Royal 130cx Instruction Manual

Programmable cash management system
Table of Contents

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130cx
Cash Management System
Instruction Manual
16 Departments / 200 PLUs
8 Clerk Totals
Automatic Tax Computation
4 Tax Tables
Currency Conversion
Security Features
Programmable Electronic Cash Register
Easy Set-Up Instructions

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Table of Contents
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Summary of Contents for Royal 130cx

  • Page 1 130cx Cash Management System Instruction Manual 16 Departments / 200 PLUs 8 Clerk Totals Automatic Tax Computation 4 Tax Tables Currency Conversion Security Features Programmable Electronic Cash Register Easy Set-Up Instructions...
  • Page 2 Department-linked entry options that streamline and speed-up operation • Periodic management reporting systems • Battery back-up / memory protection of records PLUS... The ROYAL CONSUMER PRODUCT SUPPORT HOTLINE gives you the opportunity to call for operational assistance and problem resolution. Please call toll-free: Customer Service: 1-800-272-6229 (USA)
  • Page 3 1-888-266-9380 (in Canada) Ordering Supplies: 1-888-261-4555...
  • Page 4: Table Of Contents

    TABLE OF CONTENTS ________________________________________________________________ INTRODUCING ...YOUR CASH REGISTER ....................1 STANDARD ACCESSORIES........................1 USING THIS MANUAL ..........................1 SPECIFICATIONS AND SAFETY ........................2 SETTING UP AND MAINTAINING THE CASH REGISTER ................3 KEYPAD FUNCTIONS ..........................4-5 THE CONTROL SWITCH ..........................6 REMOVABLE CASH DRAWER ........................
  • Page 5 TABLE OF CONTENTS TRANSACTION EXAMPLES FOR OPERATING THE CASH REGISTER ........... 28 SAMPLE RECEIPT ..........................28 TRANSACTION SYMBOLS ........................28 STANDARD TRANSACTIONS ....................... 29 Registering a Single Item Sale and Tendering Change ..............29 Registering a Sale to Multiple Items ....................29 Registering a Charge Transaction .....................
  • Page 6 APPENDIX 1: CALCULATING STATE TAX TABLE CODES ..............49...
  • Page 7: Introducing

    SETTING THE REGISTER PROGRAM Transaction examples provide steps for key operations. Sample receipts are included. Royal's helpful "Quick Start" program (Page 12) will provide you with the most basic programming options for the operation of your new cash register. Many users find "Quick Start"...
  • Page 8: Specifications And Safety

    7 digits input and readout. PRINTER: ECR exclusive serial printer. INK SOURCE: Black Ink Roll (ROYAL brand PCUA #013109) PAPER SUPPLY: 57MM (2 1/4" Single-Ply Register Tape (ROYAL brand PCUA 013129) MEMORY BATTERY PROTECTION: Approximately 30 days after power interruption. TECHNOLOGY: CMOS RAM...
  • Page 9: Setting Up And Maintaining The Cash Register

    SETTING UP AND MAINTAINING THE CASH REGISTER __________________________________________________________________ SETTING UP YOUR CASH REGISTER IMPORTANT - Please read this section carefully before attempting to operate the cash register or set the programs. 1. Place on a level surface to permit smooth operation of the cash register. 2.
  • Page 10: Keypad Functions

    KEY PAD FUNCTIONS __________________________________________________________________ Control Lock - Locks and unlocks the printer cover. In "open" position, it allows access to the journal compartment and management control switches. [ Feed ] - Paper Feed Key - Advances the paper tape with no effect on register entries. [ VOID ] Void/Error Correction - Used to correct an entry after it is printed or to void the previous entry.
  • Page 11: Keypad Functions

    KEY PAD FUNCTIONS __________________________________________________________________ [ C ] - Clear Entry and Stop Alarm Key - Clears entries made on the keyboard prior to depressing the registration key. Also stops the error alarm when incorrect entries are made. [ QTY/TIME ] - Dual-Function: Multiply, Display Time - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also displays the current time, if set.
  • Page 12: The Control Switch

