Brother FAX-2940 Software User's Manual
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Brother FAX-2940 Software User's Manual

Brother FAX-2940 Software User's Manual

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Download this manual See also: Service Manual, Advanced User's Manual
Software User's Guide
Not all models are available in all countries.
For FAX users; This documentation is for both MFC and FAX models. Where it says 'MFC' in this User's
Guide, please read 'MFC-xxxx' as 'FAX-xxxx'.
Version 0
UK

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Summary of Contents for Brother FAX-2940

  • Page 1 Software User’s Guide Not all models are available in all countries. For FAX users; This documentation is for both MFC and FAX models. Where it says 'MFC' in this User’s Guide, please read 'MFC-xxxx' as 'FAX-xxxx'. Version 0...

  • Page 2: Compilation And Publication Notice

    Compilation and publication notice Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product’s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.

  • Page 3: Table Of Contents

    Using the printer keys ..........................2 Job Cancel............................2 ® Section II Windows Printing Using the Brother printer driver........................4 Printing a document...........................5 Manual duplex (two-sided) printing......................6 Guidelines for printing on both sides of the paper ................6 Manual duplex printing ........................6 Simultaneous scanning, printing and faxing ....................7 Printer driver settings..........................8...
  • Page 4 Pre-Scanning to crop a portion you want to scan................36 Settings in the Scanner Setup dialog box..................37 Remote Setup Remote Setup............................41 Brother PC-FAX Send Software (For FAX-2940) PC-FAX sending ............................43 Sending a file as a PC-FAX.......................43 Setting up user information........................44 Sending setup............................45 Setting up a cover page........................45...
  • Page 5 Hiding or showing the window ......................65 Quitting the window ...........................66 Sending a fax............................67 Using the Addresses panel........................70 Scanning (For FAX-2940) Scanning a document using the ICA driver (Mac OS X 10.6.x - 10.7.x) ........................73 Choosing your machine from Print & Fax or Print & Scan..............75 Remote Setup Remote Setup............................76 Index...
  • Page 6 Section I Machine operation keys Using the control panel...

  • Page 7: Using The Control Panel

    Using the control panel Using the printer keys You can access the following features from your machine’s control panel. Job Cancel To cancel the current print job, press Stop/Exit. You can clear the data that is left in the machine’s memory by pressing Stop/Exit.
  • Page 8 Section II ® Windows Printing Scanning (For FAX-2940) Remote Setup Brother PC-FAX Send Software (For FAX-2940)

  • Page 9: Printing

    A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language. The printer drivers are available from the download page for your model on the Brother Solutions Center at: http://solutions.brother.com/...

  • Page 10: Printing A Document

    From your application, choose the Print command. If any other printer drivers are installed on your computer, choose Brother FAX-XXXX* as your printer driver from the Print or Print Settings menu in your software application, and then click OK to begin printing.

  • Page 11: Manual Duplex (Two-Sided) Printing

    Printing Manual duplex (two-sided) printing The supplied printer driver supports manual duplex printing. Guidelines for printing on both sides of the paper  If the paper is thin, it may wrinkle.  If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or manual feed slot. ...

  • Page 12: Simultaneous Scanning, Printing And Faxing

    Printing Simultaneous scanning, printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during the computer printing. However, when the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then continues printing when copying or fax receiving has finished.

  • Page 13: Printer Driver Settings

    Printing Printer driver settings Note (Macintosh) See Printing and Faxing uu page 54. You can change the following printer settings when you print from your computer:  Paper Size  Orientation  Copies  Media Type  Resolution  Print Settings ...

  • Page 14: Accessing The Printer Driver Settings

    ® ® (For Windows XP and Windows Vista Right-click the Brother FAX-XXXX Printer icon (where XXXX is your model name) and select Properties. The printer properties dialog box appears. ® (For Windows Right-click the Brother FAX-XXXX Printer icon (where XXXX is your model name) and select Printer properties.

  • Page 15: Basic Tab

    Printing Basic tab You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab. Choose Paper Size, Orientation, Copies, Media Type, Resolution and Print Settings (1). Choose Multiple Page and Duplex / Booklet (2). Choose Paper Source (3).

  • Page 16: Copies

    Printing Portrait (Vertical) Landscape (Horizontal) Copies The copies selection sets the number of copies that will be printed.  Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

  • Page 17: Resolution

    Printing Note • When using ordinary plain paper (60 to 105 g/m , 16 to 28 lb) choose Plain Paper. When using heavier weight paper or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper. •...

  • Page 18: Manual Duplex (Two-Sided)/ Booklet

    Printing  Print cut-out line When 1 in NxN pages option is selected, the Print cut-out line option can be selected. This option allows you to print a faint cut-out line around the printable area. Manual duplex (two-sided)/ Booklet When you want to print a booklet or do manual duplex printing, use this function. ...

