Olivetti Fax-Lab 128 Instructions Manual
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Olivetti Fax-Lab 128 Instructions Manual

Olivetti Fax-Lab 128 Instructions Manual

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TELEPHONE ANSWERING DEVICE/COPIER/SMS
INSTRUCTIONS

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  • Page 1 TELEPHONE ANSWERING DEVICE/COPIER/SMS INSTRUCTIONS...
  • Page 2 All rights reserved. No parts of this manual may be photocopied, reproduced or translated into other languages with- out prior written authorization from Olivetti S.p.A. The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning.

  • Page 3: Table Of Contents

    ABLE OF CONTENTS FIRST SECTION RECEPTION................16 BEFORE YOU START TO CHOOSE THE RECEPTION MODE ........16 CONSULTING THE MANUAL ............3 MANUAL RECEPTION ..............17 AUTOMATIC RECEPTION ............. 17 ENVIRONMENTAL RECYCLING ........... 3 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) ....3 RECEPTION WITH TELEPHONE ANSWERING DEVICE ...

  • Page 5: Before You Start

    Visit the relevant area of the site www.olivettitecnost.com to way, it will be protected against the risk of damage due to find out the methods adopted by Olivetti for the collection of interference or power surges. used devices.

  • Page 6: Operating Precautions

    PERATING PRECAUTIONS • Keep the fax machine in a dust-free place away from sources of water, steam and excessive heat. Do not expose it to direct sunlight. • Ensure that no books, documents, or other objects obstruct normal ventilation in any way. •...

  • Page 7: About The Fax Machine

    BOUT THE FAX MACHINE ONSOLE "Error" LED indicator On, indicates that there are messages or memos in Signals an operating fault during transmission or the memory that have already been played. reception. Blinking, indicates that the memory contains docu- ments that have not been printed, messages or memos that have not been played.
  • Page 8 • Adjusts the resolution of the documents to be sent and • Gives access to the Phone book. • Deletes incorrect settings from the display. copied (only with the document inserted in the ADF). • During the function programming phase, it moves •...

  • Page 9: Components

    OMPONENTS The figure shows the external and internal parts of fax machine. APER SUPPORT EXTENSION ONNECTION SOCKETS LAIN PAPER FEED COMPARTMENT Maximum capacity: 40 sheets (80gr/m UTOMATIC FEEDER FOR DOCUMENTS TO BE SENT AND COPIED AXIMUM CAPACITY SHEETS OF A PEAKER PERATOR CONSOLE UILT...

  • Page 10: How To Get Started Quickly

    OW TO GET STARTED QUICKLY This section provides a basic description of the fax ma- ONNECT THE TELEPHONE HANDSET chine, explaining how to install it and get started quickly, us- ing its basic functions only. For a more comprehensive use of the fax machine, see the corresponding section.

  • Page 11: Connect The Fax Machine To The Power Supply

    If your country is not present among those shown on ONNECT THE FAX MACHINE TO THE POWER SUPPLY the display, see the table below: COUNTRY COUNTRY TO BE SELECTED 1. A. Insert the female connector Argentina AMERICA LATINA at one end of the power ca- Australia AUSTRALIA ble into the male connector...

  • Page 12: To Set The Date And Time For The First Time

    O CHANGE THE DATE AND TIME O SET THE DATE AND TIME FOR THE FIRST TIME If the date and time shown on the display are not cor- The first time you connect the fax machine to the rect, you can change them at any time. power supply or whenever there is a power failure you must set the date and time as described below.

  • Page 13: (Pbx)

    O SWITCH FROM A PUBLIC LINE TO A PRIVATE LINE If you have chosen the "SET DATE/TIME" option, proceed as follows: The fax machine is set up for connection to a public line 1. Enter the new date and time (e.g. 13-03-06; 18:00), by press- but you can connect it to a private line and use it on a ing the keys: .

  • Page 14: All That Is Missing Now Is Your Name And Fax

    To modify the dialling mode: LL THAT IS MISSING NOW IS YOUR NAME AND FAX Note: the "PRIVATE(PBX)" parameter must be set. NUMBER 1. Press the key: The display shows: Once set, the name (max. 16 characters) and number (max. 20 digits) will remain unchanged until they are intentionally changed and will be printed on each page received by your correspondent's fax machine.
  • Page 15 Position of your name and fax number: 14. To delete the whole name, hold down the key: The information at the top of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent’s fax machine: For example, to enter the name "LARA": - outside the text area immediately below the top edge of Until you have selected the letter "L".

