy or lightweight paper, or transparencies.

  • Page 40: Orientation Of Originals

    Orientation of Originals You can place the original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (top left corner by the arrow) or the feeder. [Platen glass] TX terminal ID printed here Place the original face down...

  • Page 41: Setting The Resolution, Density, And Image Quality To Match The Original

    Setting the Resolution, Density, and Image Quality to Match the Original To ensure that a received fax is easy to read, set the resolution, density, and image quality to match the originals you are sending. NOTE • You can set the resolution, density, and image quality to levels that you use frequently. (See ‘Changing the Fax Function Standard Modes,’...
  • Page 42 Image Quality Text: Use to send originals that contain mainly text. Text/Photo: Use to send originals that contain text and photographs or other images with half-tones. Photo: Use to send photographs or other images with half-tones enhanced. NOTE • The Text mode requires the least time, followed by the Text/Photo and Photo modes. Place your original, and press “Resolution Density Image Quality.”...
  • Page 43 Specify the sending destination, and press (Start). For instructions explaining how to specify the destination, see ‘Various Dialing Methods,’ on p. 2-19. If you want to set other sending conditions, set them before specifying the sending destination. (See ‘Selecting the Sending Method,’ on p. 2-12, and Chapter 3 ‘Special Fax Functions.’) Setting the Resolution, Density, and Image Quality to Match the Original 2-11...

  • Page 44: Selecting The Sending Method

    Selecting the Sending Method This machine can send originals in two ways: Memory Sending and Direct Sending. It is also possible to stamp sent or scanned originals. NOTE • If a paper jam occurs in the feeder while the original is being scanned, transmission is canceled. To resend, repeat the faxing procedure.
  • Page 45 Make sure the machine is ready to send, and set the sending conditions. For details of the sending conditions, see the following: - ‘Setting the Resolution, Density, and Image Quality to Match the Original,’ on p. 2-9 - ‘Stamping Sent or Scanned Originals (Stamping Original),’ on p. 2-17 - Chapter 3 ‘Special Fax Functions’...
  • Page 46 To change the scanning size of the next document, press “Document Size”→ select the size → press “OK.” To change the resolution, density, and image quality of the next document, press “Resolution Density Image Quality” → specify each of the settings → press “Done.” For instructions explaining how to adjust resolution, density, and image quality, see ‘Setting the Resolution, Density, and Image Quality to Match the Original,’...

  • Page 47: Sending An Original While It Is Being Scanned (Direct Sending)

    NOTE • The transaction number is used for reference when checking the sending results, changing the destination, or canceling sending. (See ‘Checking and Changing the Status of Sending Jobs,’ on p. 4-2.) • If there is no response from the receiving fax or a transmission error occurs, the machine’s Automatic Redial feature automatically attempts to send the document again.
  • Page 48 NOTE • If you want to cancel Direct Sending, press “Direct” again. Set the sending conditions. For details of the sending conditions, see the following: - ‘Setting the Resolution, Density, and Image Quality to Match the Original,’ on p. 2-9 - ‘Stamping Sent or Scanned Originals (Stamping Original),’...

  • Page 49: Stamping Sent Or Scanned Originals (Stamping Original)

    Stamping Sent or Scanned Originals (Stamping Original) The machine can print a stamp about 1/8" (3mm) in diameter on the front side of scanned or sent originals. You can set the Stamp mode to differentiate scanned or sent originals. Position at which Position at which stamp is applied stamp is applied...
  • Page 50 NOTE • To cancel the Stamp mode, press “Stamp” again. Send the document after specifying the destination. For details, see ‘Sending a Fax,’ on p. 2-2. A < > mark (stamp) appears on the output original. NOTE • When the done-stamp is not marked clearly, see the Reference Guide. 2-18 Selecting the Sending Method...

  • Page 51: Various Dialing Methods

    Various Dialing Methods This machine provides you with four ways to specify the faxing destination: Specifying Destinations Using Numeric Keys Specify one or more destinations using (numeric keys). Specifying the Last Destination Dialed Using Numeric Keys Specify the last destination that was dialed using (numeric keys) by using “Redial”...

  • Page 52: Specifying The Last Destination Dialed Using Numeric Keys

    The functions of the keys displayed when entering the other party’s number are as follows: - “Backspace”: Press when a wrong number is entered. The last number entered is deleted, enabling you to enter the correct number. - “Pause”: Press to insert a pause of several seconds in the telephone number that you are dialing.

  • Page 53: Specifying A Destination Using The Directory (Address Book)

    Make sure the machine is ready to send, and press “Redial.” The number that you last dialed using the numeric keys is displayed in the message area. Send the document in the usual way. For details, see ‘Sending a Fax,’ on p. 2-2. Specifying a Destination Using the Directory (Address Book) You can specify a destination stored in this machine.
  • Page 54 Make sure the machine is ready to send press “Address Book” select the destination. When selecting using One-touch Speed Dialing keys: Press the Index key. Index key Select the index where the desired directory is stored. 2-22 Various Dialing Methods...
  • Page 55 Select the destination, and press “Done.” Speed dialing number and destination One-touch Speed Dialing key If you want to specify other destinations from the directory, repeat the above steps. (See ‘Specifying Two or More Destinations,’ on p. 2-26.) Press “ ” or “ ” to display the desired index. You can also change the name of the index.

  • Page 56: Specifying With Coded Speed Dialing

    Press “ ” or “ ” to display the desired destination. If you want to specify other destinations from the directory, repeat the above steps. (See ‘Specifying Two or More Destinations,’ on p. 2-26.) The Fax Basic Features Screen reappears, and the telephone numbers and names of the selected destinations are displayed.
  • Page 57 Make sure the machine is ready to send, and press “Coded Dialing.” Enter the Coded Speed Dialing Number (001 to 200) for the destination, using (numeric keys). Clear Reset Guide Additional Functions Interrupt OPER If you want to specify other destinations from the directory, repeat the above steps. (See ‘Specifying Two or More Destinations,’...

  • Page 58: Specifying Two Or More Destinations

    NOTE • If you enter a wrong Coded Speed Dialing number, press (Clear), and press “Coded Dialing” once again. Then enter the correct number. • If you do not know the Coded Speed Dialing number under which the other party’s telephone number is stored, you can search for the other party using the telephone directory.
  • Page 59 To specify two or more destinations using Redial, Coded Speed Dialing, (numeric keys), press “Next” to consecutively specify the destinations. When using One-touch Speed Dialing, press “Address Book” → specify the destination → press “Done.” To specify the next destination using the Address Book: Press “Address Book”...
  • Page 60 Press the One-touch Speed Dialing key stored as a Group Dial, and press “Done.” To specify two or more Group Dials, press them all, and press “Done.” To specify two or more destinations using Redial, Coded Speed Dialing, (numeric keys), press “Next” to consecutively specify the destinations. When using One-touch Speed Dialing, press “Address Book”...

  • Page 61: Receiving A Faxed Document

    Receiving a Faxed Document There are two modes for receiving documents: Memory Lock, in which an automatically received document is stored in the memory instead of being printed, and Transfer, in which the document is transferred to another fax machine. (See ‘Changing the Receiving Mode (RX Mode),’...

