Oki MC780 User Manual
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Oki MC780 User Manual

Mc770/780 user guide - basic
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See also: Maintenance Manual , Setup Manual
User's Manual
Basic Guide
This manual contains cautions on how to use this product safety.
Before you use this product, please make sure that you read this manual.

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Summary of Contents for Oki MC780

  • Page 1 User’s Manual Basic Guide This manual contains cautions on how to use this product safety. Before you use this product, please make sure that you read this manual.

  • Page 2: About The Manuals

    This manual supports the following models. MC760fdn, MC760dn, MC770fdn, MC770dn, MC770x, MC780fdn, MC780dnf, MC780x, ES7460 MFP, ES7470 MFP, ES7470x MFP, ES7480x MFP, MPS3537mc, MPS4242mc, MPS4242mcf ● About the Manuals The following user manuals are included with this product. An electronic manual is included in the software DVD-ROM. Read the Setup Guide first.
  • Page 3 Read these guides as necessary. (continue) S tep Controlling/Setting from the Computer • List of Utilities Utility Guide • About AddressBook Viewer • About e-Filing Backup/Restore Utility This guide describes the utility software for your • About TWAIN Driver and File computer.

  • Page 4: About This Manual

    ● About This Manual Notation used in this manual The following notations may be used in this manual. If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and MC770dn is used as the machine for examples in this document.

  • Page 5: Table Of Contents

    Table of contents About the Manuals ........2 Scanning the next original during copying ..... 33 Interrupting copying and making other copies ..33 About This Manual ........4 Proof copy.............. 33 Notation used in this manual........4 Selecting face down/up stacker ......34 Terms in this document........4 Bypass Copying ..........35 Illustrations in this document........4...
  • Page 6 Table of contents Other transmissions ..........69 Receiving a Fax ..........71 Reception mode............. 71 Originals and paper..........72 CHECKING AND CANCELING THE COMMUNICATIONS.......73 Checking Communications ........73 Checking reserved transmissions ......73 Checking communication status (log) ....73 Canceling the Transmission.......74 Canceling the memory transmission......

  • Page 7: Convenient Functions

    Convenient Functions ● Convenient Functions Automatically rotate sent or received Copy documents while saving paper document data Using the duplex function or multiple page Images are rotated when documents are sent function allows you to combine several different by fax, and the optimum paper size is pages onto a single page.
  • Page 8 A4, computers or USB memory (Scan to Network color/grayscale documents: MC760: 28 PC, Scan to USB Memory), or sent as pages/min, MC770: 34 pages/min, MC780: attachments via email (Scan to Email). 40 pages/min). The machine can be connected to networks...

  • Page 9: Power Consumption

    Convenient Functions Restrict the types of users who can use the Perform several functions at the same time machine, or the types of functions that they can use. The machine is capable of performing Configuring user authentication means the several functions at the same time, including machine can only be used by users who have sending a fax while copying a document, or been authorized by an administrator.
  • Page 10 Convenient Functions Store frequently used functions and settings Increase the types and amounts of paper that in memory. can be used. • [TEMPLATE] A series of operations that is used regularly can be stored in [TEMPLATE] on the touch panel. For example, the following steps- "Reduce B4 documents by 81% to A4 size, copy and sort them, and create five sets"-can be stored in [TEMPLATE] and then be...

  • Page 11: Printing

    Printing Installing drivers on your computer ··························· P.12 Operating Environment ············································ P.13 Preparations to print from Windows ·························· P.14 Preparations to print from Mac OS X·························· P.19 PRINTING FROM WINDOWS ····································· P.21 PRINTING FROM Macintosh······································ P.26...

  • Page 12: Installing Drivers On Your Computer

    Installing drivers on your computer ● Installing drivers on your computer - 12 -...

  • Page 13: Operating Environment

    Operating Environment ● Operating Environment Windows Operating Environment Macintosh Operating Environment • Windows 7/Windows 7 (64-bit version) Note • Windows Server 2008 R2 • Windows Vista/Windows Vista (64-bit version) • Printer drivers may differ from the information listed here • Windows Server 2008/Windows Server 2008 (64-bit due to driver updates.

