Page 1 FAX System (N)
Page 3: Table Of Contents
Contents General Notice ..............................v Legal and Safety Information ......................... ix Introduction ..............................xii Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) ......................1-1 Names of Parts ........................1-2 Main Body Parts .........................1-2 Operation Panel ........................1-3 Fax Screens ........................1-4 Preparations ..........................1-6 Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only) ..1-6...
Page 4 Dialing the Destination Using the Address Book (Address Book) ......... 2-27 Searching for a Destination with the Address Book ............2-27 How Do I Find a Destination in the Address Book? ............2-27 Printing Out a Telephone Directory List ................2-29 Dialing the Same Number Again (Redialing functions) ............
Page 5 Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication) ........................5-26 Registering New F-Code Relay Boxes ................5-26 Modifying or Deleting F-Code Relay Boxes ..............5-28 Sending Documents as an F-Code Based Relay Broadcast Transmission ......5-31 Printing Out an F-Code Relay Box List ................5-33 Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) ....5-34 Registering the Fax Forwarding Information ..............5-34 Modifying Registered Fax Forwarding Information ............5-35...
Page 6 Setting the Number of Redial Attempts (Number of Redials setting) ........7-9 Setting the Document Size for Scanning from the Document Processor (Scan from DP setting) ......................7-10 Setting the Default Transmission Mode (TX Mode/Default setting) ........7-11 Selecting the Automatic Reception Mode (Receive Mode setting) ........7-12 Turning Reception Date &...
Page 7: General Notice
General Notice Trademark Information • Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the US and other countries. • Windows ME and Windows XP are trademarks of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. •...
Page 8 7. If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8.
Page 9: Important Safety Instructions
IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
Page 10 CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five."...
Page 11: Legal And Safety Information
Legal and Safety Information Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.
Page 12 Symbols symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol..[General warning] ..[Warning of danger of electrical shock] ..[Warning of high temperature] symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.
Page 13: Installation Precautions
Important! Please read it first. This Operation Guide contains information on using the facsimile functions of this machine. be sure to read the Operation Guide for your machine as well and maintain both guides in good condition in a location close to the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Page 14: Introduction
Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference.
Page 15: Optional Memory
7 Various Settings and Registration This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error. Use this section to perform the settings and registration most appropriate to how you use this fax.
Page 17: Fax Operation (Names Of Parts / Preparations / Features And Functions Of This Fax)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) This section contains the names of parts and explanations on the general features and functions of this fax. • Names of Parts...1-2 • Preparations...1-6 • Features and Functions of this Fax...1-11...
Page 18: Names Of Parts
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Names of Parts Main Body Parts The following contains information on the names when this machine is used as a facsimile. Refer to the Operation Guide for your machine for information on other parts of this machine. Operation panel Line jack (L) Telephone jack (T)
Page 19: Operation Panel
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Operation Panel Touch panel Numeric keys Start key Fax key/Fax indicator Fax lamp Reset key Stop/Clear key Print Management key System Menu/Counter key 10 Interrupt key/indicator lamp 11 Power key...
Page 20: Fax Screens
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Fax Screens The initial screen that appears in the touch panel when you press the [Fax] key in the Copy Operation mode, etc., in order to change to the Fax Operation mode is called the ‘basic fax screen’. Press (A), (B), (C) or (D) to switch between the various fax screens as follows: (A) Basic fax screen Memory usage:...
Page 21 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) (D) Print Report screen Report printing option screen. Select item. Select size Activity Subad conf One-touch Telephone report box list key list direc.list Confirm. Subad. rel Group dial Encryption report...
Page 22: Preparations
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Preparations When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only) through Setting the Current Date and Time (Date &...
Page 23: Turning Tti Transmission On/Off (Tti Setting)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Turning TTI Transmission ON/OFF (TTI setting) The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc. – that is automatically sent to the receiving party's fax and printed out on the received documents.
Page 24: Registering The Information Identifying Your Facsimile (Location Info. Setting)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Registering the Information Identifying Your Facsimile (Location Info. setting) If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.
Page 25: Setting The Current Date And Time (Date & Time Setting)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) NOTE: The fax number can be up to 20 digits in length. If you want to clear the currently displayed number from the message display, simply press the Stop/Clear key.
Page 26 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Press the [Register] key. The Register Memory Ready for fax transmission. screen will appear. Place the original & assign destination. OCT-11 Dest Address Abbrev. book setting Basic Application Register...
Page 27: Features And Functions Of This Fax
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Features and Functions of this Fax The following contains explanations about features and functions that should be understood when this machine is used as a facsimile. Switching from the Copy Operation Mode to the Fax Operation Mode This machine was fundamentally designed for use as a copy machine and the default setting is the Copy...
Page 28: What Is The Administrator Number Used For
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) What is the Administrator Number Used For? In order to manage each individual's or each department's use of this fax in the Fax Operation mode – and enhance security during Encrypted Communication as well – it is necessary to enter the registered administrator number in those cases noted in 1 and 2 below.
Page 29: Using A 3-Digit Document Number To Manage Fax Communications (Document Number)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Using a 3-digit Document Number to Manage Fax Communications (Document Number) The fax uses a 3-digit document number Memory Check Status of Fax in order to manage each fax OCT-11 communication.
Page 30: Sending A Fax Directly From A Network Computer (Network Fax Functions)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Sending a Fax Directly from a Network Computer (Network FAX functions) Use the Network FAX functions to send a document made on a network computer to the other fax machine, or to receive a document from the other fax machine onto your network computer.
Page 31: Handling 2 Jobs Simultaneously (Dual Access Function)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Handling 2 Jobs Simultaneously (Dual Access function) The Dual Access function allows the machine to simultaneously process 2 operations. For example, you can perform the procedure to transmit documents even during an ongoing fax communication. It is also possible to receive a fax during copying with the received document(s) printed out automatically once the copy operation is completed.
Page 32 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Table of Operations Available/ Unavailable under Dual Access Additional operation Copier NW-FAX Network Scanner Direct Feed Transmission (during scanning or transmission) Memory Transmission (during scanning) Memory Transmission (during transmission) Memory Reception (during reception) Memory Reception (during printing) Standard Copying (during scanning or printing)
Page 33: Sending Multiple Sets Of Documents In One Batch (Batch Transmission Function)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Sending Multiple Sets of Documents in One Batch (Batch Transmission function) Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication.
Page 34: Receiving Documents Even When Paper Has Run Out (Memory Reception Function)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) In order to perform an F-Code Based Communication, the other party’s fax must have F-Code Based capabilities specific to the communication you are attempting. Therefore, you should thoroughly discuss in advance with the party you plan to communicate with the capabilities of your respective models before attempting to transmit or receive using F-Code Based Communications.
Page 35: Backing Up Memory Even During A Power Failure (Imaging Memory Backup Function)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Backing Up Memory Even During a Power Failure (Imaging Memory Backup function) If, for any reason, power to the fax is disconnected or lost, the back-up battery in this machine will protect all data related to documents that were already received into Imaging Memory, or that are waiting for transmission, for up to 60 minutes (32 MB of optional memory must be installed).