    THE CONTROL SWITCH __________________________________________________________________ The Control Switch (under the Journal Compartment) must be properly positioned to operate the cash register or set the programs. The Control Switch is also used to print or reset the totals for the management report. Depending on the desired operation, position the Control Switch as follows: "OFF"...
  • Page 13: The Display

    THE DISPLAY __________________________________________________________________ READING THE DISPLAY The display shows entry amounts and related transaction information through use of numbers and special symbols. Display windows are situated both front and back so that operator and customer can simultaneously view the operations. The display is read from left to right as follows.
  • Page 14: Error Conditions

    ERROR CONDITIONS __________________________________________________________________ THE ERROR ALARM SYSTEM The error alarm system warns of an operator error (usually pressing the wrong key for a specific type of entry) or an error when setting a program option. When the error tone sounds, an "E" appears in the display and the keypad locks. An error tone will be played if a cash register function is not programmed.
  • Page 15: The Battery Back-Up System

    THE BACK-UP BATTERY SYSTEM __________________________________________________________________ During cash register operations, all transaction data for the management report is stored in the register's memory. The memory also holds all the optional program information. The memory back-up system keeps this information stored in memory when the cash register is turned off.
  • Page 16: Loading Paper

    (inside). NOTE: It is recommended to use ROYAL brand 2 1/4" (57mm) "bond quality" paper which will help prevent dust deposits on the printer mechanism caused by inexpensive paper rolls. Replace with standard bond quality calculator paper. ROYAL Order #013129.
  • Page 17: Installing The Ink Roll

    The ink roll is NOT designed to be re-inked. Under no circumstances should this be done or permanent damage to your cash register printhead will result. Such damage WILL NOT be covered under Royal's warranty. REPLACE YOUR INK ROLL FOLLOWING THE INSTRUCTIONS BELOW: 1.
  • Page 18: Quick Start

    QUICK START __________________________________________________________________ Quick Start is a brief but complete start-up program that allows you to "get started" immediately on the most basic aspects of operating your new cash register. Follow these directions precisely: 1. Read and follow the machine ORIENTATION and set-up instructions on pages 1-11. Reminder: It is important that the register is plugged in before the back-up batteries are installed.
  • Page 19: Quick Start

    2-F Tax Programming - As an alternative to using your state's fixed rate percentage you may now or later want to use the actual state tax codes found on the Royal web site. The procedure outlined on page 22 can be used in place of Step 2F of the Quick Start.
  • Page 20: Setting Programs

    SETTING PROGRAMS __________________________________________________________________ This cash register allows you to set programs customized to your individual business requirements. These programs include: 2. Setting the Time and Date 3. Setting the Clerk System - Setting a Percent Discount (-%) Rate - Assigning a Department Tax Status and Pre-set Department prices - Setting a Tax Rate - Creating Price Look-Ups - Assigning a Security Code for the Program and "Z"...
  • Page 21: Date And Time

    SETTING THE DATE AND TIME __________________________________________________________________ Set the date option to print the current date at the top of each receipt, journal record or management report. The current time can also be displayed by pressing the [QTY/TIME] key. Set the time option to print the current time at the bottom of the receipt. The time will automatically print and display in the 12 hour format.
  • Page 22: Setting The Clerk System

    SETTING THE CLERK SYSTEM __________________________________________________________________ The Clerk System allows transactions to be associated with a clerk #. Optionally, there can be a security code assigned to each clerk # and the register supports up to 8 Clerks. The benefit of the system is that sales can be tracked by clerk; a Clerk report captures the number of transactions and sales.
  • Page 23: Percent Discount (-%)

    PERCENT DISCOUNT (-%) __________________________________________________________________ Setting this option automatically calculates the preset rate each time the [-%] key is pressed. This percentage rate can be discounted from an individual item or an entire transaction. You can override the program rate by manually entering a different rate. (See TRANSACTION EXAMPLES FOR OPERATING THE CASH REGISTER).
  • Page 24: Department Tax Status