  • Page 14: Preparations To Print From Windows

    Preparations to print from Windows ● Preparations to print from Windows Memo Setup via a network (Windows) • This machine is compatible with network Plug&Play. If all connected computers are running Windows 7/Windows Vista/Windows XP/Windows Server 2008/Windows Server Setup procedures 2003, or if the connected router is compatible with network Plug&Play, an IP address will be configured automatically, Turn the power to the machine and the computer ON.
  • Page 15 Preparations to print from Windows Select [Internet Protocol Version 4 (TCP/ When [AutoPlay] is displayed, click [Run IPv4)] and click [Properties]. Setup.exe]. Select the language and click "Next". Select the device you want to use and click Enter the numbers for the IP address, "Next".

  • Page 16: Setup Via Usb (Windows)

    Preparations to print from Windows Read "Environmental Advice for Users" (10)Click "Finish". and click "Next". (11) Click "Exit" button to finish. Select the driver you want to install and click the "Multi Installation" button to install them all at once. Select [Start] - [Control Panel] - [Devices and Printers].
  • Page 17 Preparations to print from Windows Load the "Software DVD-ROM" supplied Read "Environmental Advice for Users" and with the machine. click "Next". When [AutoPlay] is displayed, click [Run Setup.exe]. Select the language and click "Next". Select the driver you want to install and click the "Multi Installation"...
  • Page 18 Preparations to print from Windows Click "Next". Click "Exit" button to finish. Select [Start] - [Control Panel] - [Devices and Printers]. Setup is complete when an icon appears in the "Devices and Printers" folder. Memo • To use this machine as a printer, install any of [PCL driver], [PS driver] or [XPS driver].

  • Page 19: Preparations To Print From Mac Os X

    Turn the power to the machine ON. Install the printer drivers. Note • Turn OFF any virus protection software. Insert the "Software DVD-ROM" into the Macintosh. Double-click [XXXXX.pkg] within the [OKI] > [Drivers] > [OSX] > [OS X 10.7- ] folder. - 19 -...
  • Page 20 Preparations to print from Mac OS X Click [+]. Click [Default] and select the machine name is displayed, then click [Add]. In [Name] Box, the name that you selected in the list is displayed automatically. Memo • Clicking [Device Settings] in the control panel, and [Printer Information] - [Network] displays the MAC address.

  • Page 21: Printing From Windows

    PRINTING FROM WINDOWS ● PRINTING FROM WINDOWS Setting the [Device Settings] tab manually Before Using the Printer Driver Before printing, you have to configure the following options: Note • Configuration Settings • You need to log in to Windows with the “Administrator” To use optional devices such as optional trays or the privilege.

  • Page 22: Setting The Department Code

    PRINTING FROM WINDOWS Display the [Device Settings] tab menu, and Set the following options and click [OK]. set the following options. Tray 1 — Select the size and type of paper that is loaded in the 1st tray. Tray 2 — Select the size and type of paper that is loaded in the 2nd tray.
  • Page 23 PRINTING FROM WINDOWS Select the printer driver of this equipment, Note and then click [File] menu and select • When the User Management setting is enabled, it is used to [Printing Preferences]. manage a print job instead of the Department Code Management setting.

  • Page 24: Copying The Ppd File For Windows

    PRINTING FROM WINDOWS Copying the PPD file for Windows • When any of the following functions is set in the PS3 printer driver, the print function will work appropriately even if print data are generated in the application side since this The Client Utilities/User Documentation DVD contains a printer happens in the printer driver side by ignoring the pass- description file for popular Windows applications.
  • Page 25 PRINTING FROM WINDOWS Setting the print options on each tab Cautionary points when the [Enter the user credentials manually] option is used according to how you want to print. When this option is enabled on this equipment, you are prompted to enter your user name and password before printing a document.

  • Page 26: Printing From Macintosh

    PRINTING FROM Macintosh ● PRINTING FROM Macintosh Printing from Macintosh applications Printing From Application on Mac OS X Open a file and select [Page Setup] from the [File] menu of the application. Considerations and limitations Select the name of the equipment in the [Format For] box and specify the Page •...