  • Page 62: Receiving Faxed Documents

    Receiving Faxed Documents When documents are being received, the Processing/Data lamp on the control panel flashes. Additional Functions Interrupt Error Processing/Data During reception, the transaction number and other information relating to the sending party are displayed. When document reception is complete, the Processing/Data lamp on the control panel lights.

  • Page 63: Receiving Documents In Memory

    The document is printed. The Processing/Data lamp goes out when the documents in memory are printed. NOTE • When there is no paper on which the received documents can be printed, the received documents are stored in memory. • The memory can hold a total of about 3700 pages for sending originals and receiving documents.

  • Page 64: Transferring Received Documents

    Press “Done.” Press “Done” repeatedly until the Fax Basic Features screen appears. During reception, the transaction number and other information relating to the other party are displayed in the message area. NOTE • The memory can hold a total of about 3700 sending and received documents. (This figure is based on the use of ITU-T No.
  • Page 65 Press “Done.” Press “Done” repeatedly until the Fax Basic Features screen appears. The received documents are transferred to the specified destination. NOTE • You can set whether or not to print received documents on this machine, depending on the transfer setting. (See ‘Automatic Transfer of Received Documents,’ on p. 6-5.) Receiving a Faxed Document 2-33...

  • Page 66: Communications Using The Subaddress (Subaddress)

    Communications Using the Subaddress (Subaddress) To send or receive documents to and from a fax machine using subaddresses and RX passwords defined in the ITU-T standard (ITU-T is a committee within the International Communications Union, established to set communications standards), the subaddresses and RX passwords must be dialed in addition to the telephone numbers.
  • Page 67 Press “Subaddress” and enter the other party’s subaddress press “Password” and enter the other party’s password using (numeric keys) press “OK.” If the other party did not set an RX password in the target subaddress, you do not need to enter a password.

  • Page 68: Dialing With A Pin Code

    Dialing with a PIN Code The PIN (Personal Identification Number) code prevents unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations. Some Private Branch Exchange (PBX) systems require that a PIN code be entered when dialing a number to make a call or send a document by fax.

  • Page 69: Setting The Pin Code Position

    Enter the PIN code. Press “OK.” Setting the PIN Code Position When the PIN code position is set to “Option”: Specify the destination, and press “PIN Code” once in the desired position. “C” is displayed on the screen after pressing “PIN Code.” NOTE •...
  • Page 70 Press (Start), and enter the PIN code. NOTE • The PIN code is not displayed when entered. Press “OK.” 2-38 Dialing with a PIN Code...
  • Page 71 Special Fax Functions CHAPTER CHAPTER This chapter lists special sending and receiving operations. Specifying the Time to Send a Document (Delayed TX) ......3-2 Using a Memory Box (Memory Box).

  • Page 72: Specifying The Time To Send A Document (Delayed Tx)

    Specifying the Time to Send a Document (Delayed TX) The machine’s Delayed Transmission mode allows you to scan documents into memory, and send them at a later time. This enables you to send faxes during time periods that have lower telephone rates.
  • Page 73 Press “Done.” The specified mode is set and the display returns to the Fax Basic Features screen. Specify the sending destination, and press (Start). To specify destinations, see ‘Various Dialing Methods,’ on p. 2-19. The documents are scanned into memory, and will be sent at the transmission time you specified.

  • Page 74: Using A Memory Box (Memory Box)

    Using a Memory Box (Memory Box) Memory boxes are used to store scanned or received documents, and to print and transmit the stored documents. IMPORTANT • It is necessary to preset a memory box according to its use, then register the necessary items including the password, subaddress, and RX password.
  • Page 75 If you want to specify the memory box number using (numeric keys), enter the number of the memory box, and press “OK.” NOTE • If the memory box is set with a password, a locked mark is displayed next to the icon of the memory box.
  • Page 76 Set the scanning mode. You can set the following modes when you scan originals into a memory box: - Resolution/Density/Image Quality (See ‘Setting the Resolution, Density, and Image Quality to Match the Original,’ on p. 2-9.) - Document Size (See ‘Specifying the Scanning Size of the Original (Document Size),’ on p. 3-19.) - Two-sided Scanning (See ‘Sending Two-sided Originals on Two Pages (2 1-sided),’...

  • Page 77: Printing Or Erasing Documents In A Memory Box

    Printing or Erasing Documents in a Memory Box You can print or erase documents stored in a memory box. Make sure the machine is ready to send press “Special Features” press “Memory Box.” The Memory Box Select screen is displayed. Press the memory box number you want to use.
  • Page 78 Press “OK” after entering the password using (numeric keys). Enter the password which was set for the memory box. (See ‘File Settings,’ on p. 5-44.) When a password is not set, this step is not necessary. Select the document you want to print or erase. Press “...
  • Page 79 To print documents: Press “Print,” and press “Yes.” The selected document is printed. Press “No” if you do not want to print. To erase documents: Press “Erase,” and press “Yes.” The selected document is erased. Press “No” if you do not want to erase. Press “Done.”...

  • Page 80: Types Of Memory Boxes And How To Use Them

    Types of Memory Boxes and How to Use Them An explanation is given below that contains the reason for using and the operation procedures for each type of memory box. There are three types of memory boxes: Confidential Memory Box, Relay Memory Box, and Batch Sending Memory Box.

  • Page 81: Using The Relay Memory Box

    The other parties can now send documents to the Confidential Memory Box. NOTE • If you set Memory Box Reception Report Printing to “On,” a report is printed when documents are received in the Confidential Memory Box. (See ‘Setting Automatic Output of a Memory Box RX Report,’...

  • Page 82: Using The Batch Sending Memory Box

    Set a Relay Memory Box. For instructions explaining how to register a Relay Memory Box, see ‘Setting the Relay Memory Box,’ on p. 5-49. Give the subaddress and RX password to the parties who will be using your machine to relay documents. The other parties can now send documents to the Relay Memory Box.
  • Page 83 Set a Batch Sending Memory Box. For instructions explaining how to register a Batch Sending Memory Box, see ‘Setting the Batch Sending Memory Box,’ on p. 5-56. Scan the document to the Batch Sending Memory Box. The documents stored in the Batch Sending Memory Box are sent at the specified times. NOTE •...

  • Page 84: Sending A Document With The Sender's Name Printed On The Recording Paper (Sender's Names (Tti))

    Sending a Document with the Sender’s Name Printed on the Recording Paper (Sender’s Names (TTI)) When the sender’s name is stored, that name is printed in the sender information on the fax, instead of the unit name. You can register up to 99 senders. By registering individual names, for example, you can send documents to various destinations with different sender’s names printed at the top of the recording paper of the receiving machine.
  • Page 85 Press “Done.” The specified mode is set and the display returns to the Fax Basic Features screen. Specify the sending destination, and press (Start). To specify sending destinations, see ‘Various Dialing Methods,’ on p. 2-19. The document is sent to the other party’s fax machine. Sending a Document with the Sender’s Name Printed on the Recording Paper 3-15 (Sender’s Names (TTI))

  • Page 86: Changing The Receiving Mode (Rx Mode)

    Changing the Receiving Mode (RX Mode) The machine automatically receives and print documents. With the Memory Lock or Transfer function, you can also set the machine to receive a document temporarily into memory or transfer it to another machine. The set RX mode appears on the touch panel display, and remains active until a different mode is set.
  • Page 87 Select the RX mode. To set the machine to the Memory Lock mode: Press “On” under Memory Lock. If a password is set in the Memory Lock mode, the screen switches over to a screen allowing you to enter a password. Enter the password using (numeric keys), and press “OK.”...