  • Page 16: Setting Up The Fax Machine

    1. Lower the handset and place it 10. To return the fax machine to its initial stand-by mode, on a stable surface. press the key: 11. If you want to move back one function, press the key: 2. Open and lift the operator con- sole as indicated by the arrows.

  • Page 17: To Print The Menu And Its Functions

    Examine the print test sheet as follows: RANSMISSION 1. Check that the numbered scale is not broken at any point and that the black areas do not present any horizontal white lines: if these conditions, which confirm that the car- If you follow the procedures described below, you can imme- tridge has been inserted correctly and is working properly, diately use the fax machine to carry out simple trans-...

  • Page 18: To Send A Document

    ECEPTION O SEND A DOCUMENT You can set up the fax machine to receive the documents sent 1. If these diagrams are not by your correspondents in four different modes, that you enough, see "To send a docu- may access by carrying out the procedure described below. ment", section "Transmission These modes are: manual reception, automatic reception, and reception operations".

  • Page 19: Manual Reception

    " " ANUAL RECEPTION ECEPTION IN PHONE MODE For all occasions in which you are present and you can The behaviour of the fax machine in this mode depends on therefore answer the calls yourself. who is calling and whether you are in or not when the fax is received.

  • Page 20: Using The Telephone

    O TELEPHONE USING THE QUICKEST METHOD SING THE TELEPHONE Do not place the document in the ADF. When you engage the line by lifting the telephone hand- 1. Press and hold down for more than one second the set, you may use all the telephone functions available on number key (0-9) under which you saved previously ordinary telephones sold on the market.

  • Page 21: Making Copies

    8. To confirm your choice, press the key: AKING COPIES The display shows: HAT DOCUMENTS CAN BE COPIED 9. To choose the desired copy size setting, "200%", "140%", "70%" or "50%", press the keys: As for transmission, copying requires the document to be inserted in the automatic document feeder (ADF).
  • Page 23 ABLE OF CONTENTS SECOND SECTION TRANSMISSION AND RECEPTION OPERATIONS THE TELEPHONE ANSWERING DEVICE TO SEND A DOCUMENT ............23 TO TURN ON THE TAD .............. 33 WHAT DOCUMENTS MAY BE USED ........... 23 THE TAD CONSOLE ..............33 NEVER USE ..................23 SECURITY AND ACCESS FUNCTIONS ........
  • Page 24 OTHER USEFUL TRANSMISSION SETTINGS ......49 TECHNICAL DATA TO CHANGE THE POSITION OF YOUR NAME AND FAX GENERAL CHARACTERISTICS ............ 63 NUMBER ..................49 COMMUNICATION CHARACTERISTICS ........63 TO HEAR THE LINE SIGNALS ............49 POWER SUPPLY CHARACTERISTICS ........63 TO REGULATE THE SPEAKER VOLUME ........

  • Page 25: Transmission And Reception Operations

    RANSMISSION AND RECEPTION OPERATIONS 2. Place the document in the auto- O SEND A DOCUMENT matic document feeder (ADF) with the side to be sent face down (A). HAT DOCUMENTS MAY BE USED Place the document against the right-hand side of the feeder: see Dimensions the mark printed on the fax ma- •...

  • Page 26: To Send A Document

    6. Press the keys O SEND A DOCUMENT until the display shows: 1. Insert the document in the automatic document feeder (ADF). The display shows on the top line: 7. Press the key: The display shows: and on the bottom line, the default contrast value: "NOR- MAL".

  • Page 27: To Send A Document With The Receiver Raised

    2. To hear the dialling tones, press the key: UTOMATIC REDIAL The display shows: If no connection is established due to errors on the line or because the correspondent's number is busy, the fax ma- and the length of the transmission in minutes and sec- chine automatically redials the number of times set by onds in the top right-hand corner.

  • Page 28: To Change/Repeat/Delete A Transmission From The Memory That Is Already Set

    7. To confirm both the current time and the time set in step O CHANGE REPEAT DELETE A TRANSMISSION FROM THE 6, press the key: MEMORY THAT IS ALREADY SET The display shows: 1. Press the key: 8. Type your correspondent's number directly on the nu- meric keypad, by pressing the keys: The display shows: 9.

