Toshiba e-STUDIO 603 User Functions Manual
Toshiba e-STUDIO 603 User Functions Manual

Toshiba e-STUDIO 603 User Functions Manual

Multifunctional digital systems
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MULTIFUNCTIONAL DIGITAL SYSTEMS
User Functions Guide

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Summary of Contents for Toshiba e-STUDIO 603

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS User Functions Guide...
  • Page 2: Trademarks And Copyright

    - IBM, AT and AIX are trademarks of International Business Machines Corporation. - NOVELL, NetWare, and NDS are trademarks of Novell, Inc. - TopAccess is a trademark of Toshiba Tec Corporation. - Other company names and product names in this manual are the trademarks of their respective companies.
  • Page 3: Table Of Contents

    TABLE OF CONTENTS TABLE OF CONTENTS ..........................1 PREFACE..............................3 1. MANAGING ADDRESS BOOK (ADDRESS MENU)................7 1. MANAGING ADDRESS BOOK......................8 • About Managing Contacts in Address Book ..................8 • Registering Contacts ........................9 • Editing Contacts..........................12 • Deleting Contacts ..........................14 • Searching Contacts ........................16 2.
  • Page 4 TABLE OF CONTENTS (Cont.) • Setting the Sleep/Auto Shut Off Mode..................106 • Setting the Option ........................108 • Setting the Drawer Setup Pop-Up and Paper Jam Recovery Pop-Up.........109 3. SETTING NETWORK FUNCTIONS ....................111 • Setting the TCP/IP Protocol (IPv4) ....................111 • Setting the IPv6 Protocol ......................116 •...
  • Page 5: Preface

    Operator’s Manual should be readily available for future reference. Lineup of Our Manuals Thank you for purchasing the TOSHIBA multifunctional digital systems e-STUDIO520/600/720/850 or e- STUDIO523/603/723/853. We have provided you with these manuals for the operation of this equipment. Select and read the manual best suited to your needs.
  • Page 6 PREFACE (Cont.) Other guides are provided by the User Documentation CD-ROM in PDF files: TopAccess Guide This TopAccess Guide explains how to operate and set up the network functions such as the network scanning function and job management, using the TopAccess (Web-based utility) from client computers. Network Administration Guide This Network Administration Guide explains the guidelines for setting up network servers to provide various network services, and troubleshoot-...
  • Page 7 Network Fax Guide This Network Fax Guide explains how to use the network fax function that enable users to operate fax and internet fax sending from a client computer via network. User Management Guide This User Management Guide describes how to manage this equipment using the functions of “Department Management”, “User Management Setting”...
  • Page 8: Precautions In This Manual

    PREFACE (Cont.) Precautions in this manual To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual. Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage of the equipment or surrounding assets, or loss of data.
  • Page 9: Managing Address Book (Address Menu)

    1. MANAGING ADDRESS BOOK (ADDRESS MENU) 1. MANAGING ADDRESS BOOK....................8 • About Managing Contacts in Address Book..................8 • Registering Contacts ...........................9 • Editing Contacts ..........................12 • Deleting Contacts..........................14 • Searching Contacts...........................16 2. MANAGING GROUPS ......................20 • About Managing Groups in Address Book ..................20 •...
  • Page 10: Managing Address Book

    1. MANAGING ADDRESS BOOK About Managing Contacts in Address Book The Address Book contents are entered using the [ADDRESS] button. The Address Book contents are used for Facsimile and Scan to E-mail. In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address, or both in each contact.
  • Page 11: Registering Contacts

    Registering Contacts The following procedure describes how to register new contact in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
  • Page 12 1.MANAGING ADDRESS BOOK (Cont.) Press each button on the touch panel to enter following contact infor- mation. • [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the touch panel. •...
  • Page 13 Specify following items as you required. • TX TYPE — This sets the type of the fax transmission mode. Press the [MEMORY TX] button to select the memory transmission mode or the [DIRECT TX] button to select the direct transmission mode. •...
  • Page 14: Editing Contacts

    1.MANAGING ADDRESS BOOK (Cont.) Editing Contacts The following procedure describes how to edit existing contacts in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
  • Page 15 Press each button on the touch panel to edit the contact information. • For the description of each item, see the Step 4 in the procedure of “Registering Contacts” in the previous sec- tion. Press the [OPTION] button to specify the default settings for a fax transmission.
  • Page 16: Deleting Contacts

    1.MANAGING ADDRESS BOOK (Cont.) Deleting Contacts The following procedure describes how to delete existing contact in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
  • Page 17 Press the [YES] button to delete the contact, or the [NO] button to cancel deleting. • When you press the [YES] button, the selected contact is deleted.
  • Page 18: Searching Contacts

    1.MANAGING ADDRESS BOOK (Cont.) Searching Contacts The following procedure describes how to search for contacts in the Address Book. This function is useful to find the contact that you want to edit. You can search for the contacts by entering an ID number or the search strings. Searching a Contact by ID Number Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
  • Page 19 The touch panel displays the screen that contains the searched con- tact. Press the contact and press the [EDIT] button to edit the contact information, or press the [DELETE] button to delete the contact. • See “Editing Contacts” for the instruction to edit the contact. P.12 Searching Contacts by Entering Search String Press the [USER FUNCTIONS] button on the control panel to enter the...
  • Page 20 1.MANAGING ADDRESS BOOK (Cont.) Press the button that is used for searching to specify the search string. • When you press each button, the input screen is displayed. Enter the search string using the keyboard and digital keys, and press the [ENTER] button.
  • Page 21 The touch panel displays the screen that contains the searched con- tacts. Press the contact and press the [ENTER] button to edit the con- tact information. • See “Editing Contacts” for the instruction to edit the contact. P.12...
  • Page 22: Managing Groups

    2. MANAGING GROUPS About Managing Groups in Address Book You can create groups that contain the multiple members of contacts. This enables you to specify the groups instead of specifying each recipient separately when operating Scan to E-mail, or fax or Internet Fax transmission.
  • Page 23: Creating New Group

    Creating New Group The following procedure describes how to create a new group in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
  • Page 24 2.MANAGING GROUPS (Cont.) Enter the group name using the keyboard and digital keys, and press the [ENTER] button. Press the [ENTER] button. • The CHECK OF GROUP MEMBER screen is displayed. Select the contacts that you want to add to the group, and then press the [ENTER] button.
  • Page 25 New Group is created and appears on the touch panel.
  • Page 26: Editing Groups

    2.MANAGING GROUPS (Cont.) Editing Groups The following procedure describes how to edit the name of groups, add or remove the members in groups. Editing Group Name Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
  • Page 27 Press the [GROUP NAME] button to edit the group name. • The input screen is displayed. • If you do not change the group name, press the [ENTER] button and then skip to step 7. Enter the group name using the keyboard and digital keys, and press the [ENTER] button.
  • Page 28 2.MANAGING GROUPS (Cont.) In the screen, the contacts that have been registered in the group are highlighted. • To add or remove the contacts by selecting each contacts manually, see “Adding or Removing Contacts”. P.26 • To add the contacts by searching them with the ID number, see “Adding Contacts by Searching with ID Num- ber”.
  • Page 29 Adding Contacts by Searching with ID Number Press the [KNOWN ID] button. • The KNOWN ID screen is displayed. Enter the ID Number using the digital keys and press the [ENTER] but- ton. The touch panel displays the screen that contains the searched con- tact.
  • Page 30 2.MANAGING GROUPS (Cont.) Press the [ENTER] button to add to the group. • The contacts in the group are modified. Adding Contacts by Searching with Search String Press the [SEARCH ADDRESS] button. • The SEARCH ADDRESS screen is displayed. Press the button that is used for searching to specify the search string.
  • Page 31 Specify the search string in the items that you require and press the [SEARCH] button. The touch panel displays the screen that contains the searched con- tacts. Press the contacts that you want to add to the group. • To add both the fax number and E-mail address of a contact to the group, press over the contact name. •...
  • Page 32: Deleting Groups

