Page 1: Operating Instructions
Operating Instructions General Settings Guide Connecting the Machine System Settings Copier/Document Server Features Facsimile Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. • Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. •...
Page 4 • Install the Device Certificate. • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see "Setting Up the Machine", Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication.
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine..........................1 How to Read This Manual..........................10 Symbols................................10 Display Panel..............................11 Accessing User Tools............................12 Changing Default Settings...........................12 Quitting User Tools............................13 Menu Protect..............................14 1. Connecting the Machine Connecting to the Interfaces..........................15 Connecting to the Ethernet Interface......................16 Connecting to the Gigabit Ethernet Interface....................17 Connecting to the USB Interface........................19 Connecting to the IEEE 1284 Interface.....................20 Connecting to the Wireless LAN Interface....................21...
Page 6 Network Settings Required to Use Document Server..................43 Ethernet.................................43 Wireless LAN...............................44 Using Utilities to Make Network Settings.......................46 Interface Settings............................46 File Transfer..............................52 Connecting the Machine to a Telephone Line and Telephone..............55 Connecting the Telephone Line........................55 Selecting the Line Type..........................56 Connecting the Optional Handset or an External Telephone..............56 2.
Page 7 Edit..................................109 Stamp................................115 Background Numbering...........................115 Preset Stamp..............................115 User Stamp..............................117 Date Stamp..............................118 Page Numbering............................119 Input/Output..............................121 Settings for the Document Server........................123 4. Facsimile Features General Settings............................125 Scan Settings..............................128 Send Settings..............................129 Reception Settings............................132 Initial Settings..............................137 Reception File Setting............................143 Reception Report e-mail..........................144 SMTP Reception File Delivery Settings......................145 Program / Change / Delete Scan Size......................148 Deleting a Scan Size..........................149 Registering Fax Information..........................150...
Page 8 Reception File Print Quantity........................171 Forwarding..............................171 Print 2 Sided...............................171 Memory Lock.............................172 Paper Tray..............................172 Programming/Changing Special Senders....................172 Authorized Reception per Sender......................174 Reception File Print Qty per Sender......................175 Forwarding per Sender..........................175 Print 2 Sided per Sender...........................178 Memory Lock per Sender.........................178 Paper Tray per Sender..........................178 Programming Initial Set Up of a Special Sender..................179 Deleting a Special Sender........................181 Box Settings..............................183...
Page 9 Scan Settings..............................215 Send Settings..............................217 7. Registering Addresses and Users for Facsimile/Scanner Functions Address Book..............................221 Managing names in the Address Book....................224 Sending fax by Quick Dial........................224 Sending e-mail by Quick Dial........................225 Sending received fax documents or scanned files to a shared folder directly........225 Preventing unauthorized user access to shared folders from the machine...........225 Managing users and machine usage......................225 Registering Names............................227...
Page 10 Registering Names to a Group........................278 Registering a Group..........................278 Adding a Group to Another Group......................281 Displaying Names Registered in a Group....................282 Removing a Name from a Group......................283 Deleting a Group Within Another Group....................284 Changing a Group Name........................285 Deleting a Group............................286 Registering a Protection Code........................288 Registering a Protection Code to a Single User..................288 Registering a Protection Code to a Group User..................289 Registering SMTP and LDAP Authentication....................291...
Page 11 Heimdal..............................311 print language emulations......................311 INDEX ................................313...
Page 12: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine. Indicates important safety notes.
Page 13: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .
Page 14: Accessing User Tools
Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. • Operations for system settings differ from normal operations. Always quit User Tools when you have finished. For details about how to quit User Tools menu, see "Quitting User Tools". •...
Page 15: Quitting User Tools
To check the telephone number to contact for repairs, or to order consumables, press [Inquiry]. To check the counter, press [Counter]. Select the user tool you want to change. Change settings by following instructions on the display, and then press [OK]. •...
Page 16: Menu Protect
Press the [User Tools/Counter] key. BBP015S • You can also quit User Tools by pressing [Exit]. Menu Protect Using Menu Protect, you can prevent unauthenticated users from changing the user tools. Menu Protect can be specified for each of the following user tools menus. •...
Page 17: Connecting The Machine
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section describes how to identify the machine's interface and connect the machine according to the network environment.
Page 18: Connecting To The Ethernet Interface
1. Connecting the Machine • If the optional Gigabit Ethernet board is installed, only the Ethernet interface and USB interface on the Gigabit Ethernet board can be used. Connecting to the Ethernet Interface This section describes how to connect Ethernet interface cable to the Ethernet interface. •...
Page 19: Connecting To The Gigabit Ethernet Interface
Connecting to the Interfaces Turn on the main power switch of the machine. BBM012S 1. Indicator (yellow) When 100BASE-TX is operating, the LED is lit yellow. When 10BASE-T is operating, it is turned off. 2. Indicator (green) When 10BASE-T is operating, the LED is lit green. When 100BASE-TX is operating it is turned off.
Page 20 1. Connecting the Machine Attach the ferrite core supplied with the machine to the machine end of the Ethernet interface cable. Make a loop about 10 cm (4 inch) (1) from the end and attach the ferrite core supplied with the optional Gigabit Ethernet board. BBP010S Make sure the main power switch of the machine is off.
Page 21: Connecting To The Usb Interface
Connecting to the Interfaces When 1000BASE-T is operating, both LED are lit. • If the optional Gigabit Ethernet board is installed, only the Ethernet interface and USB interface on the Gigabit Ethernet board can be used. • For details about how to turn on the main power switch, see "Turning On the Power", About This Machine.
Page 22: Connecting To The Ieee 1284 Interface
1. Connecting the Machine To use Macintosh, the machine must be equipped with the optional PostScript 3 unit. When used with Mac OS X 10.3.3 or higher, a transfer speed of USB2.0 is supported. • For details about installing the printer driver, see "Preparing the Machine", Printer Reference. Connecting to the IEEE 1284 Interface This section describes how to connect the IEEE 1284 interface cable to the IEEE 1284 interface board.
Page 23: Connecting To The Wireless Lan Interface
Connecting to the Interfaces Connecting to the Wireless LAN Interface This section describes how to connect to the wireless LAN interface. • Check the settings of the IPv4 address and subnet mask or IPv6 address of this machine. • For details about how to set the IPv4 address and subnet mask from the control panel of the machine, see "Interface Settings".
Page 24 1. Connecting the Machine • When [802.11 Ad-hoc Mode] is selected in Communication mode, select the channel for [Ad-hoc Channel]. Set a channel that matches the type of wireless LAN being used. For details about setting the Ad-hoc Channel, see "Wireless LAN". •...
Page 25: Network Settings Required To Use The Printer/Lan-Fax
Network Settings Required to Use the Printer/LAN-Fax Network Settings Required to Use the Printer/ LAN-Fax This section lists the network settings required for using the printer or LAN-Fax function. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 26: Wireless Lan
1. Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Ethernet Speed As required Interface Settings/Network LAN Type Necessary Interface Settings/Network Permit SNMPv3 Communication As required Interface Settings/Network Permit SSL/TLS Communication As required Interface Settings/Network Host Name As required Interface Settings/Network Machine Name As required...
Page 27 Network Settings Required to Use the Printer/LAN-Fax Menu User Tool Setting Requirements Interface Settings/Network Domain Name As required Interface Settings/Network WINS Configuration As required Interface Settings/Network Effective Protocol Necessary Interface Settings/Network NCP Delivery Protocol As required Interface Settings/Network NW Frame Type As required Interface Settings/Network SMB Computer Name...
Page 28: Network Settings Required To Use Internet Fax
1. Connecting the Machine Network Settings Required to Use Internet Fax This section lists the network settings required for using Internet Fax. • These settings should be made by the system administrator, or with the advice of the system administrator. Ethernet This section lists the settings required for using Internet Fax with an Ethernet connection.
Page 29 Network Settings Required to Use Internet Fax Menu User Tool Setting Requirements File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer POP3 / IMAP4 Settings As required File Transfer Administrator's E-mail Address As required File Transfer...
Page 30: Wireless Lan
1. Connecting the Machine Wireless LAN This section lists the settings required for using Internet Fax with a wireless LAN connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary...
Page 31 Network Settings Required to Use Internet Fax Menu User Tool Setting Requirements File Transfer Reception Protocol As required File Transfer POP3 / IMAP4 Settings As required File Transfer Administrator's E-mail Address As required File Transfer E-mail Communication Port Necessary File Transfer E-mail Reception Interval As required File Transfer...
Page 32: Network Settings Required To Use E-Mail Function
1. Connecting the Machine Network Settings Required to Use E-mail Function This section lists the network settings required for sending e-mail. • These settings should be made by the system administrator, or with the advice of the system administrator. Ethernet This section lists the settings required for sending e-mail with an Ethernet connection.