  • Page 88: Sending Two-Sided Originals On Two Pages (2 1-Sided)

    Sending Two-sided Originals on Two Pages 1-sided) This mode enables you to send both sides of a two-sided original at once. IMPORTANT • This setting is available only when the feeder is attached. If the original is placed on the platen glass, you cannot use the 2 1-sided function.

  • Page 89: Specifying The Scanning Size Of The Original (Document Size)

    Specifying the Scanning Size of the Original (Document Size) This mode enables you to specify the original’s scanning size. The machine automatically detects the document size so it can scan the original properly. However, the size of some originals (such as 3-D objects or non-standard sizes) cannot be automatically detected, and you need to specify the scanning size manually.
  • Page 90 Set the scanning size for the documents. When scanning at standard sizes: Select one of the displayed sizes. NOTE • “Auto” is the standard setting. • When specifying the size of an A or B size original, press “A/B-size.” When a specified size is registered: Press “Other Size.”...
  • Page 91 Registering a specified size: Press “Other Size.” Press “Store Size.” Select “Registered Size 1” or “Registered Size 2.” Specifying the Scanning Size of the Original (Document Size) 3-21...
  • Page 92 Press “X” and enter the width of the original press “Y” and enter the length of → the original using “–” or “+” press “OK” press “OK.” → → The sizes you can specify are as follows. X: 80-297 (mm) Y: 150-297 (mm) NOTE •...

  • Page 93: Checking Originals Before Sending Them (Test Print)

    Checking Originals Before Sending Them (Test Print) This mode enables you to scan and print documents under the same conditions as when they are sent. This enables you to get an idea of how the document will look on the receiving fax before you actually send it.
  • Page 94 Check the test print, and make any fax mode changes you want. Reset the original in the machine specify the destination press (Start). To specify destinations, see ‘Various Dialing Methods,’ on p. 2-19. 3-24 Checking Originals Before Sending Them (Test Print)

  • Page 95: Sending Reduced Or Enlarged Documents (Zoom Tx)

    Sending Reduced or Enlarged Documents (Zoom TX) This mode provides you with two ways to send scanned originals at a reduced or enlarged size: reducing/enlarging documents at standard ratios, or by % increments. Reducing/Enlarging Documents at Standard Ratios: Use this method to reduce or enlarge documents at standard ratios. Reducing/Enlarging Documents by % Increments: Use this method to reduce or enlarge documents at any ratio in 1% increments.
  • Page 96 When reducing/enlarging at a % ratio: Set the ratio using “-” or “+,” and press “Done.” NOTE • You can also enter the value using (numeric keys). You can change the number entered by (numeric keys) using “–” or “+.” •...

  • Page 97: Using Fax Information Services

    Using Fax Information Services Many fax information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your fax is connected to a rotary pulse line, follow this procedure to set the fax temporarily for tone dialing. Press “On-hook,”...
  • Page 98 When using this machine with tone dialing, this step is not required. The level of the dial tone can be adjusted by pressing “ ” or “ ” After you press “Tone,” you will see a “T” on the display. , and (numeric keys) to enter the numbers requested by the information service.
  • Page 99 Checking and Changing the Fax Status CHAPTER CHAPTER This chapter explains the methods to check and change the transmission status of sending and received documents. Checking and Changing the Status of Sending Jobs ......4-2 Canceling Transmission .

  • Page 100: Checking And Changing The Status Of Sending Jobs

    Checking and Changing the Status of Sending Jobs This section gives an explanation to check and change fax jobs. Please read Chapter 2 ‘Checking Job and Device Status’ in the Reference Guide as well. Canceling Transmission You can cancel the transmission of a job after it has been scanned, while it is being sent, or when it is ready to be sent.
  • Page 101 Select the job whose transmission you want to cancel, and press “Cancel.” Press “ ” or “ ” if the job you want to select is not displayed on the TX Job Status screen. Verify the sending destination. When there is only one sending destination: Press “Yes.

  • Page 102: Checking Detailed Information For Sending Jobs

    When using Sequential Broadcast transmission: Press “All” or “Only One” Press “Don’t cancel” if you do not want to cancel transmission. The message <Canceling> appears. Press “Done.” The display returns to the Fax Basic Features screen. Checking Detailed Information for Sending Jobs You can confirm the details of the job being transmitted, such as the set time, date, and number of pages.
  • Page 103 Select the job, and press “Details” to display the detailed information. Press “ ” or “ ” if the job you want to select is not displayed on the TX Job Status screen. The status of each icon displayed on the screen is as follows: : Sending : Waiting : Cancel...
  • Page 104 When using Sequential Broadcast transmission: Press “Broadcast List.” A list of Sequential Broadcast destinations appears. If there are more than six destinations, you can display them by pressing “ ” or “ .” Press “Done.” Press “Done” repeatedly until the Fax Basic Features screen appears. Checking and Changing the Status of Sending Jobs...

  • Page 105: Printing Detailed Information For Sending Documents

    Printing Detailed Information for Sending Documents You can print detailed information for sending documents. Press “System Monitor,” and press “Fax.” Select “TX Job Status.” Details Select the job, and press “Details” to display the detailed information. Press “ ” or “ ”...
  • Page 106 Press “Print.” Details of the sending job are printed. NOTE • You cannot print details for documents being sent. Press “Done.” Press “Done” repeatedly until the Fax Basic Features screen appears. Checking and Changing the Status of Sending Jobs...

  • Page 107: Checking The Status Of Received Jobs

    Checking the Status of Received Jobs You can check detailed information on the documents stored in memory, and erase or transfer the documents to another fax machine. Erasing Received Documents from Memory You can erase a Memory Lock job from the RX Job Status screen. Press “System Monitor,”...

  • Page 108: Checking Details Concerning An Rx Document

    You can select a document that is currently being received, and cancel receiving. You cannot erase an RX Document that is being printed. If you select a document that is being received, “Erase” changes to “Cancel,” enabling you to cancel receiving. Check the destination, and press “Yes.”...
  • Page 109 Select “RX Job Status.” Select the job you want to display, and press “Details.” Press “ ” or “ ” if the job you want to select is not displayed on the RX Job Status screen. After checking the detailed information, press “Done.” Press “Done.”...

  • Page 110: Transferring Received Documents From Memory

    Transferring Received Documents from Memory You can transfer an RX document which has been stored in memory because paper/toner has run out, or which has been received in Memory Lock mode, to another fax machine. Press “System Monitor,” and press “Fax.” Select “RX Job Status.”...
  • Page 111 Press “Transfer.” Specify the transfer destination, and press “Start.” You can specify the destination with numeric keys (see ‘Specifying Destinations Using Numeric Keys,’ on p.2-19), Address Book (see ‘Specifying a Destination Using the Directory (Address Book),’ on p.2-21), and Coded Speed Dialing (see ‘Specifying with Coded Speed Dialing,’...