    2.MANAGING GROUPS (Cont.) Deleting Groups The following procedure describes how to delete a group in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
  • Page 33 Press the [YES] button to delete the contact, or [NO] button to cancel deleting. • When you press the [YES] button, the selected group is deleted.
  • Page 34: Searching Groups

    2.MANAGING GROUPS (Cont.) Searching Groups The following procedure describes how to search for groups in the Address Book. This function is useful to find the contact that you want to edit. You can search for the groups by entering the ID number or the search string. Searching a Group by ID Number Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
  • Page 35 The touch panel displays the screen that contains the searched group. Press the group and press the [EDIT] button to edit the group information. • See “Editing Groups” for the instruction to edit the group. P.24 Searching Groups by Group Name Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
  • Page 36 2.MANAGING GROUPS (Cont.) Press the [GROUP NAME] button to specify the search string. • The input screen is displayed. Enter the search string using the keyboard and digital keys, and press the [ENTER] button. It will search for the groups that contain the search string in the group name field. Press the [SEARCH] button.
  • Page 37: Group Information

    The touch panel displays the screen that contains the searched groups. Press the group and press the [ENTER] button to edit the group information. • See “Editing Groups” for the instruction to edit the contact. P.24...
  • Page 38: Confirming The Members Of The Groups

    2.MANAGING GROUPS (Cont.) Confirming the Members of the Groups The following procedure describes how to confirm the contacts that are added in the group. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
  • Page 39: Managing Counters (Counter Menu)

    2. MANAGING COUNTERS (COUNTER MENU) 1. TOTAL COUNTER .......................38 • Displaying Print Counter ........................38 • Displaying Scan Counter........................39 2. PRINT OUT TOTAL COUNTER...................40 3. DEPARTMENT COUNTER....................41 • Displaying Print Counter for Department Code.................41 • Displaying Scan Counter for Department Code ................43 •...
  • Page 40: Total Counter

    1. TOTAL COUNTER Displaying Print Counter This feature allows you to display the Print Counter. The print counter contains following counters: • Copy Counter — indicates the number of sheets that have been printed by copy operations. • Fax Counter — indicates the number of sheets that have been printed by fax receptions. •...
  • Page 41: Displaying Scan Counter

    Displaying Scan Counter This feature allows you to display the Scan Counter. The scan counter contains following counters: • Copy Counter — indicates the number of originals that have been scanned by copy operations. • Fax Counter — indicates the number of originals that have been scanned by fax and Internet Fax transmissions.
  • Page 42: Print Out Total Counter

    2. PRINT OUT TOTAL COUNTER This feature allows you to print the total counter list. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [COUNTER] button, and then press the [PRINT OUT TOTAL COUNTER] button on the touch panel.
  • Page 43: Department Counter

    3. DEPARTMENT COUNTER Displaying Print Counter for Department Code This feature allows you to display the number of the print counter for each department code. The department counter is available only when this equipment has been managed with the department code.
  • Page 44 3.DEPARTMENT COUNTER (Cont.) Press the [PRINT COUNTER] button. The Print Counter for the specified department code is displayed. 2.MANAGING COUNTERS (COUNTER MENU)
  • Page 45: Displaying Scan Counter For Department Code

    Displaying Scan Counter for Department Code This feature allows you to display the number of the scan counter for each department code. The department counter is available only when this equipment has been managed with the department code. P.47 “4.MANAGING DEPARTMENT CODE” The scan counter contains following counters: •...
  • Page 46 3.DEPARTMENT COUNTER (Cont.) Press the [SCAN COUNTER] button. The Scan Counter for the specified department code is displayed. 2.MANAGING COUNTERS (COUNTER MENU)
  • Page 47: Displaying Fax Communication Counter For Department Code

    Displaying Fax Communication Counter for Department Code This feature allows you to display the number of the Fax and Internet Fax Transmission and Reception counter for each department code. The department counter is available only when this equipment has been managed with the department code.
  • Page 48 3.DEPARTMENT COUNTER (Cont.) Press the [FAX COMMUNICATION] button. The Fax Communication Counter for the specified department code is displayed. 2.MANAGING COUNTERS (COUNTER MENU)
  • Page 49: Managing Department Code

    4. MANAGING DEPARTMENT CODE Logging On As Administrator You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a depart- ment code. Up to 1000 department codes can be registered. To manage the department code, you must know the administrator password for this equipment. There- fore, it is recommended to be performed by an authorized administrator in your place.
  • Page 50 4.MANAGING DEPARTMENT CODE (Cont.) Enter the administrator password and press the [ENTER] button. • The DEPT. MANAGEMENT menu is displayed. Continue the operation that you want. • P.49 “Printing Department Codes List” • P.50 “Enabling Department Code” • P.51 “Resetting All Department Counters” •...
  • Page 51: Printing Department Codes List

    Printing Department Codes List You can print out the department codes list and counters for each department code. In the DEPT. MANAGEMENT menu, press the [PRINT OUT DEPART- MENT CODES] button. • Printing begins. • For the procedure to display the screen above, see “Logging On As Administrator”. P.47 •...
  • Page 52: Enabling Department Code

    4.MANAGING DEPARTMENT CODE (Cont.) Enabling Department Code In the initial setting, the department code feature is disabled. If you want to manage the counter sepa- rately by the department codes, you must enable the department code. When the department manage- ment is enabled, the department code input screen will be displayed before entering the copy, scan, fax, and e-Filing operation screen to manage the operations for each department code.
  • Page 53: Resetting All Department Counters

    Resetting All Department Counters This function clears all department counters to “0”. • This function is available only when the department code is enabled. • This function clears only the department counters. You cannot clear the total counter. In the DEPT. MANAGEMENT menu, press the [RESET ALL COUNTERS] button.
  • Page 54: Deleting All Department Codes

    4.MANAGING DEPARTMENT CODE (Cont.) Deleting All Department Codes This function deletes all department codes that have been registered. The [DELETE ALL] button will be available after registering a department code. P.53 “Registering a New Department Code” In the DEPT. MANAGEMENT menu, press the [DELETE ALL] button. •...
  • Page 55: Registering A New Department Code

    Registering a New Department Code The function allows you to register new department code. After registering the department code(s), you must enable the Department Code function. P.50 “Enabling Department Code” In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGIS- TRATION] button. •...
  • Page 56 4.MANAGING DEPARTMENT CODE (Cont.) Enter the department name using the keyboard and digital keys, and press the [ENTER] button. • The REGISTRATION DEPARTMENT CODE screen is displayed. Enter the 5-digit code in the “New Code” field using the digital keys, and then press the [SET] button to set the entry.
  • Page 57 Enter the 5-digit code again in the “Retype New Code” field using the digital keys, and then press the [SET] button to set the entry. • If you enter the code, asterisks (*) appear in the “Retype New Code” field. •...
  • Page 58: Editing The Department Code