  • Page 19: Paper Source

    Printing Paper Source You can choose Auto Select, Tray1 or Manual and specify separate trays for printing the first page and for printing from the second page onwards.

  • Page 20: Advanced Tab

    Printing Advanced tab Change the tab settings by clicking one of the following selections:  Scaling (1)  Reverse Print (2) Use Watermark (3)  Header-Footer Print (4)   Toner Save Mode (5)  Administrator (6)  Other Print Options (7) Scaling You can change the print image scaling.

  • Page 21: Use Watermark

    Printing Use Watermark You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings... button.

  • Page 22: Custom Settings

    Printing Transparent Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document. In Outline Text Check In Outline Text if you only want to print an outline of the watermark. It is only available when you choose a text watermark.

  • Page 23: Header-Footer Print

    Printing Header-Footer Print When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking Settings, you can customize the information.

  • Page 24: Other Print Options

    Printing  Watermark Lock Lock the current settings of the Watermark option to prevent changes being made. Header-Footer Print Lock  Lock the current settings of the Header-Footer Print option to prevent changes being made. Other Print Options You can set the following in Printer Function: Density Adjustment ...

  • Page 25: Skip Blank Page

    Printing Skip Blank Page If Skip Blank Page is checked, the printer driver automatically detects blank pages and excludes them from printing. Note This option does not work when you choose the following options: • Use Watermark • Header-Footer Print •...

  • Page 26: Print Profiles Tab

    Printing Print Profiles tab Print Profiles are editable presets designed to give you quick access to frequently used printing configurations.  Print profile list box (1)  Edit a profile(2) You can edit and save a new print profile. Restore default profiles(3) ...
  • Page 27 Printing Enter the desired title in Name. Choose the print profile you want to overwrite, then click OK. Note You can overwrite the preset print profiles.

  • Page 28: Support

    Click Support... in the Printing Preferences dialog box.  Brother Solutions Center (1) The Brother Solutions Center (http://solutions.brother.com/) is a website offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
  • Page 29 Printing  Original Supplies Website (2) You can visit our website for original/genuine Brother supplies by clicking this button. Brother CreativeCenter (3)  You can visit our website for free and easy online solutions for business and home users by clicking this button.

  • Page 30: Tray Settings Tab

    Printing Tray Settings tab Note To access the Tray Settings tab, see Accessing the printer driver settings uu page 9. You can define the paper size for each paper tray and auto detect the serial number in the Tray Settings tab as follows.
  • Page 31 Printing  Serial No. (5) By clicking Auto Detect (6), the printer driver will query the machine and display its serial number. If it fails to receive the information, the screen will display “---------------”.  Auto Detect (6) The Auto Detect function obtains the machine’s serial number by initiating communication between the PC and the machine.

  • Page 32: Status Monitor

    Then drag the icon to the taskbar. There is also a link to the Troubleshooting and Brother Original Supplies website. Click Visit the Original Supplies website button for more information on Brother original supplies.
  • Page 33  A yellow icon indicates a warning.  A red icon indicates a printing error has occurred. There are two locations where you can display the Brother Status Monitor on your PC - in the tasktray or on the desktop.

  • Page 34: Scanning (For Fax-2940)

    Scanning (For FAX-2940) The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the ®...
  • Page 35 Scanning (For FAX-2940) Choose Document Feeder from the Paper source drop-down list (1). Choose the picture type (2). Choose the Page size from the drop-down list (4). If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties.

  • Page 36: Scanner Utility

     You can run the utility by choosing the Scanner Utility located in Start/All Programs/Brother/FAX-XXXX (where XXXX is your model name)/ Scanner Settings/Scanner Utility. Screens on your computer may vary depending on your operating system or the model of your machine.
  • Page 37 Scanning (For FAX-2940) • For users who do not have administrator rights: Enter the administrator password and click OK.

  • Page 38: Scanning A Document Using The Wia Driver (Windows Photo Gallery And Windows Fax And Scan)

    Scanning (For FAX-2940) Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) Scanning a document into the PC You can use the ADF (automatic document feeder) to scan a whole page. Load your document. Open your software application to scan the document.
  • Page 39 Scanning (For FAX-2940) Click Scan in the Scan dialog box. The machine starts scanning the document.

  • Page 40: Scanning A Document Using The Twain Driver

    Scanning (For FAX-2940) Scanning a document using the TWAIN driver A TWAIN compliant scanner driver is available from the download page for your model on the Brother Solutions Center (http://solutions.brother.com/). TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can scan images directly into hundreds of software applications that support TWAIN scanning.