  • Page 112: Checking Communication Job History

    Checking Communication Job History You can check the results of the last 40 transactions, and print a list of sent or received documents. Checking the Details of Communication Job History You can check detailed information such as the start time, TX/RX time, and number of pages of the transactions.

  • Page 113: Printing Activity Management Reports

    Check the information, and press “Done.” Press “Done.” The display returns to the Fax Basic Features screen. Printing Activity Management Reports The start time, destination, sender’s name, date and time the documents were sent or received, communication mode, number of pages, and TX/RX results of the transactions are printed.
  • Page 114 Press “Yes.” Press “No” if you do not want to print the Activity Management report. Press “Done.” The display returns to the Fax Basic Features screen. 4-16 Checking Communication Job History...
  • Page 115 Setting and Storing Custom Fax Settings CHAPTER CHAPTER This chapter describes the default settings and procedures to change them. Fax Setting Table ............5-2 Storing User Settings .

  • Page 116: Fax Setting Table

    Fax Setting Table The following items can be set or stored in the Fax Settings screen. Applicabl Additional Function Available settings e page Custom Fax Settings User Settings Standard Key Settings All Modes (No settings*) p. 5-4 Unit Telephone # Numerals p.
  • Page 117 Applicabl Additional Function Available settings e page Custom Fax Settings Printer Settings Select Cassette Switch A-D; each On*/Off p. 5-38 Received Reduction On*/Off p. 5-39 Two-sided Print On/Off* p. 5-42 2 On 1 Log On/Off* p. 5-43 File Settings Memory Box Store/Set Confidential, Relay, Batch Sending p.

  • Page 118: Storing User Settings

    Storing User Settings This section explains basic settings of the Fax function. NOTE • The User Settings screen is made up of several screens. Use “ ” or “ ” to scroll to the desired screen and make the required settings. •...

  • Page 119: Attaching A Transmission Terminal Id To The Document Being Sent

    Press “Done.” The specified mode is set. Press “Done” repeatedly until the Fax Basic Features screen appears. Example: The stored standard key is displayed, as shown below. Standard key Attaching a Transmission Terminal ID to the Document Being Sent You can specify whether or not to attach a transmission terminal ID when sending a document.
  • Page 120 Select “On” for the TX Terminal ID, and press “OK.” If you are not attaching a transmission terminal ID, press “Off,” and press “OK.” NOTE • Press “Cancel” if you want to cancel your selection. When you press “Option”: Specify the transmission terminal ID printing position and the telephone number mark, and press “OK.”...
  • Page 121 Printing position: - “Outside”: This prints the transmission terminal ID outside the image area on the output fax. - “Inside”: This prints the transmission terminal ID inside the image area on the output fax. Telephone number mark: - “FAX”: This prints the letters <FAX> before the telephone number. - “TEL”: This prints the letters <TEL>...

  • Page 122: Setting The Standard Density For Scanning Documents

    Setting the Standard Density for Scanning Documents You can set the scanning density for an original as the standard density of the Fax Basic Features screen. This function enables you to set the standard density in advance when you frequently scan originals that are either too dark or too light to see clearly. NOTE •...

  • Page 123: Adjusting The Alarm Volume And Monitor Volume

    Adjusting the Alarm Volume and Monitor Volume You can set the alarm and monitor volume. NOTE • The monitor volume is the tone that is emitted when this machine makes a connection to the other party’s fax machine. • The default settings are as follows: - Alarm volume: 4 - Monitor volume: 4 Call up the desired screen as follows:...

  • Page 124: Changing The Fax Function Standard Modes

    Changing the Fax Function Standard Modes This enables you to set the fax standard mode that the machine enters when the power is turned on or (Reset) is pressed. You can set the default values for resolution, density, image quality, direct transmission, and document stamp.

  • Page 125: Initializing The Standard Settings

    Set each mode for “Resolution, Density, Image Quality,” “Direct,” and “Stamp” to the values you want to store as standard settings, and press “OK.” For instructions explaining how to set each mode, see the following pages: - ‘Setting the Resolution, Density, and Image Quality to Match the Original,’ on p. 2-9 - ‘Sending an Original While It Is Being Scanned (Direct Sending),’...
  • Page 126 Press “Initialize.” Press “Yes.” To cancel initialization, press “No.” The message <Initialized.> is displayed for about two seconds. Press “Done.” Press “Done” repeatedly until the Fax Basic Features screen appears. 5-12 Storing User Settings...

  • Page 127: Storing Various Dialing Functions

    Storing Various Dialing Functions The telephone numbers of destinations that you frequently call can be stored in Group Dialing and One-touch Speed Dialing. Storing a Telephone Number in One-touch Speed Dialing You can store the telephone number and name of the destination in One-touch Speed Dialing.
  • Page 128 Press the Index key. Index key For instructions explaining how to store index names, see ‘Storing the Index Name of the Directory,’ on p. 5-27. Select the index in which you want to store a destination. Select the One-touch Speed Dialing key in which you want to store a destination.
  • Page 129 Press “Store.” If you change the contents stored in One-touch Speed Dialing or Coded Speed Dialing, the stored contents of One-touch Speed Dialing or Coded Speed Dialing that are stored as part of a Group Dialing set will also change. For instructions explaining how to register group dialing destinations, see ‘Registering Group Dialing Destinations,’...
  • Page 130 IMPORTANT • Pauses and Spaces cannot be entered before telephone numbers. NOTE • If you insert a pause at the end of a telephone number, the pause interval is fixed at 10 seconds. • The telephone number can have up to 20 digits. •...
  • Page 131 The directory where the destination is stored appears. The initial of the One-touch Speed Dialing key is automatically displayed under it. NOTE • You can erase characters (numbers) by pressing (Clear). • The initial is used to specify where to store the One-touch Speed Dialing key in alphabetical order.

  • Page 132: Detailed Settings When Storing Destinations In One-Touch Speed Dialing

    Detailed Settings When Storing Destinations in One-touch Speed Dialing When storing a destination in One-touch Speed Dialing, you can also store various communication functions. The following modes can be stored with detailed settings: Send Time If you set the transmission time, a document that has been read into memory is automatically sent at the specified time.
  • Page 133 Select the desired One-touch Speed Dialing key. Index key If the desired sheet is not displayed, press the Index key. Press “Store.” Pressing “ ” or “ ” displays the prior or subsequent One-touch Speed Dialing number. You can also specify Coded Speed Dialing number (001-200) using (numeric keys).
  • Page 134 The Option screen appears. When you press “Send Time”: Select a key between “1” and “5” enter the send starting time using → (numeric keys) press “OK.” → You can set up to five transmission times (1 to 5). Enter the time in 24-hour clock format, as four digits without a space. (Example: 7:05 a.m.
  • Page 135 When you press “Long Distance”: Press the desired item, and press “OK.” When you press “Subaddress”: Press “Subaddress” and “Password” enter the subaddress and the password → using (numeric keys) press “OK.” → You can store a subaddress and password of up to 20 digits each. You can store numbers, #, ∗, and spaces.