    4.MANAGING DEPARTMENT CODE (Cont.) Editing the Department Code The function allows you to edit the existing department code. In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGIS- TRATION] button. • The DEPARTMENT CODE screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”. P.47 Press the department button that you want to edit and press the [CHANGE] button.
  • Page 59 Press the [ENTER] button. • The input screen is displayed. Enter the department name using the keyboard and digital keys, and press the [ENTER] button. • The CHANGE DEPARTMENT CODE screen is displayed. Enter current department code in the “Current Code” field using the digital keys, and then press the [SET] button to set the entry.
  • Page 60 4.MANAGING DEPARTMENT CODE (Cont.) Enter new 5-digit code in the “New Code” field using the digital keys, and then press the [SET] button to set the entry. • If you enter the code, asterisks (*) appear in the “New Code” field. •...
  • Page 61 Set the limitation of this department code as required. • Press the [ON] button to enable the output limitation for this department code. When you select the [ON] but- ton, enter the maximum number of the outputs for this department code to the “Limitation” field using the digital keys.
  • Page 62: Deleting The Department Code

    4.MANAGING DEPARTMENT CODE (Cont.) Deleting the Department Code The function allows you to delete the existing department code. In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGIS- TRATION] button. • The DEPARTMENT CODE screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”. P.47 Press the department button that you want to delete and press the [DELETE] button.
  • Page 63 Press the [YES] button to delete the department code, or [NO] button to cancel deleting. • When you press the [YES] button, the department code is deleted.
  • Page 64: Resetting The Counter Of Each Department

    4.MANAGING DEPARTMENT CODE (Cont.) Resetting the Counter of Each Department The function allows you to reset the counter of specific department code only. In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGIS- TRATION] button. • The DEPARTMENT CODE screen is displayed. For the procedure to display the screen above, see “Logging On As Administrator”.
  • Page 65 Press the [YES] button to clear the counter of the department code, or [NO] button to cancel clearing the counter. • When you press the [YES] button, the counter of the department code is cleared.
  • Page 66: Setting Output Limitations For All Departments

    4.MANAGING DEPARTMENT CODE (Cont.) Setting Output Limitations for All Departments This function allows you to set the output limitation for all departments by a single operation. When you select [ON], the output will be disabled for all departments. When you select [OFF], the infinite outputs will be allowed for all departments. When you select [ON], the limitation setting for each department code will be set to [ON] and the “Limita- tion”...
  • Page 67: Change User Password

    5. CHANGE USER PASSWORD When the “MFP Local Authentication” feature is used, this function allows each user to change his or her authentication password. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [COUNTER] button, and then press the [CHANGE USER PASSWORD] button on the touch panel.
  • Page 68 5.CHANGE USER PASSWORD (Cont.) Enter a new password using the keyboard and digital keys, and press the [ENTER] key to set the entry. • The input password appears as asterisks (*) in “NEW PASSWORD” field. Press the [RETYPE NEW PASSWORD] button. •...
  • Page 69 Press the [ENTER] button. • Returns you to the User Authentication screen.
  • Page 70 2.MANAGING COUNTERS (COUNTER MENU)
  • Page 71: Setting Items (User)

    3. SETTING ITEMS (USER) 1. SETTING GENERAL FUNCTIONS ..................70 • Setting the Auto Clear Mode ......................70 • Changing the Display Language .......................71 • Setting the Reversed Display Mode....................72 • Clearing the Toner Near Empty Detection Message .................74 2. SETTING COPY FUNCTIONS ....................75 3.
  • Page 72: Setting General Functions

    1. SETTING GENERAL FUNCTIONS Setting the Auto Clear Mode This function sets how long the machine waits before clearing the previous functions set on the control panel. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [GENERAL] button on the touch panel.
  • Page 73: Changing The Display Language

    Changing the Display Language The language used on the touch panel can be changed to a different one. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [GENERAL] button on the touch panel.
  • Page 74: Setting The Reversed Display Mode

    1.SETTING GENERAL FUNCTIONS (Cont.) Setting the Reversed Display Mode You can change the touch panel to be displayed in the Reversed Display mode (which the white portion will be black and the black portion will be white). Changing to the Reversed Display mode helps you to display the touch panel more clearly where it is too bright to see the touch panel.
  • Page 75 Press the [ON] button to enable the Reversed Display, or [OFF] button to disable the Reversed Display. • When you select the [ON] button, the touch panel is displayed in the Reversed Display mode.
  • Page 76: Clearing The Toner Near Empty Detection Message

    1.SETTING GENERAL FUNCTIONS (Cont.) Clearing the Toner Near Empty Detection Message When the toner near empty message is displayed in the Touch Panel Display, clear the message by the following operation after replacing the toner. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
  • Page 77: Setting Copy Functions

    2. SETTING COPY FUNCTIONS You can change the initial setting (default setting) of copy job. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [COPY] button on the touch panel.
  • Page 78 2.SETTING COPY FUNCTIONS (Cont.) Specify the following items as you require. • In the “INSERTER/INVERT BACKSIDE COVER” option, press the [ON] button if you want to invert the back cover that is fed from the Inserter Unit. This option is useful when you want to output the front cover as the face side will be front side, and output the back cover sheet as the face side will be the back side.
  • Page 79: Setting Fax Functions

    3. SETTING FAX FUNCTIONS You can change the initial setting (default setting) of fax and Internet Fax features. The [FAX] button in the [USER] menu will be available only when the Scanner Kit or Printer/Scanner Kit is installed, or when the optional Fax unit is installed. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
  • Page 80 3.SETTING FAX FUNCTIONS (Cont.) Specify the following items as you require. • In the “TTI” option, specify whether the TTI is enabled or disabled as default setting. [ON] — Press this to print a transmission header (TTI) on received faxes to clearly identify the sender name of received faxes.
  • Page 81: Setting Scan Functions

    4. SETTING SCAN FUNCTIONS You can change the initial setting (default setting) of scan job. The [SCAN] button in the [USER] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
  • Page 82 4.SETTING SCAN FUNCTIONS (Cont.) [600] cannot be selected in the “RESOLUTION” option when [GRAY SCALE] is selected in the “ORIGINAL MODE” option. Press the [Next] button to display the next screen. Specify the following items as you require. • In the “JPEG COMPRESS” option, press the desired mode button for the default image quality mode. •...
  • Page 83: Printing Lists

    5. PRINTING LISTS Printing the Address Book List You can print the address book list that shows all registered contacts in this equipment. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [LIST] button on the touch panel.
  • Page 84: Printing The Group Numbers List

    5.PRINTING LISTS (Cont.) Printing the Group Numbers List You can print the group numbers list that shows all registered groups and members in this equipment. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [LIST] button on the touch panel.
  • Page 85: Printing The Function List (User)

    Printing the Function List (User) You can print the function list that shows the function flow under the [USER] button of the User Functions. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [LIST] button on the touch panel.
  • Page 86: Checking E-Mail

    6. CHECKING E-MAIL This function allows you to check for new E-mails (Internet Faxes) on the POP3 server. The [CHECK E-MAIL] button in the [USER] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. This equipment also automatically checks for new E-mails on the POP3 server.
  • Page 87: Setting Drawer

    7. SETTING DRAWER This function allows you to set the paper size and paper type of each drawer. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [DRAWER] button on the touch panel.
  • Page 88: Turn Off The Power (Shut Down)

    8. TURN OFF THE POWER (SHUT DOWN) When turning off the power of the equipment, perform the following shutdown procedure. DO NOT turn off the power by switching off the power switch of the equipment as it can cause the failure of the hard disk.
  • Page 89 “Shutdown in progress” appears on the screen, and then the equip- ment is shut down. • The power switch automatically returns to the OFF position.
  • Page 90: Setting Bip Printing

