Page 1: System Administrator Guide
Xerox WorkCentre 7120/7125 Multifunction Printer Xerox WorkCentre 7120/7125 ® ® System Administrator Guide Guide de l’administrateur système Español Guía del administrador del sistema Português Guia de Administração do Sistema...
Page 2 © 2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.
Page 3: Table Of Contents
Configuring LPD ..............29 WorkCentre 7120/7125 Multifunction Printer...
Page 4 Controlling Access for a Group of Users ..........54 WorkCentre 7120/7125 Multifunction Printer...
Page 5 Xerox Services for UNIX Systems (XSUS) ........
Page 6 Xerox Scan Utility ........
Page 7 Configuring Xerox Standard Accounting ........
Page 8 Xerox Extensible Interface Platform (EIP) ........
Page 9: Introduction
Introduction This chapter includes: • Overview on page 10 • More Information on page 11...
Page 10: Overview
Embedded fax features are not available for all printer models. Configuration Steps When configuring the printer for the first time, Xerox suggests that you follow these steps in this order: Connect an Ethernet cable from your printer to the network.
Page 11: More Information
(Europe) Online Support Assistant www.xerox.com/office/WC7120/7125support Technical Support www.xerox.com/office/WC7120/7125support Information pages At the control panel, press the Machine Status button, then touch the Machine Information tab. Touch Print Reports, then touch Printer Reports. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 12 Introduction WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 13: Initial Setup
• Physical Connection on page 14 • Initial Setup at the Control Panel on page 15 • Initial Setup in CentreWare IS on page 17 • Enabling Services and Options on page 19 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 14: Physical Connection
Connect the other end of the cable to a correctly configured network port. If you have purchased and installed the Fax Hardware Kit, connect the printer to a correctly configured telephone line. Turn the printer on. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 15: Initial Setup At The Control Panel
At the printer control panel, press Machine Status and touch the Tools tab Touch Authentication / Security Settings > System Administrator Settings > System Administrators Login ID. Touch On to lock the printer or Off to unlock, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 16: Manually Setting The Printer's Ethernet Interface Speed
By default, the printer automatically acquires a network address from a DHCP server. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see TCP/IP on page 22. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 17: Initial Setup In Centreware Is
Touch On to lock the printer or Off to unlock, then touch Save. Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer for security. Be sure to store the password in a secure location.
Page 18: Accessing The Configuration Report
Next to Machine Name, type a name for the printer. Next to Location, type the location of the printer. Type the printer’s email address and administrator contact information in the provided fields if desired. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 19: Enabling Services And Options
Touch Machine Configuration. Initialization USB Flash Drive When installing your printer, a Xerox Representative initializes the printer using a USB Flash drive that contains configuration software. After installation, the representative stores the drive in a holder inside of Tray 1.
Page 20 Initial Setup WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 21: Network Configuration
Proxy Server on page 38 • NetWare on page 39 • Microsoft Networking on page 41 • on page 42 • WebDAV on page 43 • on page 44 • on page 45 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 22: Tcp/Ip
Touch Enabled, then touch Save. Touch Manually Configured IPv6 Address, then touch Change Settings. Type the static IP address using the touch-screen keypad, and touch Save. Touch Manually Configured IPv6 Address Prefix, and touch Change Settings. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 23: Configuring Tcp/Ip Settings In Centreware Is
To manually provide the DNS server address, touch DNS Server IP Address. Type the DNS server address, then touch Save. Configuring TCP/IP Settings in CentreWare IS If your printer has a valid network address, you can configure TCP/IP settings in CentreWare IS. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 24 If the printer cannot connect to a DHCP server to obtain an IP address, select Self Assigned Address to allow the printer to assign itself a Link-Local address. Link-Local addresses are between 169.254.0.0 and 169.254.255.255. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 25 Next to Dynamic DNS Registration, select Enabled to enable, select Overwrite to replace the existing DNS entry. Next to Generate Domain Search List Automatically, select Enabled to enable. Type Domain Name 1, 2 and 3. Enter the number of seconds until Connection Time-Out. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 26: Snmp
27. Editing SNMP v1/v2c Properties Note: Xerox recommends that you change the SNMP v1/v2c public and private community names from the default values for security purposes. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP Configuration.