Page 36: Make Copies Even During Printing Of An Incoming Fax (Copy Priority Printout Function)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function) It is possible to stop print out of an incoming fax and make copies without having to wait for that print job to end.
Page 37: Fax Operation (Basic Use)
Fax Operation (Basic Use) This section contains explanations on the basic use of this fax. • Sending Documents...2-2 • Receiving Documents Automatically (Automatic Fax Reception)...2-10 • Canceling a Communication...2-13 • Entering Characters...2-15 • Dialing the Destination Using Only One Key (One-Touch Keys)...2-18 •...
Page 38: Sending Documents
Fax Operation (Basic Use) Sending Documents The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation. Switching to the Fax Operation mode Check the message display to make Memory Ready for fax transmission.
Page 39 Fax Operation (Basic Use) • Direct Feed Transmission mode (Transmitting from the platen) This mode is ideal for transmitting books and the like that cannot be placed in the Document Processor. Documents are set one at a time directly on the platen, the destination fax number is then dialed first, and –...
Page 40 Fax Operation (Basic Use) Set the documents face-up on the document tray. NOTE: If the documents are set properly, the document set indicator will be lit green. DO NOT set more documents than indicated by the paper volume lines that are located on the inside of the rear document insert guide.
Page 41: Dialing Methods
Fax Operation (Basic Use) Using the [Pause] key Press this key to enter a 3-second pause Memory Ready for fax transmission. at that point in dialing. This is useful, for Press start key to transmit OCT-11 example, if you need to dial a specific Dest 1234_.
Page 42 Fax Operation (Basic Use) NOTE: The Fine and Super fine resolutions reproduce clearer images in comparison to transmission with the Normal resolution, but transmission time is longer. The Half tone [Half-tone] resolution reproduces grays clearly, but transmission time is longer than with the Normal or Fine resolutions.
Page 43 Fax Operation (Basic Use) Select the appropriate document Memory Ready for fax transmission. size. OCT-11 Select original size 11x17" 5½x8½" 8½x14" 8½x5½" 8½x11" 11x8½" Saving a document for transmission Perform the following procedure in order to save a document for transmission on the administrator’s network computer.The document can be saved as a PDF file or a TIFF file.
Page 44 Fax Operation (Basic Use) > Checking the status of the transmission... Press the [Status] ([Act status]) key in Memory usage: for fax transmission. the bottom right of the touch panel. The riginal & assign destination. OCT-11-2005 16:00 document number and information Dest.
Page 45 Fax Operation (Basic Use) Press the [Start] key. NOTE: If you set the document(s) in the Document Processor, scanning and then transmission of the documents will begin automatically. Repeat steps (1) through (3) for all remaining documents. > Once there are no further pages to be scanned... Press the [No] key.
Page 46: Receiving Documents Automatically (Automatic Fax Reception)
Fax Operation (Basic Use) Receiving Documents Automatically (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. The data for an incoming fax are stored and then printed out in a single batch at the end of the communication.
Page 47: Memory Reception
Fax Operation (Basic Use) > Stopping the reception in progress Press the [Status] ([Act status]) key Memory usage: for fax transmission. in the bottom right of the touch riginal & assign destination. OCT-11-2005 16:00 panel. Dest. check Re-dial On-hook Memory TX Abbrev.
Page 48 Fax Operation (Basic Use) NOTE: Refer to the Operation Guide for your machine about the maximum number of sheets that can be stored. When the maximum number of sheets has been reached, remove all of the documents from the copy store section. Even if you cannot print out because paper has run out or a paper jam occurs, reception is still possible (Memory Reception).
Page 49: Canceling A Communication
Fax Operation (Basic Use) Canceling a Communication You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode.
Page 50: Canceling A Direct Feed Transmission
Fax Operation (Basic Use) Canceling a Direct Feed Transmission A message such as that shown below Memory Check Status of Fax will be displayed after dialing the OCT-11 destination party in the Direct Feed Status of Fax Transmission mode. Port Print Doc #: 020.
Page 51: Entering Characters
Fax Operation (Basic Use) Entering Characters The Character Input screen will appear during registration of your own name (self-station name), destination names, etc. What is in the Character Input screen? Inch version There are actually 3 different Character Input screens. One each for uppercase input, one for lowercase input and one for special character input.
Page 52 Fax Operation (Basic Use) Metric version There are actually 4 different Character Input screens. One each for uppercase input, one for lowercase input and two for special character input. Touch the [Capital] key, the [Letter] key, the [Symbol 1] key and the [Symbol 2] key respectively to access the desired input screen. Uppercase input Back Enter name...
Page 53: How Do I Enter Characters
Fax Operation (Basic Use) [AllDel.] key... Press this key when you want to delete all of the currently entered information. [Del. prev.] key... Press this key when you want to delete the character to the left of the cursor. [Back] key... Press this key when you want to return to the screen prior to character input. [End] key or [Next] key...
Page 54: Dialing The Destination Using Only One Key (One-Touch Keys)
Fax Operation (Basic Use) Dialing the Destination Using Only One Key (One-Touch Keys) If you register a fax number under a one-touch key in advance, you will be able to dial that number with the press of a key. You can also use one-touch keys to designate destination fax numbers for F-Code Based Communication and Encrypted Transmissions.
Page 55 Fax Operation (Basic Use) Press an unregistered speed-dial key on Register the dial. the touch panel. Register dial # Set dial for registration. 1/167. NOTE: If there are no unregistered speed-dial keys displayed, use the [ ] and/or [ ] cursor keys to switch to a screen that displays an unregistered key.
Page 56 Fax Operation (Basic Use) Making More Detailed Settings If you want to perform more detailed settings like selecting the transmission speed, or designating this one-touch key for F-Code Based Communication or Encrypted Transmission, press the [Setting] key and then go to the next step. Select the desired transmission speed Register date &...
Page 57: Modifying Or Deleting Registered Information
Fax Operation (Basic Use) Use the numeric keys to enter the 2-digit Register the dial. Key Code (01 - 20) that corresponds to One-Touch Key0001. the Encryption Key you want to use for Encryption Back this one-touch key. Enter using # key. Encryption (01-20) Code...
Page 58: Dialing With A One-Touch Key
Fax Operation (Basic Use) If you want to delete the registered Register the dial. one-touch key, press the [Delete] key One-Touch Key 0001. and then go to the next step. If you want Contents change/del. Back to modify the registered information, press the [Change contents] key and Name then go directly to step 6.
Page 59: Printing Out A One-Touch Key List
Fax Operation (Basic Use) If the operation involves the transmission of documents, set the documents you want to transmit. If you want to change the transmission conditions, such as the resolution and contrast, press the [TX setting] key. If you do NOT want to change the current conditions, go directly to step 5. Press the key that corresponds to the desired item and change the information as desired.
Page 60 Fax Operation (Basic Use) Press the [Print Report] key. The Print Memory Ready for fax transmission. Report screen will appear. Place the original & assign destination. OCT-11 Dest Address Abbrev. book setting Basic Application Register Print Report Press the [One-touch key list] key. Report printing option screen.