    9. SETTING BIP PRINTING The [BIP PRINTING] button will be available only when the optional Bluetooth Module is installed. For the instructions on how to set the BIP printing, please refer to the GN-2010 Operator’s Manual for Blue- tooth. 3.SETTING ITEMS (USER)
  • Page 91: Setting Items (Admin)

    4. SETTING ITEMS (ADMIN) 1. ENTERING TO ADMIN MENU ....................91 2. SETTING GENERAL FUNCTIONS ..................93 • Setting the Device Information ......................93 • Setting the Notification ........................95 • Changing the Administrator Password....................97 • Setting the Date and Time ........................99 • Setting the Weekly Timer ........................101 •...
  • Page 92 10.SETTING LIST/REPORT ....................167 • Setting the Transmission / Reception Journal.................167 • Setting the Communication Report ....................169 • Setting the Reception List .......................172 11. PRINTING LISTS .......................174 12.SETTING PRINTER/E-FILING FUNCTIONS..............175 13.WIRELESS SETTINGS AND Bluetooth SETTINGS............176 14.CHANGE USER PASSWORD ...................177 4.SETTING ITEMS (ADMIN)
  • Page 93: Entering To Admin Menu

    1. ENTERING TO ADMIN MENU When the administrator password has been set, you must enter the administrator password to enter the [ADMIN] menu in the User Functions screen. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
  • Page 94 1.ENTERING TO ADMIN MENU (Cont.) The ADMIN menu is displayed. Continue the administrative operation that you require. • P.93 “2.SETTING GENERAL FUNCTIONS” • P.111 “3.SETTING NETWORK FUNCTIONS” • P.146 “4.SETTING COPY FUNCTIONS” • P.148 “5.SETTING FAX FUNCTIONS” • P.159 “6.SETTING FILE FUNCTIONS” •...
  • Page 95: Setting General Functions

    2. SETTING GENERAL FUNCTIONS Setting the Device Information You can set the device information of this equipment. These items appear in the Device page of TopAc- cess, that is the web-based device management utility. Press the [GENERAL] button in the ADMIN menu. •...
  • Page 96 2.SETTING GENERAL FUNCTIONS (Cont.) Press each button on the touch panel to enter following items. • [LOCATION] — Press this button to enter the location where this device is located. • [SERVICE PHONE NUMBER] — Press this button to enter the service call number. •...
  • Page 97: Setting The Notification

    Setting the Notification You can set the notification mail to send a notification message when specified events occur on this equip- ment such as toner empty, paper empty, serviceman call, and so on. You can specify up to 3 E-mail addresses for the destination of the notification message. •...
  • Page 98 2.SETTING GENERAL FUNCTIONS (Cont.) Press the [E-MAIL] buttons. • The input screen is displayed. Enter the E-mail address using the keyboard and digital keys, and press the [ENTER] key to set the entry. • You can specify up to three E-mail addresses to which the notification message will be sent, as required. When you enable the notification, you must enter at least one E-mail address.
  • Page 99: Changing The Administrator Password

    Changing the Administrator Password You can change the administrator password. The administrator password must be alphanumeric charac- ters of 6 or more and 10 or less. Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”.
  • Page 100 2.SETTING GENERAL FUNCTIONS (Cont.) Enter the current administrator password and press the [ENTER] but- ton. • The input password appears as asterisks (*). If the administrator password will be changed at the first time, enter “123456” in the “Old Password” field. Same as “OLD PASSWORD”, press the [NEW PASSWORD] and [RETYPE NEW PASSWORD] buttons and enter the new password.
  • Page 101: Setting The Date And Time

    Setting the Date and Time The clock built in to this equipment can be set by entering the date and time using the digital keys. Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.91 Press the [CLOCK] button.
  • Page 102 2.SETTING GENERAL FUNCTIONS (Cont.) Highlight the section that you want to edit using the arrow buttons, and enter the number using the digital keys. • The “DAY” section describes the day of week with a number. The numbers corresponding to the days of week as following: 1: Sun, 2: Mon, 3:Tue, 4: Wed, 5: Thu, 6:Fri, 7: Sat Press the [ENTER] button.
  • Page 103: Setting The Weekly Timer

    Setting the Weekly Timer Using the built-in weekly timer, you can have this equipment automatically turned ON and OFF at specified times. For instance, you can set the timer for the starting time and closing time of your office so that the copier will automatically turn itself ON and OFF at those specified times.
  • Page 104 2.SETTING GENERAL FUNCTIONS (Cont.) Press the [WEEKLY TIMER] button. • The TIMER screen is displayed. Check the settings on the display, and if corrections are necessary, press the [CHANGE] button. • If no correction is needed, press the [ENTER] button and complete the operation. Press the [<-Sun] or [Sat->] buttons to switch the days of the week.
  • Page 105 In the “OFF” field, enter the hour and time that the device will auto- matically turn off the power using the digital keys and press the [SET] button to set each entry. • If you want to clear entered time to retype it, press the [CLEAR] button on the Control Panel. •...
  • Page 106: Setting The Auto Power Save Mode

    2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Auto Power Save Mode This function allows this equipment automatically to go into the energy saving mode (unnecessary electric- ity is cut off at standby) if it is left inactive for a certain period of time. Whether or not this setting can be performed depends on each country/region.
  • Page 107 Press the desired period of time (in minutes) that this equipment waits before the Automatic Power Save mode is activated. • The Auto Power Save mode setting is completed.
  • Page 108: Setting The Sleep/Auto Shut Off Mode

    2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Sleep/Auto Shut Off Mode This function allows this equipment goes into the Sleep/Auto Shut Off Mode that stands by with the mini- mum power consumption. Whether or not this setting can be performed depends on each country/region. Press the [GENERAL] button in the ADMIN menu.
  • Page 109 Press the desired period of time (in minutes) that this equipment waits before the Sleep/Auto Shut Off Mode is activated. • The Sleep/Auto Shut Off Mode setting is completed.
  • Page 110: Setting The Option

    2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Option This function allows you to enable or disable the hole punching on tab papers. Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.91 Press the [OPTION] button.
  • Page 111: Setting The Drawer Setup Pop-Up And Paper Jam Recovery Pop-Up

    Setting the Drawer Setup Pop-Up and Paper Jam Recovery Pop-Up You can set whether or not displaying the message to ask users to change the paper size setting every time you open the drawer. You can also set whether or not displaying the message to ask users to continue the copying or printing after recovering the paper jam.
  • Page 112 2.SETTING GENERAL FUNCTIONS (Cont.) Press the [ENABLE] or [DISABLE] for each option and press the [ENTER] button. • DRAWER SET — When this is enabled, this equipment displays the message to ask users to change the paper size setting every time you open the drawer. •...
  • Page 113: Setting Network Functions

    3. SETTING NETWORK FUNCTIONS Setting the TCP/IP Protocol (IPv4) You can set the TCP/IP protocol that is commonly used for most of network system. It is recommended to configure the TCP/IP protocol because TopAccess, the device management web-based utility, and e-Filing web-based utility, that allows you to manage files in the e-Filing, will be available with the TCP/IP protocol.
  • Page 114 3.SETTING NETWORK FUNCTIONS (Cont.) Press the [IPv4] button. • The TCP/IP screen is displayed. Press the [DYNAMIC] button in the “ADDRESS MODE” option. Press the [ENTER] button. • Returns you to the NETWORK menu. Continue to another network setting if required, then press the [APPLY NOW] button.
  • Page 115: Setting Tcp/Ip For Dhcp Server Only