Page 27: Editing Snmp V3 Settings
Type the IP address of the host running the SNMP manager application to be used to receive traps. Note: Port 162/UDP is the default port for traps. You can select v1 or v2c based on what the trap receiving system supports. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 28 Select the SNMP version, SNMP v1 or SNMP v2c based on the trap receiving system. Under Traps, select the type of Traps to be Received by the SNMP manager. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 29: Lpd
Next to TCP-MSS Mode, select Enabled if necessary. Note: TCP-MSS settings are common for LPD and Port 9100. If TCP-MSS mode is enabled, under IPv4, type the IP addresses for Subnet 1, 2, and 3. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 30: Raw Tcp/Ip Printing
Set the End of Job Timeout to the desired number of seconds between 0 and 1800 before processing a job with an End of Job character. The default time is 300 seconds. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 31: Smtp
POP before SMTP, or SMTP AUTH to have the printer authenticate itself using the Login Name and Password set up on this page. If you select None, the printer will not provide authentication credentials to SMTP server. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 32 SMTP server. Select System to allow this field to default to the same setting you selected for sending automated email messages. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 33: Ldap
If your primary LDAP server is connected to additional servers, select LDAP Referrals to include those LDAP servers in your searches. Type the maximum number of consecutive LDAP referrals in the LDAP Referral Hop Limit field. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 34: Defining User Mappings
In the Fax Address Book Filter field, type the LDAP search string or filter that you want to apply. The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want. Under Internet Fax Address Book Filter, select Enable Filter. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 35 In the Internet Fax Address Book Filter field, type the LDAP search string or filter that you want to apply. The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 36: Pop3
Type the Login Name assigned to the printer that will be used to log in to the POP3 server. Type a password. Retype the password to confirm. Type a Polling Interval value between 1 and 120 minutes. The default value is 10 minutes. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 37: Http
Type the Secure HTTP Port Number if required. HTTP traffic will be routed to this port when SSL is enabled. The default is 443. Type the time until Connection Time-Out if required. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 38: Proxy Server
Login Name and Password. Retype the password to confirm. Under HTTPS Server, enter the HTTPS proxy server information if required. Click Apply. Note: Proxy server settings are also used for SMart eSolutions. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 39: Netware
Type the server password in the New Print Server Password field. Retype to confirm. Select the Active Mode type from the drop-down menu. Options are: • Directory: PServer Mode • Bindery: PServer Mode Type the Number of Searches, from 1-100. Type 0 for no limit. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 40: Bindery Settings
Under SLP, next to Active Discovery, select Enabled. Next to Use SLP for Name Resolution, select Enabled Type the scope name in the Scope field. Type the SLP server address in the SLP Server field. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 41: Microsoft Networking
If you want to provide the WINS server address manually, type it in the Primary Server IP Address field. If desired, type the secondary WINS server address in the Secondary Server IP Address field. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 42: Ipp
Next to Add Port Number, type the port number that you want the printer to use. Next to Administrator Mode select Enabled to allow only one specific user to control or delete any print job. Type the Connection Time-Out. Default is 60 seconds. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 43: Webdav
In CentreWare IS, click Properties > Connectivity > Port Settings. Next to WebDAV, select Enabled. Click Apply. Configuring WebDAV In CentreWare IS, click Properties > Connectivity > Protocols > WebDAV. Type the Port Number. Type the Connection Time-Out. Default is 30 seconds. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 44: Wsd
Data Receive Time-Out in seconds. Default is 30 • • Notification Delivery Time-Out in seconds. Default is 8. Maximum TTL. Default is 1. • • Maximum Number of Subscribers. Default is 50. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 45: Ftp
Passive Mode: Data transfers over a random port number specified by the FTP server from a • connection made from the printer. • Active Mode: Data transfers over a fixed, known port from a connection made from the server. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 46 Network Configuration WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 47: Security
PDF and XPS Signatures on page 70 • Address Book Security on page 71 • Restricting Access to Job Information on page 72 • Hiding or Displaying Network Settings on page 73 See also: www.xerox.com/security WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 48: Setting Up Access Rights
LDAP • Card Reader: You must purchase and install a magnetic or proximity card reading system, such as Xerox Secure Access. To access the printer, users must swipe a pre-programmed identification card. Authorization Authorization is the process of defining the services and features that users are allowed to access. For example, you can configure the printer to allow a user to copy, scan, and fax, but not email.