Page 61: Dialing The Destination Using Only A 4-Digit Number (Abbreviated Dialing)
Fax Operation (Basic Use) Dialing the Destination Using Only a 4-Digit Number (Abbreviated Dialing) Speed-dial keys are available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each of these keys is given a 4-digit number between 0001 and 1000 and this number is referred to as that key's [abbreviated number].
Page 62 Fax Operation (Basic Use) Use the numeric keys to enter the Memory Ready for fax transmission. abbreviated number (0001 - 1000) that OCT-11 corresponds to the speed-dial key under Abbreviation Back which the desired fax number is Enter using # key. registered.
Page 63: Dialing The Destination Using The Address Book (Address Book)
Fax Operation (Basic Use) Dialing the Destination Using the Address Book (Address Book) The address book searches for the name of the other party as it is registered under a one-touch key, group dial key, program key or chain dial key and will dial the corresponding fax number(s) upon command.
Page 64 Fax Operation (Basic Use) If you want to change the transmission conditions, such as the resolution and contrast, press the [TX setting] key. If you do NOT want to change the current conditions, go directly to step 5. Press the key that corresponds to the desired item and change the information as desired. (To change each transmission condition, refer to pages 2-5 and 2-6.) Once you are finished changing Memory...
Page 65: Printing Out A Telephone Directory List
Fax Operation (Basic Use) Press the Start key. The transmission operation will begin automatically. Printing Out a Telephone Directory List Print out this list in order to check the fax numbers that can be found in a address book search. NOTE: If there are no fax numbers registered that can be found in a address book search, a Telephone Directory List will not be printed out.
Page 66: Dialing The Same Number Again (Redialing Functions)
Fax Operation (Basic Use) Dialing the Same Number Again (Redialing functions) Redialing refers to dialing the most recently dialed number once again. Automatic Redialing When attempting to transmit documents, etc., the other party's fax machine may be busy with another communication and may not respond. In this type of situation, your fax machine will automatically attempt to redial that same number.
Page 67: Fax Operation (Various Functions)
Fax Operation (Various Functions) This section contains explanations on methods to use this fax more effectively. • Sending 2-Sided Documents (Duplex Transmission)...3-2 • Preparing the Next Documents During Another Communication (Standby Transmission)...3-5 • Sending the Same Documents to Multiple Destinations (Broadcast Transmission)...3-7 •...
Page 68: Sending 2-Sided Documents (Duplex Transmission)
Fax Operation (Various Functions) Sending 2-Sided Documents (Duplex Transmission) Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is always accomplished by setting the documents you want to transmit in the Document Processor and scanning them into memory in the Memory Transmission mode.
Page 69 Fax Operation (Various Functions) Press the [Duplex TX] key. Memory Ready for fax transmission. Press start key to transmit OCT-11 Dest 1234_. Delete Pause Space Subadd. Next des One touch destinat. 8½×11" Normal Regular Abbrev. Delayed TX Address Duplex Orig. size Orig image Exposure book...
Page 70 Fax Operation (Various Functions) Press the Start key. The documents will be scanned into memory and the transmission operation will begin automatically.
Page 71: Preparing The Next Documents During Another Communication (Standby Transmission)
Fax Operation (Various Functions) Preparing the Next Documents During Another Communication (Standby Transmission) Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been...
Page 72 Fax Operation (Various Functions) Press the Start key. The documents will be scanned into memory. NOTE: If the fax is in the Direct Feed Transmission mode, the documents will remain in the Document Processor or on the platen waiting for the transmitting operation to begin.
Page 73: Sending The Same Documents To Multiple Destinations (Broadcast Transmission)
Fax Operation (Various Functions) Sending the Same Documents to Multiple Destinations (Broadcast Transmission) Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform...
Page 74 Fax Operation (Various Functions) > Entering the fax number with the numeric keys... If you want to enter more than one Memory usage: for fax transmission. destination fax number, press the [Next key to transmit OCT-11-2005 16:00 des] ([N dest.]) key after you enter the 1234_.
Page 75: Sending Important Documents Before Others (Interrupt Transmission)
Fax Operation (Various Functions) Sending Important Documents Before Others (Interrupt Transmission) Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours.
Page 76 Fax Operation (Various Functions) Press the Start key. The documents will remain in the Document Processor or on the platen, without being scanned, waiting for the transmitting operation to begin. Once the operation currently in progress is completed, the transmission operation for your documents will begin automatically.
Page 77: Sending Documents At A Specified Time (Communication Using The Timer)
Fax Operation (Various Functions) Sending Documents at a Specified Time (Communication Using the Timer) If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission.
Page 78 Fax Operation (Various Functions) NOTE: You can enter the fax number using the numeric keys, abbreviated numbers, one-touch keys or the address book. Chain dial keys can be used as well. If you entered the destination fax number with a one-touch key or a chain dial key, press the [TX setting] key after that.
Page 79: Dialing The Destination With A Registered Number And The Numeric Keys (Chain Dial Keys)
Fax Operation (Various Functions) Dialing the Destination With A Registered Number and the Numeric Keys (Chain Dial Keys) If you register a chain dial number under a speed-dial key in advance, that speed-dial key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number.
Page 80 Fax Operation (Various Functions) Press the [Chain] key. Register the dial. Dial type Back One-touch 33600bps Program Group Chain Use the numeric keys to enter the Register the dial. desired chain dial number. (Maximum 32 Chain 0003. digits) Fax # Back Enter using # key.
Page 81: Modifying Or Deleting Registered Information
Fax Operation (Various Functions) Modifying or Deleting Registered Information NOTE: If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Press the [Register] key. The Register Memory Ready for fax transmission.
Page 82: Dialing With A Chain Dial Key
Fax Operation (Various Functions) > Modifying registered information If you want to modify the abbreviated number (the displayed number of the speed-dial key under which the chain dial key is registered), press the [Abbr. #] key. If you want to modify any other basic information, press the key that corresponds to that information. To modify information, refer to the corresponding step under Registering New Chain Dial Keys on page 3-13.
Page 83 Fax Operation (Various Functions) Enter the other party’s fax number. NOTE: You can enter the fax number using the numeric keys, abbreviated numbers, one-touch keys or the address book. Once the other party’s fax number is entered, only the registered chain dial name will be displayed, followed by the other party’s fax number or name.
Page 84: Managing Information For A Scheduled Communication (Editing A Communication In Memory)
Fax Operation (Various Functions) Managing Information for a Scheduled Communication (Editing a Communication in Memory) You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time.
Page 85: Force-Starting The Communication
Fax Operation (Various Functions) Press the [Print] key. Memory usage: ommunication status. OCT-11-2005 16:00 atus Close Immediate 025. Send (No.party: 001. Program/ Change 22:22. TX No.of pages: 001. Delete Print 1/2. Press the [Yes] key. A sample image of the corresponding documents will be printed out. Force-Starting the Communication You can force-start a communication that is waiting in memory, without having to wait for the scheduled start time.
Page 86: Modifying The Contents Of The Communication
Fax Operation (Various Functions) Press the [Yes] key. The selected communication will be deleted and the touch panel will return to the initial mode settings. If you want to continue deleting other scheduled communications, repeat steps 1 through 3. Modifying the Contents of the Communication You can modify the information relating to a scheduled communication that is presently saved in memory.