    Setting the TCP/IP for DHCP Server Only Press the [NETWORK] button in the ADMIN menu. • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.91 Press the [IPv4] button. • The TCP/IP screen is displayed. Press the [NO AUTO IP] button in the “ADDRESS MODE”...
  • Page 116 3.SETTING NETWORK FUNCTIONS (Cont.) Continue to another network setting if required, then press the [APPLY NOW] button. • The "NETWORK INITIALIZING" message is displayed and this equipment starts initializing the network inter- face card to apply the changes. Setting the TCP/IP for Static IP Address Press the [NETWORK] button in the ADMIN menu.
  • Page 117 Press the [STATIC] button in the “ADDRESS MODE” option. Press the [IP ADDRESS] button and enter the IP address of this device using the digital keys. Enter also the subnet mask and default gateway as required. Press the [ENTER] button. •...
  • Page 118: Setting The Ipv6 Protocol

    3.SETTING NETWORK FUNCTIONS (Cont.) Setting the IPv6 Protocol You can set the IPv6 protocol on this equipment. This IPv6 menu allows you to enable or disable the IPv6 protocol used on this equipment. In this menu, you can also set the IPv6 configuration such as the IPv6 address by selecting the address mode. How the IPv6 address is obtained is depending on the address mode you select.
  • Page 119 To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.91 Press the [IPv6] button. • The IPv6 screen is displayed. Specify the following items as required. • IPv6 PROTOCOL—Press the [ENABLE] button to enable the IPv6 protocol, or [DISABLE] button to disable the IPV6 protocol.
  • Page 120 3.SETTING NETWORK FUNCTIONS (Cont.) Specify the following items as required. • DHCP (OPTIONS)—Select whether or not the optional information (IPv6 address for the DNS server, etc.) except the IPv6 address for this equipment, which is issued from the DHCPv6 server is used on this equip- ment.
  • Page 121 Setting the IPv6 Protocol automatically (in the stateless network environment) Press the [NETWORK] button in the ADMIN menu. • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.91 Press the [IPv6] button. • The IPv6 screen is displayed. Specify the following items as required.
  • Page 122 3.SETTING NETWORK FUNCTIONS (Cont.) • Link Local Address cannot be connected to another routed IPv6 network. • The [ENABLE] and [DISABLE] buttons for the LLMNR protocol are available when you select the [ENABLE] button for the IPv6 protocol. Press the [Next] button. •...
  • Page 123 Press the [ENTER] button. • Returns you to the NETWORK menu. Continue to another network setting if required, then press the [APPLY NOW] button. • The “NETWORK INITIALIZING” message is displayed and this equipment starts initializing the network inter- face card to apply the changes. If Duplicate Address Detection (DAD) detects duplicate addresses, the message “IPv6 ADDRESS CONFLICT”...
  • Page 124 3.SETTING NETWORK FUNCTIONS (Cont.) To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.91 Press the [IPv6] button. • The IPv6 screen is displayed. Specify the following items as required. • IPv6 PROTOCOL—Press the [ENABLE] button to enable the IPv6 protocol, or [DISABLE] button to disable the IPV6 protocol.
  • Page 125 Specify the following items as required. • DHCP (IP Address)—Select whether or not the IPv6 address which is issued from the DHCPv6 server is used for this equipment. Press the [ENABLE] button to use the address, or [DISABLE] button to not use it. •...
  • Page 126: Setting The Ipx/Spx Protocol

    3.SETTING NETWORK FUNCTIONS (Cont.) Setting the IPX/SPX Protocol You can set the IPX/SPX protocol on this equipment. The IPX/SPX protocol is usually used to communi- cate with the NetWare file server through the network. Press the [NETWORK] button in the ADMIN menu. •...
  • Page 127 Continue to another network setting if required, then press the [APPLY NOW] button. • The "NETWORK INITIALIZING" message is displayed and this equipment starts initializing the network inter- face card to apply the changes.
  • Page 128: Setting The Netware Settings

    3.SETTING NETWORK FUNCTIONS (Cont.) Setting the NetWare Settings You can set the NetWare network mode and the NetWare configuration to be connected. This must be set when you use the NetWare file server for Novell printing. Press the [NETWORK] button in the ADMIN menu. •...
  • Page 129 Specify following items as required. • ENABLE BINDERY — Press the [ENABLE] button to enable communicating with the NetWare file server in bindery mode, or [DISABLE] button to disable the bindery mode. • ENABLE NDS — Press the [ENABLE] button to enable communicating with the NetWare file server in NDS mode, or [DISABLE] button to disable the NDS mode.
  • Page 130: Setting The Smb Protocol

    3.SETTING NETWORK FUNCTIONS (Cont.) Setting the SMB Protocol When you want to enable this equipment visible in the Windows network, you must enable the SMB proto- col and enter the NetBIOS name and workgroup to specify the device name of this equipment and work- group where this equipment will be visible.
  • Page 131 Specify following items as required and press the [ENTER] button. • SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled. When you want to enable the SMB protocol to enable the Save as file to network folder using SMB and sharing the “FILE_SHARE”...
  • Page 132 3.SETTING NETWORK FUNCTIONS (Cont.) • If this equipment is configured to logon the domain in the SMB Session of TopAccess administrator mode but “workgroup” is displayed, login on the domain network is failed. In that case, confirm that the Windows Server and the SMB Session settings are correctly set.
  • Page 133: Setting The Appletalk Protocol

    Setting the AppleTalk Protocol The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing with the Macintosh computer. Press the [NETWORK] button in the ADMIN menu. • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.91 Press the [APPLETALK] button.
  • Page 134 3.SETTING NETWORK FUNCTIONS (Cont.) Specify following items as required. • ENABLE APPLETALK — Press the [ENABLE] button to enable the AppleTalk, or [DISABLE] button to disable the AppleTalk. • [DEVICE NAME] — Press this to enter the AppleTalk name of this equipment. •...
  • Page 135: Setting The Http Network Service

    Setting the HTTP Network Service This function allows you to enable or disable the HTTP network server service that provides the web- based utility on this equipment, such as TopAccess and e-Filing web utility. The HTTP network server ser- vice also must be enabled for IPP printing. Press the [NETWORK] button in the ADMIN menu.
  • Page 136 3.SETTING NETWORK FUNCTIONS (Cont.) Specify following items as required. • ENABLE HTTP SERVER — Press the [ENABLE] button to enable the HTTP network server service, or [DIS- ABLE] button to disable the HTTP network server service. This must be enabled for TopAccess, e-Filing web utility, and IPP printing.
  • Page 137: Setting The Ethernet Speed

    Setting the Ethernet Speed This function allows you to specify the ethernet speed. Press the [NETWORK] button in the ADMIN menu. • The NETWORK menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.91 Press the [Next] button. Press the [ETHERNET] button.
  • Page 138 3.SETTING NETWORK FUNCTIONS (Cont.) Press the [AUTO] button to automatically detect the appropriate eth- ernet speed, or press other specific ethernet speed button. • When you select a specific ethernet speed, you must select the same ethernet speed as set in the connected network.
  • Page 139: Setting The Ldap And Snmp Network Service

    Setting the LDAP and SNMP Network Service This function allows this equipment to access the LDAP directory service. This equipment can search for the contacts in the LDAP server to specify the recipients of the Internet Fax, fax transmission, and Scan to E-mail job.
  • Page 140 3.SETTING NETWORK FUNCTIONS (Cont.) Press the [OTHER] button. • The OTHER screen is displayed. Press the [ENABLE] button to enable the LDAP network service, or [DISABLE] button to disable it. • Optionally you can enter the trap community name for the SNMP Traps by pressing the [SNMP READ COM- MUNITY] button.
  • Page 141 Continue to another network setting if required, then press the [APPLY NOW] button. • The "NETWORK INITIALIZING" message is displayed and this equipment starts initializing the network inter- face card to apply the changes.
  • Page 142: Setting The User Certificate