Page 33: Wireless Lan
Network Settings Required to Use E-mail Function Menu User Tool Setting Requirements File Transfer Reception Protocol As required File Transfer POP3 / IMAP4 Settings As required File Transfer Administrator's E-mail Address As required File Transfer E-mail Communication Port As required Program / Change / File Transfer As required...
Page 34 1. Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Domain Name As required Interface Settings/Network WINS Configuration As required Interface Settings/Network Effective Protocol Necessary Interface Settings/Network LAN Type Necessary Interface Settings/Network Permit SNMPv3 Communication As required Interface Settings/Network Permit SSL/TLS Communication As required Interface Settings/Network...
Page 35 Network Settings Required to Use E-mail Function • [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN are connected, the selected interface takes precedence. • When POP before SMTP is set to [On], you must also make settings for Reception Protocol and POP3 / IMAP4 Settings.
Page 36: Network Settings Required To Use Scan To Folder Function
1. Connecting the Machine Network Settings Required to Use Scan to Folder Function This section lists the network settings required for sending files. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 37: Wireless Lan
Network Settings Required to Use Scan to Folder Function Menu User Tool Setting Requirements File Transfer Number of Scanner Resends As required • For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. •...
Page 38 1. Connecting the Machine Menu User Tool Setting Requirements Interface Settings/ Wireless LAN Ad-hoc Channel As required Interface Settings/ Wireless LAN Security Method As required Default User Name / Password File Transfer As required (Send) File Transfer Scanner Resend Interval Time As required File Transfer Number of Scanner Resends...
Page 39: Network Settings Required To Use The Network Delivery Scanner
Network Settings Required to Use the Network Delivery Scanner Network Settings Required to Use the Network Delivery Scanner This section lists the network settings required for delivering data to the network. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 40: Wireless Lan
1. Connecting the Machine Menu User Tool Setting Requirements File Transfer Number of Scanner Resends As required • For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. • [Wireless LAN] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN are connected, the selected interface takes precedence.
Page 41 Network Settings Required to Use the Network Delivery Scanner Menu User Tool Setting Requirements Interface Settings/ Wireless LAN SSID Setting As required Interface Settings/ Wireless LAN Ad-hoc Channel As required Interface Settings/ Wireless LAN Security Method As required File Transfer Delivery Option Necessary File Transfer...
Page 42: Network Settings Required To Use Network Twain Scanner
1. Connecting the Machine Network Settings Required to Use Network TWAIN Scanner This section lists the network settings required for using the TWAIN Scanner under the network environment. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 43: Wireless Lan
Network Settings Required to Use Network TWAIN Scanner • p.69 "Interface Settings" Wireless LAN This section lists the settings required for using the network TWAIN Scanner a wireless LAN connection. For details about how to specify the settings, see "Interface Settings". Menu User Tool Setting Requirements...
Page 44 1. Connecting the Machine • p.69 "Interface Settings"...
Page 45: Network Settings Required To Use Document Server
Network Settings Required to Use Document Server Network Settings Required to Use Document Server This section lists the network settings required for using the Document Server function under the network environment. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 46: Wireless Lan
1. Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Host Name As required • For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. • [LAN Type] is displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN are connected, the selected interface takes precedence.
Page 47 Network Settings Required to Use Document Server Menu User Tool Setting Requirements Interface Settings/Network Host Name As required Interface Settings/ Wireless LAN Communication Mode Necessary Interface Settings/ Wireless LAN SSID Setting As required Interface Settings/ Wireless LAN Ad-hoc Channel As required Interface Settings/ Wireless LAN Security Method As required •...
Page 48: Using Utilities To Make Network Settings
1. Connecting the Machine Using Utilities to Make Network Settings This section describes how to make network settings using utilities. You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 49 Using Utilities to Make Network Settings [Network] [Machine IPv6 Address] "Manual Configuration Address" • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [IPv6 Gateway Address] •...
Page 50 1. Connecting the Machine [Network] [WINS Configuration] [On] "Primary WINS Server" • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [WINS Configuration] [On]...
Page 51 Using Utilities to Make Network Settings [Network] [Effective Protocol] "AppleTalk" • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Can be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [NCP Delivery Protocol] [IPX Priority]...
Page 52 1. Connecting the Machine [Network] [NW Frame Type] [Ethernet 802.3] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [NW Frame Type] [Ethernet SNAP]...
Page 53 Using Utilities to Make Network Settings [Network] [Permit SNMP V3 Communication] [Encryption Only] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [Permit SNMP V3 Communication] [Encryption / Cleartext]...
Page 54: File Transfer
1. Connecting the Machine [Wireless LAN] [Communication Mode] [Infrastructure Mode] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. [Wireless LAN] [SSID Setting] •...
Page 55 Using Utilities to Make Network Settings [File Transfer] [Reception Protocol] [POP3] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. [File Transfer] [Reception Protocol] [IMAP4]...
Page 56 1. Connecting the Machine [File Transfer] [E-mail Storage in Server] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. [File Transfer] [Default User Name / Password (Send)] •...
Page 57: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and select the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. •...
Page 58: Selecting The Line Type
1. Connecting the Machine Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using Administrator Tools. • This function is not available in some regions. •...
Page 59 Connecting the Machine to a Telephone Line and Telephone Adjusting the handset bell volume BBP014S Adjust the handset ringer volume using the volume switch. • Some external telephones may not be connected or may suffer reduced functionality.
Page 60 1. Connecting the Machine...
Page 61: System Settings
2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing User Tools". General Features This section describes the user tools in the General Features menu under System Settings. Default settings are shown in bold type.
Page 62 2. System Settings The default setting is On. Warm-up Beeper (copier/Document Server) You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on. The default setting is On. If the Panel Tone setting is [Off], the beeper does not sound, whatever the Warm Up Notice setting.
Page 63 General Features BBM001S 1. Internal Tray 1 2. Internal Tray 2 3. Finisher Upper Tray 4. Finisher Shift Tray The default setting is Internal Tray 1. Output: Document Server (Document Server) Specify a tray to which documents are delivered. The default setting is Internal Tray 1. Output: Facsimile (facsimile) Specify a tray to which documents are delivered.
Page 64: Output Tray Settings
2. System Settings Key Repeat You can enable or disable repetition of an operation if a key on the screen or control panel is pressed continuously. The default setting is Normal. • p.12 "Accessing User Tools" Output Tray Settings • You cannot interrupt the current stapling job even if a stapling job is specified by a different function. •...
Page 65: Tray Paper Settings
Tray Paper Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under System Settings. Default settings are shown in bold type. • If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 66 2. System Settings "8 14 ", "8 13 ", "8 13 ", "8 10 ", "7 ", "7 ", "Custom Size" • Inch version "Auto Detect", "11 17 ", "11 15 ", "10 14 ", "8 14 ", "8 13 ", "8 11 ", "8 11 ", "8 14 ", "8...
Page 67 Tray Paper Settings Thin Paper (52-59g/m ), Plain Paper (60-81g/m ), Middle Thick (82-105g/m ), Thick Paper 1 (106-160g/m ), Thick Paper 2 (161-216g/m The default setting is No Display. The default setting for "Paper Thickness" is Plain Paper. For details about the relations between possible paper sizes and thickness, see " Recommended Paper Sizes and Types", About This Machine.
Page 68 2. System Settings The default setting for "Paper Thickness" is Plain Paper. The default setting for "Apply Duplex" is Yes. The default setting for "Apply Auto Paper Select" is Yes. mark appears next to the LCT if [No] is selected in "Auto Paper Select". "Auto Paper Select"...
Page 69: Timer Settings
Timer Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy.
Page 70 2. System Settings Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets. If [Off] is selected, the machine does not automatically switch to the user code entry screen. The time can be set from 10 to 999 seconds, using the number keys. The default setting is On, 60 second(s).
Page 71: Interface Settings
Interface Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Default settings are shown in bold type. Network This section describes the user tools in the Network menu under Interface Settings. Machine IPv4 Address Specify the machine's IPv4 network address.
Page 72 2. System Settings DNS Configuration Make settings for the DNS server. The default setting is Auto-Obtain (DHCP). When you select [Specify], enter the DNS Server IPv4 address as "xxx.xxx.xxx.xxx" ("x" indicates a number). DDNS Configuration Specify the DDNS settings. The default setting is Active. IPSec Specify the machine's IPSec function Active/Inactive.
Page 73 Interface Settings The default setting is Auto Select. SMB Computer Name Specify the SMB computer name. Enter the computer name using up to 15 characters. "*+,/:;<>=?[\]|. and spaces cannot be entered. Do not set a computer name starting with RNP and rnp. Use uppercase letters for alphabets.
Page 74: Parallel Interface
2. System Settings Ping Command Check the network connection with ping command using given IPv4 address. If you fail to connect to the network, check the following, and then retry the ping command. • Make sure that "IPv4" in [Effective Protocol] is set to "Active". •...
Page 75: Wireless Lan
Interface Settings Selection Signal Status Sets the level for the select signal of the parallel interface. The default setting is High. Input Prime Sets whether to validate or invalidate the input prime signal upon reception. Normally, you do not need to change this setting. The default setting is Inactive.
Page 76: Security Method