Page 87 Fax Operation (Various Functions) > Modifying destination information The currently registered information will be displayed. • If you want to delete a fax number(s), press the corresponding dial key (or keys) and then go to the next step. • If you want to add a fax number(s), press the [Add] key and then go directly to step 9. •...
Page 88 Fax Operation (Various Functions) Enter the new destination fax number. Reserved communication status. Memory Enter Destination. OCT-11 You can enter the fax number(s) using the numeric keys, abbreviated numbers, Delete Pause Space Subadd. one-touch keys and the address book. Chain dial keys can be used as well. FREE Address Abbrev.
Page 89: Initiating The Fax Connection Manually (Manual Fax Transmission)
Fax Operation (Various Functions) Initiating the Fax Connection Manually (Manual Fax Transmission) Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.
Page 90 Fax Operation (Various Functions) > If you hear a fax tone... You are connected to a fax machine. Press the Start key. Fax transmission will begin. > If the other party answers... You are connected to a telephone. Press the Start key at the end of the conversation. Fax transmission will begin. NOTE: It is only possible to speak to the other party when a separately purchased telephone is connected to this fax machine.
Page 91: Initiating The Fax Connection Manually (Manual Fax Reception)
Fax Operation (Various Functions) Initiating the Fax Connection Manually (Manual Fax Reception) Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents.
Page 92 Fax Operation (Various Functions) > If the other party’s voice can be heard... You are connected to a telephone. Press the Start key at the end of the conversation. A tone will sound to inform the other party that this machine has switched to the fax reception mode. Fax reception will begin once the transmission is initiated by the other party.
Page 93: Troubleshooting
Troubleshooting This section contains explanations on troubleshooting procedures. • When the Fax Lamp is Lit..4-2 • If an Error Occurs..4-3 • When One of These Message is Displayed..4-4 • Troubleshooting Tables...4-6...
Page 94: When The Fax Lamp Is Lit
Troubleshooting When the Fax Lamp is Lit... During a fax communication that use the memory, documents will be entered into memory and, to indicate this, the Fax lamp will light. The Fax lamp will also light when documents are received directly into memory (Memory Reception) during copying in the Copy Operation mode.
Page 95: If An Error Occurs
Troubleshooting If an Error Occurs... In the event of trouble, an explanation in Memory Toner will be empty soon.[y] regard to the error will appear in the Place the original & assign destination. OCT-11 message display. Refer to When One of Dest These Message is Displayed...
Page 96: When One Of These Message Is Displayed
Troubleshooting When One of These Message is Displayed... When any of the following messages appear in the message display, follow the corresponding procedure. Message Procedure Page Close XX Cover. The cover indicated in the message display is open. ______ Check the cover. [Check Close it securely.
Page 97 Troubleshooting Message Procedure Page Call for Service Maintenance by qualified service personnel is required. ______ Contact your service representative, an authorized service center or the place of purchase. If [C] and a 4-digit number are displayed as well, inform the service personnel of the displayed number.
Page 98: Troubleshooting Tables
Troubleshooting Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase. Problem Check point Corrective procedure Reference page...
Page 99 Troubleshooting Problem Check point Corrective procedure Reference page I am not able to perform Did the transmitting party Check the information to be 2-18 Encrypted Communication. perform the appropriate registered once again with registration procedure for the other party. the one-touch key (designated for Encrypted Transmission) as decided in advance with the receiving...
Page 100 Troubleshooting Problem Check point Corrective procedure Reference page I am not able to perform Does the relay station fax If the relay station fax ______ F-Code Based Relay machine have the machine does not one have Broadcast Transmission. appropriate F-Code Based the appropriate F-Code Relay capabilities? Based Relay capabilities,...
Page 101 Troubleshooting Problem Check point Corrective procedure Reference page I am not able to perform Does the transmitting If the transmitting party's fax ______ F-Code Based Bulletin party's fax machine have machine does not have the Board Reception. the same F-Code Based same F-Code Based Bulletin Board Bulletin Board...
Page 102 Troubleshooting 4-10...
Page 103: Other Features Of This Fax
Other Features of this Fax This section contains explanations on advanced use of this fax. • Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching)...5-2 • Automatically Switching Between the Fax and an Answering Machine (TAD Reception)...5-4 • Using Different Fax and Telephone Numbers (D.R.D.
Page 104: Automatically Switching Between The Fax And A Telephone (Auto Fax/Tel Switching)
Other Features of this Fax Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically.
Page 105 Other Features of this Fax > If the call is from a telephone... The fax will ring to let you know that you should answer. Pick up the telephone receiver within 30 seconds after the ringing starts. NOTE: If the telephone receiver is not picked up within 30 seconds, the fax machine will switch to fax reception.
Page 106: Automatically Switching Between The Fax And An Answering Machine (Tad Reception)
Other Features of this Fax Automatically Switching Between the Fax and an Answering Machine (TAD Reception) This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically.
Page 107 Other Features of this Fax The telephone will ring a designated number of times. NOTE: You can set the number of times the telephone will ring. Refer to Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting) on page 7-6. If the telephone receiver is picked up while the telephone is still ringing, the fax will deal with the call in the same manner as a standard Manual Fax Reception.
Page 108: Using Different Fax And Telephone Numbers (D.r.d. Reception) [Available In Inch Versions Only]
Other Features of this Fax Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only] This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line.
Page 109 Other Features of this Fax > If the call is from a telephone... Pick up the telephone receiver and speak with the other party. At the end of the conversation, fax reception can be initiated manually. > If the call is from a fax... Once the bell stops ringing, fax reception will start automatically.
Page 110: Initiating Fax Reception From A Connected Telephone (Remote Switching)
Other Features of this Fax Initiating Fax Reception From A Connected Telephone (Remote Switching) Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself.
Page 111: Initiating The Reception
Other Features of this Fax Initiating the Reception When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure. When a call comes in, the telephone will ring. Pick up the telephone receiver. If you hear a fax tone, use the tone signal capabilities of the telephone to enter the 2-digit Remote Switching Number.
Page 112: Allowing The Receiving Party To Initiate Reception (Polling Communication)
Other Features of this Fax Allowing the Receiving Party to Initiate Reception (Polling Communication) Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. There are two types of polling procedures available in this fax: Polling Transmission and Polling Reception.
Page 113 Other Features of this Fax > Entering documents for the first time If you want to limit who can request Memory TX Polling. transmission of the documents from your OCT-11 fax, use the numeric keys to enter a Polling ID Back 4-digit Polling ID (the self-station ID of Enter using # key.
Page 114: Receiving Documents Using Polling Reception
Other Features of this Fax Receiving Documents Using Polling Reception In Polling Reception, the receiving party dials the number of the transmitting fax, triggering transmission of the documents set in that other fax machine. If reception of documents from more than one transmitting fax is designated, those destinations will be dialed in order and reception will be carried out from each fax.