    3.SETTING NETWORK FUNCTIONS (Cont.) Setting the User Certificate When you import the server certificate using TopAccess to enable SSL for the HTTP Network Service, FTP Server, and IPP Print Service, you must enter the password for the server certificate using this func- tion.
  • Page 143 Press the [USER CERTIFICATE] button. • The input screen is displayed. Enter the server certificate file name using the keyboard and digital keys, and press the [ENTER] key to set the entry. Press the [PASSWORD] button. • The input screen is displayed.
  • Page 144 3.SETTING NETWORK FUNCTIONS (Cont.) Enter the password for the server certificate using the keyboard and digital keys, and press the [ENTER] key to set the entry. • The input password appears as asterisks (*). Press the [ENTER] button. • Returns you to the ADMIN menu and the "NETWORK INITIALIZING" message is displayed. This equipment starts initializing the network interface card to apply the changes.
  • Page 145: Network Check

    Network Check Two functions are available in “NETWORK CHECK” menu. You can use the ping function to check the connection status between this equipment and the servers on network. You can also use the traceroute function to view and check the network path of the desired server.
  • Page 146 3.SETTING NETWORK FUNCTIONS (Cont.) Select the server you want to check and press the [PING] or [TRAC- EROUTE] button. • Check result is displayed. When the ping function is performed, the check result “IP address 128 (TTL: Time to live) fixed OK/NG” is dis- played.
  • Page 147 There are 2 ways to select the server you want to check. To select the desired server from the server list displayed on the touch panel: Checkable servers and supported protocols are as follows. - Primary DNS server (IPv4/IPv6) - Secondary DNS server (IPv4/IPv6) - Primary WINS server (IPv4) - Secondary WINS server (IPv4) - SMTP server (IPv4/IPv6)
  • Page 148: Setting Copy Functions

    4. SETTING COPY FUNCTIONS You can change the system behaviors for the copy operation, such as maximum number of copies, auto 2- sided mode, and the sort mode priority. Press the [COPY] button in the ADMIN menu. • The COPY screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”.
  • Page 149 Specify following items as required. • AUTOMATIC CHANGE OF PAPER SOURCE — When this is set to [ON], this equipment will print on the dif- ferent size of paper when the specified paper size is not set. When this is set to [OFF], this equipment will dis- play a message to set the correct paper.
  • Page 150: Setting Fax Functions

    5. SETTING FAX FUNCTIONS Setting the Terminal ID The Terminal ID settings are available only when the optional Fax unit is installed. Once programmed, Terminal ID information will be printed on the leading edge of transmitted or received documents if the TTI and RIT are enabled. •...
  • Page 151 Specify following items as required. • [ID NAME] — Press this to enter the terminal ID of this equipment. • [FAX NUMBER] — Press this to enter the fax number of this equipment. • When you press the [ID NAME] button, the input screen is displayed. Enter the name using the keyboard and digital keys, and press the [ENTER] button to set the entry.
  • Page 152 5.SETTING FAX FUNCTIONS (Cont.) Press the [ENTER] button. • Returns you to the FAX menu. 4.SETTING ITEMS (ADMIN)
  • Page 153: Setting The Fax Initial Setup

    Setting the Fax Initial Setup The [INITIAL SETUP] button in the [ADMIN] menu will be available only when the optional Fax unit is installed. Set the initial settings for the fax functions such as the volume settings and reception mode. •...
  • Page 154 5.SETTING FAX FUNCTIONS (Cont.) Specify following items as required. • RX MODE — Press the [AUTO] button to receive faxes automatically, or [MANUAL] button to receive faxes manually. When you select the manual mode, you can receive the faxes by pressing the [START] button when it rings.
  • Page 155: Setting The Rx Printing

    Setting the RX Printing Setting Discard and Reduction Printing Set print settings for received fax and Internet Fax originals that are to be printed. Two print settings are available: discard printing and reduction printing. Discard Printing: ON, OFF • ON (default setting): When originals are up to 10mm larger than the printing area;...
  • Page 156: Setting Duplex Printing

    5.SETTING FAX FUNCTIONS (Cont.) Press the [ON] (or [OFF]) button of the “DISCARD” and/or “REDUC- TION”. Press the [ENTER] button. • The registered items can be confirmed in the function list. P.174 Setting Duplex Printing The “Duplex Print” function is available only when the optional Fax unit is installed. This printer setting determines whether or not to print received originals on both sides of sheet.
  • Page 157 Press the [RX PRINT] button. Press the [ON] button of the “DUPLEX PRINT”, and then press the [ENTER] button. • The registered items can be confirmed in the function list. P.174 Duplex printing direction differs depending on the received original size. •...
  • Page 158 5.SETTING FAX FUNCTIONS (Cont.) Press the [FAX] button in the ADMIN menu. • The FAX menu is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.91 Press the [RX PRINT] button. Press the [ON] button of the “ROTATE SORT”, and then press the [ENTER] button.
  • Page 159: Setting The Recovery Transmission

    Setting the Recovery Transmission The Recovery transmission is available only when the optional Fax unit is installed. This function allows you to specify how long a document will be remained in the memory after failing the redial attempts. You can retransmit the document held in the memory. For instructions on how to send the recovery trans- mission, see the Operator’s Manual For Facsimile Function.
  • Page 160 5.SETTING FAX FUNCTIONS (Cont.) Change the document-stored time with the [< 1H] or [24H >] button, and press the [ENTER] button. • The document-holding time can be changed by the 1 hour. When the Recovery transmission is enabled, the [RECOVERY TX] button will be grayed icon. You can disable the Recovery transmission by pressing the [RECOVERY TX] button again, and the button turns to the normal icon.
  • Page 161: Setting File Functions

    6. SETTING FILE FUNCTIONS This function allows you to automatically delete the files stored by the Scan to File operations. This func- tion is used to periodically delete stored files in the local storage to maintain the available hard disk space. The [FILE] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed.
  • Page 162: Setting E-Mail Functions

    7. SETTING E-MAIL FUNCTIONS Setting the Scan to E-mail Message Properties You can configure the message properties of E-mail documents that will be sent by Scan to E-mail opera- tion. The [E-MAIL] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed.
  • Page 163: Setting The Scan To E-Mail Fragmentation

    Setting the Scan to E-mail Fragmentation This function allows you to send the Scan to E-mail job split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. The [E-MAIL] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed.
  • Page 164: Setting Internet Fax Functions

    8. SETTING INTERNET FAX FUNCTIONS Setting the Internet Fax Message Properties You can configure the message properties of Internet Faxes that will be sent by Internet Fax transmission. The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed.
  • Page 165: Setting The Internet Fax Fragmentation

    Setting the Internet Fax Fragmentation This function allows you to send the Internet Faxes split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed.
  • Page 166: Setting The Internet Fax Body String Transmission

    8.SETTING INTERNET FAX FUNCTIONS (Cont.) Setting the Internet Fax Body String Transmission This function allows you to set whether the body string will be transmitted or not. The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed.
  • Page 167: Setting Security Functions