Page 49: Local Authentication
• User: The authenticated user in this role is allowed to access services and features defined by the system administrator. Note: Users who are not authenticated cannot access features that are locked. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 50: Network Authentication
10. Type the Server Response Time-Out, and the Search Time-Out. 11. Select Enabled next to Assign UPN (User Principal Name) if desired. 12. Click Apply to accept the changes or Undo to retain the previous settings. 13. Click Reboot Machine. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 51: Authentication Using A Card Reader System
Secure HTTP and SSL/TLS on page 59. • Install the Xerox Secure Access authentication server and configure with user accounts. Refer to the authentication server documentation for help. Note: Accounts created on the Xerox Secure Access authentication server must match accounts stored in the printer’s local database or in another network authentication server.
Page 52 Setting Up Authentication for a USB Smartcard Reader System To use the printer with a card reader system other than Xerox Secure Access, you must order and install the Xerox Common Access Card Enablement Kit. The kit includes hardware, software, and instructions for connecting and configuring your card reader system.
Page 53 The root CA and intermediate CA of the user’s smartcard certificate must be stored on the printer. For details, see Managing Certificates on page 57. • The printer’s date and time settings must be correct to validate the certificate. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 54: Controlling Access To Tools And Features
Configure LDAP server settings. For details, see Configuring LDAP/LDAPS Server Settings page 33. To set up LDAP authorization access. in CentreWare IS, click Properties > Connectivity > Protocols > LDAP > LDAP Authorization Access. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 55 You can set specific access to the color copying feature of the printer listed on the Feature Access page. Under Feature Access, under Access Group, type the names of the LDAP groups allowed to access each individual feature. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 56: Digital Certificates
Next to Days of Validity, type the number of days (1-9999) until the certificate expires. Click Apply. Creating a Request In CentreWare IS, click Properties > Security > Machine Digital Certificate Management. Click Create New Certificate. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 57: Managing Certificates
All certificates in the certification path (chain of trust) must be installed on the printer and be valid. Click Delete to remove the certificate, or Export to save the certificate to your computer. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 58: Certificate Revocation Retrieval Settings
If you selected CRL as the retrieval method, under CRL, next to Auto Retrieval of CRL, select Enabled if desired. Type the CRL Retrieval Time-Out (5-60 seconds). Click Apply to accept the changes or Undo to retain the previous settings. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 59: Secure Http And Ssl/Tls
STARTTLS (if available), the printer attempts to use STARTTLS. If your server does not support STARTTLS, SMTP communication is not encrypted. Select Enabled next to Verify Remote Server Certificate if necessary. Click Apply to accept the changes or Undo to retain the previous settings. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 60: S/Mime
When an encrypted email is split for each recipient, it will only be sent to recipients with a valid email address. Print a transmission report to see delivery status. For details see Secure HTTP and SSL/TLS on page 59 Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 61: Ipsec
11. To restrict the printer from communicating with devices that are not using IPSec, select Disabled next to Communicate with Non-IP Sec Device. 12. Click Apply to accept the changes or Undo to retain the previous settings. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 62: Configuring 802.1X
57. Click Properties > Security > Certification Management. Next to Certificate Purpose, select SSL Client. Click Display List. Select the check box next to the certificate you want to use. Click Certificate Details. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 63 Security 10. Click Use this Certificate. 11. Click Reboot Machine. You can now select EAP-TLS as the 802.1X authentication method. For details, see Configuring 802.1X on page 62. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 64: Fips140-2 Data Encryption
You can warn users with a control panel message when data is about to be transmitted that is not encrypted to FIPS140-2 standard. For more information, see the printer’s Security White Paper on the Xerox website. To enable the warning message: In CentreWare IS, click Properties >...