Page 115 Other Features of this Fax Use the numeric keys to enter the Memory RX Polling. desired time for the reception to begin. OCT-11 Delayed TX Back NOTE: If you want to change the Enter using # key. entered time, use the [ ] and/or [ ] keys to move the cursor to the desired Start Time 16:42.
Page 116: Communicating Using F-Codes (F-Code Based Communication)
Other Features of this Fax Communicating Using F-Codes (F-Code Based Communication) F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well.
Page 117: What Are F-Code Boxes
Other Features of this Fax NOTE: If you are going to receive documents into an F-Code Confidential Box registered in this fax, F-Code Based Confidential Communication is possible even if the transmitting party does not enter an F-Code password. In order to receive documents into an F-Code Relay Box, however, the transmitting party must enter the appropriate F-Code password.
Page 118: Communicating Confidentially (F-Code Based Confidential Communication)
Other Features of this Fax Communicating Confidentially (F-Code Based Confidential Communication) F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others. NOTE: In order to use F-Code Based Confidential Communication, both the transmitting and receiving facsimiles must possess F-Code Based Communication and Confidential Communication capabilities.
Page 119: Modifying Or Deleting F-Code Confidential Boxes
Other Features of this Fax Press an unregistered key. Register box NOTE: The subaddress will be Subaddress confi. box displayed for all keys that have already been registered. 1234. 1111. 0688. 1/7. Use the numeric keys to enter the Register box subaddress 4-digit that you want to use Subaddress confidential box 003.
Page 120: Sending Documents Using F-Code Based Confidential Transmission
Other Features of this Fax Perform steps 1 through 3 of Registering New F-Code Confidential Boxes on page 5-16. Press the key which displays the Register box subaddress for the F-Code Confidential Box you want to modify or delete. Subaddress confi. box 1234.
Page 121 Other Features of this Fax The receiving party must...have a facsimile that has the same F-Code Based Confidential Communication capabilities as your fax machine. In addition, they must register, in advance, the corresponding box (in this fax, called the ‘F-Code Confidential Box’) in their fax, inform you (the transmitting party) of the registered number (in this fax, a 4-digit number called the ‘subaddress’) for that box, and enter that number and the corresponding password during the procedure to print out the received documents.
Page 122: Printing Out Documents From An F-Code Confidential Box
Other Features of this Fax Press the [Password] key. If necessary, use the numeric keys to enter the predetermined F-Code password. NOTE: The password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols * and #. This password is not required if you agree in advance with the destination party not to use one.
Page 123: Printing Out An F-Code Confidential Box List
Other Features of this Fax NOTE: If you registered ‘0000’ as the F-Code password, go to the next step. If you registered any other password, proceed directly to step 5. Press the [Yes] key. The documents that are in that F-Code Confidential Box will be printed out. Use the numeric keys to enter the Print data in confidential box.
Page 124: Entering Documents Into An F-Code Confidential Box
Other Features of this Fax Entering Documents into an F-Code Confidential Box Perform the following procedure when you want to enter documents into your F-Code Confidential Box for transmission under the F-Code Based Bulletin Board function. Using this procedure, you can add new documents to those currently in your F-Code Confidential Box, and you can also delete all of the documents currently in that box and replace them with new documents.
Page 125: Receiving Documents From An F-Code Based Bulletin Board
Other Features of this Fax Press the [Confirm] key. Select any related transmission settings that you want to use. NOTE: If you are using duplex (2-sided) documents, press the [Duplex TX] key. Refer to Sending 2-Sided Documents (Duplex Transmission) on page 3-2 for setting procedures. Press the Start key.
Page 126 Other Features of this Fax Press the [Application] key. The Memory Ready for fax transmission. Application screen will appear. Place the original & assign destination. OCT-11 Dest Address Abbrev. book setting Basic Application Register Print Report Press the [RX Polling] key. Memory Option screen Select item.
Page 127 Other Features of this Fax NOTE: The password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols * and #. This password is not required if you agree in advance with the destination party not to use one. Press the [Close] key.
Page 128: Using A Relay Station To Send Your Documents (F-Code Based Relay Broadcast Communication)
Other Features of this Fax Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication) F-Code Based Relay Broadcast Communication involves the transmission of documents to multiple, long distance destinations by transmitting the documents through a relay station, generally located between the initial transmitting station and the final destinations.
Page 129 Other Features of this Fax Press the [Box] key. F-Code Relay Box Registering item option screen. registration is now possible. Select item for register. Encryption Dial Forwarding Location TX/RX Remote SW Network Info. Restrict. dial Date Remote & Time Test ID Basic Application Register...
Page 130: Modifying Or Deleting F-Code Relay Boxes
Other Features of this Fax If you entered the fax number with the numeric keys, press the [Next destinat.] ([Next dest.]) key. Press the [Finish dest. Set] ([Dest. set]) key. Select whether or not you want the Register box received documents to be printed out at Subaddress relay box your fax (press the [On] key to have Local print/return...
Page 131: Deleting Destinations
Other Features of this Fax Enter the F-Code password (4-digits) for Register box that F-Code Relay Box. Subaddress relay box Password confirmation Back Enter password using # key. ( 4 digits) Press the [Confirm] key. If you want to completely delete the Register box F-Code Relay Box, press the [Delete] Subaddress relay box...
Page 132: Changing Destinations
Other Features of this Fax Enter the additional fax number(s). Register box Subaddress relay box Enter Destination. Dest 1 Delete Pause Space Subadd. FREE Address Next Abbrev. book destinat. NOTE: You can enter the fax number(s) using the numeric keys, one-touch keys and the address book.
Page 133: Sending Documents As An F-Code Based Relay Broadcast Transmission
Other Features of this Fax Sending Documents as an F-Code Based Relay Broadcast Transmission Perform this procedure when you want to act as the initial transmitting station and send documents, first to an F-Code Relay Box that is registered in a relay station, and then from that relay station onward to its final destination.
Page 134 Other Features of this Fax NOTE: You can also enter the fax number using one-touch keys that have been designated for F-Code Based Communication as well. If you do use such a one-touch key, press the Start key and the transmission operation will begin automatically. Press the [Subadd.] key.
Page 135: Printing Out An F-Code Relay Box List
Other Features of this Fax Printing Out an F-Code Relay Box List Print out this list in order to check the information registered for each F-Code Relay Box. NOTE: If there are no F-Code Relay Boxes registered in this fax, an F-Code Relay Box List will not be printed out.
Page 136: Having Received Faxes Forwarded To Another Fax Number (Fax Forwarding)
Other Features of this Fax Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) Fax Forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number that is registered in advance. In order to use Fax Forwarding, the destination and designated hours must be registered here and it is additionally necessary to turn Fax Forwarding ON in advance.
Page 137: Modifying Registered Fax Forwarding Information
Other Features of this Fax Select whether or not you want the Register memory transmission. received documents to be printed out at your fax. Press the [On] key to have Local print/forw time Back them printed and the [Off] key to stop Print Here Fax For'd Enter using # key.
Page 138: Turning Fax Forwarding On/Off
Other Features of this Fax Press the [Fax Forwarding] key. The Registering item option screen. currently registered information will be Select item for register. displayed. Encryption Dial Forwarding Location TX/RX Remote SW Network Info. Restrict. dial Date Remote & Time Test ID Basic Application...