    9. SETTING SECURITY FUNCTIONS You can configure the default values for the encryption setting which are applied when data scanned on this equipment is generated as a secure PDF file. You can also configure whether or not you use the “forced encryption”...
  • Page 168 9.SETTING SECURITY FUNCTIONS (Cont.) Specify the following items as required. • [USER PASSWORD]—Enter a password required to open a secure PDF file. “12345” is set as the default user password. • USE AUTHENTICATION CODE AS PASSWORD—Press the [ENABLE] button to use a user authentication user name for “USER PASSWORD”...
  • Page 169: Setting List/Report

    10. SETTING LIST/REPORT Setting the Transmission / Reception Journal There are two types of journals available on this equipment. Journals can be printed either automatically or manually. This function allows you to set the auto-print for the journals, and the number of transactions appears in the journal list.
  • Page 170 10.SETTING LIST/REPORT (Cont.) Press the [JOURNAL] button. • The JOURNAL screen is displayed. Specify the following items as required. • AUTO — Press the [ON] button to enable printing the transmission and reception journals automatically. When you enable this, the transmission and reception journals will be printed when specified numbers of trans- missions are completed.
  • Page 171: Setting The Communication Report

    Setting the Communication Report Communication Report allows you to print a report after every transmission. Reports can be printed auto- matically only. This function allows you to select the condition to print the communication report for each transmission type separately. The Communication Report setting will be available only when the Printer Kit and Scanner Kit is installed, when the Printer/Scanner Kit is installed, or when the optional Fax unit is installed.
  • Page 172 10.SETTING LIST/REPORT (Cont.) Press the [COMM. REPORT] button. • The COMM. REPORT screen is displayed. Specify the condition for each transmission type. • [OFF] — Press this to disable printing the communication report. • [ALWAYS] — Press this to print the communication report every transmission. •...
  • Page 173 Press the [Next] button to display the next screen and specify the condition for each transmission type. “RELAY ORIGINATOR”, “RELAY STATION”, and “RELAY DESTINATION” are available only when the optional Fax unit is installed. When you press the [ALWAYS] or [ON ERROR] button for each trans- mission type, the “PRINT 1st PAGE IMAGE?”...
  • Page 174: Setting The Reception List

    10.SETTING LIST/REPORT (Cont.) Setting the Reception List The Reception List allows you to print a reception list after receiving a document to a mailbox on this equipment. This function allows you to enable or disable printing a reception list for the following mailbox transmis- sions: Relay Station —...
  • Page 175 Specify whether the reception list will be printed for each transmis- sion. • RELAY STATION — Select the [ON] button to print the reception list when receiving a relay transmission from an originator. • LOCAL — Select the [ON] button to print the reception list when reserving a document to a mailbox within the machine locally.
  • Page 176: Printing Lists

    11. PRINTING LISTS This function allow you to print the NIC configuration page, function list, PS3 font list, and PCL font list. For the examples of each list format are described in Appendix. P.181 Press the [LIST/REPORT] button in the ADMIN menu. •...
  • Page 177: Setting Printer/E-Filing Functions

    12. SETTING PRINTER/E-FILING FUNCTIONS You can configure the printer and e-Filing functions that will apply to the print jobs or e-Filing jobs. Press the [PRINTER/E-FILING] button in the ADMIN menu. • The PRINTER/E-FILING screen is displayed. To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”. P.91 Specify the following items as you require.
  • Page 178: Wireless Settings And Bluetooth Settings

    13. WIRELESS SETTINGS AND Bluetooth SETTINGS • There is also the [WIRELESS SETTINGS] button in the ADMIN menu. This button will be available only when the optional Wireless LAN Module is installed. For the instructions on how to operate the WIRELESS SETTINGS, please refer to the GN-1041 Operator’s Manual for Wireless LAN.
  • Page 179: Change User Password

    14. CHANGE USER PASSWORD When the “MFP Local Authentication” feature is used, administrators can change authentication password assigned for each user in such a case that he or she forgets the password. Press the [CHANGE USER PASSWORD] button in the ADMIN menu. •...
  • Page 180 14.CHANGE USER PASSWORD (Cont.) Press the [NEW PASSWORD] button. • The input screen is displayed. Enter a new password using the keyboard and digital keys, and press the [ENTER] key to set the entry. • The input password appears as asterisks (*) in “NEW PASSWORD” field. Press the [RETYPE NEW PASSWORD] button.
  • Page 181 Enter the password again using the keyboard and digital keys, and press the [ENTER] key to set the entry. • The input password appears as asterisks (*) in “RETYPE NEW PASSWORD” field. Press the [ENTER] button. • Returns you to the ADMIN menu.
  • Page 182 4.SETTING ITEMS (ADMIN)
  • Page 183: Appendix

    5. APPENDIX 1. LIST PRINT FORMAT......................182 • Total Counter List ..........................182 • Department Code List ........................183 • Address Book List ...........................184 • Function List (User).........................186 • NIC Configuration Page ........................187 • Function List (Administrator) ......................188 • PS3 Font List...........................206 • PCL Font List ..........................207...
  • Page 184: List Print Format

    1. LIST PRINT FORMAT Total Counter List An output example of the Total Counter List TOTAL COUNTER LIST TIME : 10-09-'05 20:47 : 0987654321 PRINT COUNTER COPY PRINTER LIST TOTAL SMALL 99999 99999 99999 99999 399996 LARGE 99999 99999 99999 99999 399996 TOTAL...
  • Page 185: Department Code List

    Department Code List An output example of the Department Code List DEPARTMENT CODE LIST TIME : 10-09-'05 20:47 DEPT NO. DEPARTMENT 00001 PRINT COUNTER COPY PRINT LIST TOTAL LIMIT SMALL 99999 99999 99999 99999 399996 LARGE 99999 99999 99999 99999 399996 199998 199998...
  • Page 186: Address Book List

    1.LIST PRINT FORMAT (Cont.) Address Book List An output example of the Address Book List ADDRESS BOOK INFORMATION TIME : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000236 NAME FAX NUMBER/E-MAIL ADDRESS QUALITY TX TX TYPE LINE USER01 00000000001...
  • Page 187: Group Numbers List

    Group Numbers List An output example of the Group Numbers List GROUP NUMBER INFORMATION TIME : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000236 NAME ADDRESS BOOK GROUP01 GROUP02 GROUP03...
  • Page 188: Function List (User)

    1.LIST PRINT FORMAT (Cont.) Function List (User) An output example of the Function List (User) FUNCTION LIST : 0987654321 TIME : 10-09-'05 20:47 F/W Ver. : T390SY0U010 FAX NO.1 : 99999999999 M-ROM Ver. : 390M-003 FAX NO.2 : 99999999990 S-ROM Ver. : 390S-00 NAME : MFP_00000236...
  • Page 189: Nic Configuration Page

    NIC Configuration Page An output example of the NIC Configuration Page =================================================================================== Unit Serial No : 04998820 Version : T000SY00000 Network Address : 00:40:af:7e:28:55 Network Topology : Ethernet Connector: RJ45 Network Mode : Auto Novell Network Information enabled Print Server Name : MFP_04998820 Password Defined Search Root not defined...
  • Page 190: Function List (Administrator)

