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4622SW IP Telephone User Guide 16-300297 Issue 4 November 2006...
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Avaya support Avaya provides a telephone number for you to use to report problems or to ask questions about your product. The support telephone number is 1-800-242-2121 in the United States. For additional support telephone numbers, see the Avaya Web site: http://www.avaya.com/support...
About This Guide Overview This guide covers how to use your new 4622SW IP Telephone. The 4622SW is simple to use while offering the latest advances in telephony systems. IP (Internet Protocol) telephones obtain their operational characteristics from your central telephone server rather than residing in the phone unit itself.
This guide is organized to help you find topics in a logical manner. Read it from start to finish to get a thorough understanding of how to use your 4622SW IP Telephone. Or, use the Table of Contents or Index to locate information specific to a task or function you want to perform.
For information related to installing an IP telephone, see the 4600 Series IP Telephone Installation Guide (Document Number 555-233-128). For information related to using the telephone stand or wall-mounting a 4622SW IP Telephone, see the 4620/4620SW/4621SW/4622SW/4625SW IP Telephone Stand Instructions (Document Number 16-300299).
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For information related to maintaining an IP telephone system on a Local Area Network, see the 4600 Series IP Telephone LAN Administrator Guide (Document Number 555-233-507). Standard telephone features are described in the Overview for Avaya Communication Manager (Document Number 03-300468).
Chapter 1: Introducing Your 4622SW IP Telephone Introduction This chapter introduces you to the layout of the 4622SW IP Telephone. It provides a description for each functional button and other phone characteristics, briefly describes each 4622SW application, and provides basic instructions for navigating display screens.
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Introducing Your 4622SW IP Telephone Figure 1: 4622SW IP Telephone 12 4622SW IP Telephone User Guide...
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The 4622SW IP Telephone Table 1: 4622SW IP Telephone Button/Feature Descriptions Callout Button/Feature Button/Feature Number Name Description Message Waiting When lit, indicates you have a message waiting on your voice Lamp messaging system. This indicator can also be optioned to flash for incoming calls.
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Introducing Your 4622SW IP Telephone Table 1: 4622SW IP Telephone Button/Feature Descriptions (continued) Callout Button/Feature Button/Feature Number Name Description Headset With a headset connected, changes audio control from the Speaker to the headset. Mute LED Lights steadily when the headset is muted.
About the Feature Key Expansion Unit (EU24BL) About the Feature Key Expansion Unit (EU24BL) The Feature Key Expansion Unit is an optional device that can be connected to your 4622SW IP Telephone. The EU24BL contains 24 buttons onto which your System Administrator sets up additional IP telephone features and/or call appearances (incoming and outgoing lines).
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Several features, such as flash, wink, and flutter, are associated with Call Center operations, and might not apply to all 4622SW users. Table 2: Icons/Background Colors for Features on the 4622SW...
4622SW IP Telephone Applications Your 4622SW IP Telephone provides four applications (Phone, Speed Dial, Call Log, and Web). Additionally, use the Options function to define settings, personalize your phone, and troubleshoot certain functions. All applications appear in the display area, accessed by the softkeys appearing below the display.
Web access screens and pages, and provides information about entering text on Web pages. Making a call from the Web Access application is covered in Chapter 2: Using Your 4622SW IP Telephone. 4622SW Telephone Options Access the Options function using the Options ( ) button below and to the right of the display area.
Speed Dial button data, options settings and other personal settings on an FTP (File Transfer Protocol) server in your network. When you log in to any 4622SW IP Telephone supporting Release 2.1 or later software, that telephone attempts to retrieve your data from that server.
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Introducing Your 4622SW IP Telephone 20 4622SW IP Telephone User Guide...
Chapter 2: Using Your 4622SW IP Telephone Introduction This chapter describes how to make calls, receive calls, retrieve voice mail messages, and log off your 4622SW IP Telephone. The telephone Line/Feature buttons that assist in call handling are also covered in this chapter. Call Appearances In the Phone application, a call appearance, by default, takes up the entire display width, while administered Feature buttons take up half the display width.
2. Use the dialpad to enter the number you want to call. The number entered displays on the active call appearance line and the 4622SW IP Telephone initiates the call. 3. Deactivate the headset to end the call.
Chapter 3: Using the Speed Dial Application. Because the 4622SW IP Telephone’s advanced capabilities allow up to 108 speed dial entries, speed dialing as described here is convenient and efficient. 1. Press the SpDial softkey at the bottom of the display screen.
68. Calling a party from the Call Log Your 4622SW IP Telephone maintains a log of up to 90 outgoing, incoming answered, and incoming unanswered calls to/from your phone. Each log can have up to 30 calls. 1. To call a party listed in the Call Log, press the Log softkey at the bottom of the display area.