Page 139 Other Features of this Fax Press the [Close] key. If you are finished making settings, press the Reset key to return to the initial mode. 5-37...
Page 140: Dialing Multiple Destinations As A Group (Group Dial Keys)
Other Features of this Fax Dialing Multiple Destinations as a Group (Group Dial Keys) If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will be able to dial all those number with the press of a key. NOTE: Group dial keys can be used for entering the other party's fax numbers during a number of the various functions of this fax such as Broadcast Transmission, etc.
Page 141: Modifying Or Deleting Registered Information
Other Features of this Fax Press the [Group] key. Register the dial. Dial type Back One-touch 33600bps Program Group Chain Enter the other party's fax numbers. Register the dial. Group dial 0004. Enter Destination. Dest .1 Delete Pause Space Subadd. FREE Address Next...
Page 142: Modifying Registered Information
Other Features of this Fax Press the [Dial] key. Registering item option screen. Select item for register. Encryption Dial Forwarding Location TX/RX Remote SW Network Info. Restrict. dial Date Remote & Time Test ID Basic Application Register Print Report Press the speed-dial key (group dial key) containing the information you want to modify or delete. NOTE: If that key is not displayed, use the [ ] and/or [ ] cursor keys to switch to the screen that displays the key that you want.
Page 143 Other Features of this Fax Adding destinations Press the [Add] key. Memory usage: dial. 004. OCT-11-2005 16:00 el des. Back Close FREE + 123456. Change 1234567. Delete 1/1. Enter the additional fax number(s). Register the dial. Group dial 0004. Enter Destination. Dest 1 0123456_ Delete...
Page 144: Dialing With A Group Dial Key
Other Features of this Fax Enter the abbreviated number of an Register the dial. unregistered speed-dial key (0001 - Group dial 0004. 1000). Abbreviation Back Enter using # key. Once a 4-digit number is entered, that number may be changed using the [+] 0004.
Page 145: Printing Out A Group Dial List
Other Features of this Fax Press the group dial key under which the Memory Ready for fax transmission. desired fax numbers are registered. Press start key to transmit OCT-11 Dest CDE. CDE. FREE. Address Abbrev. book setting Basic Application Register Print Report Press the Start key.
Page 146: Saving Specific Communication Settings As A Single Program (Program Keys)
Other Features of this Fax Saving Specific Communication Settings as a Single Program (Program Keys) The operational procedures for various types of communication, such as Broadcast Transmission, Polling reception, etc., can be registered under a speed-dial key that will then function as a program key for one-touch operation.
Page 147 Other Features of this Fax Press the [Program] key. Register the dial. Dial type Back One-touch 33600bps Program Group Chain If you do NOT want to designate a time Register the dial. of day for the operation to begin, press Program Dial(Send) 0006.
Page 148: Modifying Or Deleting Registered Information
Other Features of this Fax If you want to continue registering other program keys, repeat steps 3 through 13. If you are finished registering program keys, press the Reset key. (P) will be displayed next to the registered speed-dial key. Modifying or Deleting Registered Information NOTE: If you want to cancel the procedure part way through, press the Reset key.
Page 149 Other Features of this Fax > Modifying registered information If you want to change the destination fax number(s), press the [ ] key and go to the next step. If you want to modify the abbreviated number (the displayed number of the speed-dial key under which the program key is registered), press the [Abbr.
Page 150: Using A Program Key
Other Features of this Fax Changing destinations Select one destination to be changed, Memory usage: dial. and then press the [Change] key. al(Send) 0006. OCT-11-2005 16:00 el des. Back Close FREE + 1236546. Change Delete 1/1. Enter the new fax number. You can enter the fax number using the numeric keys, abbreviated numbers, one-touch keys and the address book.
Page 151: Printing Out A Program Dial List
Other Features of this Fax Once you are finished changing Memory Ready for fax transmission. transmission conditions, press the [One Enter Destination. OCT-11 touch destinat.] key. Dest One touch Save Tx. destinat. original Abbrev. Delayed TX 8½×11" Normal Light Address Duplex Orig.
Page 152: Restricting Communication To/From Specific Destinations (Tx/Rx Restriction)
Other Features of this Fax Restricting Communication To/From Specific Destinations (TX/RX Restriction) The TX/RX Restriction function allows you to limit to and from whom fax communication can be accomplished by making it necessary to meet specific conditions regarding certain passwords. More specifically, the passwords (Permit Fax Number and Permit ID) are registered in advance and TX/RX Restriction is turned ON.
Page 153 Other Features of this Fax Press the [Register] key. The Register Memory Ready for fax transmission. screen will appear. Place the original & assign destination. OCT-11 Dest Address Abbrev. book setting Basic Application Register Print Report Press the [TX/RX Restrict.] key. Registering item option screen.
Page 154: Modifying Or Deleting Permit Fax Numbers
Other Features of this Fax Modifying or Deleting Permit Fax Numbers NOTE: If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Perform steps 1 through 3 of Registering New Permit Fax Numbers on page 5-50. Press the key which displays the Permit Register in TX/RX Restriction list.
Page 155: Modifying Or Deleting Permit Ids
Other Features of this Fax Press the [Register] key. The Register Memory Ready for fax transmission. screen will appear. Place the original & assign destination. OCT-11 Dest Address Abbrev. book setting Basic Application Register Print Report Press the [TX/RX Restrict.] key. Registering item option screen.
Page 156: Registering New Reject Fax Numbers
Other Features of this Fax Press the key which displays the Permit Register in TX/RX Restriction list. ID you want to modify or delete. Permit List 0101. 0202. 5555. If you want to delete the registered Register in TX/RX Restriction list. Permit ID, press the [Delete] key and Permit ID No.
Page 157: Modifying Or Deleting Reject Fax Numbers
Other Features of this Fax Press the [TX/RX Restrict.] key. Registering item option screen. Select item for register. Encryption Dial Forwarding Location TX/RX Remote SW Network Info. Restrict. dial Date Remote & Time Test ID Basic Application Register Print Report Press the [Reject FAX No.] key.
Page 158: Turning Tx/Rx Restriction On/Off
Other Features of this Fax Press the key which displays the Reject Register in TX/RX Restriction list. Fax Number you want to modify or delete. Reject FAX No. 12345678901234567890 06123456 If you want to delete the registered Register in TX/RX Restriction list. Rejected FAX number 002.
Page 159 Other Features of this Fax Press the System Menu/Counter key. The System Menu / Counter screen will appear. Press the [Fax Default] key. System Menu / Counter System Menu Copy Language Default Default Accounting Scanner Printer MP tray Default Default Setting Management Machine...
Page 160: Communicating With Encrypted Documents (Encrypted Communication)
Other Features of this Fax Communicating with Encrypted Documents (Encrypted Communication) Encrypted Communication involves the encryption of documents prior to their transmission. In this way, third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself.