  • Page 136: Registering Group Dialing Destinations

    When you press “ECM TX”: Select “On” or “Off,” and press “OK.” When all the settings are complete, press “OK.” The display returns to the Store Destinations screen. Store the destinations. For instructions explaining how to store destinations, see ‘Storing a Telephone Number in One-touch Speed Dialing,’...
  • Page 137 Select the One-touch Speed Dialing key you want to store. Index key If the desired sheet is not displayed, press the Index key. Press “Group Destination,” and press “Store.” Pressing “ ”or “ ” displays the prior or subsequent One-touch Speed Dialing number. You can also specify Coded Speed Dialing number (001-200) using (numeric keys).
  • Page 138 NOTE • To erase a destination stored in Group Dialing, select the destination, and press “Erase.” • Press “Cancel” if you want to cancel storing. To select a destination from the Address Book (see ‘Specifying a Destina- tion Using the Directory (Address Book),’ on p. 2-21.): Press “Address Book”...
  • Page 139 When you press “Send Time”: Select a key between “1” and “5” enter the transmission time using → (numeric keys) press “OK.” → You can set up to five transmission times (1 to 5). Enter the time in 24-hour clock format, as four digits without a space. (Example: 7:05 a.m.
  • Page 140 Enter the name of the One-touch Speed Dialing key, on the touch panel, and press “OK.” For instructions explaining how to enter characters, see the Reference Guide. You can enter up to 12 alphanumeric characters for a One-touch Speed Dialing key name. You cannot press “OK”...

  • Page 141: Storing The Index Name Of The Directory

    Storing the Index Name of the Directory You can attach an index name to the directory sheet (1-14). Call up the desired screen as follows: (Additional Functions) Press “Index Edit.” Select the index for which you want to store the name. If the desired index is not displayed, press “...
  • Page 142 Enter the name, and press “OK.” To change a stored index name, erase the index name by pressing “Backspace,” and enter the name. For instructions explaining how to enter characters, see the Reference Guide. You can enter up to 20 alphanumeric characters for a name. NOTE •...

  • Page 143: Setting Transmission Functions

    Setting Transmission Functions This section explains the method of setting fax transmission functions. Specifying Whether or Not to Use ECM Transmission You can send documents using the Error Correction Mode (ECM). The ECM is a function which automatically corrects errors in an image while it is being sent. IMPORTANT •...

  • Page 144: Setting The Pause Time

    NOTE • To cancel the setting procedure, press “Cancel.” Press “Done.” The specified mode is set. Press “Done” repeatedly until the Fax Basic Features screen appears. Setting the Pause Time This section describes how to set the pause time (in seconds). Some overseas dialing may not be successful due to the distance or complex route for connections when you dial the international access code, country code, and the destination number all together.

  • Page 145: Setting Auto Redial

    NOTE • To cancel the setting procedure, press “Cancel.” Press “Done.” The specified mode is set. Press “Done” repeatedly until the Fax Basic Features screen appears. Setting Auto Redial Auto Redial is a function that automatically dials the other party again if the other party cannot be dialed due to a busy line, for example, or if a sending error occurs.
  • Page 146 Press “Option,” and specify the detailed settings for redialing. To set the number of times to redial: Press “Redial Times.” Press “-” or “+” to specify the redial times, and press “OK.” The machine can redial from 1 to 15 times. You can also input the value using (numeric keys).

  • Page 147: Setting The Stamping Conditions

    To set transmission error redial: Press “TX Error Resend” press the desired item press “OK.” → → “Error and 1st page”: Auto Redial takes place if a sending error occurs. The first page of the document and also the error page and subsequent pages are resent. “All pages”: Auto Redial takes place if a sending error occurs.
  • Page 148 Call up the desired screen as follows: (Additional Stamp Document Functions) Select “Direct & Memory TX” or “Direct TX,” and press “OK.” “Direct & Memory TX”: This stamps documents after they are scanned. “Direct TX”: This stamps documents after they are sent, in the Direct Transmission mode only.

  • Page 149: Setting Reception Functions

    Setting Reception Functions You can set various functions for receiving a fax. Specifying Whether or Not to Use ECM for Received Documents You can receive incoming documents using the Error Correction Mode (ECM). The ECM is a function which automatically corrects errors in an image while it is being received.

  • Page 150: Specifying Whether Or Not To Print Information On Received Documents

    Select “On,” and press “OK.” If you do not want to use ECM for received documents, press “Off.” NOTE • To cancel the setting procedure, press “Cancel.” Press “Done.” The specified mode is set. Press “Done” repeatedly until the Fax Basic Features screen appears. Specifying Whether or Not to Print Information on Received Documents You can select whether or not to print the date, day, and time received, transaction number,...
  • Page 151 NOTE • The default setting is “Off.” Call up the desired screen as follows: (Additional Received Page Footer Functions) Select “On,” and press “OK.” When selecting not to print the received information, press “Off.” NOTE • To cancel the setting procedure, press “Cancel.” Press “Done.”...

  • Page 152: Settings For Printing Received Documents

    Settings for Printing Received Documents You can set the number of received documents to print and the method of printing them. Specifying the Method of Printing Received Documents This setting controls how printing is performed when the machine has no paper matching the size of the received document.

  • Page 153: Printing Received Documents In Reduced Form

    Select “On” or “Off” for each switch, and press “OK.” NOTE • To cancel the setting procedure, press “Cancel.” Press “Done.” The specified mode is set. Press “Done” repeatedly until the Fax Basic Features screen appears. Printing Received Documents in Reduced Form You can automatically print received documents in reduced form so that the image of each document is within the printable range of the recording paper.
  • Page 154 Press “On,” and press “OK.” If “Off” is selected, press “OK,” and proceed to step 4. IMPORTANT • If “Off” is selected, the received document will not be automatically reduced, so if it exceeds the printable range, it is divided into equal sections on separate copy sheets. However, if the excess range is small (12mm or less), the area beyond the range is not printed.
  • Page 155 To specify Reduce %, select a reduction ratio (“97%,” “95%,” “90%,” or “75%”). To specify Reduce Direction, select “Ver. Hor.” or “Vertical Only.” “Ver. Hor.”: The image is reduced in the vertical and horizontal directions. “Vertical Only”: The image is reduced in the vertical direction only. When all the settings are complete, press “OK.”...

  • Page 156: Two-Sided Printing Of Received Documents

    Two-sided Printing of Received Documents You can print received documents on both sides of the recording paper. This enables you to save paper. NOTE • The default setting for two-sided printing is “Off.” Call up the desired screen as follows: (Additional Two-sided Print Functions)

  • Page 157: Setting 2 On 1 Log

    Setting 2 On 1 Log This feature enables you to print two received documents on a single sheet of paper in the same paper series. This function operates under the following conditions: • The same paper drawer must be used for printing two or three consecutive pages of a received document.

  • Page 158: File Settings

    File Settings This section describes the method of registering and setting the memory box. In order to use a memory box, it is necessary to set and store each item in the memory box in advance. IMPORTANT • Subaddresses are used to distinguish one memory box from another. •...