  • Page 29: To Receive A Document

    O RECEIVE A DOCUMENT O RECEIVE DOCUMENTS IN THE VARIOUS RECEPTION MODES ANUAL RECEPTION You can set up the fax machine to receive the documents sent by your correspondents in four separate modes: 1. When the telephone rings, lift the handset to engage the line.

  • Page 30: Phone Book

    10. Enter the correspondent's name (max. 16 characters) HONE BOOK as you did for your name (see "All that is missing now is your name and fax number", chapter "How to get started quickly"). The fax can also store several numbers and associate a name to them, thus creating an electronic diary which not 11.

  • Page 31: To Delete A Number From The Phone Book

    7. To confirm the setting, press the key: 10. To abort the procedure, press the key: From this step on, to modify the number, repeat the procedure "To program the phone book" from step 11. To delete other numbers, repeat the procedure from step 5.

  • Page 32: To Send A Document Using The Phone Book Search Function

    O PRINT REPORTS AND LISTS O SEND A DOCUMENT USING THE PHONE BOOK SEARCH FUNCTION If you can't remember the position with which you asso- EPORTS ciated a given number, you can send the document from the phone book as follows: By printing out reports, the fax machine enables you to check 1.

  • Page 33: To Enable/Disable The Automatic Printing Of The Transmission And Failed Transmission Report

    7. Press the key: • Remote Id Number (and, sometimes, name) of the correspondent called. This number cor- The display shows: responds to the number you dialled, only if the correspondent set his own fax number correctly. Otherwise, it may be dif- ferent or not be present at all.

  • Page 34: Lists

    4. Press the keys ISTS until the display shows: At any time, you can print a complete list of the installa- tion parameters, set-up parameters and disabled num- bers as well as print the data saved in the phone book. 5.

  • Page 35: The Telephone Answering Device

    HE TELEPHONE ANSWERING DEVICE The fax machine is equipped with an integrated telephone HE TAD CONSOLE answering device which performs the same functions as those performed by external telephone answering devices. You can therefore: • record outgoing messages which will be played auto- matically when you're out, to request callers to leave a mes- sage or call back later;...

  • Page 36: Security And Access Functions

    Press the key: 8. To confirm the setting, press the key: To remove an incorrect setting from the display. 9. To return the fax machine to the initial stand-by mode, To move one function back during the programming press the key: phase.

  • Page 37: To Enable/Disable Access To The Telephone

    10. To return the fax machine to the initial stand-by mode, UTGOING MESSAGES AND MEMOS press the key: You can record several different types of outgoing mes- 11. If you want to move back one function, press the key: sages: •...

  • Page 38: To Listen To Outgoing Message 1

    7. Press the key: 6. To listen to message 1 recorded previously, press the key: The display shows: The display shows: 8. Lift the handset. When it gets to the end of the message, the fax machine The display shows: automatically prepares to record a new OUTGOING MESSAGE 1.

  • Page 39: To Record Memos

    3. Press the key: You have 30 or 60 seconds at your disposal (see "To set The display shows: the length of memos and incoming messages") to record your memo in the same way as OUTGOING MESSAGES 1 and 2. 4.

  • Page 40: To Listen To Incoming Messages And Memos

    2. To delete the message you are listening, press the key: O LISTEN TO INCOMING MESSAGES AND The TAD moves to the next message and the display MEMOS shows: If there is one or more incoming messages or memos in the memory of the telephone answering device that have 01-Mar-06 10:32 not yet been played back, the...

  • Page 41: Device

    Procedure for operating the TAD from a remote loca- PECIAL FUNCTIONS OF THE TELEPHONE t i o n : ANSWERING DEVICE • Dial the fax number on the remote telephone. The TAD will answer the call and start communicating. You can set up the TAD for the following special functions: •...

  • Page 42: Outgoing Message Only

    7. To confirm the setting, press the key: 7. To confirm the setting, press the key: If outgoing message 1 has already been recorded, skip straight to step 11. Otherwise the display shows: 8. To return the fax machine to the initial stand-by mode, press the key: 8.