2. System Settings • IEEE 802.11a/b/g Wireless LAN • Frequency range: 2412 2462 MHz (1 11 channels) 5180 5320 MHz (36, 40, 44, 48, 52, 56, 60, and 64 channels) The default setting is 11. The channel in use might differ depending on the country. Security Method Specifies the encryption of the IEEE 802.11a/g (wireless LAN).
Page 77: Print List
Interface Settings • p.12 "Accessing User Tools" Print List This section describes how to print the configuration page. You can check items related to the network environment. The configuration page shows the current network settings and network information. Press [System Settings]. Press [Interface Settings].
Page 78 2. System Settings Press the [Start] key. The configuration page is printed. Press [Exit]. Press the [User Tools/Counter] key. • You can also exit by pressing [Exit] on the User Tools main menu.
Page 79: File Transfer
File Transfer File Transfer This section describes the user tools in the File Transfer menu under System Settings. Default settings are shown in bold type. Delivery Option Enables or disables sending stored or scanned documents to the ScanRouter delivery server. The default setting is Off.
Page 80 2. System Settings • Delivery Failure File If a received fax document cannot be sent to the ScanRouter delivery software, it is stored in memory. To print a stored file, select [Print File], to delete, select [Delete File]. If the machine can send the data to the ScanRouter delivery software, it does so automatically. If you delete the data, you will not be able to distribute or print it.
Page 81 File Transfer "Encryption"-[Off] Use if the authentication method is PLAIN, or LOGIN. POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication. The default setting is Off.
Page 82 2. System Settings "Encryption"-[Auto] Password encryption is automatically set according to the POP/IMAP server settings. "Encryption"-[On] Encrypt password. "Encryption"-[Off] Do not encrypt password. Administrator's E-mail Address Specify the Administrator's E-mail Address. If a failure occurs in the machine or consumables need to be replaced, e-mail messages are sent to the Administrator's E-mail Address by E-mail Notification function.
Page 83 File Transfer E-mail Storage in Server Specify whether or not to store received Internet fax e-mails on the POP3 or IMAP4 server. The default setting is Off. Default User Name / Password (Send) Specify the user name and password required when sending scan files directly to a shared folder on a computer running Windows, to an FTP server, or to a NetWare server.
Page 84 2. System Settings 6. Select the e-mail message to delete. The confirmation message about deleting appears. 7. Press [Yes]. 8. Press [Exit]. Auto Specify Sender Name Set whether or not to specify the name of the sender when sending e-mail. The default setting is Off.
Page 85 File Transfer The default setting is On, 3 time(s). If [On] is selected, the number of times can be set from 1 to 99. This setting is for the scanner function. • p.12 "Accessing User Tools"...
Page 86: Administrator Tools
2. System Settings Administrator Tools This section describes the user tools in the Administrator Tools menu under System Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Administrator Tools settings.
Page 87 Administrator Tools Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program / Change You can register and change groups. •...
Page 88 2. System Settings 4. Press the name key to be moved. You can select a name using the number keys. 5. Press the name key in place you want to move it to. The user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward.
Page 89 Administrator Tools Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order. •...
Page 90 2. System Settings 5. Enter the new name, and then press [OK]. 6. Press [OK]. Address Book: Switch Title Specifies the title to select a name. The default setting is Title 1. Back Up / Restore Address Book You can back up the machine's address book to external storage or restore the backup copy from the external storage.
Page 91 Administrator Tools The number of prints may differ from the counter values shown in Display / Print Counter. • Print Counter List for All Users Prints the counter value for all the users. • Clear Counter List for All Users Resets the counter value for all the users.
Page 92: Administrator Authentication Management
2. System Settings Administrator Authentication Management For details about this function, consult your administrator. Program / Change Administrator For details about this function, consult your administrator. Key Counter Management Specify the functions you want to manage with the key counter. Extended Security Specify whether or not to use the extended security functions.
Page 93 Administrator Tools For details about how to program the LDAP Server, see "Programming the LDAP server". LDAP Search Specify whether or not to use the LDAP server for searching. The default setting is Off. If you select [Off], the LDAP server list will not appear on the search display. AOF (Always On) Specify whether or not to use Auto Off.
Page 94 2. System Settings If a PC with the printer driver installed is connected to another device of the same model through the USB interface, selecting [On] for this option eliminates the need for additional installation of the driver to the PC. Machine Data Encryption Settings For details about this function, consult your administrator.
Page 95: Programming The Ldap Server
Programming the LDAP server Programming the LDAP server This section describes how to specify the LDAP server settings. This function supports LDAP version 2.0 and 3.0. Program the LDAP server to find e-mail destinations in the LDAP server Address Book directly. This function is possible when sending scan files by e-mail using the scanner or fax function.
Page 96 2. System Settings Press [Change] under "Search Base". Select a route folder to start the search from e-mail addresses registered in the selected folder are search targets. Enter the search base, and then press [OK]. For example, if the search target is the sales department of ABC company, enter "dc=sales department, o=ABC".
Page 97 Programming the LDAP server Press [Change] under "User Name". When [Kerberos Authentication], [Digest Authentication], and [Cleartext Authentication] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for each individual or each search.
Page 98 2. System Settings Press [Connection Test]. Access the LDAP server to check that the proper connection is established. Check authentication works according to the authentication settings. Press [Exit]. If the connection test fails, check your settings and try again. This function does not check search conditions or the search base. Press [ Next].
Page 99: Changing The Ldap Server
Programming the LDAP server The key does not appear on the search screen unless both "Attribute" and "Key Display" are registered. Make sure you register both to use the optional search. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. •...
Page 100 2. System Settings Press [Administrator Tools]. Press [ Next] twice. Press [Program / Change / Delete LDAP Server]. Press [Delete]. Select the LDAP server you want to delete. Press [Yes]. Press [Exit]. Press the [User Tools/Counter] key.
Page 101: Programming The Realm
Programming the Realm Programming the Realm This section describes how to specify the Realm settings. Program the realm to be used for Kerberos authentication. A realm is the network area in which Kerberos authentication is used. After confirming the network environment, specify the necessary items.
Page 102: Changing The Realm
2. System Settings Enter the realm name, and then press [OK]. Enter the realm name, host name, or IPv4 address. You can enter a Realm name using up to 64 characters. Press [Change] under "KDC Server Name". Enter the KDC server name, and then press [OK]. Enter the KDC server name, host name, or IPv4 address.
Page 103: Deleting The Realm
Programming the Realm Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Deleting the Realm This section describes how to delete the programmed Realm. Press [System Settings]. Press [Administrator Tools]. Press [ Next] twice. Press [Program / Change / Delete Realm]. Press [Delete].
Page 104 2. System Settings...
Page 105: Copier/Document Server Features
3. Copier/Document Server Features This chapter describes user tools in the Copier / Document Server Features menu. For details on how to access Copier / Document Server Features, see "Accessing User Tools". General Features This section describes the user tools in the General Features menu under Copier / Document Server Features.
Page 106 3. Copier/Document Server Features Original Orientation in Duplex Mode You can set the original orientation when making two-sided copies. The default setting is Top to Top. Copy Orientation in Duplex Mode You can set the copy orientation when making two-sided copies. The default setting is Top to Top.
Page 107 General Features If Panel Key Sound of User Tools (System Settings) is [Off], the beeper does not sound irrespective of the Tone: Original Remains setting. Job End Call You can choose whether or not the beeper sounds when copying is complete. The default setting is On.
Page 108 3. Copier/Document Server Features The default setting for "Customize Function: Document Server Storage 1" is 2 Sided Orig. Top to Top. The default setting for "Customize Function: Document Server Storage 2" is 1 sided Comb 2 orig. The default setting for "Customize Function: Document Server Storage 3" is 1 sided Comb 4 orig.
Page 109: Reproduction Ratio
Reproduction Ratio Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Copier / Document Server Features. Default settings are shown in bold type. Shortcut Reduce/Enlarge You can register up to three frequently used Reduce / Enlarge ratios other than the fixed Reduce / Enlarge ratio and have them shown on the initial display.
Page 110 3. Copier/Document Server Features • A4 A3, B5 B4 (141%) • A5 A3, B6 B4 (200%) • 400% • User R / E Ratio (25-400%) • Inch version • 25% • 11" 17" " 8 " (50%) • 11" 17" "...
Page 111: Edit
Edit Edit This section describes the user tools in the Edit menu under Copier / Document Server Features. Default settings are shown in bold type. Enter the width of the binding margin with the number keys as follows: • Metric version: 0-30 mm (in increments of 1 mm) •...
Page 112 3. Copier/Document Server Features Erase Border Width Specify the width of erased border margins using this function. The default setting is 10 mm (Metric version) / 0.4" (Inch version). Erase Original Shadow in Combine In Combine mode, you can specify whether to erase a 3 mm, 0.1" boundary margin around all four edges of each original.
Page 113 Edit Copy on Designating Page in Combine Specify whether to make a combined copy on the inserted slip sheets in Desig./Chapter mode. The default setting is Combine. Image Repeat Separation Line You can select a separation line using the Image Repeat function from: None, Solid, Broken A, Broken B, or Crop Marks.
Page 114 3. Copier/Document Server Features The default setting is None. Selecting solid or broken lines might produce a blank area of approximately 1.5 mm (0.06") in width along the separation line. Double Copies Separation Line You can select a separation line using the Double Copies function from: None, Solid, Broken A, Broken B, or Crop Marks.
Page 115 Edit • Crop Marks The default setting is None. Selecting solid or broken lines might produce a blank area of approximately 1.5 mm (0.06") in width along the separation line. Separation Line in Combine You can select a separation line using the Combine function from: None, Solid, Broken A, Broken B, or Crop Marks.