  • Page 27: Copying

    Copying HOW TO MAKE COPIES ··········································· P.28 BASIC COPY MODES ··············································· P.43...

  • Page 28: How To Make Copies

    HOW TO MAKE COPIES ● HOW TO MAKE COPIES Note Before Making Copies • Automatic size detection does not work properly when A/B format originals are used in equipment for North America. It Storage of color copies does not work properly when LT format originals are used in equipment other than that for North America.

  • Page 29: Book-Type Originals

    HOW TO MAKE COPIES Lower the Original Cover or the RADF When you copy highly transparent originals When you copy highly transparent originals such as OHP carefully. films or tracing paper, place a blank sheet, which is the same size as the original or larger, over the original. Note •...

  • Page 30: Continuous Feed Mode

    HOW TO MAKE COPIES Memo • When there are too many originals to be scanned at one When black streaks appear time, divide the originals into several sets before copying. If the scanning area or the guide area is dirty, image trouble Place the first set of the originals and then press such as black streaks may occur on printouts.

  • Page 31: Making Copies

    HOW TO MAKE COPIES Making Copies Basic copying procedure Make copies following the procedure below. If there is another original, insert it in the same way. Make sure that paper is placed in the tray(s). For the types and sizes of acceptable paper and how to place it.
  • Page 32 HOW TO MAKE COPIES  Stopping and restarting copying Press the [START] button on the control panel. Copying starts. The paper exits with its copied side down. Press the [STOP] button on the control panel. Note Copying or scanning stops. •...

  • Page 33: Scanning The Next Original During Copying

    HOW TO MAKE COPIES Scanning the next original during Interrupting copying and making other copying copies Even if copying is in progress or “READY (WARMING UP)” is You can interrupt the copy job in progress to make other copies displayed on the touch panel, you can scan the next original (interrupt copying).

  • Page 34: Selecting Face Down/Up Stacker

    HOW TO MAKE COPIES Change the number of copy sets and copy Note modes as required after checking the proof • If you want to change settings such as the reproduction copy. ratio, density, original mode or 1/2-sided copying, you must Modes or settings such as the number of copy sets, the finish the proof copy first.

  • Page 35: Bypass Copying

    HOW TO MAKE COPIES When placing copy paper, push the blue set button. When removing copy paper, push the multi-purpose tray downwards (so that paper is released). Current face down/up stacker Face down/up stacker auto-selection indication [ OUTPUT BIN ] button If thick paper cannot be fed, printing takes a long time after Bypass Copying feeding or the quality is poor, turn over the paper and place it...

  • Page 36: Bypass Copying On Standard Size Paper

    HOW TO MAKE COPIES Bypass copying on standard size paper Press [MPT] on the touch panel.  Copying on A4 and B5 size paper (in equipment other than for North America) / LT and LG size paper (in equipment for North America) Place the original(s).

  • Page 37: Control Panel

    HOW TO MAKE COPIES Press [PAPER TYPE] on the touch panel if the paper type of the paper you placed on Paper type Icon the multi-purpose tray is other than plain paper. PLAIN — PLAIN (THIN) THICK 1 THICK 2 THICK 3 THICK 4 THICK 5...
  • Page 38 HOW TO MAKE COPIES  Copying on other than the above Note standard sizes of paper • If the paper size is not selected in this step, copying may be slowed down. Place the original(s) and paper in the same Press [PAPER TYPE] if the paper you procedure noted in steps 1 to 5 in "Copying on A4 and B5 size paper (in equipment...

  • Page 39: Copying On An Envelope

    HOW TO MAKE COPIES  Copying on an envelope Place the envelope on a flat clean surface and press it with your hands in the direction of the arrow to expel any air. Note Press it well to prevent the flap from rolling upward. •...

  • Page 40: Bypass Copying On Non-Standard Size Paper

    HOW TO MAKE COPIES Press [ZOOM] on the touch panel. The paper size is now set to the size of the envelope placed on the multi-purpose tray. The paper type is automatically set to [ENVELOPE]. Select other copy modes as required, and then press the [START] button on the control panel.
  • Page 41 HOW TO MAKE COPIES Align the side guides to the paper length, Key in the dimension. and push the blue set button. 1) Press [Length] and key in the value. (127mm to 356mm) 2) Press [Width] and key in the value. (64mm to 216mm) 3) Press [OK].