    1.LIST PRINT FORMAT (Cont.) Function List (Administrator) An output example of the Function List (Administrator) FUNCTION LIST : 0987654321 TIME : 10-09-'05 20:47 F/W Ver. : T390SY0U010 FAX NO.1 : 99999999999 M-ROM Ver. : 390M-003 FAX NO.2 : 99999999990 S-ROM Ver. : 390S-00 NAME : MFP_00000236...
  • Page 191 GENERAL Function Description User DRAWER - DRAWER 1 Shows the paper size of the drawer 1. DRAWER - DRAWER 2 Shows the paper size of the drawer 2. Shows the paper size of the drawer 3. DRAWER - DRAWER 3 Shows the paper size of the drawer 4.
  • Page 192 1.LIST PRINT FORMAT (Cont.) COPY Function Description User IMAGE DIRECTION Shows whether the image direction is enabled or disabled. BYPASS FEED Shows the default paper type of the bypass feed. 2IN1/4IN1 Shows the default 2in1/4in1 mode. MAGAZINE SORT Shows the default magazine sort mode. BOOK ->...
  • Page 193 SCAN Function Description User ORIGINAL MODE Shows the default original mode for scans. JPEG COMPRESS Shows the default JPEG compression set- ting. EXPOSURE Shows the default exposure setting for scans. BACKGROUND ADJUSTMENT Shows the default background adjustment setting for scans. Function Description User...
  • Page 194 1.LIST PRINT FORMAT (Cont.) Function Description User Shows the end time to finish using the Line2 LINE-2 MODE - END for receptions only. This applies only when “RX ONLY (TIMER)” is set to the LINE-2 MODE. RX PRINT - DISCARD Shows whether the discard function is enabled or disabled.
  • Page 195 E-MAIL Function Description User NUMBER OF RETRY Shows the number of retry that applies to an E-mail transmission. RETRY INTERVAL Shows the retry interval that applies to an E- mail transmission. INTERNET FAX Function Description User FRAGMENT PAGE SIZE (KB) Shows the fragment message size that applies to an Internet Fax transmission.
  • Page 196 1.LIST PRINT FORMAT (Cont.) REPORT SETTING Function Description User Shows the condition to print a polling report. COMM. REPORT - POLLING Shows the condition to print a relay origina- COMM. REPORT - RELAY ORIGINATOR tor report. COMM. REPORT - RELAY STATION Shows the condition to print a relay station report.
  • Page 197 BLUETOOTH SETTINGS Function Description User BLUETOOTH Shows whether the Bluetooth function is enabled or disabled. BLUETOOTH NAME Shows the Bluetooth name of this equip- ment. DEVICE ADDRESS Shows the device address of this equip- ment. ALLOW DISCOVERY Shows whether the Allow Discovery function is enabled or disabled.
  • Page 198 1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - NETWORK - IPv6 Function Description User ADDRESS MODE Shows the IPv6 address mode. LINK LOCAL ADDRESS Shows the link local address of this equip- ment. IP ADDRESS Shows the IPv6 address of this equipment. PREFIX LENGTH Shows the prefix length of IPv6 address.
  • Page 199 NETWORK SETTING - NETWORK - IPv6 Function Description User IP ADDRESS1 IP adrress, prefix length and default gate- way which are issued from routers. PREFIX LENGTH1 DEFAULT GATEWAY1 IP ADDRESS2 PREFIX LENGTH2 DEFAULT GATEWAY2 IP ADDRESS3 PREFIX LENGTH3 DEFAULT GATEWAY3 IP ADDRESS4 PREFIX LENGTH4 DEFAULT GATEWAY4...
  • Page 200 1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - NETWORK - APPLETALK Function Description User ENABLE APPLE TALK Shows whether the AppleTalk protocol is enabled or disabled. DEVICE NAME Shows the AppleTalk device name. DESIRED ZONE Shows the AppleTalk zone. NETWORK SETTING - SESSION - LDAP SESSION Function Description User...
  • Page 201 NETWORK SETTING - SESSION - SMB SESSION Function Description User ENABLE IPv6 Shows whether the IPv6 protocol is enabled or disabled. NETBIOS NAME Shows the NetBIOS name of this equip- ment. LOGON Shows the logon setting. WORKGROUP Shows the workgroup of this equipment. DOMAIN Shows the domain name of this equipment.
  • Page 202 1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - SESSION - BONJOUR SESSION Function Description User LINK-LOCAL HOST NAME Shows the link-local host name of this equip- ment for Bonjour. SERVICE NAME Shows the service name of this equipment for Bonjour. NETWORK SETTING - SESSION - LLTD SESSION Function Description User...
  • Page 203 NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE Function Description User PASSWORD Shows the password used for SMTP authentication. PORT NUMBER Shows the port number to be used for send- ing an E-mail or Internet Fax to the SMTP server.
  • Page 204 1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE Function Description User PORT NUMBER Shows the port number to be used for accessing the POP3 server. ENABLE SSL Shows whether the SSL for the POP3 net- work service is enabled or disabled.
  • Page 205 NETWORK SETTING - NETWORK SERVICE - SNTP NETWORK SERVICE Function Description User PRIMARY SNTP ADDRESS Shows the primary SNTP server address if it has been set. SECONDARY SNTP ADDRESS Shows the secondary SNTP server address if it has been set. SCAN RATE Shows the scan rate to check the SNTP server for adjusting the time setting.
  • Page 206 1.LIST PRINT FORMAT (Cont.) NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT Function Description User ENABLE IPP Shows whether IPP printing is enabled or disabled. ENABLE PORT80 Shows whether the Port80 is used for IPP printing. PORT NUMBER Shows the port number to be used for IPP printing.
  • Page 207 NETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - E-MAIL PRINT Function Description User ENABLE PRINT HEADER Shows whether the header will be printed or not for E-mail printing. ENABLE PRINT MESSAGE BODY Shows whether the message body will be printed or not for E-mail printing. MAXIMUM E-MAIL BODY PRINT Shows the maximum number of pages to print the body strings of the received Email...
  • Page 208: Ps3 Font List

    1.LIST PRINT FORMAT (Cont.) PS3 Font List An output example of the PS3 Font List 5.APPENDIX...
  • Page 209: Pcl Font List

    PCL Font List An output example of the PCL Font List...
  • Page 210 1.LIST PRINT FORMAT (Cont.) 5.APPENDIX...
  • Page 211: Index

    INDEX Numerics CLOCK ..............99 2ND TEL ............10 COMM. REPORT ..........170 Communication Report ........169 COMPLETION TONE VOLUME ......152 ADDRESS BOOK ..........81 CONTACT INFORMATION .......94 ADDRESS BOOK EDIT ........12 Contacts Address Book List ........81 Deleting ............14 ADDRESS BOOK REGISTRATION ....9 Editing ............12 ADDRESS MENU ..........
  • Page 212 INDEX (Cont.) ENABLE APPLETALK ........132 IPv6 ..........117 ENABLE BINDERY ......... 127 IPv6 Protocol ......116 ENABLE HTTP SERVER ........ 134 IPX/SPX ............124 ENABLE IPX/SPX ........... 124 IPX/SPX Protocol ..........124 ENABLE NDS ..........127 ENABLE SSL ..........134 JOURNAL ............168 Encryption Level JPEG COMPRESS ..........80 128bit RC4 ..........
  • Page 213 POP-UP ............109 SORT MODE PRIORITY .........146 PREFACE ............3 STATIC ............115 PREFIX ............118 Static IP Address ..........114 PRIMARY PORT NUMBER ......134 Storage Maintenance ........159 PRINT COUNTER ........38 SUB ..............11 PRINT OUT DEPARTMENT CODES ....49 SUBNET MASK ..........115 PRINT OUT TOTAL COUNTER .......
  • Page 214 INDEX (Cont.)
  • Page 215 Printed in China DP-5200/6000/7200/8500 OME040120E0...
  • Page 216 MULTIFUNCTIONAL DIGITAL SYSTEMS User Functions Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN 6LE10008000 R05022077305-TTEC 2005 TOSHIBA TEC CORPORATION All rights reserved Ver05 2007-10...

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