Page 116 3. Copier/Document Server Features • Crop Marks The default setting is None. Selecting solid or broken lines might produce a blank area of approximately 1.5 mm (0.06") in width along the separation line. • p.12 "Accessing User Tools"...
Page 117: Stamp
Stamp Stamp This section describes the user tools in the Stamp menu under Copier / Document Server Features. Default settings are shown in bold type. Background Numbering This section describes the user tools in the Background Numbering menu under Stamp. Size You can set the size of the numbers.
Page 118 3. Copier/Document Server Features "Top Right" T/B: 4-144mm, L/R: 4-144mm "Center Left" T/B: 72-72mm, L/R: 4-144mm "Center" T/B: 72-72mm, L/R: 72-72mm "Center Right" T/B: 72-72mm, L/R: 4-144mm "Bottom Left" T/B: 4-144mm, L/R: 4-144mm "Bottom Center" T/B: 4-144mm, L/R: 72-72mm "Bottom Right" T/B: 4-144mm, L/R: 4-144mm •...
Page 119: User Stamp
Stamp User Stamp This section describes the user tools in the User Stamp menu under Stamp. Program / Delete Stamp You can register, change, or delete user stamps. You can register up to four custom stamps with your favorite designs. For details about how to program the User Stamp, see "User Stamp", Copy / Document Server Reference.
Page 120: Date Stamp
3. Copier/Document Server Features "Bottom Right" T/B: 0.1"-5.7", L/R: 0.1"-5.7" • Page to Stamp Sets whether to print the stamp on all pages or only the first page. The default setting is All Pages. Date Stamp This section describes the user tools in the Date Stamp menu under Stamp. Format You can select the date format for Date Stamp mode.
Page 121: Page Numbering
Stamp • Inch version: "Top Left" T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Top Center" T/B: 0.1"-5.7", L/R: 2.8"-2.8" "Top Right" T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Bottom Left" T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Bottom Center" T/B: 0.1"-5.7", L/R: 2.8"-2.8" "Bottom Right" T/B: 0.1"-5.7", L/R: 0.1"-5.7" •...
Page 122 3. Copier/Document Server Features Stamp Position Specify how each of stamp is printed. • Stamp Position Specify where to print the stamp. • Adjust Stamp Position You can adjust the position of the stamp within the available ranges shown below. •...
Page 123: Input/Output
Input/Output Input/Output This section describes the user tools in the Input/Output menu under Copier / Document Server Features. Default settings are shown in bold type. Switch to Batch You can select to have Batch mode or SADF mode displayed when you press the [Special Original] key.
Page 124 3. Copier/Document Server Features Staple Position Specify which Top 2 staples or Bottom shown on the initial display with priority. The optional 1000-sheet finisher, 3000-sheet finisher, or booklet finisher is required to use this function. • When the 1000-sheet finisher is installed: The default setting for "Staple Position 1"...
Page 125: Settings For The Document Server
Settings for the Document Server Settings for the Document Server This section describes user tool settings for the Document Server. For details, see "System Settings", and "Copier/Document Server Features". Copier/Document Server Features Heading Item Default Customize Function: Document General Features 2 Sided Orig.
Page 126 3. Copier/Document Server Features Heading Item Default Auto Delete File in Document Administrator Tools On, 3 day(s) Server Delete All Files in Document Administrator Tools Server • p.59 "System Settings" • p.103 "Copier/Document Server Features"...
Page 127: Facsimile Features
4. Facsimile Features This chapter describes user tools in the Facsimile Features menu. For details on how to access Facsimile Features, see "Accessing User Tools". General Settings This section describes the user tools in the General Settings menu under Facsimile Features. Quick Operation Key (1-3) Frequently used functions programmed as Quick Operation keys are shown on the menu immediately after the power is turned on.
Page 128 4. Facsimile Features • Off Up to three functions can be programmed to Quick Operation keys. Functions that appear dimmed have already been set. The default setting for Quick Operation key 1 has not been set. The default setting for Quick Operation key 2 is TX File Status. The default setting for Quick Operation key 3 is RX File Status.
Page 129 General Settings • Information Box • Transfer Box For details about Box Setting, see "Box Settings". Box Setting: Print List You can print a list of the currently registered Personal Boxes, Information Boxes, and Transfer Boxes. On Hook Mode Release Time Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing.
Page 130: Scan Settings
4. Facsimile Features Scan Settings This section describes the user tools in the Scan Settings menu under Facsimile Features. Program / Change / Delete Scan Size You can program, change, or cancel frequently used scan sizes. For details about programming Scan Size, see "Program / Change / Delete Scan Size". •...
Page 131: Send Settings
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Facsimile Features. Max. E-mail Size When the other party has a limit on the size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail.
Page 132 4. Facsimile Features Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party. It is useful for personalizing messages such as sending greetings. You can program three standard messages.
Page 133 Send Settings The default setting is Off. If you set [Backup File TX Setting] to [On] but the Backup File TX fails, the machine automatically prints a backup file TX communication failure report. The backup file format will be the same as that specified for files forwarded to folder destinations. Using the parameter settings (switch: 21, bit: 3), select TIFF or PDF as the format for sending a file.
Page 134: Reception Settings
4. Facsimile Features Reception Settings This section describes the user tools in the Reception Settings menu under Facsimile Features. Switch Reception Mode Specify the method for receiving fax documents. The default setting is Auto Reception. Program Special Sender By programming particular receivers as Special Sender in advance, you can have Special Senders treated differently.
Page 135: Checkered Mark
Reception Settings It is recommended that you use Web Image Monitor operating under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. The default setting is Off. 1. Press [Facsimile Features]. 2.
Page 136 4. Facsimile Features • 1 to 10 set(s) The default setting is 1 set(s). Paper Tray Use this function to print fax documents received from programmed senders and fax documents from other senders, using different paper trays. Display of tray names may differ depending on the options installed. The default setting is Auto Select.
Page 137 Reception Settings If you want to specify another line type, repeat from step 5. 8. Press the [User Tools/Counter] key. Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-mail address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders.
Page 138 4. Facsimile Features 4. Press [Memory Lock Reception]. 5. Select [On] or [Off], and then press [OK]. 6. Press [Exit]. 7. Press the [User Tools/Counter] key. • p.169 "Special Senders to Treat Differently" • p.154 "Forwarding" • p.143 "Reception File Setting" •...
Page 139: Initial Settings
Initial Settings Initial Settings This section describes the user tools in the Initial Settings menu under Facsimile Features. Parameter Setting User Parameters allow you to customize various settings to suit your needs. For details about Parameter Setting, see "Parameter Settings". Parameter Setting: Print List You can print Parameter Setting list.
Page 140 4. Facsimile Features Program Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. 1. Press [Facsimile Features]. 2. Press [Initial Settings]. 3. Press [Program Memory Lock ID]. 4. Enter an ID using the number keys, and then press [OK]. A Memory Lock ID can be any four-digit number, except 0000.
Page 141: Program Fax Information
Initial Settings Program Fax Information Program information to be shown on the display of the other machine and printed as a report. Fax Header, Own Name, Own Fax Number can be programmed. For details about how to program Fax Information, see "Registering Fax Information". Enable H.323 Specify whether or not H.323 is used for IP-Fax transmission.
Page 142 4. Facsimile Features 4. Press [Change] for each property. A proxy server relays call requests and responses. A redirect server processes request destination inquiries. A register server registers location information of user agents (which correspond to telephones or facsimiles on public telephone lines) on an IP network. 5.
Page 143 Initial Settings When you wish to use the gateways regardless of the IP-Fax destination numbers, register only the gateway addresses without registering the prefix. 8. Select a protocol. 9. Press [Change] for "Gateway Address". 10. Enter the gateway address, and then press [OK]. 11.
Page 144 4. Facsimile Features • p.132 "Reception Settings" • p.172 "Memory Lock"...
Page 145: Reception File Setting
Reception File Setting Reception File Setting Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly and download them as images to a computer using Web Image Monitor or DeskTopBinder. If you select printing without saving, documents are printed each time they are received.
Page 146: Reception Report E-Mail
4. Facsimile Features • You cannot change to a different setting if received documents have been stored on the hard disk. To change to different setting, print documents stored on the hard disk if necessary, and then delete them. • Received confidential documents are stored in memory. Use the Print Confidential RX File function to print them.
Page 147: Smtp Reception File Delivery Settings
SMTP Reception File Delivery Settings SMTP Reception File Delivery Settings This section describes the user tools in the SMTP Reception File Delivery Settings menu under Facsimile Features. When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded, and an error message is returned to the SMTP server.
Page 148 4. Facsimile Features Enter the sending e-mail address to be authorized. If you make a mistake, press [Backspace] or [Delete All], and then enter again. Press [OK]. Press [Security]. If not specifying the security function, proceed to step 11. Security is set to use S/MIME authentication. For details about the security settings, consult your administrator.
Page 149 SMTP Reception File Delivery Settings • Select [Encrypt All] in the encryption settings and encrypted e-mail is sent regardless of the encryption settings in [Security]. For details about encryption, consult your administrator. • The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor.
Page 150: Program / Change / Delete Scan Size
4. Facsimile Features Program / Change / Delete Scan Size This section describes how to program, change, and delete a Scan Size. • When programming or changing a scan size, it is recommended that you make a record of the new size.
Page 151: Deleting A Scan Size
Program / Change / Delete Scan Size change to "inch", the length 8.7 "inch" is shown on the display. If you press [mm] or [inch] again, "221 mm" is displayed. If you make a mistake, press [Clear] or the [Clear/Stop] key, and then try again. To cancel a scan size, press [Cancel].
Page 152: Registering Fax Information
4. Facsimile Features Registering Fax Information This section describes Fax Information. You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent.