  • Page 159: Setting The Confidential Memory Box

    Setting the Confidential Memory Box A Confidential Memory Box is a dedicated receiving memory box that can restrict the users accessing it. You can use a Confidential Memory Box to receive important documents that you do not want unauthorized persons to see. (See ‘Using the Confidential Memory Box,’ on p.
  • Page 160 Select the desired memory box, and press “Store.” Press “ ”or “ ” if the desired memory box is not displayed. To select the desired memory box using (numeric keys), press “OK” after entering the memory box number. Select “Confidential,” and press “Next.” Press “Store Name.”...
  • Page 161 Enter a name for the Confidential Memory Box, and press “OK.” For instructions explaining how to enter characters, see the Reference Guide. You can enter up to 24 alphanumeric characters for a memory box name. NOTE • If you make an incorrect entry, press (Clear), and enter the correct name.
  • Page 162 Select “Subaddress” and “Password” enter the respective numbers using (numeric keys) press “OK.” You can store a subaddress and an RX password of up to 20 digits each. You can store numbers, #, ∗, and spaces. To store a space, press “Space.” To delete the character immediately in front of the cursor, press “Backspace.”...

  • Page 163: Setting The Relay Memory Box

    Setting the Relay Memory Box A Relay Memory Box is a memory box that enables documents received from a number of parties to be relayed to specified destinations via this machine. You can set the relay start time, and relay the documents in the memory box all at one time. (See ‘Using the Relay Memory Box,’...
  • Page 164 NOTE • If the parties stored as the relay destination and the relay source machines are not stored in One- touch Speed Dialing, store them there. • If you want to send a TX Relay report, it is necessary to set a restriction on the relay source machines.
  • Page 165 Press “Store Name.” Enter a name for the Relay Memory Box, and press “OK.” For instructions explaining how to enter characters, see the Reference Guide. You can enter up to 24 alphanumeric characters for a memory box name. NOTE • If you make an incorrect entry, press (Clear), and enter the correct name.
  • Page 166 Enter the password using (numeric keys), and press “Next.” Enter a password of a one to seven-digit number. If you do not want to specify a password, press “Next” without entering a password. IMPORTANT • There is no method of verifying the set password, so do not forget it. NOTE •...
  • Page 167 Press “Address Book.” Pressing “ ” or “ ” displays the prior or subsequent memory box. You can also specify the destination using (numeric keys). Press “Coded Dialing,” and enter the Coded Speed Dialing number → press “Next” → proceed to step 10.
  • Page 168 Set each relay setting item. To restrict the relay source machines: Press “On” next to Orig. Relay UnitRestrict. Specify the allowable relay source machines under “Address Book” press “Done” press “OK. ” → → If you do not want to set a restriction, press “Off.” For instructions explaining how to use the Address Book, see ‘Various Dialing Methods,’...
  • Page 169 NOTE • If the relay direction restriction is not set, this setting is invalid. To specify the relay start time: Press “On” next to Relay Start Time. Enter the start time using (numeric keys), and press “OK.” If you do not want to specify the relay start time, press “Cancel.” Enter the time in 24-hour clock format, as four digits without a space.

  • Page 170: Setting The Batch Sending Memory Box

    Setting the Batch Sending Memory Box The Batch Sending Memory Box enables you to send documents that have been read into it, to a specific destination at a specific time each day. (See ‘Using the Batch Sending Memory Box,’ on p. 3-12.) By setting the sending time to a time when the communication charge is low, you can reduce communication costs.
  • Page 171 Select the desired memory box, and press “Store.” Press “ ” or “ ” if the desired memory box is not displayed. To select the desired memory box using (numeric keys), press “OK” after entering the memory box number. Select “Batch Sending,” and press “Next.” NOTE •...
  • Page 172 Enter a name for the Batch Sending Memory Box, and press “OK.” For instructions explaining how to enter characters, see the Reference Guide. You can enter up to 24 alphanumeric characters for a memory box name. NOTE • If you make an incorrect entry, press (Clear), and enter the correct name.
  • Page 173 Press “Address Book.” Pressing “ ” or “ ” displays the prior or subsequent memory box. You can also specify the destination using (numeric keys). Press “Coded Dialing,” and enter the Coded Speed Dialing number → press “Next” → proceed to step 9. (See ‘Specifying with Coded Speed Dialing,’...
  • Page 174 Enter the TX start time using (numeric keys), and press “OK.” Enter the time in 24-hour clock format, as four digits without a space. (Example: 7:05 a.m. → 0705; 11:18 p.m. → 2318) If you make an incorrect entry, press (Clear), and enter the correct four-digit number.

  • Page 175: Erasing The Contents Of A Stored Memory Box

    Erasing the Contents of a Stored Memory Box You can erase the contents of a memory box. IMPORTANT • You cannot erase the contents of a memory box while communication is taking place, or if there is a document in the memory box. Call up the desired screen as follows: (Additional Functions)
  • Page 176 Press “Yes.” If you do not want to erase the memory box, press “No.” The memory box is erased. Press “Done.” Press “Done” repeatedly until the Fax Basic Features screen appears. 5-62 File Settings...

  • Page 177: System Management Settings

    System Management Settings CHAPTER CHAPTER This chapter lists and explains settings which are made by the system manager. System Settings Table ........... 6-2 Setting Fax Management .

  • Page 178: System Settings Table

    System Settings Table The following items can be set and stored on the System Settings screen. Applicabl Additional Function Available settings e page System Settings Communications Settings 33600bps*,14400bps, 9600bps, 7200bps, 4800bps, Send Start Speed p. 6-3 2400bps 33600bps*, 14400bps, 9600bps, 7200bps, 4800bps, Receive Start Speed p.

  • Page 179: Setting Fax Management

    Setting Fax Management This section describes settings that the system manager can make, including how to set the send start speed, receive start speed, RX mode, and register a password. It also describes how to set, change, and erase settings for transferring received fax documents, and how to enable or disable certain settings.

  • Page 180: Setting The Receive Start Speed

    Select the desired start speed, and press “OK.” Try reducing the send start speed from “33600bps” to “14400bps,” “9600bps,” “7200bps,” “4800bps,” and “2400bps,” in this order. Press “Done.” The specified mode is set. Press “Done” repeatedly until the Fax Basic Features screen appears. Setting the Receive Start Speed This function enables you to change the receive start speed when it takes too much time to start receiving a document.

  • Page 181: Automatic Transfer Of Received Documents

    Select the desired receive speed, and press “OK.” Try reducing the receive start speed from “33600bps” to “14400bps,” “9600bps,” “7200bps,” “4800bps,” and “2400bps,” in this order. Press “Done.” The specified mode is set. Press “Done” repeatedly until the Fax Basic Features screen appears. Automatic Transfer of Received Documents You can transfer received documents to another fax machine.
  • Page 182 Call up the desired screen as follows: (Additional transfer setting Functions) When a Department ID and password are set, enter them after pressing “System Settings,” and press (ID). If you set a password during transfer setting, enter the password, and press “Next.” Press “On,”...
  • Page 183 Enter the password using (numeric keys), and press “Next.” If you set a password, it is necessary to enter the password whenever you want to change the Transfer settings or switch between setting and canceling the Transfer mode. Enter a password of a one to seven-digit number. If you do not want to set a password, press “Next”...
  • Page 184 NOTE • To delete a specified destination (item), press that item, and press “Erase.” Select the transfer destination in One-touch Speed Dialing press “Done” press “Next.” Set each item of the Transfer Setting. Setting Fax Management...
  • Page 185 To only transfer documents from a party that is stored as the transfer source (Select Original Unit): Press “On” for Select Original Unit. Store the transfer sources on the Address Book screen press “Done” press “OK,” in this order. → →...
  • Page 186 When “Everyday” is selected, press “Next,” and press numbers “1”-“5.” Enter the start time using (numeric keys), and press ”OK.“ You can set up to five transfer start times. Enter the time in 24-hour clock format, as four digits without a space. (Example: 7:05 a.m.
  • Page 187 To specify the ending time to automatically cancel the transfer function (Transfer Ending Time): Press “Transfer Ending Time,” and select “Everyday,” “Select Days,” or “Off.” When “Everyday” is selected, press “Next,” and press numbers “1”-“5.” Enter the ending time using (numeric keys), and press “OK”.
  • Page 188 When “Select Days” is selected, press “Next,” and select the days “Sun”-“Sat.” Press numbers “1”-“5,” and enter the ending times using (numeric keys). Once you have completed making the settings, press “OK.” You can set up to five ending times for the transfer function, for each day of the week. Enter the time in 24-hour clock format, as four digits without a space.