  • Page 43: To Print The Tad Configuration Parameters

    6. To confirm the setting, press the key: 7. To return the fax machine to the initial stand-by mode, press the key: 8. If you want to move back one function, press the key: O PRINT THE TAD CONFIGURATION PARAMETERS 1.

  • Page 44: More Sophisticated Operations

    ORE SOPHISTICATED OPERATIONS THER USEFUL RECEPTION SETTINGS O RECEIVE A DOCUMENT THAT IS LONGER THAN THE PAPER SIZE USED O REDUCE THE AREA OF A DOCUMENT RECEIVED If you receive a document that is longer than the paper size used, you can have the surplus text printed by your fax machine on another sheet.

  • Page 45: To Enable/Disable Silent Reception

    7. To return the fax machine to its initial stand-by mode, 11. If you want to move back one function, press the key: press the key: 8. If you want to move back one function, press the key: If you choose the "SURPLUS - AUTOMATIC" setting, the fax machine will print the surplus text on another sheet providing the surplus exceeds 12 mm.

  • Page 46: To Change The Number Of Rings

    3. Press the key: O CHANGE THE NUMBER OF RINGS The display shows: This function is only enabled in some countries. If set in "AUTOMATIC", "PHONE/FAX" or "TAD/FAX" 4. Press the keys reception mode, the fax machine automatically answers calls after a certain number of rings. until the display shows: If you want, you can change the number of rings, as follows:...

  • Page 47: To Enable/Disable Recognition Of The Ring

    3. Press the keys 3. Press the key: until the display shows: The display shows: 4. Press the keys 4. Press the key: The display shows the preset volume level, for exam- until the display shows: ple 4: 5. Press the key: 5.

  • Page 48: To Change The Length Of The Acoustic Signal

    8. To view the other available values, "FAX/TEL TIMER - 15 SECS", "FAX/TEL TIMER - 30 SECS" or "FAX/TEL If the fax machine cannot detect that particular frequency, the TIMER - 40 SECS", press the keys: display will show the message "RING NOT DETECT.". At this point, press the key and repeat the procedure.

  • Page 49: To Set The Black List

    7. Press the key: 4. Press the key: The display shows: The display shows: 8. Press the key: 5. Press the key: The display shows the code you set previously, for The display shows: example: 6. Dial the fax number you wish to inhibit. 9.

  • Page 50: To Delete The Black List

    10. To confirm the setting, press the key: 6. To confirm the setting, press the key: The display shows: The display shows the first number on the black list. 7. To find the number you wish to modify, press the keys: 11.

  • Page 51: Other Useful Transmission Settings

    9. To confirm the setting, press the key: THER USEFUL TRANSMISSION SETTINGS 10. To return the fax machine to its initial stand-by mode, press the key: O CHANGE THE POSITION OF YOUR NAME AND FAX NUMBER 11. If you want to move back one function, press the key: The information in the heading of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent's fax...

  • Page 52: To Regulate The Speaker Volume

    8. To view the other available option, "LINE MONITOR - 5. Press the key: YES", press the keys: The display shows: 9. To confirm the setting, press the key: 6. Press the keys 10. To return the fax machine to its initial stand-by mode, until the display shows: press the key: 11.

  • Page 53: Receiving A Document In Polling Mode

    4. Press the keys: ECEIVING A DOCUMENT IN POLLING MODE The display shows: IRST OF ALL WHAT POLLING IS 5. Press the key: It is a transmission request that a fax machine makes to an- The display shows: other fax machine so that the latter sends the document re- quested automatically.

  • Page 54: To Change A Polling Reception That Has Been Set

    6. To confirm both the current time and the new time, press O DELETE A POLLING RECEPTION THAT HAS BEEN SET the key: The display shows: 1. Press the key: The display shows: 7. Type your correspondent's number directly on the nu- meric keypad.

  • Page 55: Troubleshooting Guide

    ROUBLESHOOTING GUIDE Having saved the document, the display shows the mes- HAT HAPPENS IF THERE IS A POWER FAILURE sage "DOC IN MEMORY". At this point, the fax machine will prompt you to remove the document from the document feeder. The fax ma- If a power failure occurs, the fax machine keeps the chine will then print the saved document.

  • Page 56: Error Codes

    RROR CODES The error codes printed both on the transmission report and the activity report consist of two digits indicating the cause of the error. To save space, the two-digit code without any message is printed on the activity report. CODE MESSAGE CAUSE OF ERROR...