Page 65: Overwriting Image Data
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Authentication/Security Settings > Overwrite Hard Disk. Touch Number of Overwrites, then touch 1 Overwrite, or 3 Overwrites. Touch Save. Touch Run Image Overwrite. CAUTION: All image data will be deleted. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 66 Security Touch Scheduled Image Overwrite. Touch Daily, Weekly, or Monthly and touch the arrow icons to specify when you want image data to be deleted. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 67: Ip Filtering
Refresh your browser and navigate back to the IP Filtering page. Under IP Filter Rule List, select the rule that you just created. Select your rule in the list, and click Apply. Click Edit or Delete to edit or delete an existing rule. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 68: Audit Log
Description: More information about the Logged Event. When the Logged Event is System Status for example, one of the following may be displayed: • Started normally (cold boot) • Started normally (warm boot) WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 69 Shutdown requested • Image Overwriting started Completion Status: The status of the event. • • Optionally Logged Items: Other information recorded when the event occurs, such as log in and authentication access method. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 70: Pdf And Xps Signatures
59. To set digital signatures: In CentreWare IS, click Properties > Security > PDF / XPS Security Settings. Next to PDF Signature, select when you want the signature to be added. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 71: Address Book Security
Next to Restrict User to Edit Address Book, select No Restriction, or Always Apply Restriction. Next to Allow User to Disable Active Settings, select Allow or Do Not Allow. Click Apply to accept the changes or Undo to retain the previous settings. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 72: Restricting Access To Job Information
Next to Hide Job Details, select Yes or No. Click Apply. Hiding Active Job Information In CentreWare IS, click Properties > Security > Job Status Default > Active Jobs View. Next to Hide Job Details, select Yes or No. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 73: Hiding Or Displaying Network Settings
You can show or hide the IPv4 address or host name of the printer on the control panel touch screen. In CentreWare IS, click Properties > Security. Click Display Network Settings. Select Show IPv4 Address or Show Host Name. To hide network information, select Hide Network Information. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 74 Security WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 75: Printing
• Selecting Print Mode Options on page 76 • Managing Banner Sheet Printing Options on page 77 • Print Service Settings on page 78 • UNIX, Linux, and AS/400 Printing on page 80 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 76: Selecting Print Mode Options
You can specify the print mode that you want the printer to use for individual protocol types. In CentreWare IS, click Properties > Services > Printing > Print Mode. Under Print Mode, select Auto, HP-GL/2, PLCL 6/5e, or TIFF/JPEG from the drop-down list. Select PJL if necessary. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 77: Managing Banner Sheet Printing Options
Click Banner Sheets, then click the down arrow and select Enabled or Disabled. Note: If banner page printing is disabled through CentreWare IS or the at the printer control panel, setting the print driver to print banner pages will have no effect. Click OK. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 78: Print Service Settings
Sheet to print an identifying page after each print job, or Start Sheet and End Sheet to print both. • Banner Sheet Offset: Set whether or not to offset when banner sheets are output. Banner Sheet Tray: Select the tray to use for printing banner sheets. • WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 79: Configuring Media Print Service Settings
14. Ensure that Paper Type is set to Envelope. 15. Under Paper Size, touch the desired envelope size. 16. Touch Save, touch Confirm, then touch Close twice. 17. The envelope tray is now ready for use. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 80: Unix, Linux, And As/400 Printing
UNIX, Linux, and AS/400 Printing UNIX-based printing uses LPD/LPR port 515 or port 9100 to provide printer spooling and network print server functionality. Xerox printers can communicate using either protocol. Xerox Services for UNIX Systems (XSUS) XSUS is an application that allows you to manage and print to multiple printers in UNIX and Linux environments.
Page 81: Installing Xsus
Note: You must have root or superuser privileges to install XSUS. Download the latest Unix, Linux, or Sun Solaris software from the Support page of the Xerox website. This includes the following two .tgz files: Printer Model Package file which contains ppd files for all printer models. The file name is •...
Page 82: Printing From A Linux Workstation
Manual available from www.cups.org/documentation.php. Installing the Xerox PPD on the workstation The Xerox PPD for CUPS is available on the Xerox website. Download the file and follow the instructions that come with it. Download the latest Unix PPD from the Support page of the Xerox website.