  • Page 42: Using The Offline Stapler

    HOW TO MAKE COPIES  Registering non-standard size in the Using the Offline Stapler memory You can use the stapler when installing the offline stapler. Follow the same procedure noted in steps 1 to 6 in "Bypass copying on non-standard Open the offline stapler cover.

  • Page 43: Basic Copy Modes

    BASIC COPY MODES ● BASIC COPY MODES Before Using Copying Functions Default settings This equipment is under its “default settings” when the power is turned ON, namely, if no setting change has been applied yet, the equipment’s settings return to the default ones when the energy saving mode is cleared or the [RESET] button on the control panel is pressed.

  • Page 44: Restrictions On Function Combinations

    BASIC COPY MODES Selecting desired paper manually Even if you do not do so, the changes will be cleared if the equipment is left idle for 45 sec. (default setting). You need to select paper by yourself when copying by placing Restrictions on function combinations the original on the original glass, or when copying the following originals whose sizes cannot be detected correctly:...

  • Page 45: Copying Mixed-Size Originals In One Operation

    BASIC COPY MODES Copying mixed-size originals in one Press [ZOOM] on the touch panel. operation You can copy a set of originals whose sizes are individually different, using the RADF (Reversing Automatic Document Feeder). The original sizes that can be mixed are as follows: North America: LG, LT Other than North America: A4, B5, FOLIO Place paper in the tray(s).

  • Page 46: Switching Color Modes

    BASIC COPY MODES Switching Color Modes Original mode Description TEXT/PHOTO Originals with text and photographs mixed You can switch the color mode. There are 3 color modes as TEXT Originals with text (or text and line art) only shown below. Originals with photogravure (e.g.

  • Page 47: Density Adjustment

    BASIC COPY MODES Density Adjustment Enlargement and Reduction Copying This equipment detects the density level of originals and automatically adjusts the density level of the copied image to You can change the reproduction ratio of copied images in the the optimal one. Alternatively, you can manually adjust it to the following procedures: desired level.

  • Page 48: Specifying Both The Original Size And The Copy Paper Size Separately

    BASIC COPY MODES Select other copy modes as required, and Note then press the [START] button on the • This function does not work properly for the originals noted control panel. below. Select other methods when copying them. • Highly transparent originals (e.g. OHP film, tracing paper) •...

  • Page 49: Specifying Reproduction Ratio Manually

    BASIC COPY MODES Specifying reproduction ratio manually Select other copy modes as required, and then press the [START] button on the control panel. Place paper in the tray(s). Place the original(s).  Registering paper sizes to “OTHER” size Press [ZOOM] on the touch panel. If you want to select a size other than the following for the original size and copy paper size, you need to register the size as “OTHER”...

  • Page 50: Copying Photo Originals In The Optimal Reproduction Ratio For Copy Paper Size (Photo Zoom)

    BASIC COPY MODES Select the desired size, and then press Press [ZOOM] on the touch panel. [OK]. Press [PHOTO ZOOM]. Note • If you want to select a paper size other than the following, you need to register the size as “OTHER”. Once you register this size, it will be specified every time you press [OTHER] on the touch panel.

  • Page 51: Selecting Finishing Mode

    BASIC COPY MODES  Setting photo originals in other sizes Select the desired copy paper size, and then press [OK]. Press [CUSTOM] on the touch panel. Note • If you want to select a paper size other than the following, you need to register the size as “OTHER” size.

  • Page 52: Sort/Group Mode

    BASIC COPY MODES Sort/Group mode Finisher • Inner Finisher MJ-1038 When you make more than one set of copies, they can be Use the table below to check the available finishing modes. made to exit in the same page order as that of the originals. This mode is called the sort mode.