If your administrator has set up the Enhanced Dialing feature, selecting a link to Note: call a party causes the 4622SW to automatically add any appropriate digits (such as those required to get an outside line) to phone numbers. If you select a call link, but the call does not go through, check with your Telephone Administrator to ensure that the Enhanced Dialing feature is set up properly for your environment.
You can also set an option to flash the Message Waiting Lamp when the phone rings. See Application Options Chapter 6: 4622SW IP Telephone Options for details. Call Handling Features The features described in this section are available while calls are in progress.
Call Handling Features Adding a held call to the current call 1. Press the Conference ( ) button. The icon on the current line changes to the Soft Hold ( ) icon. 2. Press the Line/Feature button of the held call. 3.
A one-way, built-in Speaker allows you to hear calls without activating the headset. Most importantly, note that the 4622SW’s Speaker does not allow two-way conversation. When you activate the Speaker, you can hear the party at the other end, but that person cannot hear you.
Call Handling Features Turning the Speaker off during a call Activate the headset at any time. The Speaker and the corresponding indicator light turn off. Voice control reverts to the headset. Ending a call while the Speaker is active Press the Speaker button. The Speaker and the corresponding indicator light turn off and the call terminates.
Telephone System Administrator. Logging Off the Phone Log your 4622SW IP Telephone off to prevent unauthorized use during an absence. When multiple users share a phone, logging off protects your privacy by deleting your Call Log entries, and allows other users to load their specific telephone features from the call server.
Logging Off the Phone Password entry: If the Password: field displays asterisks, indicating the telephone has stored your password, press # to accept the hidden password. The telephone never displays your password for security purposes. If the Password: field does not display asterisks, the telephone has not stored your password.
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Using Your 4622SW IP Telephone 32 4622SW IP Telephone User Guide...
) softkeys to move the cursor to the left or right, respectively. When entering a telephone number in the Number field, your 4622SW IP Telephone recognizes a key press as a number (or typographic character such as * or #) and automatically moves the cursor to the right.
For example, in entering the name “D’Aleo,” pressing the Line/Feature button labeled Apostrophe after entering the letter “D” inserts an apostrophe following that letter. 34 4622SW IP Telephone User Guide...
Entering Data on Speed Dial Screens Name Entry Example To add a Speed Dial button for Tom Brown, you would typically press the following dialpad number button/Right Arrow softkey in sequence: 666 (o) (Right Arrow softkey to move the cursor one space to the right) 22 (b) 777 (r) 666 (o)
The Name/Number entry is added to the Speed Dial list in alphabetical order by Name. The Speed Dial Main screen redisplays, allowing you to verify that the new button is now available for automatic dialing. 36 4622SW IP Telephone User Guide...
Updating Speed Dial Button Label Information 8. To add another Speed Dial button, repeat this procedure from Step 2. 9. To exit the Speed Dial application, press the Phone/Exit ( ) button. Note: You can position an entry at the beginning of the list, out of alphabetical order, by Note: placing a space, asterisk, etc.
No deletion occurs. The Speed Dial Main screen displays. Complete removing this Speed Press Delete. Dial button. The label is removed. The remaining Speed Dial buttons are re-sorted by Name and the Speed Dial Main screen displays. 38 4622SW IP Telephone User Guide...
● The 4622SW also allows you to set up a Speed Dial button for any call listed in a log, facilitating dialing of frequently called numbers. All calls made to or from your 4622SW IP Telephone are added to one of three Call Logs - Outgoing Calls, Incoming Answered Calls, and Missed (unanswered) Calls.
The Call Log displays incoming phone numbers as they are received from the call server. The Call Log displays outgoing phone numbers as you dial them or as they are stored (saved) in the Speed Dial application. 40 4622SW IP Telephone User Guide...
Adding a Call Log Entry to a Speed Dial Button Adding a Call Log Entry to a Speed Dial Button To add a Call Log entry to a Speed Dial button: 1. Access the Call Log application by pressing the Log softkey. The Missed Calls Main screen displays.
The entry is removed and the remaining entries on this Call Log remain sorted in chronological order. The Call Log’s Main screen displays. 6. To exit the Call Log application, press the Phone/Exit ( ) button. 42 4622SW IP Telephone User Guide...
5. To exit the Call Log application, press the Phone/Exit ( ) button. Disabling the Call Log If desired, you can disable your Call Log. See Enabling/Disabling the Call Log Chapter 6: 4622SW IP Telephone Options for details. Issue 4 November 2006...
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Using the Call Log Application 44 4622SW IP Telephone User Guide...