Page 83 Printing Installing the WSCO and Setting up Print Queues For detailed instructions on installing the library and setting up print queues, refer to the installation instructions that are included with the library. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 84 Printing WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 85 Creating Copy Feature Presets on page 87 • Copy Control on page 88 • Original Size Defaults on page 89 • Reduce and Enlarge Presets on page 90 • Defining Custom Colors on page 91 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 86: Copying
Touch System Settings > Copy Service Settings. Touch Copy Defaults. Touch the desired setting. For copy setting details, see the User Guide. Touch Change Settings. Make the desired changes to the setting, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 87: Creating Copy Feature Presets
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Copy Service Settings. Touch Preset Buttons. Touch a preset in the list, then touch Change Settings. Make the desired changes to the preset, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 88: Copy Control
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Copy Service Settings. Touch Copy Control. Touch a setting in the list. Touch Change Settings. Make the desired changes, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 89: Original Size Defaults
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Copy Service Settings. Touch Original Size Defaults. Touch an original size in the list. Touch Change Settings. Make the desired changes to the preset, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 90: Reduce And Enlarge Presets
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Copy Service Settings. Touch Reduce/Enlarge Presets. Touch a preset in the list, then touch Change Settings. Make the desired changes to the preset, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 91: Defining Custom Colors
Touch System Settings > Copy Service Settings. Touch Defining Custom Colors. Touch a custom color in the list, then touch Change Settings. Touch the arrows to increase or decrease the values for Yellow, Magenta, or Cyan, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 92 Copying WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 93: Scanning
Scanning to a User’s Home Folder on page 108 • Scanning to a USB Drive on page 109 • Job Flow Sheets on page 110 • Configuring the Printer for the Scan Utility on page 112 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 94: Configuring General Scan Service Settings
Credential to Access Destination setting, touch User Name Only, to only use the User Name for login, or Add Domain Name to use the user’s full login credential name, including the domain name. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 95: Scanning To A Folder On The Printer
Touch Expiration Date for Files Stored in Folder. Touch On and select the number of days that files are kept before deletion, and the time that they are deleted on the last day. Touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 96 Internet Fax to E-mail: Touch Enabled to allow users to forward files stored in folders using the email service. Quality/File Size for Retrieval: Select the quality and size that files will be compressed to • when retrieved from a folder. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 97: Scanning To An Email Address
Split Send Method: Touch Split into Pages, or Split by Data Size to split a large email into multiple email messages. • Maximum Data Size per E-Mail: Specify the maximum size of an email that will be split when using the Split by Data Size method. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 98: Editing Default Email Settings
Search Successful or Address Book (LDAP) Search Failure. 13. Next to Allow Guest Users to Edit "From:" Field, select Yes to allow users authenticated as a guest to edit the From field of an email. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 99: Managing The Email Address Book
22. Next to Edit E-mail Recipients, select Enabled to allow users to edit the To, Cc, and Bcc fields of an email. 23. Click Apply. Managing the Email Address Book To manage the email address book, see Public Address Book on page 148. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 100: Network Scanning
To specify how and where scanned images are stored, you must create a template. You can create, manage, and store multiple templates in a template pool repository on a network server. Xerox software, such as SMARTsend and ScanFlowStore, is designed to help you create and manage Network Scanning templates.