  • Page 53: Staple Sort Mode

    BASIC COPY MODES Select [SORT] or [GROUP], and then press Press [FINISHING] on the touch panel. [OK]. Select the desired stapling position from [LEFT] or [RIGHT] and then press [OK]. Key in the desired number of copies. Select other copy modes as required, and then press the [START] button on the control panel.

  • Page 54: Magazine Sort

    BASIC COPY MODES  Maximum number of sheets available Press [FINISHING] on the touch panel. for stapling The maximum number of sheets available for stapling differs depending on the type of the finishing device installed, paper size or paper weight. Inner Finisher MJ-1038 Paper weight 60 - 80 g/m...

  • Page 55: Making A 1-Sided Copy

    BASIC COPY MODES Making a 1-sided copy 2-sided original -> 1-sided copy ( P.55) Memo • When you copy 2-sided portrait originals which open to the left/right on only 1 side of the paper, use the image direction function on the EDIT menu so that all the copied paper will exit in the proper direction.

  • Page 56: Making A 2-Sided Copy

    BASIC COPY MODES Select the desired mode, and then press Press [2-SIDED] on the touch panel. [OK]. [1->1 SIMPLEX]: 1-sided original to 1-sided copy [2->1 SPLIT]: 2-sided original to 1-sided copy Select the desired mode, and then press [OK]. Select other copy modes as required, and [1 ->...

  • Page 57: Setting Share Folder

    BASIC COPY MODES Memo Note • You can store data in an e-Filing box with the Store to e- • You can select up to 2 of [MFP LOCAL], [REMOTE 1] Filing function. For details, refer to the e-Filing Guide. and [REMOTE 2].
  • Page 58 BASIC COPY MODES Setting share folder When you press any of the buttons below, the on-screen keyboard appears. Enter with the buttons on the touch panel or the digital keys on the control panel. When you finish the entry, When a user who has the privilege of setting a share folder has press [OK].

  • Page 59: Fax

    SENDING/RECEIVING A FAX····································· P.60 CHECKING AND CANCELING THE COMMUNICATIONS ············································································· P.73...

  • Page 60: Sending/Receiving A Fax

    SENDING/RECEIVING A FAX ● SENDING/RECEIVING A FAX Press [OPTION] and set the transmission Note conditions. Initializing the FAX is required to use the FAX for the first time. For details, refer to the Advanced Guide. Sending a Fax Basic procedures This section describes the basic procedures to send a fax.

  • Page 61: Handling An Original

    SENDING/RECEIVING A FAX To display the preview screen, press Batch transmission function [PREVIEW]. If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function, resulting in reduction of communication costs. However, if their recipients are the same but their transmission conditions vary or if users or departments are different when this equipment is managed under the department management or user...
  • Page 62 SENDING/RECEIVING A FAX  Placing the original(s) on the original glass Maximum Location Paper weight Original size size This section describes how to set an original on the original − Original glass Length: 297 North glass. Originals are sent in the order they are placed on the mm (11.69") American original glass.
  • Page 63 SENDING/RECEIVING A FAX • When an original of LT/A4 size is placed in the direction shown in the lower figure, transmission to a recipient is carried out so that the pre-entered sender information is printed in position B in the figure. •...

  • Page 64: Setting The Transmission Conditions

    SENDING/RECEIVING A FAX Precautions for using the RADF Do not use the following originals as they may misfeed or become damaged: (1) Badly wrinkled or folded originals. In (4) Clipped or stapled originals particular, originals whose leading edge are curled may fail to be fed. (2) Originals with carbon paper (5) Originals with holes or torn originals •...
  • Page 65 SENDING/RECEIVING A FAX ORIGINAL SIZE MAIL BOX COMMUNICATION Set the scan size of the original. For the communication compatible with ITU-T (International Telecommunications Union-Telecommunications) standards, AUTO: The size of the original is automatically specify a subaddress or password to be sent to the recipient's determined before the original is scanned.

  • Page 66: Specifying The Recipient

    SENDING/RECEIVING A FAX  Changing the settings for each page Specifying the recipient You can change the scanning conditions (RESOLUTION, There are various ways to specify the recipient, such as Direct MODE, EXPOSURE and ORIGINAL) for each page. entry with the control panel and Address book entry. Specify the recipients and press [SEND] to start scanning a document.