  • Page 57: Signals And Messages

    IGNALS AND MESSAGES • The fax machine does not detect the presence of the print cartridge because you have forgotten to install it or you have installed it incorrectly: install/reinstall the print cartridge. Any problems that may arise are generally indicated by •...

  • Page 58: Other Acoustic Signals

    The date and time have not been set correctly: see "To set You set polling reception and the connection was not estab- the date and time for the first time" and "To change the lished due to line errors or because the correspondent is date and time", in the "How to get started quickly"...
  • Page 59 The fax machine is dialling the number of the correspondent A document is being sent. you called. A document is being sent. You have set a document transmission from the memory and the fax machine has just finished storing the document. "XXXX" corresponds to the number that identifies the document you Transmission was completed successfully.

  • Page 60: Maintenance Operations

    AINTENANCE OPERATIONS Warning! O REPLACE THE PRINT CARTRIDGE 7. Avoid touching the nozzles. The print cartridge must be replaced, when the ink runs out or when you notice a deterioration in the print qual- ity. In the former case, the fax machine automatically prints a sheet to remind you that the ink is about to run out and that you should replace it.

  • Page 61: Nozzles

    6. To view the other available option, "CLEAN CAR- 3. Press the key: TRIDGE - YES", press the keys: The display shows: 7. Press the key: The fax machine resets the cartridge and tests the noz- 4. Press the key: zles, and then prints out the result of the diagnostic test.

  • Page 62: To Clean The Optical Reader

    3. Release the print cartridge by 2. Open and lift the operator con- pressing the lever as indicated sole as indicated by the arrows. by the arrow. 4. Take the print cartridge out of its 3. Move the print cartridge carriage compartment.

  • Page 63: To Clean The Casing

    O REMOVE JAMMED SHEETS OF PAPER To check whether the optical reader is clean, make a copy of a blank sheet. If any vertical lines appear on the copy and the If the paper used to print received documents or to copy docu- optical reader looks perfectly clean, contact qualified techni- ments gets jammed (this error is signalled on the display by cal staff.

  • Page 64: Manufacturer And Customer Service

    ANUFACTURER AND CUSTOMER SERVICE ANUFACTURER Olivetti S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A. Via Jervis, 77 - 10015 IVREA (TO) ITALY USTOMER SERVICE If the fax machine is not working as it should, or you want to ask the manufacturers something, call the number indicated on the "Warranty Card".

  • Page 65: Technical Data

    ECHNICAL DATA ENERAL CHARACTERISTICS ECEPTION CHARACTERISTICS Model ......Desktop transceiver Printing system ..... Printing on plain paper, bubble ink jet printer Display ......LCD 16 + 16 char. Max. printing width ......... 204 mm Capacity memory ..360 Kbyte Max. printing length ........ 282 mm Dimensions Printing paper .........
  • Page 66 NDEX Access to the telephone answering device ECM (Error Correction Mode) 50 to enable/disable 35 Electrical contacts Acoustic signals 56 print cartridge carriage 59 Automatic document feeder (ADF) 7 , 15 , 23 Environment Automatic redial 25 environmental recycling to dispose of our devices correctly 3 Error codes 53 , 54 Error LED indicator 55 Buzzer volume 50...
  • Page 67 Memos and incoming messages length 37 to delete 38 Reception to listen 38 automatic reception 17 , 27 Messages with recognition of the type of call 27 error messages on the display 55 manual reception 17 , 27 other messages on the display 56 reception in "PHONE/FAX"...
  • Page 68 Transmission broadcast transmission 25 sending a document using the quickest method 30 TAD access code to adjust the contrast and resolution 23 to change 34 to enable/disable ECM 50 to delete 34 to hear the dialling tone when sending 16 , 24 to set 34 to hear the line signals 49 TAD configuration parameters...
  • Page 69 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards Olivetti S.p.A. Sede Sociale Ivrea, Via Jervis, 77 - Cap. Soc. Euro 78.000.000 - C.C.I.A.A. Torino n. 547040 - Trib. Ivrea Reg. Soc. n.1927 - Cod. Fisc. e Part. IVA 02298700010...
  • Page 71 Monochrome cartridge code FJ31 Single-block cartridge: code B0336F...
  • Page 72 256700U...

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