Page 101: Configuring File Repository Settings
Next to Host Name / IP Address & Port, type the appropriately formatted address and port number of your FTP server. Next to File Path, type the directory path of the folder beginning at the root of FTP services. Example: /directoryname/foldername. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 102 The printer uses the system credentials to log into the file server. 10. Type the Login Name and Password if the system will be directly accessing the file server. 11. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 103 Configure your web server, and ensure that HTTP/HTTPS services are running. POST requests and scanned data will be sent to the server to be processed by a CGI script. Note the IP address or host name of the web server. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 104 Authenticated User and Domain: The authentication server validates the user credentials prepended by the domain name against the LDAP server. • Authenticated User: The authentication server validates the user credentials against the LDAP server. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 105: Configuring The Default Template
Default Value field will be used Type a Default Value if the field is not editable. The Default Value is optional if the user may edit the field. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 106: Configuring Template Pool Repository Settings
102. • SMB: on page 103 • HTTP or HTTPS: HTTP/HTTPS on page 103. The format for a directory path for FTP is /directory/directory, for SMB, the format is Note: \directory\directory. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 107: Updating The List Of Templates At The Control Panel
Note: The format for a directory path for FTP is /directory/directory, while the format for a directory path for SMB is \directory\directory. Type a Response Timeout between 5 and 100 seconds. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 108: Scanning To A User's Home Folder
Select the directory structure that you want to use. 10. Next to Use Domain for Authenticated User select Enabled to use the user’s full login credential name, including the domain name. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 109: Scanning To A Usb Drive
Purchase and install the USB Enablement Kit. See the instructions included with the kit for details. Enabling Store to USB In CentreWare IS, click Properties > Services > Store to USB > General. Next to Store to USB, select Enabled. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 110: Job Flow Sheets
10. Refresh your browser and navigate back to the Job Flow Sheets page. 11. Click Display Job Flow Sheets List. 12. Select the sheet you just created and click Edit Job Flow Sheet. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 111 Under Link Job Flow Sheet to Folder, next to Sheet Type, select the type of Job Flow Sheet hat you want to link to. Click Display Job Flow Sheets List. Select your Job Flow Sheet from the list, and click Link Job Flow Sheet to Folder. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 112: Configuring The Printer For The Scan Utility
Configuring the Printer for the Scan Utility Xerox Scan Utility The Xerox Scan Utility (XSU) allows you to scan directly to your computer and helps you manage and distribute scanned image files. Before you can scan, you must create a template in the utility.
Page 113 This chapter includes: • Embedded Fax on page 114 • Server Fax on page 119 • Internet Fax on page 121 • LAN Fax on page 123 • Session Initiation Protocol Fax on page 124 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 114: Faxing
15. Type a password, then touch Save. 16. Touch Local Name and type the name of the printer if desired. 17. Touch Company Logo and type the name of your company if desired. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 115 Reduce 8.5 x 11” Original to A4: Touch Yes to resize letter size documents to A4 when the Reduce/Enlarge setting is set to Auto% on the Layout Adjustment screen. • Pseudo-Photo Gradation Mode: Touch Error Diffusion or Dither. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 116: Setting Fax Defaults
Send as Email: Forward the fax to an email recipient as an attachment • • FTP transfer: File the fax to an FTP repository SMB transfer: File the fax to an SMB repository • WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 117: Reduce/Enlarge Presets
Change the following settings as necessary: • Preset %: Specify the preset magnification values to appear in the Layout Adjustment Screen. Variable %: Specify the default magnification value to appear in the Layout Adjustment Screen. • WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 118: Original Size Defaults
You can configure a confirmation sheet to notify users if a fax transmission was not successful. In CentreWare IS, click Properties > Services > Fax > Defaults. Next to Confirmation Sheet, select Errors Only. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 119: Server Fax
Next to File Path, type in the full path to the root location of the fax repository. For example: /(directory name)/(directory name). Type the user account and password in the Login Name and Password fields. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 120: Server Fax Confirmation Report And Job Log
Next to Job Log, select User Name or Domain if you want this information to display on the Job Log. The Job Log is filed in the fax repository with the fax job. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 121: Internet Fax
Settings > E-Mail Control) is set to On, you can select Delivery Receipts to print a delivery confirmation report, or select Read Receipts to confirm that the Internet fax was received and processed. The destination machine must support DSN or MDN. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 122: Internet Fax Defaults Settings
LDAP directory. To configure LDAP settings, see LDAP on page 33. To add Internet fax addresses to the Address book, see Public Address Book on page 148. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 123: Lan Fax
Local Area Network (LAN) Fax allows you to send a fax from the print driver on your computer to a fax machine over a telephone line. Users select the Fax option from their print driver. For details about using or configuring LAN Fax, see the driver help. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 124: Session Initiation Protocol Fax
10. Next to Server Type, select Standard or Cisco. 11. Under Secondary SIP Proxy Server Setup, type information about your secondary proxy server. 12. Under Primary SIP Proxy Registrar Server Setup, type information about your secondary proxy server. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 125 To set SIP fax line names and other fax settings, see: • Configuring Fax Settings on page 114 • Setting Fax Defaults on page 116 • Setting Incoming Fax Options on page 116 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 126 Faxing WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 127: Accounting
• Network Accounting on page 133 • Configuring Accounting Login Screen Settings on page 134 • Accounting and Billing Device Settings on page 135 • Enabling Accounting in Print Drivers on page 136 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 128: Local Accounting
If the printer is set to print a scan confirmation report or an Internet Fax acknowledgement report, these documents are counted towards the user's limit. 16. Under User Role, select System Administrator, Account Administrator, or User. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 129: Resetting Access And Usage Limits For All Users
In CentreWare IS, click Properties > Accounting > Accounting Configuration. Click Next. Next to All User Accounts click Edit. Select Reset next to Reset All Feature Access, Reset Total Impressions, or Reset All Account Limits as necessary. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 130: Xerox Standard Accounting
Xerox Standard Accounting Xerox Standard Accounting (XSA) tracks the number of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce. You can then generate reports listing usage data for individual users and groups.