Page 153: Registering Fax Information
Registering Fax Information • p.159 "Parameter Settings" Registering Fax Information Press [Facsimile Features]. Press [Initial Settings]. Press [Program Fax Information]. Select the Fax Information you want to register. Register the name and facsimile number. Press [Exit]. Press the [User Tools/Counter] key. Registering a Fax Header Check that [Fax Header] is selected.
Page 154: Changing Fax Information
4. Facsimile Features Registering an Own Name Press [Own Name]. Press [Own Name]. Enter your own name, and then press [OK]. Registering an Own Fax Number Press [Own Fax Number]. Select line type to program. The display differs depending on the optional units installed on the machine. Enter your own facsimile's number using the number keys, and then press [OK].
Page 155: Deleting Fax Information
Registering Fax Information Select the Fax Information you want to change. To change a Fax Header, see "Registering a Fax Header". To change Own Name, see "Registering an Own Name". To change Own Fax Number, "Registering an Own Fax Number". Press [Exit].
Page 156: Forwarding
4. Facsimile Features Forwarding This section describes Forwarding settings. Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your documents to be sent to that office. You can also specify a "folder"...
Page 157 Forwarding Press [On]. If there is an End Receiver already programmed, a receiver name is shown. If you want to change the receiver, press [Receiver] and proceed to step 5. To cancel Forwarding, press [Off] and proceed to step 9. Specify an End Receiver using the destination list, and then press [OK].
Page 158 4. Facsimile Features Select the security functions. To specify encryption for documents for Forwarding, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator. To attach a signature to documents for Forwarding, press [Signature].
Page 159: Quitting The Forwarding Function
Forwarding An electronic signature is attached when you send email. The [Signature] setting in [Security] cannot be cancelled. • p.159 "Parameter Settings" • p.260 "Registering Folders" Quitting the Forwarding Function This section describes how to quit the Forwarding function. Press [Facsimile Features]. Press [Reception Settings].
Page 160 4. Facsimile Features BBM015S This function is not available when memory forwarding is performed to an e-mail destination or folder destination. You can specify whether or not to print a Forwarding Mark in the User Parameters. See "Parameter Settings". • p.159 "Parameter Settings"...
Page 161: Parameter Settings
Parameter Settings Parameter Settings This section describes Parameter Settings. User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are "0"...
Page 162 4. Facsimile Features Switch: 03, Bit: 3 Whether or not to print the SEP Code RX Reserve Report automatically • 0: Off • 1: On Switch: 03, Bit: 4 Whether or not to print the SEP Code RX Result Report automatically •...
Page 163 Parameter Settings Switch: 04, Bit: 7 Include a portion of the image on reports • 0: Off • 1: On Switch: 05, Bit: 0 Receive Service Call (SC) Condition (Substitute Reception during service call) • 0: Possible (Substitute RX) • 1: Not possible (Reception off) Switch: 05, Bit: 2, 1 Substitute the reception when the machine cannot print (because paper is jammed, all paper trays have run out of paper, toner is empty, or all paper trays are out of order)
Page 164 4. Facsimile Features • 0: Off • 1: On Switch: 10, Bit: 5 Reception file setting • 0: Off • 1: On Switch: 10, Bit: 6 Use both e-mail notification and printed reports to confirm the transmission result • 0: Off •...
Page 165 Parameter Settings Switch: 17, Bit: 2 Whether you need to press [Add Destination] after specifying a destination with the Destination key when broadcasting • 0: Not necessary • 1: Necessary Switch: 17, Bit: 3 Whether or not to reset the settings when original is scanned •...
Page 166 4. Facsimile Features Switch: 19, Bit: 1 Sort Journal by line type • 0: Off • 1: On Switch: 20, Bit: 0 Automatic printing of the LAN-Fax Result Report • 0: Off • 1: On Switch: 20, Bit: 5, 4, 3, 2 Reprinting time of stored documents in memory that could not be printed using LAN-Fax Driver •...
Page 167 Parameter Settings • 1: On Switch: 21, Bit: 2 Choose whether to print JPEG or PDF files attached to incoming e-mail • 0: Do not Print • 1: Print Switch: 21, Bit: 3 File format for files forwarded to folder destinations •...
Page 168 4. Facsimile Features Switch: 24, Bit: 0 Store documents that could not be transmitted in memory • 0: Off • 1: On Switch: 24, Bit: 1 Length of time documents that could not be transmitted are stored in memory • 0: 24 hours •...
Page 169: Changing The User Parameters
Parameter Settings Switch: 34, Bit: 1 Use SIP server with IP-Fax • 0: Off • 1: On Switch: 35, Bit: 7, 6, 5, 4, 3, 2, 1, 0 Redial interval when sending a backup file • 00000000: 0 minute(s) 11111111: 255 minute(s) Switch: 36, Bit: 7, 6, 5, 4, 3, 2, 1, 0 Maximum number of redials when sending a backup file •...
Page 170 4. Facsimile Features Select the bit number you want to change. When the bit number is pressed, the current value switches between 1 and 0. Repeat from step 5 to change another bit number for the same switch. Press [OK]. To cancel these settings, press [Cancel].
Page 171: Special Senders To Treat Differently
Special Senders to Treat Differently Special Senders to Treat Differently This section describes Special Senders settings. By programming particular senders in advance, you can set the following function for each sender: • Authorized Reception • Forwarding • Reception File Print Qty •...
Page 172: Authorized Reception
4. Facsimile Features You can use wild cards for the following functions: • Forwarding • Special Reception Function • Authorized Reception When using Partial agreement, you can enter up to the first 24 characters of an e-mail address to use it as an own name or facsimile name.
Page 173: Reception File Print Quantity
Special Senders to Treat Differently Reception File Print Quantity Print the specified number of copies of documents received from programmed senders (Special Senders). If you do not program any Special Senders, the machine prints the specified number of copies for all received documents.
Page 174: Memory Lock
4. Facsimile Features Memory Lock Store incoming documents from programmed senders (Special Senders) in memory without printing them. People without the Memory Lock ID cannot print the documents, and therefore this function is useful for receiving confidential documents. If you do not program any senders, the machine receives fax document from all senders using Memory Lock reception.
Page 175 Special Senders to Treat Differently Select the sender to program or change. To program new sender, press [*Not Programmed]. Enter a sender name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number. Press [Full Agreement] or [Partial Agreement]. Select the item you want to program.
Page 176: Authorized Reception Per Sender
4. Facsimile Features To program another sender, repeat the procedure from step 5. Press [Exit]. Press the [User Tools/Counter] key. • To specify Authorized Reception, see "Authorized Reception per Sender". • To specify Reception File Print Qty, see "Reception File Print Qty per Sender". •...
Page 177: Reception File Print Qty Per Sender
Special Senders to Treat Differently Reception File Print Qty per Sender This section describes how to specify Reception File Print Qty. Specify when programming a Special Sender. Press [RX File Print Qty per Sender]. Press [Number of Sets]. Enter the print quantity using the number keys, and then press [OK]. •...
Page 178 4. Facsimile Features Specify an End Receiver using the destination list, and then press [OK]. Press the key on the left of the display to switch the destination between fax number, e-mail address, Internet Fax destination, and folder destination. IP-Fax destination appears in the fax destination list. Press [Security].
Page 179 Special Senders to Treat Differently Select the security functions. To specify encryption for documents for Forwarding, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator.
Page 180: Print 2 Sided Per Sender
4. Facsimile Features • If [Use Signatures] is set: An electronic signature is attached when you send email. The [Signature] setting in [Security] cannot be cancelled. • p.159 "Parameter Settings" • p.260 "Registering Folders" Print 2 Sided per Sender This section describes how to specify Print 2 Sided. Specify when programming a Special Sender.
Page 181: Programming Initial Set Up Of A Special Sender
Special Senders to Treat Differently • Selecting [Same as Basic Settings] will result in the same setting made for "Paper Tray" of "Reception Settings". Programming Initial Set Up of a Special Sender This section describes how to program Initial Set Up of a Special Sender. Program the "Initial Set Up"...
Page 182 4. Facsimile Features To program Bypass Tray Paper Size, press [Bypass Tray Paper Size]. You can select a size from [Auto Detect], [Regular Size], or [Custom Size]. If you select [Auto Detect], proceed to steps 9 and 14. If you select [Regular Size], proceed to steps 9, 10 and 14. If you select [Custom Size], proceed to steps 9 and 11 to 14.
Page 183: Deleting A Special Sender
Special Senders to Treat Differently Specify a vertical size from 90 mm (3.6") to 305 mm (12.0"). You cannot enter a size smaller than 90 mm or larger than 305 mm. Each time you press [mm] or [inch], the units switch between "mm" and "inch". If you enter a length and change the units by pressing [mm] or [inch], it is converted automatically (fractions are rounded off).
Page 184 4. Facsimile Features Press [Delete]. To cancel deleting a special sender, press [Do not Delete]. The display returns to that of step 4. Press [Exit]. Press the [User Tools/Counter] key.
Page 185: Box Settings
Box Settings Box Settings This section describes Box Settings. The following functions are for delivery and transfer of documents: • Personal Box • Information Box • Transfer Box SUB Code and SEP Code SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include numbers, "#", "*", and spaces.
Page 186 4. Facsimile Features Press [Facsimile Features]. Press [General Settings]. Press [Box Setting]. Check that [Program / Change] is selected. Select a box to program. When programming a new box, press [*Not Programmed]. To change a box already programmed, press it and proceed to step 8. Press [Personal Box].
Page 187 Box Settings Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key before pressing [OK], and then try again. To change the password after pressing [OK], press [Change] and repeat step 11 and 12, or press [Cancel] and repeat from step 10.
Page 188 4. Facsimile Features Select the security functions. To specify encryption for documents for delivery, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator. To attach a signature to documents for delivery, press [Signature].
Page 189: Deleting Personal Boxes
Box Settings • The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor. For details about the electronic signature, consult your administrator. • If [Set Individually] is set: You can set [Signature] in [Security] and attach an electronic signature to email for every transmission.
Page 190: Programming/Changing Information Boxes
4. Facsimile Features If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key, and then try again. Press [Delete]. To cancel deleting a box, press [Do not Delete]. The display returns to that of step 4. Press [Exit].