Chapter 5: Using the Web Access Application Introduction One of the exciting aspects of the 4622SW IP Telephone is its optional Web Access application. You can actually use your telephone to access your Corporate intranet and the World Wide Web.
Navigate Web pages using a combination of Line/Feature buttons and softkeys. Note: Calls made or received while working with the Web application have no impact on Note: Web access, Web page navigation, or Web page text entry. 46 4622SW IP Telephone User Guide...
Navigating Web Pages Navigating the Home Page and Other Standard-Size Web Pages To navigate the home page and other standard-size Web pages: 1. Access the Web Access screen by selecting the Web softkey at the bottom of the display area. The Home page displays.
If you want to Then Enter text. If you are unfamiliar with 4622SW Web text entry, see Entering Characters Using the Dialpad below. When you complete the current field/text line, either press the Line/Feature button to the left of the next text line you want to...
Entering Text on Web Pages If you want to Then (continued) Change the case of Press the Mode softkey until ALPHA (upper case) or alpha an alphabetic (lower case) displays, as appropriate. Then use the dialpad to character to/from select the characters you want to appear in that case. lower (the default) to Mode alpha displays all characters entered in lower case, upper case.
Number Some Web sites might include the ability to pass names and associated telephone numbers to the 4622SW IP Telephone. In such cases, applicable Web pages display an AddToSD softkey, as provided by the Web site’s author. 1. Press the AddToSD softkey.
Backing up and restoring Speed Dial button data, Feature button labels, and options ● settings Personalizing Feature button labels ● Selecting a different language for the 4622SW user interface ● Changing the width of displayed call appearances ● Allowing the Voice message light to flash when the telephone rings ●...
Contrast Control – provides access to the Contrast Option screen, on which you adjust the 4622SW’s display area contrast. Log Off – allows you to log the phone off for privacy and security purposes.
5. After changing an option, use the appropriate softkey to continue. 6. To exit the Options application, press any of the softkeys labeled for other 4622SW applications (SpDial, Log, and Web). To return to the Phone application, press the Phone/ Exit ( ) button.
2. Press the Line/Feature button for the next setting you want to change or save this setting by pressing the Save softkey. (To restore the previous setting without making a change, press the Cancel softkey.) After saving or cancelling, the first Options Main screen displays. 54 4622SW IP Telephone User Guide...
Application Options Setting the Display Call Timers? Option Your 4622SW IP Telephone can display two types of call timers. The Call Timer displays in the top display area and provides the elapsed time you are connected on a call in h:mm:ss (hours:minutes:seconds) format.
Enabling/Disabling the Call Log Your Call Log is a standard application that saves incoming and outgoing calls in one of three logs: Incoming Answered calls, ● Incoming Unanswered calls, and ● Outgoing calls. ● 56 4622SW IP Telephone User Guide...
Personal Ringing Options Your 4622SW IP Telephone has eight ringing pattern options. You can hear the patterns and select the one you prefer using the Personal Ringing option. You select this option from the Options Main screen, accessed by pressing the phone’s Option button.
Although technical in nature, your System Administrator might ask you for information to track questions about or problems with phone functions or connections. Viewing Quality of Service (QoS) Status QoS refers to several mechanisms used to improve audio quality over the network. 58 4622SW IP Telephone User Guide...
2. If you do not have an EU24/EU24BL installed, skip this step and proceed to Step 3. If you have an EU24/EU24BL attached to your phone, press the Line/Feature button on either side of the display line on which you see 4622SW. Doing so identifies that you want to adjust the telephone’s display contrast.
If administered, the Audio Status screen displays. 2. To return to the first Options Main screen, press the Return softkey. Logging Off the 4622SW IP Telephone Log your telephone off to prevent unauthorized use during an absence, or for privacy purposes.
2. Using the dialpad, enter your PBX/switch Password then press the Pound (#) key. The phone is now ready for use. Backup/Restore Options The 4622SW IP Telephone’s backup and restore options allow you to: Back up your options/preference settings, your Speed Dial button labels, names, and ●...
Backup/Restore Options Setting the Automatic Backup Option You must change the Automatic Backup setting to Enabled to automatically back up your options settings, Feature button labels, and Speed Dial button labels, names and numbers whenever you change any of these values. If this setting is Disabled, you might have to first provide additional information, such as the FTP server on which your backed up data will reside, before you can change the setting.
N/A - No backup was initiated (ensure that the Automatic Backup setting is Enabled on the Backup/Restore Main screen). In Progress - The 4622SW IP Telephone is currently backing up your data. Failed - Backup could not be performed (for example, the server could not be accessed, the backup file cannot be accessed, etc.)
1. Select Retrieve Stored Data from the Backup/Restore Main screen. The 4622SW attempts to start FTP (File Transfer Protocol) to retrieve the latest backup file from the server. The message “FTP Retrieval in progress...” displays. Any one of the...