Page 131: Creating A Group Account
You must create a group account before creating new user accounts. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Group Accounts. Under Group Accounts, type an Account ID using up to 12 digits, then type an Account Name using up to 32 alphanumeric characters for the new group account.
Page 132: Maximum Usage Limits
Resetting Usage Limits In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Report and Reset. To reset all usage data to 0, click Reset Usage Data. Click OK to acknowledge the confirmation message.
Page 133: Network Accounting
The job log information can be compiled at the accounting server and formatted into reports. Before you begin: • Install and configure Xerox certified network accounting software on your network. Refer to the manufacturer's instructions for help. • Test communication between the accounting server and the printer. To do this, open a Web browser, type the IP Address of the printer in the address bar, then press Enter.
Page 134: Configuring Accounting Login Screen Settings
If you have configured Network Accounting, next to Mask Account ID, select Hide to display user ID characters as asterisks. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 135: Accounting And Billing Device Settings
Charge Print Jobs: Touch Charge by Card Number to track charges by card number. • • Track with Cumulative Device: Touch the type of device. Scan Ahead for Copy Job: Touch Enabled to scan ahead for a copy job. • WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 136: Enabling Accounting In Print Drivers
From the Start menu select Printers and Faxes. Right-click the printer in the list, and select Properties > Configuration > Accounting. From the Accounting System drop-down menu, select Xerox Standard Accounting or Auditron, or Xerox Network Accounting. Select Always Prompt if you want users to type their User ID and Account ID each time they print.
Page 137: Administrator Tools
Customizing Printer Contact Information on page 151 • Updating the Printer Software on page 152 • Date and Time Settings on page 153 • Watermarks and Annotations on page 154 • Memory Settings on page 156 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 138: Monitoring Alerts And Status
Read Alerts. Under Billing Administrator E-mail Addresses, type in the email addresses of the administrator(s). Under Send Alert, set alerts to report billing meter reads and registration cancellation to the Xerox server. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 139: Setting Up Supplies Data Alerts
In CentreWare IS, click Properties > General Setup > Alert Notification > Supplies Data Sent Alerts. Under Supplies Administrator E-mail Addresses, type in the email addresses of the email recipients. Under Send Alert, set alert to send notification of registration cancellation to the Xerox server. Click Apply. WorkCentre 7120/7125 Multifunction Printer...
Page 140: Configuring Stored File Settings
(0-12). A passcode is required when Secure Print or Private Charge Print files are stored or printed. Print Order for All Selected Files: Specify the order that files will be printed when a user • prints all stored files. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 141: Energy Saving Settings
Next to Time to Low Power Mode, type the number of minutes (1-240) that the printer can be inactive until going into Low Power Mode. Next to Time to Sleep Mode, type the number of minutes (1-240) that the printer can be inactive until going into Sleep Mode. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 142: Touch Screen Settings
Multiple Recipients to require users to retype recipient addresses when sending an internet fax. • Customize Keyboard Button: Customize the touchscreen keyboard button in the lower right corner. The default text is .com. Touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 143: Taking The Printer Offline
Using Software Resets to restart the printer is faster and wastes less consumables than turning the printer on and off. • Restarting the printer can take up to five minutes. You can not access CentreWare IS during this time. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 144: Smart Esolutions And Billing Information
SMart eSolutions is not available in all countries. Refer to your Xerox Representative for further information. Before you begin: • Create an account on Xerox.com to receive your meter read information. To create a new account see www.xerox.com/meterreads. • Ensure SNMP and TCP/IP are enabled.