  • Page 67: Fax Screen

    SENDING/RECEIVING A FAX Confirm the fax number displayed on the • In the memory transmission mode, you can specify multiple recipients to send the same document at once. fax screen. Repeat the recipient selection operation until all the recipients are selected. For the multi-address transmission, you can also specify recipients by combining with other entry methods.

  • Page 68: Searching By Id Number

    SENDING/RECEIVING A FAX  Searching by ID number • In the memory transmission mode, you can specify multiple recipients to send the same document at once. You can search for a specific recipient from the address book Repeat the recipient selection operation until all the using the ID number.

  • Page 69: Other Transmissions

    SENDING/RECEIVING A FAX  Confirming the recipients • To cancel the entered keyword, press [CLEAR]. • You can search for the desired recipient's fax number You can confirm the recipients which you specified or delete by specifying multiple keywords. unnecessary recipients. Selecting the LDAP server Press [DESTINATION].
  • Page 70 SENDING/RECEIVING A FAX Press [MONITOR]. Press [OPTION] and set the transmission conditions.  P.64 "Setting the transmission conditions" Pick up the handset of the external telephone. Use the external telephone to dial the fax number. P.66 "Specifying the recipient"  Note •...

  • Page 71: Receiving A Fax

    SENDING/RECEIVING A FAX Press [SEND]. Receiving a Fax Reception mode This section describes how to receive a fax. Refer to the appropriate section for your current reception mode. The reception mode can be set on the ADMIN menu. For details of the current setting, ask your administrator.

  • Page 72: Originals And Paper

    SENDING/RECEIVING A FAX  Memory reception When an original is longer than the paper printing area In the following conditions, faxes cannot be printed. If this It is printed according to the following priority: happens, received fax data are stored in the memory, and •...

  • Page 73: Checking And Canceling The Communications

    CHECKING AND CANCELING THE COMMUNICATIONS ● CHECKING AND CANCELING THE COMMUNICATIONS Checking communication status (log) Checking Communications You can check the log of fax transmissions and receptions. Checking reserved transmissions Press [JOB STATUS]. You can check reserved fax transmissions. Press [JOB STATUS]. Select the [LOG] tab, and then press [SEND] or [RECEIVE].

  • Page 74: Canceling The Transmission

    CHECKING AND CANCELING THE COMMUNICATIONS The confirmation screen for the deletion is • To print the log of transmissions or receptions, press [JOURNAL]. displayed. Press [YES].  Advanced Guide • In the “Status” column, the status is indicated as follows: Transmission or reception succeeded.

  • Page 75: Canceling Direct Transmissions

    CHECKING AND CANCELING THE COMMUNICATIONS The confirmation screen for the next The scanning and transmission are stopped. original is displayed. Press [JOB CANCEL]. Canceling reserved transmissions You can display the list of the reserved transmissions, and cancel the reserved transmissions that are in the queue or in progress.
  • Page 76 CHECKING AND CANCELING THE COMMUNICATIONS The confirmation screen for the deletion is displayed. Press [DELETE]. - 76 -...

  • Page 77: Scanning

    Scanning BASIC OPERATION ················································· P.78...

  • Page 78: Basic Operation

    BASIC OPERATION ● BASIC OPERATION 6) [JOB STATUS] Viewing Touch Panel for Scan Menu Press this button when you want to monitor your copy, fax, scan, and/or print jobs or view the job logs. When you press the [SCAN] button on the control panel, the ...

  • Page 79: Scan To E-Filing

    BASIC OPERATION The available settings in the scan mode and their factory • To prevent loss of data, we recommended that you back up defaults are listed in the table below. the data saved in the equipment’s hard disk. You can back up the data with the computer using File Downloader or e- Settings Factory Defaults...
  • Page 80 BASIC OPERATION • To store the scan in the equipment’s shared folder, Memo proceed to step 4. • If saving data in a network folder is enabled by the • To store the scan in a network folder, proceed to step administrator, you can select 2 file destinations from [MFP LOCAL], [REMOTE 1] and [REMOTE 2].
  • Page 81 BASIC OPERATION Select a folder for the remote destination. When you select [FTPS]: Enter the log-in user name for the FTP server if 1) Select FTP, SMB, NetWare IPX, NetWare IP, or FTPS required. as a protocol to transfer the file. •...
  • Page 82 BASIC OPERATION Press [SCAN]. Memo •Pressing adds a meaningful number, such as date and time, to the file name. The number is assigned according to the format selected for the Date Format setting, which is available for the administrator on TopAccess. For details, refer to the TopAccess Guide.