    DEPARTMENT TAX STATUS __________________________________________________________________ A total of 16 departments are available on your cash register. Each department can represent a category of merchandise. For example, Department 1 can represent sales of beverages, Department 2; sandwiches, Department 3; candy, etc. Each department can be programmed as taxable or non-taxable.
  • Page 25 DEPARTMENT TAX STATUS (Continued) __________________________________________________________________ ZERO PRICE ENTRY SETTING This procedure allows a "0" price to be entered for a department or PLU price. The default setting does not accept a "0" price. Enter the Program mode: Move the Control Switch to the "PRG" position. To allow zero price entry, type [8], then [1], followed by the [RA] key.
  • Page 26: Tax Rate

    For example, 5%. A tax table rate is based on an approved chart issued by your state your local tax authority. NOTE: Some individual state tax tables are available to be downloaded at www.royal.com in the Cash Register section of the web site.
  • Page 27: Programming The Tax Rate

    TAX RATE (Continued) __________________________________________________________________ TO PROGRAM A FIXED TAX RATE: (Recommended For Most Applications) "PRG" + Tax 1 - 4 + [Tax Shift] + Tax Rate (4 Digit #) + (Amt/Tend/TOTAL) Note: You can program up to 4 Tax Rates or just 1. The following steps allow you to set up 1 or up to 4. Remember, when you determine a department's tax status, at that point, you identify the tax rate you want for that department.
  • Page 28: State Tax Table Rate

    TAX TABLE (AN ALTERNATIVE FOR USING THE FIXED PERCENTAGE TAX RATE) __________________________________________________________________ If you wish to assign a state tax table rate (instead of a fixed percentage), a series of codes must be used. These codes are derived from an approved state tax table chart. If your state's tax rate is not listed in Appendix I, refer to Appendix II for instructions on calculating your own state's tax table code.
  • Page 29: Price Look Ups

    PRICE LOOK UP (PLU) __________________________________________________________________ A total of 200 Price Look Up codes (PLUs) are available on this cash register. The Price Look Up system allows for fast, accurate entry of an item and automatically records the number of items sold. There are 2 methods in programming PLUs. One method is to set the PLU number with a preset price known as a Fixed PLU Price.
  • Page 30: Plu Confirmation Report

    PLU CONFIRMATION REPORT __________________________________________________________________ To print a PLU Confirmation Report If needed, enter the program mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the security code and press the [CHARGE] key. If no security code has been assigned, continue with Step #2.
  • Page 31: Security Code And Decimal Point

    SETTING THE SECURITY CODE AND DECIMAL POINT __________________________________________________________________ SECURITY CODE: For Program and Management Report Protection Management Reports can be printed in either the "X" or "Z" positions on the Control Switch. When printed in the "Z" position, transaction totals are reset to zero. Assigning a security code can prevent accidental reset of transaction totals. Once assigned, the "Z"...
  • Page 32: Setting The Euro Conversion Feature

    SETTING THE EURO CONVERSION FEATURE __________________________________________________________________ CONVERSION FEATURE: Useful along Border States for currency conversion The Euro Conversion feature provides an automatic method of currency conversion. It establishes one currency as the Local currency and another currency as the converted currency. Once the rate is established, it will remain the rate unless changed. This feature does not use a daily exchange rate but is established through the following programming steps.
  • Page 33: Summary Of Programs

    SUMMARY OF PROGRAMS __________________________________________________________________ Listed below is a recap of all programs set according to the examples used in this section: Program/Example Type/Press Sample Receipt SET CONTROL SWITCH TO "PRG" SET DATE: MARCH 7, 1998 (030798) + [#/NS] 03·07·98 15·30 SET TIME: 3:30 PM (1530) + [QTY/TIME] 5·00...
  • Page 34: Transaction Examples For Operating The Cash Register

    TRANSACTION EXAMPLES __________________________________________________________________ The examples in this section show how to complete different type of transactions. Sample receipts are included that reflect the program examples used in setting THE REGISTER PROGRAMS. SAMPLE RECEIPT The following sample shows where general transaction information is printed on a receipt and what program options must be set to print the appropriate options.
  • Page 35: Standard Transactions

    TRANSACTION EXAMPLES __________________________________________________________________ STANDARD TRANSACTIONS Registering a Single Item Sale and Tendering Change NOTE: Up to 7 digits can be used for the amount of the entry. Example: Register a $1.00 item in Department 1 (programmed at 5.5% fixed tax rate). Subtotal transaction and compute change for $5.00.
  • Page 36: Using Split Tendering