Page 191 Box Settings Select the box to program. When programming a new box, press [*Not Programmed]. To change a box already programmed, press it, and then proceed to step 8. If a password is programmed, enter the password, press [OK], and then proceed to step 8. Press [Information Box].
Page 192: Deleting Information Boxes
4. Facsimile Features Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key before pressing [OK], and then try again. Press [OK].
Page 193: Programming/Changing Transfer Boxes
Box Settings Press [Delete], and then select the box you want to delete. If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key, and then try again. Press [Delete].
Page 194 4. Facsimile Features BBM014S Inform the Requesting Party of the SUB Code assigned to the Transfer Box. When they want to have a document transferred by your machine, ask them to send the document using SUB Code Transmission and specify this SUB Code. If a password has also been programmed, inform them of this too, and ask them to enter it as the SID code.
Page 195 Box Settings To change a box already programmed, press it, and then proceed to step 8. Press [Transfer Box]. Enter a Box name, and then press [OK]. Enter a SUB Code. To change the SUB Code, press [Clear] or the [Clear/Stop] key, and then try again. To change Box name, press [Box Name], and then repeat from step 7.
Page 196 4. Facsimile Features IP-Fax destination appears in the fax destination list. A reception station can also be registered as a group destination. In such a case, a maximum of 500 parties including End Receivers 1-5 can be specified in a group. To program a password, press [Password].
Page 197: Deleting Transfer Boxes
Box Settings • You can set the fax destination, Internet Fax destination, IP-Fax destination, e-mail destination, or folder destination, as a reception station. • If you have specified e-mail destination or folder destination for the transmission destination, you can specify the file format used for transferring to receiving station. See "Parameter Settings" (switch 21, bit 3).
Page 198: Printing The Box List
4. Facsimile Features Press [Delete], and then select the box you want to delete. If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key, and then try again. Press [Delete].
Page 199 Box Settings To cancel printing a list before pressing the [Start] key, press [Cancel] or the [Clear/Stop] key. The display returns to that of step 3. To cancel printing a list after pressing the [Start] key, press [Stop Printing]. The display returns to that of step 3.
Page 200 4. Facsimile Features...
Page 201: Printer Features
5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". List / Test Print This section describes the user tools in the Test Print menu under Printer Features. Multiple Lists You can print the configuration page and error log.
Page 202: Printing The Configuration Page
5. Printer Features Printing the Configuration Page This section describes how to print the Configuration Page. Press [Printer Features]. Press [Configuration Page] on the [List / Test Print]. The configuration page is printed. Press the [User Tools/Counter] key. Interpreting the configuration page This section describes the Configuration Page.
Page 203 List / Test Print • Printer Language Displays the version number of the printer driver language. • Attached Equipment Displays the installed optional equipments. Paper Input Displays settings made under Tray Paper Settings menu. System Displays settings made under the System menu. PCL Menu Displays settings made under PCL Menu.
Page 204: Maintenance
5. Printer Features Maintenance This section describes the user tools in the Maintenance menu under Printer Features. Default settings are shown in bold type. List / Test Print Lock You can lock the [List / Test Print] menu. The default setting is Off. Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the machine.
Page 205: System
System System This section describes the user tools in the System menu under Printer Features. Default settings are shown in bold type. Print Error Report Select this to have an error report printed when a printer or memory error occurs. The default setting is Off.
Page 206 5. Printer Features Displays the list of print jobs stored in the machine. • List Per User ID Displays the list of the User ID who stored a file in the machine. Memory Usage You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution.
Page 207 System Reserved Job Waiting Time You can specify how long the machine waits to receive a print job before allowing other functions such as the copier and scanner functions to interrupt it. The default setting is Short Wait. Printer Language Specify the printer language.
Page 208 5. Printer Features Edge to Edge Print You can select whether or not to print on the entire sheet. The default setting is Off. The 5 mm margin along the edges may not be printed properly. Default Printer Language You can set the default printer language if the machine cannot find the printer language automatically. The default setting is PCL.
Page 209: Host Interface
Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. Default settings are shown in bold type. I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. The default setting is 128KB.
Page 210: Pcl Menu
5. Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the PCL option is installed. Orientation You can set the page orientation. The default setting is Portrait.
Page 211 PCL Menu This setting is effective only with fixed-space fonts. Symbol Set Specify the character set of the selected font. The available options are as follows: Roman-8, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0 The default setting is PC-8.
Page 212: Ps Menu
5. Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. Data Format You can select a data format. The default setting is data TBCP.
Page 213: Pdf Menu
PDF Menu PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the PostScript 3 option is installed. Change PDF Password Set the password for the PDF file executing PDF Direct Print. •...
Page 214 5. Printer Features...
Page 215: Scanner Features
6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access Scanner Features, see "Accessing User Tools". General Settings This section describes the user tools in the General Settings menu under Scanner Features. Default settings are shown in bold type.
Page 216 6. Scanner Features The default setting is Delivery Server. Destination List Display Priority 2 In the machine's address book, select which address book appears by default. You can select either [E-mail Address] or [Folder]. The default setting is E-mail Address. Print &...
Page 217: Scan Settings
Scan Settings Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. Default settings are shown in bold type. A.C.S. Sensitivity Level Sets the sensitivity level for judging color/black and white for scanning originals when [Scan Type] is set to [Auto Color Select].
Page 218 6. Scanner Features The default setting is Set Wait Time, 60 second(s). This setting is valid if [SADF] is specified for [Original Feed Type] when scanning. If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing additional originals with the number keys.
Page 219: Send Settings
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type. Compression (Black & White) Select whether or not to compress black and white scan files. The default setting is On.
Page 220 6. Scanner Features Divide & Send E-mail This function is effective only when [On] is selected for [Max. E-mail Size]. Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail. The default setting is Yes (per Max.
Page 221 Send Settings If you select [Send URL Link], URL links to file locations are attached to e-mails. If [Stored File E-mail Method] is set in [Send URL Link], a phishing warning may appear after you receive a stored file e-mail, depending on your e-mail application. To prevent phishing warnings appearing after you receive a stored file e-mail, you must add the sender to your e-mail application's exclusion list.
Page 222 6. Scanner Features...
Page 223: Registering Addresses And Users For Facsimile/Scanner Functions
7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings, see "Accessing User Tools". Address Book This section describes Address Book settings. Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.
Page 224 7. Registering Addresses and Users for Facsimile/Scanner Functions Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. Fax Dest. You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the protocol.
Page 225 Address Book Folder You can register the protocol, path name and server name. • SMB • FTP • NCP Add to Group You can put registered e-mail and folder destinations into a group for easier management.
Page 226: Managing Names In The Address Book
7. Registering Addresses and Users for Facsimile/Scanner Functions • You can also use Web Image Monitor to register names in the Address Book. With SmartDeviceMonitor for Admin, you can register multiple names at the same time. For details about using Web Image Monitor, see Web Image Monitor Help. •...
Page 227: Sending E-Mail By Quick Dial
Address Book Sending e-mail by Quick Dial By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the fax initial display when sending a document by Internet fax. You can also specify an e-mail address by selecting the destination shown on the initial scanner display when sending a document using the scanner function.
Page 228 7. Registering Addresses and Users for Facsimile/Scanner Functions • Facsimile • Printer • Scanner • p.231 "Authentication Information"...
Page 229: Registering Names
Registering Names Registering Names This section describes names in Address Book. Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 2000 names.
Page 230: Changing A Registered Name
7. Registering Addresses and Users for Facsimile/Scanner Functions Press the key for the classification you want to use under "Select Title". The keys you can select are as follows: • [Frequent]: Added to the page that is displayed first. • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title.
Page 231: Deleting A Registered Name
Registering Names Press [Address Book Management]. Check that [Program / Change] is selected. Select the registered name you want to change. Press the name key, or enter the registered number using the number keys. To change the name or key display, press [Change] under the "Name" or "Key Display". Enter the name or key display, and then press [OK].
Page 232 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. Press the [User Tools/Counter] key.
Page 233: Authentication Information
Authentication Information Authentication Information This section describes the procedure for authenticating a user code. • The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid. Register user codes to limit users to the following functions and check their use of each function: •...
Page 234 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Press the name whose code is to be registered, or enter the registered number using the number key.
Page 235: Changing A User Code
Authentication Information • To register the name, see "Registering Names". • p.227 "Registering Names" Changing a User Code This section describes how to change a user code. • Even if you change a user code, the counter value will not be cleared. Press [System Settings].
Page 236: Deleting A User Code