  • Page 83: Scan To E-Mail

    BASIC OPERATION On the AUTHENTICATION screen, complete • If the number of jobs waiting to store scans in the equipment's hard disk exceeds 20, a message appears the user authentication. to indicate that the equipment’s memory is full. In this 1) Press [USER NAME] and enter the user name.
  • Page 84 BASIC OPERATION Specify the e-mail address(es) that you • Pressing adds a meaningful number, such as date want to send to. and time, to the subject. For details, refer to the 1) Press [INPUT @]. TopAccess Guide. 2) Enter an e-mail address using the keyboard and If necessary, make the following settings digital keys, and then press [OK] to set the entry.
  • Page 85 BASIC OPERATION Memo Memo •XPS files are supported only by the following • Pressing [FROM ADDRESS] or [FROM NAME] operating systems: displays an on-screen keyboard. Enter each item using Windows Vista the keyboard and digital keys, and press [OK] to set Windows 7 the entry.

  • Page 86: Scan To Usb

    BASIC OPERATION When “Found USB DEVICE.” message • When the temporary workspace is full on the equipment’s hard disk, a message appears and the job appears on the touch panel, press [USB]. is canceled. The available workspace can be viewed on the TopAccess [Device] tab.
  • Page 87 BASIC OPERATION Press [SCAN] to scan data. Note •Pressing adds some numbers such as date and time to the file name. These numbers can be set in the format selected in the Date Format setting of the TopAccess menu, which can be set by the administrator.

  • Page 88: Web Service (Ws) Scan

    BASIC OPERATION Scanning with Web Service Scan • If the number of jobs waiting to store scans in the equipment's hard disk exceeds 20, a message appears to indicate that the equipment’s memory is full. In this Place the original(s). case, wait a while until memory becomes available again or delete unnecessary jobs from [JOB STATUS].

  • Page 89: Using Saved Scan Data

    BASIC OPERATION When scans are sent to a sub-folder: When the Local Storage Path setting is set to send the scans to a sub-folder in the path, the equipment automatically creates a sub-folder. The name of the sub folder depends on how you operate the Scan to File function.

  • Page 90: Viewing The Scan Job Status And Log

    BASIC OPERATION  Using scans saved in network folders Viewing the scan job log (REMOTE 1/2) A record of scan jobs can be displayed on the [LOG] tab of the When you select [REMOTE 1] or [REMOTE 2] to store data, JOB STATUS screen.

  • Page 91: Utilities That Can Be Used With This Machine

    Utilities that can be used with this machine List of Utilities························································· P.92...

  • Page 92: List Of Utilities

    List of Utilities ● List of Utilities Common Utilities for Windows/Macintosh You can use the following utilities. For details, refer to the Utility Guide. • AddressBook Viewer • e-Filing Backup/Restore • TWAIN Driver • File Downloader • Remote Scan Driver •...

  • Page 93: Index

    Index...
  • Page 94 reproduction ratio ....43, 47 restarting ........32 stopping ........32 Advanced Guide ........2 [?] (Help Button) ........78 Copying functions Alert Message Display Area ....78 How to print .........24 before using copying functions ... 43 AMS (Automatic Magnification Selection) clearing the set functions ....
  • Page 95 placing the original(s) on the original Receiving tray selection ...... 34 Touch panel glass ........62 Recipient Scan ..........78 placing the original(s) on the RADF confirming the recipients ..... 69 Transmission conditions ..........63 direct entry with digital keys ..66 changing the settings for each page Original glass ........
  • Page 96 January 2013 45510702EE Rev1...

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