  • Page 41: Pre-Scanning To Crop A Portion You Want To Scan

    Scanning (For FAX-2940) Note After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to crop a portion you want to scan uu page 36.) Pre-Scanning to crop a portion you want to scan You can preview your image and crop unwanted portions before scanning by using the PreScan button.

  • Page 42: Settings In The Scanner Setup Dialog Box

    Scanning (For FAX-2940) Press and hold down the left mouse button and drag it over the portion you want to scan. 1 Scanning area Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size.
  • Page 43 Scanning (For FAX-2940) Resolution You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose. Resolution Black & White/ Grey (Error Diffusion)/True Grey 100 x 100 dpi...
  • Page 44 Scanning (For FAX-2940) Note The Contrast setting is only available when Grey (Error Diffusion) or True Grey is chosen. When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the contrast and resolution to see which setting best suits your needs. Document Size Choose one of the following sizes: ...
  • Page 45 Scanning (For FAX-2940) Note • You can see the actual paper size you chose on the screen. • Width: shows the width of scanning area. • Height: shows the height of scanning area. • Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG.

  • Page 46: Remote Setup

    PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, FAX-XXXX and Remote Setup. ...
  • Page 47 Remote Setup  Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.  Export Lets you save the current configuration settings to a file.

  • Page 48: Brother Pc-Fax Send Software (For Fax-2940)

    PC-FAX sending The Brother PC-FAX feature lets you use your PC to send a document from an application as a standard fax. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.

  • Page 49: Setting Up User Information

    (See Sending a file as a PC-FAX uu page 43.) Click the Start button, All Programs, Brother, FAX-XXXX, PC-FAX Sending, then PC-FAX Setup. The PC-FAX Setup dialog box appears: Enter this information to create the fax header and cover page.

  • Page 50: Sending Setup

    Include header box. (See Setting up user information uu page 44.) Setting up a cover page From the PC-FAX sending dialog box, click the icon to access the Brother PC-FAX Cover Page Setup screen. The Brother PC-FAX Cover Page Setup dialog box appears:...

  • Page 51: Entering Cover Page Information

    Brother PC-FAX Send Software (For FAX-2940) Entering cover page information Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.  Choose the recipient information you want to add to the cover page.

  • Page 52: Address Book

    Brother PC-FAX Send Software (For FAX-2940) Address Book If Outlook or Outlook Express is installed on your PC, you can choose in the Select Address Book drop- down list which address book to use for PC-FAX sending. There are five types: PC-FAX Address Book, ®...

  • Page 53: Brother Address Book

    Brother PC-FAX Send Software (For FAX-2940) Brother Address Book Click the Start button, All Programs, Brother, FAX-XXXX (where XXXX is your model name), PC-FAX Sending, then PC-FAX Address Book. The Address Book dialog box appears: Setting up a member in the Address Book In the Address Book dialog box you can add, edit and delete members and groups.

  • Page 54: Setting Up A Group For Broadcasting

    Brother PC-FAX Send Software (For FAX-2940) Setting up a group for broadcasting You can create a group to send the same PC-FAX to several recipients at one time. In the Address Book dialog box, click the icon to create a Group.

  • Page 55: Exporting The Address Book

    Brother PC-FAX Send Software (For FAX-2940) When the confirmation dialog box appears, click OK. Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail (a vCard is an electronic business card that contains the sender’s contact information).

  • Page 56: Importing To The Address Book

    Brother PC-FAX Send Software (For FAX-2940) Enter the name of the file, and then click Save. Importing to the Address Book You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book.
  • Page 57 Brother PC-FAX Send Software (For FAX-2940) Enter the name of the file, and then click Open. Note If you chose Text file in step a, Files of type: will be Text files {*.txt; *.csv}.
  • Page 58 Section III Apple Macintosh Printing and Faxing Scanning (For FAX-2940) Remote Setup...

  • Page 59: Printing And Faxing

    Printing and Faxing Note FAX-2840 only supports the print function for Asia and Oceania. Features in the printer driver (Macintosh) This machine supports Mac OS X 10.5.8 - 10.6.x - 10.7.x. Note The screens in this section are from Mac OS X 10.5. The screens on your Macintosh will vary depending on your operating system version.

  • Page 60: Manual Duplex (Two-Sided) Printing

    Printing and Faxing Manual duplex (two-sided) printing The supplied printer driver supports manual duplex printing. Guidelines for printing on both sides of the paper  If the paper is thin, it may wrinkle.  If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or manual feed slot. ...