Page 161: Registering New Encryption Keys
Other Features of this Fax Registering New Encryption Keys The Encryption Key to be used must be selected by the transmitting party during the registration of the corresponding one-touch key which is to be designated for Encrypted Transmission, and by the receiving party during registration of the corresponding Encryption Box.
Page 162: Modifying Or Deleting Encryption Keys
Other Features of this Fax Use the numerals (0 - 9) and the English Encryption key is registered. alphabet (A - F) that is shown on the Encryption key touch panel to create the desired Detail contents Back 16-character Encryption Key. Enter using right key.
Page 163: Registering New Encryption Boxes
Other Features of this Fax > Deleting an Encryption Key Press the [Yes] key. The message display will return to the same screen as was displayed in step 2. If you are finished deleting Encryption Keys, press the Reset key. >...
Page 164 Other Features of this Fax Press the [Box] key. Registering item option screen. Select item for register. Encryption Dial Forwarding Location TX/RX Remote SW Network Info. Restrict. dial Date Remote & Time Test ID Basic Application Register Print Report Press the [Encryption box] key. Register box Box type Subaddress...
Page 165: Modifying Or Deleting Encryption Boxes
Other Features of this Fax To use the NW-FAX Reception function, press the [On] key. If you don’t use the NW-FAX Reception function, press the [Off] key and go to the next step. Press the [Confirm] key. The message display will return to the same screen as was displayed in step 4.
Page 166: Performing The Operation At The Transmitting Fax
Other Features of this Fax Performing the Operation at the Transmitting Fax Encrypted Transmission is accomplished by dialing with a one-touch key that has been designated in advance for Encrypted Transmission. NOTE: Encrypted Transmission is possible to a single destination, as well as in combination with a Broadcast Transmission.
Page 167: Printing Out Documents From An Encryption Box
Other Features of this Fax Register the Encryption Key agreed to in advance with the transmitting party. (Refer to Registering New Encryption Keys on page 5-59.) If the Encryption Key has already been registered, go directly to step 2. Register the Encryption Box that will be used to receive the encrypted documents. (Refer to Registering New Encryption Boxes on page 5-61.) If an Encryption Box has already been registered in this way, go directly to step 3.
Page 168: Printing Out An Encryption Key List
Other Features of this Fax Press the key that corresponds to the Memory Print encryption data box. desired Encryption Box if it is OCT-11 highlighted. If the key is not highlighted, Encryption box Back there are no documents in that box. (Original is at box indicated reverse) 9876.
Page 169: Printing Out An Encryption Box List
Other Features of this Fax Press the [Encryption key list] key. Report printing option screen. Select item. Select size Activity Subad conf One-touch Telephone report box list key list direc.list Confirm. Subad. rel Group dial Encryption report box list List key list User set.
Page 170: Managing Fax Use By Each Department (Restricted Access)
Other Features of this Fax Managing Fax Use by Each Department (Restricted Access) By allowing certain communication and operation only upon entry of one of the viable ID-codes, use of this fax – such as the number of communications initiated – can be effectively scrutinized for up to 100 individual departments.
Page 171 Other Features of this Fax Available functions in Restricted Access Restricted Access limits the available functions of this fax to those individuals who enter a viable ID-code – or to the person-in-charge of managing use who enters the registered administrator number.
Page 172: Using The Fax With Restricted Access Turned On
Other Features of this Fax Using the fax with Restricted Access turned ON... When Restricted Access is turned ON, it is necessary to enter a viable ID-code or the registered administrator number in order to use the fax machine. Perform the following procedure in order to carry out standard fax transmission (operations OTHER than those which are accessed using the [Register] key, the [Application] key or the [Print Report] key).
Page 173: Accessing The Application Screen When Restricted Access Is Turned On
Other Features of this Fax Use the numeric keys to enter the Registering item option screen. currently registered administrator number. Enter the administrator number. Basic Application Register Print Report The touch panel will change to the Registering item option screen. Register screen.
Page 174: Accessing The Print Report Screen When Restricted Access Is Turned On
Other Features of this Fax Accessing the Print Report Screen When Restricted Access is Turned ON When Restricted Access is turned ON, perform the following procedure in order to access the Print Report screen (available when you press the [Print Reports] key) and thereby print out the corresponding reports.
Page 175: Printing Out A Restricted Access Report
Other Features of this Fax Press the [Admin.Item] key. NOTE: If you press the [Activity report] key at this point, an Activity Report will be printed out. Use the numeric keys to enter the Report printing option screen. currently registered administrator number.
Page 176 Other Features of this Fax Use the numeric keys to enter the Report printing option screen. currently registered administrator number. Admin. Number Check Back Enter the administrator number. Press the [Restricted access rep] key. ting option screen. Subad conf One-touch Telephone Restricted box list...
Page 177: Managing Information About Your Fax Communications
Managing Information About Your Fax Communications This section contains explanations on checking the message display and printed reports for information on the status of communications. • Checking the Result of Each Communication (Communication Result Display)...6-2 • Printing the Different Management Reports/List (Management Reports/Lists Printout)...6-4...
Page 178: Checking The Result Of Each Communication (Communication Result Display)
Managing Information About Your Fax Communications Checking the Result of Each Communication (Communication Result Display) You can use the message display to check certain information regarding the 50 most recent fax transmissions and/or receptions. The communication result display lets you check the document number, date and time, destination name, number of pages, type of communication and the result of your communication.
Page 179: Checking The Result Of Receptions
Managing Information About Your Fax Communications Once you have finished checking the desired information, press the Reset key to return to the initial mode. Checking the Result of Receptions Information for up to 50 of the most recent fax receptions can be checked in the message display. NOTE: If you want to cancel the procedure part way through, press the Reset key.
Page 180: Printing The Different Management Reports/List (Management Reports/Lists Printout)
Managing Information About Your Fax Communications Printing the Different Management Reports/List (Management Reports/Lists Printout) The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report and User Setting List.
Page 181: Printing Out A User Setting List
Managing Information About Your Fax Communications Press the [Print Report] key. The Print Memory Ready for fax transmission. Report screen will appear. Place the original & assign destination. OCT-11 Dest Address Abbrev. book setting Basic Application Register Print Report Press the [Confirm. report] key. Report printing option screen.
Page 182 Managing Information About Your Fax Communications...
Page 183: Various Settings And Registration
Various Settings and Registration This section contains explanations on making settings and registering information. • Turning Print Out of Each Report ON/OFF (Print Report setting)...7-2 • Turning the Bulletin Board ON/OFF (Bulletin Board setting)...7-5 • Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting)...7-6 •...
Page 184: Activity Report
Various Settings and Registration Turning Print Out of Each Report ON/OFF (Print Report setting) Six different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or not. You can also have each of these reports printed out automatically or turn OFF automatic print out of each report.
Page 185 Various Settings and Registration Press the System Menu/Counter key. The System Menu / Counter screen will appear. Press the [Fax Default] key. System Menu / Counter System Menu Copy Language Default Default Accounting Scanner Printer MP tray Default Default Setting Management Machine Document...
Page 186 Various Settings and Registration Press the [Close] key. If you are finished making settings, press the Reset key to return to the initial mode.