7. Registering Addresses and Users for Facsimile/Scanner Functions Press the [ ] key. To change the available functions, press [Auth. Info], and then press [ Next] twice. Press the key to select the functions to enable them. Press the key to highlight it, and then the function is enabled. To cancel a selection, press the highlighted key.
Page 237: Displaying The Counter For Each User
Authentication Information Press [Auth. Info]. Press [Change] to delete the user code, and then press the [ ] key. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • To delete a name from the Address Book entirely, see "Deleting a Registered Name". •...
Page 238: Printing The Counter For Each User
7. Registering Addresses and Users for Facsimile/Scanner Functions Select the function usage you want to print from [Print Counter], [Transmission Counter], or [Scanner Counter]. Counters for individual function usage under each user code appear. Printing the Counter for Each User This section describes how to print the counter for each user.
Page 239: Printing The Counter For All Users
Authentication Information Press [Print Counter List] under "Per User". Enter the user code, and then press the [ ] key if the user code is registered. Select the function usage you want to print from [Copier Counter], [Print Counter], [Fax Prints], [Fax Transmission], [Scanner Counter], and [Total Prints].
Page 240: Clearing The Number Of Prints
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [Print Counter List] under "All Users". Enter the user code, and then press the [ ] key if the user code is registered. Select the function usage you want to print from [Copier Counter], [Print Counter], [Fax Prints], [Fax Transmission], [Scanner Counter], and [Total Prints].
Page 241 Authentication Information To clear the number of prints made under a user code, select the user code from the left side of the display. Press [Select All on the Page] to select all user codes on the page. Press [Clear] under "Per User". Select the function usage you want to clear from [Copier Counter], [Print Counter], [Fax Prints], [Fax Transmission], [Scanner Counter], and [Total Counter].
Page 242: Fax Destination
7. Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes the procedure for registering, changing, and deleting Fax Destinations. Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function.
Page 243 Fax Destination Label Insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with "To" before it at the top of the sheet.
Page 244: Fax Destination
7. Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes how to register, change, and delete a fax destination. Registering a Fax Destination This section describes how to register a fax number. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management].
Page 245: Changing A Fax Destination
Fax Destination Press the [User Tools/Counter] key. • When a group is registered, you can also add this fax destination to the group. For details about registering groups, see "Registering Names to a Group". • To register the name, see "Registering Names". •...
Page 246 7. Registering Addresses and Users for Facsimile/Scanner Functions You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination. Press [Fax Dest.]. Change the settings. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • To change the name, key display and title, see "Changing a Registered Name". •...
Page 247 Fax Destination Press [Select Line]. Select the line, and then press [OK]. To program the SUB Code This section describes how to program the SUB Code. Press [Adv. Features], and then press [SUB Code]. Press [Change] under "TX SUB Code". Enter the new SUB Code, and then press [OK].
Page 248 7. Registering Addresses and Users for Facsimile/Scanner Functions Select [Off] or [On], and then press [OK]. To select the Fax Header This section describes how to select the fax header. You can register the fax header in Program Fax Information in the system settings for Facsimile Features. Press [Change] under "Fax Header".
Page 249 Fax Destination • If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. Press [System Settings]. Press [Administrator Tools].
Page 250: Ip-Fax Destination
7. Registering Addresses and Users for Facsimile/Scanner Functions • To delete the name, key display, and title, see "Deleting a Registered Name". • p.229 "Deleting a Registered Name" IP-Fax Destination This section describes how to register, change, and delete an IP-Fax destination. •...
Page 251 Fax Destination Press [Select Line], and then select [H.323] or [SIP]. Press [Change] under "Fax Destination". Enter the IP-Fax destination. Press [OK]. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • To register the name, see "Registering Names". • p.227 "Registering Names" •...
Page 252 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose IP-Fax destination you want to change. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 253 Fax Destination • p.251 "To change the IP-Fax Destination" • p.251 "To change the protocol" • p.251 "To program the SUB Code" • p.252 "To program the SEP Code" • p.252 "To set the International TX Mode" • p.252 "To select the Fax Header" •...
Page 254 7. Registering Addresses and Users for Facsimile/Scanner Functions To program the SEP Code This section describes how to program the SEP Code. Press [Adv. Features], and then press [SEP Code]. Press [Change] under "RX SEP Code". Enter a SEP Code using the number keys, and then press [OK]. To enter a password, press [Change] under "Password (PWD)".
Page 255 Fax Destination Press [OK]. • To change the name, key display and title, see "Changing a Registered Name". • p.228 "Changing a Registered Name" Deleting a Registered IP-Fax Destination This section describes how to delete a registered IP-Fax destination. If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered.
Page 256 7. Registering Addresses and Users for Facsimile/Scanner Functions • To change the name, key display and title, see "Changing a Registered Name". • p.228 "Changing a Registered Name"...
Page 257: E-Mail Destination
E-mail Destination E-mail Destination This section describes the procedure for registering, changing, and deleting E-mail Destination. Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail. •...
Page 258 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [E-mail]. Press [Change] under "E-mail Address". Enter the e-mail address. Press [OK]. Select [E-mail / Internet Fax Destination] or [Internet Fax Destination Only]. If [E-mail/Internet Fax Destination] is specified, registered e-mail addresses appear in both the internet fax address display and E-mail address display on the fax function screen, and in the address display on the scanner function screen.
Page 259: Changing An E-Mail Destination
E-mail Destination • p.231 "Registering a User Code" • p.278 "Registering Names to a Group" Changing an E-mail Destination This section describes how to change an e-mail destination. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose e-mail address you want to change.
Page 260: Deleting An E-Mail Destination
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. Press the [User Tools/Counter] key. • To change the name, key display and title, see "Changing a Registered Name". • p.228 "Changing a Registered Name" Using the e-mail address as the sender This section describes how to use the e-mail address as a sender.
Page 261 E-mail Destination Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • To delete the name, key display, and title, see "Deleting a Registered Name". • p.229 "Deleting a Registered Name"...
Page 262: Registering Folders
7. Registering Addresses and Users for Facsimile/Scanner Functions Registering Folders This section describes the procedure for registering, changing, and deleting folders. By registering a shared folder, you can send scan files or received fax documents to it directly. There are three types of protocol you can use: •...
Page 263 Registering Folders Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to register. Press the name key, or enter the registered number using the number keys. Press [Auth.
Page 264 7. Registering Addresses and Users for Facsimile/Scanner Functions Specify the path. For details about how to specify the path manually, see "To locate the SMB folder manually". For details about how to specify the path using Browse Network, see "To locate the SMB folder using Browse Network".
Page 265 Registering Folders Press [OK]. If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the path again. • Enter the path using this format: "\\ServerName\Share- Name\PathName". • You can also enter an IPv4 address. •...
Page 266 7. Registering Addresses and Users for Facsimile/Scanner Functions Enter the login user name, and then press [OK]. Enter the login user name specified for folder authentication. Enter the password, and then press [OK]. The path to the selected folder appears. If a message appears, press [Exit], and then enter the login user name and password again.
Page 267 Registering Folders • To change the name, key display and title, see "Changing a Registered Name". • p.228 "Changing a Registered Name" • p.262 "Locating the SMB folder manually" • p.263 "Locating the SMB folder using Browse Network" To change the protocol This section describes how to change the protocol.
Page 268: Using Ftp To Connect
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 269 Registering Folders • p.260 "Using SMB to Connect" • p.271 "Using NCP to Connect" Registering an FTP Folder This section describes how to register an FTP folder. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to register.
Page 270 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [FTP]. Press [Change] under "Server Name". Enter the server name, and then press [OK]. Press [Change] under "Path". Enter the path, and then press [OK]. You can enter an absolute path, using this format: "/user/ home/username"; or a relative path, using this format: "directory/sub-directory".
Page 271 Registering Folders • p.227 "Registering Names" • p.77 "File Transfer" Changing an FTP Folder This section describes how to change the registered FTP folder. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to change.
Page 272 7. Registering Addresses and Users for Facsimile/Scanner Functions Changing the protocol This section describes how to change the protocol. Press [SMB] or [NCP]. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. Enter each item again.
Page 273: Using Ncp To Connect
Registering Folders Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 274 7. Registering Addresses and Users for Facsimile/Scanner Functions • p.260 "Using SMB to Connect" • p.266 "Using FTP to Connect" Registering an NCP Folder This section describes how to register an NCP folder. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected.
Page 275 Registering Folders Select "Connection Type". If you want to specify a folder in an NDS tree, press [NDS]. If you want to specify a folder on a NetWare server, press [Bindery]. If you have set "Connection Type" to [NDS], enter the user name followed by the name of the context where the user object is located.
Page 276 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. • If you set "Connection Type" to [NDS], and if the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume" and the folder name is "folder", then the path will be "\\tree\volume.