    TRANSACTION EXAMPLES __________________________________________________________________ Using Split Tendering Example: Register a $10.00 item and a $15.00 item to Department 2; split the total between $20.00 cash and $5.00 charge. [1000] + [DEPARTMENT 2] 2 10·00 2 15·00 [1500] + [DEPARTMENT 2] 25·00 20·00 5·00 [SUBTOTAL]...
  • Page 37: Percent Discount (-%) Transactions

    TRANSACTION EXAMPLES __________________________________________________________________ PERCENT DISCOUNT (-%) TRANSACTIONS Discounting [-%] Individual Items NOTE: Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a 10% discount to a transaction. [100] + [DEPARTMENT 1] 1·00 10·00...
  • Page 38: Plu Codes

    TRANSACTION EXAMPLES __________________________________________________________________ PLU CODES Note: PLU Codes must be preset to use this feature. See The Register Programs to assign PLU information. Using a Fixed PLU Price: Example: Register PLU #1 programmed at the preset price of $1.50: [1] + [PLU] 01 1·50 1·50 0·08...
  • Page 39: Void And Refunds

    TRANSACTION EXAMPLES __________________________________________________________________ VOIDS AND REFUNDS Voiding the Previous Entry in the Middle of a Sale: Example: Void a $2.00 entry to Department 2 made in error. Then register a $3.00 item in Department 2. [200] + [DEPARTMENT 2] 2·00 -2·00 [VOID] 3·00...
  • Page 40: Refunding A Single Item

    TRANSACTION EXAMPLES __________________________________________________________________ REFUNDS Refund a Single Item: Example: Refund a $1.00 item in Department 1. [Ref/-] -1·00 (100) + [DEPT 1] -0·05 -1·05 ·4-31 023 [Amt Tend/TOTAL] Refund Multiple Items: Example: Refund a $1.00 item in Department 1 and a $2.00 item in Department 2. [Ref/-] (100) + [DEPT 1] -1·00...
  • Page 41: Tax Override Transactions

    TRANSACTION EXAMPLES __________________________________________________________________ TAX OVERRIDE TRANSACTIONS Exempting Tax on an Item: NOTE: Use this procedure to exempt an item from being taxed when registered to a taxable department. Example: Exempt tax from a $2.00 item to Department 1 (preset at 5.5% fixed tax rate - 1). [TAX SHIFT] + [200] + [DEPARTMENT 1] 2·00 1·00...
  • Page 42: Other Transactions

    TRANSACTION EXAMPLES __________________________________________________________________ OTHER TRANSACTIONS Registering Money Received On Account: Example: Register $10.00 received on account. 10·00 [1000] + [RA] ·5-46 027 Paying Money Out: Example: Pay out $5.00. -5·00 [500] + [PO] ·5-46 028 Registering an Identification Number: NOTE: Up to 7 digits can be used for the identification number. This entry can be made prior to any operation. The # identification is not added to the management report or totals.
  • Page 43: Management Reports

    "X" AND "Z" SALES MANAGEMENT REPORTS __________________________________________________________________ Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data can be printed as a report for management review. The Management Report can be printed from either the "X" or the "Z" position on the Control Switch. "X"...
  • Page 44: Sample Management Report

    SAMPLE MANAGEMENT REPORT __________________________________________________________________ The Management Report provides the following information as shown in the sample below: ___________________________ DATE _____________ 11·20·98 Z COUNTER __________________ 002 ACTIVITY COUNTER __________________ 005 10·00 TX _______ DEPARTMENT SALES TOTAL 38·00 2·35 7·89 5·20 6·20 16·80 15·80 0·44...
  • Page 45: Balancing Formulas

    BALANCING FORMULAS __________________________________________________________________ The following examples illustrate how totals are calculated for the management reports: System Balance: DEPARTMENT 1 DEPARTMENT 2 DEPARTMENT 3 DEPARTMENT 4 DEPARTMENT 5 DEPARTMENT 6 DEPARTMENT 7 DEPARTMENT 8 ( - ) MINUS TOTAL ( - ) -% TOTAL TAX TOTAL NET SALES NET SALES...
  • Page 46: Plu Report