  • Page 189: Saving Received Documents To Memory

    Saving Received Documents to Memory You can set the machine so that received documents are stored in memory, without being printed. You can print documents in memory by first canceling the Memory Lock setting. NOTE • The default setting is “Off.” Call up the desired screen as follows: (Additional Memory Lock Setting...
  • Page 190 Enter the password using (numeric keys), and press “Next.” If you set a password, it is necessary to enter the password whenever you want to change the Memory Lock function settings or switch between setting and canceling the Memory Lock mode. Enter a password of a one to seven-digit number.
  • Page 191 To specify the starting time to automatically switch to the memory receive function (Memory Lock Start Time): Press “Memory Lock Start Time,” and select “Everyday,” “Select Days,” or “Off.” When “Everyday” is selected, press “Next,” and press numbers “1”-“5.” Enter the start time using (numeric keys), and press “OK.”...
  • Page 192 When “Select Days” is selected, press “Next,” and select the days “Sun”-“Sat,” Press numbers “1”-“5,” and enter the starting times using (numeric keys). Once you have completed making the settings, press “OK.” You can set up to five starting times for the Memory Lock function, for each day of the week.
  • Page 193 When “Everyday” is selected, press “Next,” and press numbers “1”-“5.” Enter the ending time using (numeric keys), and press “OK.” You can set up to five ending times for the Memory Lock function. Enter the time in 24-hour clock format, as four digits without a space. (Example: 7:05 a.m.

  • Page 194: Setting Pin Code Access

    When the settings are complete, press “OK.” Press “Done.” The specified mode is set. Press “Done” repeatedly until the Fax Basic Features screen appears. Setting PIN Code Access If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter the PIN code before any dialing.

  • Page 195: Setting The Receiving Password

    Select the desired type of PIN code, and press “OK.” “Option”: If your PBX requires a PIN Code depending on the destination, select “Option.” When Pin Code Access is set to “Option,” the Pin Code key is displayed on the Fax Basic Features screen.
  • Page 196 Call up the desired screen as follows: (Additional Receive Password Functions) When a Department ID and password are set, enter them after pressing “System Settings,” and press (ID). Enter the RX password using (numeric keys), and press “OK.” You can store a receiving password of up to 20 digits in numbers, #, ∗, and spaces. To enter a space, press “Space.”...
  • Page 197 Printing Communication Reports and Fax Function Settings CHAPTER CHAPTER This chapter lists the method of setting a communication report’s output and printing the registered contents of the Custom Fax Settings. Report Settings Table ........... . 7-2 Setting the Output of a Communication Report .

  • Page 198: Report Settings Table

    Report Settings Table The following items can be set and stored on the Report Settings screen. Applicabl Additional Function Available settings e page Report Settings Custom Settings: Fax TX Report On, For Error Only*, Off p. 7-3 Auto Print with 40 transactions: On*, Off Activity Report TX, RX Separate: On, Off* p.

  • Page 199: Setting The Output Of A Communication Report

    Setting the Output of a Communication Report This machine can automatically output a receiving/sending results report and a memory box receiving/sending report. NOTE • The Report Settings screen is made up of several screens. Use “ ” or “ ” to scroll to the desired screen and make the required settings.

  • Page 200: Setting Automatic Output Of An Activity Report

    Select the mode for printing a TX report, and press “OK.” “On”: Prints a report each time documents are sent. “For Error Only”: Prints a report only when a sending error occurs. Off: Does not print a report. When “On” or “For Error Only” is selected: To print a part of the document on the report, select “On”...
  • Page 201 Set each item to “On” or “Off,” and press “OK.” To automatically print an Activity report when the number of transactions reaches 40: Select “On” for Auto Print. When not setting automatic printing, select “Off.” To print an Activity report with sent and received transactions separated: Select “On”...

  • Page 202: Setting Automatic Output Of An Rx Report

    Setting Automatic Output of an RX Report The RX report enables you to check whether or not the documents were sent correctly from the other party, and were received normally by this machine. A receiving results report can automatically be printed after documents are received. You can also set the machine to print RX reports only when a receiving error occurs.

  • Page 203: Setting Automatic Output Of A Memory Box Rx Report

    Setting Automatic Output of a Memory Box RX Report The Memory Box RX report enables you to verify that documents were received in a memory box. NOTE • For an example of a Memory Box report, see ‘Appendix,’ on p. 9-1. •...

  • Page 204: Printing Registered And Set Contents

    Printing Registered and Set Contents You can print the registered and set contents of the custom Fax settings. In particular, you can print the following lists: • Address Book List 1: Prints a list of One-touch Speed Dialing destinations. • Address Book List 2: Prints a detailed list of One-touch Speed Dialing destinations. •...
  • Page 205 Press “Yes.” If you do not want to print the report, press ”No.” The <Printing...> message screen appears, and printing starts. The display returns to the Print Lists screen (step 2). Press “Done.” The specified mode is set. Press “Done” repeatedly until the Fax Basic Features screen appears. Printing Registered and Set Contents...
  • Page 206 7-10 Printing Registered and Set Contents...

  • Page 207: Troubleshooting

    Troubleshooting CHAPTER CHAPTER This chapter describes procedures for taking corrective action in the event that trouble occurs. When Problems Occur ........... 8-2 Problems Sending Documents.

  • Page 208: When Problems Occur

    When Problems Occur Problems Sending Documents To cancel transmissions. : Do you want to cancel while the document to be sent is being scanned? : Press (Stop) from the control panel, or press “Cancel” on the touch panel display. : Do you want to cancel after the document to be sent has been scanned? : Press “Fax Monitor”...
  • Page 209 : Has trouble occurred in the remote machine? : Check to ensure that the remote machine can receive documents. If it cannot, check to see if it is switched OFF, is out of recording paper, or has insufficient available memory. Memory immediately becomes full.

  • Page 210: Problems Receiving Documents

    : Are the subaddress and the password stored in the destination list correctly? : Check the stored entries of the destination list. The remote fax is slow to switch over to the receiving mode, and errors always occur. : Is a pause inserted in the telephone number? : When sending to a machine that takes time to switch over for fax receiving, insert a pause after the other party’s telephone number.

  • Page 211: Other Problems

    The machine will not receive to a memory box. : Did the other party send to a stored memory box? : Check the set subaddress and RX password, and contact the sending party. (See ‘Communications Using the Subaddress (Subaddress),’ on p. 2-34.) Other Problems Transmissions are slow.