Page 277 Registering Folders Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the user of the registered folder you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 278 7. Registering Addresses and Users for Facsimile/Scanner Functions Changing the protocol This section describes how to change the protocol. Press [SMB] or [FTP]. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. Enter each item again.
Page 279 Registering Folders Select a user of the folder you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 280: Registering Names To A Group
7. Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group This section describes how to register names to a group. You can register names to a group to enable easy management of e-mail addresses and folders for each group.
Page 281 Registering Names to a Group Press [Change] under "Group Name". Enter the group name, and then press [OK]. The key display name is set automatically. Press the title key under "Select Title", if necessary. The keys you can select are as follows: •...
Page 282 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name to register in a group. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 283: Adding A Group To Another Group
Registering Names to a Group Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Adding a Group to Another Group This section describes how to add a group to another group. Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected.
Page 284: Displaying Names Registered In A Group
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Displaying Names Registered in a Group This section describes how to display names registered in a group. You can check the names or groups registered in each group. Press [System Settings].
Page 285: Removing A Name From A Group
Registering Names to a Group Press the [User Tools/Counter] key. Removing a Name from a Group This section describes how to remove a name from a group. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name to remove from a group.
Page 286: Deleting A Group Within Another Group
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Deleting a Group Within Another Group This section describes how to delete a group within another group. Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group].
Page 287: Changing A Group Name
Registering Names to a Group Select the group that you want to delete from. The group key is deselected and the group is deleted from it. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Changing a Group Name This section describes how to change a group name. Press [System Settings].
Page 288: Deleting A Group
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to change. If you press [Search], you can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 289 Registering Names to a Group Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Press [Delete]. Press a group key you want to delete. If you press [Search], you can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 290: Registering A Protection Code
7. Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code This section describes how to register a Protection Code. You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: •...
Page 291: Registering A Protection Code To A Group User
Registering a Protection Code Press [Protection]. Press [Destination] or [Sender] under "Use Name as". Both [Destination] and [Sender] can be selected at the same time. Press [Change] under "Protection Code". Enter a protection code using the number keys, and then press the [ ] key. Press [OK].
Page 292 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to register or enter the registered number using the number keys.
Page 293: Registering Smtp And Ldap Authentication
Registering SMTP and LDAP Authentication Registering SMTP and LDAP Authentication This section describes how to register SMTP and LDAP Authentication. SMTP Authentication This section describes how to register SMTP Authentication. For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server.
Page 294: Ldap Authentication
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [Change] under "Login User Name". Enter the login user name, and then press [OK]. Press [Change] under "Login Password". Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. Press [OK].
Page 295 Registering SMTP and LDAP Authentication • When [Do not Specify] is selected for LDAP Authentication, the User Name and Password that you have specified in Program / Change LDAP Server of Administrator Tools settings applies. For details, see "Programming the LDAP server". Press [System Settings].
Page 296 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • To register the name, see "Registering Name". • You can enter up to 128 characters for the user name. • To change the LDAP Authentication settings, repeat step 2 to 15. •...
Page 297: Other User Tools
8. Other User Tools Initial settings allow you to switch the language as well as checking the number of printed papers by displaying the counter. For details on how to access respective settings, see "Accessing User Tools". Changing the Display Language You can change the language used on the display.
Page 298: Inquiry
8. Other User Tools Inquiry The inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the following: Consumables • Telephone No. to order •...
Page 299 Inquiry Press the [Start] key. Inquiry information prints out. Press [Exit] twice. • p.12 "Accessing User Tools"...
Page 300: Counter
8. Other User Tools Counter Displaying the Total Counter You can display the total counter value used for all functions. Press [Counter]. To print a counter list, press [Print Counter List]. Press the [Start] key. A counter list prints out. •...
Page 301: Appendix
9. Appendix Copyrights expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.
Page 302 9. Appendix The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted. A full source code can be found at http://www.netbsd.org/. Copyright (c) 1999, 2000 The NetBSD Foundation, Inc.
Page 303: Sablotron
Copyrights • This product includes software developed by Terrence R. Lambert. • This product includes software developed by Adam Glass and Charles Hannum. • This product includes software developed by Theo de Raadt. • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project.
Page 304: Jpeg Library
9. Appendix d) The source code of the modified code of the Sablotron 0.82 is available at: http://support- download.com/services/device/sablot/notice082.html e) The source code of the Sablotron software is available at: http://www.gingerall.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html JPEG LIBRARY •...
Page 305: Md4
Copyrights CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE. Copyright (c) 1990-2, RSA Data Security, Inc.
Page 306: Rsa Bsafe
9. Appendix This program is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public License along with this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave, Cambridge, MA 02139, USA.
Page 307 Copyrights 4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl- core@openssl.org. 5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project.
Page 308: Open Ssh
9. Appendix 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word 'cryptographic' can be left out if the rouines from the library being used are not cryptographic related :-).
Page 309 Copyrights - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instead we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is no longer included - TSS has been removed - MD5 is now external, in the OpenSSL library...
Page 310 9. Appendix Copyright (c) 1998 CORE SDI S.A., Buenos Aires, Argentina. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that this copyright notice is retained. THIS SOFTWARE IS PROVIDED "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES ARE DISCLAIMED.
Page 311 Copyrights Dug Song Kevin Steves Daniel Kouril Wesley Griffin Per Allansson Jason Downs Solar Designer Todd C. Miller Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 312: Open Ldap
9. Appendix 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3.
Page 313 Copyrights STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The names of the authors and copyright holders must not be used in advertising or otherwise to promote the sale, use or other dealing in this Software without specific, written prior permission.
Page 314 9. Appendix...
Page 315 INDEX Backup File TX Setting......... Bidirectional Communication....... 1 Sided 2 Sided Auto Margin TtoB....Blank Page Print..........1 Sided 2 Sided Auto Margin TtoT....Box Setting............2 Sided Print............Box Setting Print List..........Box Settings............Bypass Tray Setting Priority........ A.C.S. Sensitivity Level........Accessing User Tools..........
Page 316 Customize Function Copier........ Duplex Back Page Stamping Position (Page Numbering)............Customize Function Document Server Storage..................E-mail Communication Port........Data Format............E-mail Destination..........Data Security for Copying........E-mail Reception Interval........Date Stamp............E-mail Setting............DDNS Configuration..........E-mail Storage in Server........Default Printer Language........
Page 317 Forwarding Mark..........Front Cover Copy in Combine......LAN Type............... Front Margin Left / Right........LDAP Authentication..........Front Margin Top / Bottom........ LDAP Search............Function Priority............. Letterhead Setting........121, 205 Function Reset Timer..........List / Test Print............List / Test Print Lock..........General Features..........
Page 318 Output Facsimile............ Print Address Book Destination List...... Output Printer............Print Error Report..........Output tray settings..........Print List..............Print Priority............Print Reception Time..........Page Numbering..........Print Scanner Journal.......... Page Numbering in Combine (Page Numbering). . Printer Auto Reset Timer........................Printer Bypass Paper Size........Page Numbering Initial Letter......
Page 319 Select Dial / Push Phone........Selection Signal Status.......... Quick Operation Key (1-3)....... Send Settings..........129, 217 Quitting the forwarding function......Sending e-mail by Quick Dial......Sending fax by Quick Dial......... Sending scanned files to a shared folder directly... Ratio for Create Margin........................
Page 320 Switch Title..........126, 213 Switch to Batch............ Symbol Set............System..............System Auto Reset Timer........System Status/Job List Display Time....Timer Settings............To change the fax number........To change the line..........To change the SEP Code........To change the SUB Code........To locate the NCP folder manually....
Page 321 MEMO...
Page 322 MEMO D012-7902...
Page 323 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON. means POWER OFF. means STAND BY. Trademarks ® ® ® Microsoft , Windows , Windows Server , and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Page 324 Type for 9040/9040b/MP 4000/MP 4000B/LD040/LD040B/Aficio MP 4000/Aficio MP 4000B Type for 9050/9050b/MP 5000/MP 5000B/LD050/LD050B/Aficio MP 5000/Aficio MP 5000B D012-7902...

This manual is also suitable for:

Aficio mp 4000spf 9025 9025b 9033 9033b Mp 2550b ... Show all

Ricoh Aficio MP 4000B General Settings Manual

1 Connecting the Machine

2 System Settings

3 Copier/Document Server Features

4 Facsimile Features

5 Printer Features

6 Scanner Features

7 Registering Addresses and Users for Facsimile/Scanner Functions

8 Other User Tools

9 Appendix

Quick Links

Operating Instructions

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Summary of Contents for Ricoh Aficio MP 4000B