Page 145: View Usage And Billing Information
Note: If the button is unavailable, register the printer for SMart eSolutions. To send diagnostic information to Xerox and start an online troubleshooting session, click Start an Online Troubleshooting Session at www.xerox.com. If the button is unavailable, register the printer for SMart eSolutions.
Page 146: Billing Information
The Billing Information page displays the count of pages printed or generated in black and white or color for billing purposes. In CentreWare IS, click Status > Billing and Counters > Billing Information. The list of pages printed or generated by printer displays. Click Refresh to update the page. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 147: Cloning
This procedure will cause the printer to restart and will be unavailable over the network for several minutes. In CentreWare IS, click Properties > General Setup > Cloning. Under Install Clone File, click Browse and navigate to your clone file. Click Install. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 148: Address Books
To download a.csv file with headings only (no sample data): In CentreWare IS, click the Address Book tab. Under Management, click Export File with Column Heading only. Click Download in CSV format. Save the file to your computer. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 149: Lan Fax Address Book
To delete all names Under Management, click Delete All Names. Click OK. LAN Fax Address Book The LAN Fax feature has a separate directory for storing and managing addresses. For details, see the print driver help. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 150: Font Management Utility
The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network. Note: The Xerox CentreWare Font Management utility is available on the Xerox website at www.xerox.com/office/WC7120 7125drivers. You use the utility to download soft fonts to your printer, such as your company’s branded fonts or unicode fonts needed to support multiple languages.
Page 151: Customizing Printer Contact Information
To add your own custom information: In CentreWare IS, click the Support tab. Click the Change Settings. Update the fields with your desired information and click Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 152: Updating The Printer Software
Administrator Tools Updating the Printer Software When Xerox releases a new version of printer software or firmware, you can update your printer to incorporate the new fixes and improvements. Updating the Software Before you begin • Determine the current software version of your printer.
Page 153: Date And Time Settings
Energy Saver Timers: Set the energy saver to low power and sleep mode duration. • Time Zone: Set the time difference from GMT. • Daylight Savings: Set the daylight savings time, if necessary. During daylight savings, the printer automatically increments the clock forward by one hour. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 154: Watermarks And Annotations
Under Apply Layout Template to Copy / Print Jobs, click Change Settings to apply the template to the watermark string using one of the available types of print jobs. Next to Apply Layout Template, select Enabled to apply the layout template. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 155 Administrator Tools Under Layout Template List, select one of the preset templates from the list. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 156: Memory Settings
You can increase performance by allocating memory away from ports that are not being used, or allocate more memory to more heavily used ports. In CentreWare IS, click Properties > General Setup > Memory Settings. Under Memory Settings, specify memory allocation and spooling behavior. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 157: Customization And Expansion
Customization and Expansion This chapter includes: • Xerox Extensible Interface Platform (EIP) on page 158 • Auxiliary Interface Kit on page 160 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 158: Xerox Extensible Interface Platform (Eip)
Enabling Extensible Services Before you begin: • Get the customer service installation file from your local Xerox representative, and copy it to your computer. Note the location of the file. • Ensure that a digital certificate is installed on the printer. For details, see...
Page 159 Next to Proxy Setup, select Same Proxy for All Protocols to use the same settings for HTTP and HTTPS. Select Different Proxy for Each Protocol to enter separate server addresses for HTTP and HTTPS. Type your HTTP and HTTPS server address and port number. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...
Page 160: Auxiliary Interface Kit
To configure Accounting/Billing Device settings, see Accounting and Billing Device Settings page 135. To configure accounting, see Accounting on page 127. To configure authentication, see Local Authentication on page 49. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide...

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Workcentre 7125

Xerox WorkCentre 7120 System Administrator Manual

1 Introduction

2 Initial Setup

3 Network Configuration

4 Security

5 Printing

6 Copying

7 Scanning

8 Faxing

9 Accounting

10 Administrator Tools

11 Customization and Expansion

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