  • Page 212: Error Messages

    Error Messages If an error occurs during sending or receiving, one of the following messages appears on the touch panel display. Error codes are displayed in fax status lists, communication result lists, detail lists, communication reports, and activity reports. #001 Check your document.
  • Page 213 #011 Check your document. Cause : The document you are sending was not placed correctly. Remedy : Place it again, and resend. #012 No paper in the remote unit. Cause : The document could not be sent because the receiving fax machine was out of paper.
  • Page 214 Remedy : Either send the document after the end of memory copying, resend the document at a lower resolution, or erase unwanted documents in order to make memory available. If this trouble occurs frequently, contact your nearest Canon service center.

  • Page 215: Questions & Answers

    Questions & Answers Q: I want my machine to automatically redial the remote party if it cannot make a connection the first time. A: Set “Auto Redial” from the Additional Functions screen. You can also perform detailed settings such as the redial times and the redial interval. (See ‘Setting Auto Redial,’ on p. 5-31.) Q: What happens to documents that are sent to my machine while the power switch on the control panel is OFF? A: These documents are automatically received and printed when all documents have been received.
  • Page 216 8-10 Questions & Answers...

  • Page 217: Appendix

    Appendix CHAPTER CHAPTER Activity Management Reports and Lists ........9-2 TX Report/Error TX Report .

  • Page 218: Activity Management Reports And Lists

    Automatic Output of a TX Report,’ on p. 7-3.) NOTE • The default setting for printing of the TX report is “For error only. ” 03/05 2001 MON 13:43 FAX 035 4892 5997 CANON TX REPORT TX Report TRANSMISSION OK JOB NO.
  • Page 219 ST. TIME The date and time (24-hour clock display) at which the documents started to be sent are printed. USAGE T The time taken (minutes and seconds) from start to end of sending is printed. PGS. The number of pages of the original that were sent normally to the remote party is printed.

  • Page 220: Multiple Communication Result Report

    MULTI TX/RX REPORT JOB NO. 0014 Multi TX/RX Report PGS. TX/RX INCOMPLETE [ 11] 1234567890 Canon CANADA TRANSACTION OK ----- ERROR [ 10] 0987654321 Canon U.S.A JOB NO. A 4-digit number, that is automatically assigned when the sending document is accepted, is printed.

  • Page 221: Rx Report

    Output of an RX Report,’ on p. 7-6.) NOTE • The default setting for RX Report is “Off”. (See ‘Setting Automatic Output of an RX Report,’ on p. 7-6.) 03/05 2001 MON 13:03 FAX 035 4892 5997 CANON RX REPORT RECEPTION OK RX Report JOB NO.

  • Page 222: Memory Box Reception Report

    • The default setting for printing a Memory Box report is “On.” (See ‘Setting Automatic Output of an RX Report,’ on p. 7-6.) 03/05 2001 MON 13:53 FAX 035 4892 5997 CANON MEMORY BOX REPORT Memory Box Report MAILBOX #...

  • Page 223: Relay Sequential Result Report

    RELAY BROADCAST REPORT Relay Broadcast Report JOB NO. 5020 PGS. TX/RX INCOMPLETE ----- TRANSACTION OK 1234567890 Canon CANADA 0987654321 Canon U.S.A ERROR ----- JOB NO. The 4-digit number, that is automatically assigned when a receiving document is accepted, is printed. TX/RX The telephone number of the sending destination to which you have not finished...

  • Page 224: Activity Management Report

    Output of an Activity Report,’ on p. 7-4.) NOTE • The default setting for printing an activity report is Auto Print “On” with 40 communication items. 03/05 2001 MON 14:20 FAX 035 4892 5997 CANON ACTIVITY REPORT TX/RX ST. TIME CONNECTION TEL/ID MODE PGS.

  • Page 225: Address Book List 1

    This list shows the Address Book List registration status. Print this list manually as necessary. (See ‘Printing Registered and Set Contents,’ on p. 7-8.) 03/05 2001 MON 14:12 FAX 035 4892 5997 CANON Address Book List 1 ADDRESS BOOK LIST 1 N O .

  • Page 226: Address Book List 2

    This list shows details of the Address Book List registration status. Print this list manually as necessary. (See ‘Printing Registered and Set Contents,’ on p. 7-8.) 03/05 2001 MON 14:12 FAX 035 4892 5997 CANON ADDRESS BOOK LIST 2 [001] DESTINATION ADDRESS...

  • Page 227: Group Dial List

    This list shows the contents of numbers registered under Group Dialing. Print this list manually as necessary. (See ‘Printing Registered and Set Contents,’ on p. 7-8.) 03/05 2001 MON 14:12 FAX 035 4892 5997 CANON GROUP DESTINATION LIST [ 0 1 2 ] g r o u p [ 0 0 1 ] 0 9 8 7 6 5 4 3 2 1 C a n o n U .

  • Page 228: User's Data List

    (See ‘Printing Registered and Set Contents,’ on p. 7-8.) The number of pages printed varies depending on the File settings. (See ‘File Settings,’ on p. 5-44.) 03/05 2001 MON 14:12 FAX 035 4892 5997 CANON USER’S DATA LIST(FAX) 1. USER SETTINGS UNIT TELEPHONE #...

  • Page 229: Main Specifications

    Main Specifications The main specifications of this machine are shown below. Please note that the appearance and specifications of the product are subject to change without prior notice. Name Super G3 FAX Board-J1 Sending Sizes 11" x 17" to STMT Paper Sizes 11"...

  • Page 230: Index

    INDEX Numerics 2 On 1 Log ..........................5-43 1-sided ..........................3-18 Activity Management Reports ....................4-15 Activity Report ..........................7-4 Activity Report TX/RX ......................... 9-8 Address Book ..........................2-21 Address Book List 1 ........................9-9 Address Book List 2 ........................9-10 Auto Redial ..........................
  • Page 231 Delayed TX ..........................3-2 Density ............................2-9 Density Control ........................... 5-8 Destination Name ........................1-7 Detailed Settings When Storing Destinations ................5-18 Details ............................4-7 Direct Sending .......................... 2-15 Document Size ......................... 3-19 ECM RX ............................ 5-35 ECM Transmission ........................5-29 ECM TX ............................
  • Page 232 Memory Box Report ........................9-6 Memory Box RX Report ......................7-7 Memory Lock ..........................2-31 Memory Lock End Time ......................6-16 Memory Lock Mode ........................3-16 Memory Lock Setting ........................ 6-13 Memory Lock Start Time ......................6-15 Memory Sending ........................2-12 Multi TX/RX Report ........................
  • Page 233 Select Cassette ........................5-38 Select Original Unit ........................6-9 Send Start Speed ........................6-3 Send Time ..........................5-18 Sender’s Name ........................... 1-7 Sender’s name (TTI) ......................... 1-14 Sender’s Names (TTI) ......................3-14 Sending Speed ......................... 5-18 Sequential Broadcast Sending ....................2-26 Setting the Output of a Communication Report ................
  • Page 234 Unit Telephone # ........................1-11 User’s Data List ......................... 9-12 Volume Control ..........................5-9 Zoom TX ........................... 3-25 9-18 INDEX...
  • Page 235 100% recycled paper. CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A.

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