  • Page 61: Simultaneous Scanning, Printing And Faxing

    You can set the Paper Size, Orientation and Scale. From an application such as TextEdit, click File, then Page Setup. Make sure Brother FAX-XXXX (where XXXX is your model name.) is chosen in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK.
  • Page 62 Printing and Faxing Note You can save the current settings as a preset by choosing Save As from the Presets pop-up menu.  (For Mac OS X 10.7.x) For more page setup options, click Show Details.

  • Page 63: Choosing Printing Options

    Printing and Faxing Note You can save the current settings as a preset by choosing Save Current Settings as Preset from the Presets pop-up menu. Choosing printing options To control special printing features, choose the options you want to change from the Print dialog box.

  • Page 64: Cover Page

    Printing and Faxing Cover Page You can choose the following cover page settings:  Print Cover Page If you want to add a cover page to your document, use this function.  Cover Page Type Choose a template for the cover page. ...

  • Page 65: Print Settings

    Printing and Faxing  Pages per Sheet The Pages per Sheet selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper.  Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout. ...
  • Page 66 Printing and Faxing • Env. Thick • Env. Thin • Recycled Paper • Label  Resolution You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200  Paper Source You can choose Auto Select, Tray 1 or Manual. Advanced print settings When you click the triangle mark (c) beside Advanced, the advanced print settings appear.
  • Page 67 Printing and Faxing • Text This is the best mode for printing text documents. Improve Print Output  This feature allows you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting.

  • Page 68: Duplex Printing

    Printing and Faxing Duplex Printing  Manual duplex Select Paper Handling. Choose Even Only and print, and then reload the printed paper into the tray (blank side face down in Tray 1) or manual feed slot (blank side face up in Manual). Choose Odd Only and print.

  • Page 69: Removing The Printer Driver For Macintosh

    Printing and Faxing Removing the Printer driver for Macintosh Log in as an ‘Administrator’. From the Apple menu, choose System Preferences. Click Print & Fax or Print & Scan, then choose the printer you want to remove and remove it by clicking the - button.

  • Page 70: Status Monitor

    If you want the latest machine status while the Status Monitor window is open, click the icon. You can set the interval at which the software will update the machine status information. Go to the menu bar, Brother Status Monitor and choose Preferences.

  • Page 71: Quitting The Window

    Printing and Faxing Quitting the window Click Brother Status Monitor in the menu bar and then choose Quit Status Monitor from the pop-up menu.

  • Page 72: Sending A Fax

    Printing and Faxing Sending a fax You can send a fax directly from a Macintosh application. Note Fax documents will be sent in Black and White only. Create a document in a Macintosh application. From an application such as TextEdit, click File, then Print. ...
  • Page 73 Printing and Faxing  (For Mac OS X 10.7.x) For more page setup options, click Show Details.
  • Page 74 Printing and Faxing Choose Send Fax from the pop-up menu. Choose Facsimile from the Output pop-up menu. Enter a fax number in the Input Fax Number box, and then click Print to send the fax.

  • Page 75: Using The Addresses Panel

    Printing and Faxing Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box. Using the Addresses panel You can choose a fax number using the Addresses button.
  • Page 76 Printing and Faxing Click Addresses. Choose the fax number from the Addresses panel and then click To.
  • Page 77 Printing and Faxing When you have chosen your fax, click Print.

  • Page 78: Scanning (For Fax-2940)

    You can scan a document using the ICA driver. If you installed available drivers and software from the download page for your machine in the Brother Solutions Center (http://solutions.brother.com/), the ICA driver has been already installed to your Macintosh. If you don’t see your machine in the Print & Fax or Print &...
  • Page 79 Scanning (For FAX-2940) Click Show Details to choose Black & White or Text for Kind. You can adjust the following settings, if necessary, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine.

  • Page 80: Choosing Your Machine From Print & Fax Or Print & Scan

    Scanning (For FAX-2940) Choosing your machine from Print & Fax or Print & Scan Connect your Brother machine to the Macintosh using a USB cable. Select System Preferences from the Apple Menu. Click Print & Fax or Print & Scan.

  • Page 81: Remote Setup

    Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the machine. Note The RemoteSetup application icon is in Macintosh HD/Applications/Brother.  Lets you start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and then click OK.
  • Page 82 Remote Setup  Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.  Export Lets you save the current configuration setting to a file.

  • Page 83: Index

    Index Print Macintosh Manual duplex printing ........63 Administrator ............15 Printer driver ............54 ® Windows Booklet printing ........... 13 Manual duplex printing ........13 Brightness Print Profiles .............. 21 Macintosh .............. 74 ® Windows .............. 38 Remote Setup Macintosh ............... 76 Contrast ®...
  • Page 84 Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

This manual is also suitable for:

Fax-2840

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