Those settings which can be unique to your phone appear on the FTP (File Transfer Protocol) Setup screen. They are: Server IP Address - the specific server to which your 4622SW IP Telephone is connected, ● for backup, restore, and other network-related functions. If your phone has been repaired, this value is set to zero and should be re-established.
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Backup/Restore Options 2. Choose one of the following options: If you want to Then Add or update the Select the Line/Feature button next to Server IP Address. Server IP The FTP Server Address Input screen displays. The top Address. display area prompts “Enter IP address” (if no server name is currently assigned) or “IP Address or DNS name (<17)”...
2. If an optional EU24/EU24BL Feature Key Expansion Unit is attached, move to those button labels either by pressing the Page Right ( ) button until you pass the 4622SW’s local button labels, or by pressing the Page Left ( ) button to immediately display the bottom half of the EU24/EU24BL labels.
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Feature Button Labeling 3. Choose one of the following options: If you want to Then Re-label one or Select Relabel feature buttons. more Feature The Feature Button Relabeling screen displays. buttons. Proceed to Step 4. View the default Select View default labels. labels for your The Default Feature Button View screen displays.
Changing a Phone/PC Ethernet Interface The 4622SW IP Telephone ordinarily communicates with any optionally-attached PC in auto-negotiation mode. This basically means the PC and telephone together decide how to communicate when they are connected. Although unlikely, there might be an occasion where you or your System Administrator want to force this communication to a particular setting.
Selecting an Alternate Language Selecting an Alternate Language Users can change the user interface language their 4622SW IP Telephones display. The 4622SW IP Telephone’s standard language configuration supports the following languages: English (the default display language) ● Français ● Italiano ●...
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The language remains unchanged and the the user interface display Language Selection screen re-displays. language. Repeat the procedure from Step 2 to select a different language, or select Return to return to the second Options Main screen. 72 4622SW IP Telephone User Guide...
● who continuously wear headsets. Avaya also offers wireless headset solutions with up to a 300 foot range from the base. The wireless headsets offer remote call answering and call initialization features on the 4610SW, 4620, 4620SW, 4621SW, 4625SW and 4630SW IP Telephones.
Headsets and Handsets Handsets for 4600 Series IP Telephones Although not applicable to the 4622SW, specialized handsets are available for noisy environments, hearing-impaired users, and other special purposes. See the following table for specialized handsets and replacement handsets for your phone.
Application-specific troubleshooting. This chart describes problems and solutions specific ● to a 4622SW application (Phone, Speed Dial, Call Log, or Web Access). Resetting or power-cycling your phone, when Basic Troubleshooting does not resolve a ● problem.
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Reorder -- -- -- -- -- -- Fast busy tone repeated every half-second indicate all phone trunk lines are busy. Ringback ---- ---- ---- ---- Low-pitched tone repeated 15 times a minute indicates the number dialed is ringing. 76 4622SW IP Telephone User Guide...
Interpreting Display Icons Interpreting Display Icons As you become more familiar with your IP telephone’s display, you will recognize the icons or symbols associated with the state of a call or the state of the phone. This chart provides an overview of the icons you might see.
Transfer, or to administered Feature buttons. If you cannot resolve the problem based on the message received, contact your System Administrator for resolution. 1 of 2 78 4622SW IP Telephone User Guide...
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Access the Network Audio Quality screen (described in Viewing the echo while using a Network Audio Quality Chapter 6: 4622SW IP Telephone headset, static, sudden Options) to provide your System Administrator with specific silences (gaps in information related to this problem.
UTF-8 format. (Contact your System Administrator if you have questions on editing the file yourself.) Then retrieve the file from the telephone, as explained in Retrieving and Restoring Data from a Backup File. 1 of 2 80 4622SW IP Telephone User Guide...
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Troubleshooting 4622SW Applications Problem/Symptom Suggested Resolution (continued) CALL LOG APPLICATION: You cannot dial out after Check that all call appearances (incoming/ selecting a Call Log entry. outgoing lines) are not already in use. If all lines are in use, wait until a line is available to make your call.
“Restart phone? * = no # = yes.” 4. Press # to restart the phone or * to terminate the restart and restore the phone to its previous state. Note: Any reset/restart of your phone might take a few minutes. Note: 82 4622SW IP Telephone User Guide...
Resetting and Power Cycling the IP Telephone Power Cycling the Phone Use the power cycle with your System Administrator’s approval. Use power cycling only if the basic or programmed reset procedure cannot be performed or does not correct the problem: 1.
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Telephone Management and Troubleshooting 84 4622SW IP Telephone User Guide...