    PLU REPORT __________________________________________________________________ PLU Reports can be taken in either the X or Z position. Remember, if the PLU Report is taken in the Z position, the total will be reset to zero. Move the Control Switch to the "X" or "Z" position as desired. If a security code has been assigned, enter the security code and press the [CHARGE] key.
  • Page 47: Troubleshooting (Full System Clear Procedure)

    Remove the top battery and unplug the register for at least 20 minutes. (Batteries are located in the journal compartment.) Plug the register back in and replace the battery. Reprogram the register. If you cannot resolve your difficulty using the previous four steps, feel free to call Royal Customer Service at 1-800-272- 6229 (in Canada call 1-888-266-9380).
  • Page 48: Tax System Preset

    TAX SYSTEM PRESET __________________________________________________________________ In addition to the USA tax mode of ADD-ON TAX which is the standard factory setting for this register, two other tax systems are available as follows: Canadian Tax System - Special tax programming for the taxation system in Canada. VAT (Value Added Tax) - which means that the tax amount is included in the price of the item.
  • Page 49: Vat Tax System

    VAT TAX SYSTEM __________________________________________________________________ The VAT tax system, which stands for Value Added Tax, is most commonly used in European Countries. With VAT tax, the tax amount is already included in the price of the item, yet the tax amount will print on the receipt. Up to 4 VAT tax rates can be programmed.
  • Page 50: Canadian Tax System

    CANADIAN TAX SYSTEM __________________________________________________________________ To choose the Canadian Tax System, please complete the following: Enter the Program Mode: Move the Control Switch to the "PRG" position. If a security code has been assigned, enter the # and press the [CHARGE] key now. If not, continue with Step 2. Type [3], type [1], then press the [RA] key.
  • Page 51: Canadian Tax System

    CANADIAN TAX SYSTEM __________________________________________________________________ CANADIAN TAX - METHOD 2 GST Tax: PST Tax: GST/PST Tax: Both 7% and 8% calculated as tax on tax (piggyback calculation) For the Canadian tax system of TAX on TAX: Type [3], type [1], then press the [RA] key. Program Tax 1 as 7%: [1] + [TAX SHIFT] + [7000] + [AMT TEND/TOTAL] Program Tax 2 as 8%:...
  • Page 52: Accessories Order Form

    ROYAL 130cx Electronic Cash Register ACCESSORIES ORDER FORM Item Part Description Number Protective Keytop Cover 013221 Replacement Cash Drawer (4-slot bill) CD510002 (does not include removable coin tray) Removable Coin Tray (5-slot coin) CD500002 Duplicate Cash Drawer/Journal Lock Key Set (set of 2 keys)
  • Page 53: Extended Warranty

    You will be sent a self-stick label to affix to your cash register. This label will enable you to obtain service on your cash register AT NO CHARGE from any authorized Service Center or the Royal Corporate Service Center for A FULL 12 MONTHS from your original date of purchase. To obtain information about your nearest authorized service center, call 1-888-261-3888 or 732-563-9944.
  • Page 54: Limited Warranty

    ROYAL Consumer Information Products, Inc. (Royal) at 379 Campus Drive, Somerset, NJ 08875 warrants that your NEW Royal Cash Management System is free of defects of workmanship and materials. If there is a defect or malfunction of this cash register, Royal will repair the cash register free of charge as follows: PARTS: New or comparable rebuilt parts in exchange for defective parts for ONE YEAR from the date of purchase.
  • Page 55 CALCULATING STATE TAX TABLE CODES Appendix 1 "EXAMPLE TAX CHART" Enter the base STEP C: tax amount (the minimum point where no tax is STEP A charged) followed by the Number "1". Then press SALE AMOUNT the [TAX SHIFT) key. ┌─────────────┐...
  • Page 56 CALCULATING STATE TAX TABLE CODES Appendix 1 "THE WORKSHEET" Write down your results as you go. STEP A STEP C: SALE AMOUNT ┌─────────────┐ │ from │AMOUNT STEP B STEP D: ├──────┬──────┼──────┐ Breakpoints │ │ │ │ ┌──────┐ ├──────┼──────┼──────┤ STEP E: │...

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