Page 187: Turning The Bulletin Board On/Off (Bulletin Board Setting)
Various Settings and Registration Turning the Bulletin Board ON/OFF (Bulletin Board setting) If you use the Bulletin Board function, you only need to enter documents into memory once and they will be available for transmission to any number of receiving parties upon receipt of their polling request.
Page 188: Setting The Number Of Rings [Auto Fax Reception] (Number Of Rings Setting)
Various Settings and Registration Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting) The number of times the fax will [ring] before an incoming call is answered in the Auto Fax Reception mode, the Auto FAX/TEL Switching mode [this setting is not available in metric models] or the TAD Reception mode can be set here to any number between 1 and 15.
Page 189: Speaker Volume
Various Settings and Registration Making Volume Settings (Volume setting) The volume of the alarm, the monitor and the speaker can be adjusted here, or you can make the alarm inaudible. Alarm Volume Sets the volume of the alarm that sounds in the event of an error or when you press an incorrect key on the operation panel.
Page 190 Various Settings and Registration Select the desired monitor volume from among Large, Medium, Small and Off. Select the desired speaker volume from among Large, Medium, Small and Off. Press the [Close] key. If you are finished making settings, press the Reset key to return to the initial mode.
Page 191: Setting The Number Of Redial Attempts (Number Of Redials Setting)
Various Settings and Registration Setting the Number of Redial Attempts (Number of Redials setting) Sets the number of times the fax will automatically attempt to redial a number when the other party's fax line is busy or some other trouble occurs with the connection. NOTE: The number of redial attempts can be set here to any number between 0 and 14.
Page 192: Setting The Document Size For Scanning From The Document Processor (Scan From Dp Setting)
Various Settings and Registration Setting the Document Size for Scanning from the Document Processor (Scan from DP setting) Select here whether documents that are set in the Document Processor will be scanned as × 11" [A4R] or other such standard size paper, or as long documents (in the direction of the paper feed).
Page 193: Setting The Default Transmission Mode (Tx Mode/Default Setting)
Various Settings and Registration Setting the Default Transmission Mode (TX Mode/Default setting) You can select which transmission mode, Memory Transmission or Direct Feed Transmission, will be the default setting in this fax. If you select Dir. Feed Tx here, the [Dir. Feed Tx] key will be shown in the basic fax screen. NOTE: If you want to cancel the procedure part way through, press the Reset key.
Page 194: Selecting The Automatic Reception Mode (Receive Mode Setting)
Various Settings and Registration Selecting the Automatic Reception Mode (Receive Mode setting) This fax has 2 or 3 automatic reception modes (depending upon the model version). The inch version of this fax offers the Automatic Fax Reception, Auto FAX/TEL Switching and D.R.D. Reception modes.
Page 195 Various Settings and Registration Select the desired ring pattern. System Menu / Counter • Pattern 1: Normal Ring Receive Mode Back • Pattern 2: Double Ring • Pattern 3: S-S-L (Short-Short-Long) Reception • Pattern 4: S-L-S (Short-Long-Short) Auto Fax/ Normal S-S-L Tel.
Page 196: Turning Reception Date & Time Print Out On/Off (Rx Date/Time Setting)
Various Settings and Registration Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting) Select here whether or not you want information – such as the time of the reception, information related to the transmitting party and the number of pages transmitted – to be printed out at the top edge of received documents.
Page 197: Selecting The Paper Feed Selection Mode (Fax Paper Feeding Tray Setting)
Various Settings and Registration Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting) Select here from among the 3 available modes for feeding paper to print out all documents that are received when the fax is in the Fax Operation mode - as well as for printing out reports and lists: the Auto Selection mode, the Fixed Size mode or the Fixed Cassette mode.
Page 198 Various Settings and Registration Press the [ ] key until Fax pap. feeding tray (Fax paper tray) is highlighted. Press the [Change #] key. Select the desired paper feed mode by System Menu / Counter pressing either the [Auto Select] ([Auto sel.]) key, the [Fix Size] ([Fixed size]) key Fax pap.
Page 199: Turning Manual Paper Feed On/Off (Mp Tray Setting)
Various Settings and Registration Turning Manual Paper Feed ON/OFF (MP Tray setting) Select here whether or not you want to use the MP tray to feed paper for printing our received faxes. NOTE: If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.
Page 200: Turning Duplex Reception On/Off (Duplex Rx Setting)
Various Settings and Registration Turning Duplex Reception ON/OFF (Duplex RX setting) The Duplex Unit turns paper over inside the fax machine so that printing can be accomplished on the back side of the paper as well (Duplex Reception function). When the width of each page received is exactly the same, the documents will be printed onto the front and back sides of that size of paper.
Page 201: Turning 2 In 1 Reception On/Off (2 In 1 Rx Setting)
Various Settings and Registration Turning 2 in 1 Reception ON/OFF (2 in 1 RX setting) If 2 in 1 reception is turned ON and two 5 × 8 " [A5] size pages are received in a row during the same reception, those 2 pages will be printed onto a single sheet of 11 × 8 "...
Page 202: Turning Remote Diagnosis On/Off (Remote Diagnosis Setting)
Various Settings and Registration Turning Remote Diagnosis ON/OFF (Remote Diagnosis setting) Especially if trouble occurs in this fax in which it is necessary to call for service, it is possible for our service center computer to access the fax directly over the telephone line and check its status and other information about the trouble.
Page 203: Registering The Remote Test Id (Remote Test Id Setting)
Various Settings and Registration Registering the Remote Test ID (Remote Test ID setting) If you have entered into a contract with an authorized service center for their Remote Diagnosis service, it is necessary to register here in advance the Remote Test ID that they designate for you. NOTE: A previously registered Remote Test ID can also be modified by performing the following procedure.
Page 204: Receiving Faxes At The Same Size Or A Reduced Size (Reception Size Setting)
Various Settings and Registration Receiving faxes at the same size or a reduced size (Reception Size setting) If Auto Select (Auto sel.) is selected under the Fax Paper Feeding Tray setting, and the size of an incoming fax is larger than the size of paper loaded in the drawer[cassette] to be used for print out, you can select whether to have such faxes printed out at their original size onto multiple sheets of paper, or have them reduced as much as possible to fit onto the available size of paper.
Page 205: Optional Equipment
Optional Equipment This section contains explanations on optional memory. • Optional Memory...8-2...
Page 206: Optional Memory
Optional Equipment Optional Memory By adding 32 MB of optional memory, the amount of memory available for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resolution mode. In addition, you will be able to store a greater number of documents into memory (for transmission or through reception).
Page 207: Network Fax Settings
Network FAX Settings This section contains explanations on the settings required for using the Network FAX function. • Performing the Setup Procedure...9-2 • Connecting the Fax Machine and the Computer...9-3 • Making the Initial Settings on the Fax Machine...9-4 • Registering the Network FAX Information...9-8 •...
Page 208: Performing The Setup Procedure
Network FAX Settings Performing the Setup Procedure In order to use the Network FAX functions, the following setup procedure needs to be performed. Connecting the fax machine and the computer Example connection Connect the shielded network cable (100 BASE-TX or 10 BASE-T) to the fax machine.
Page 209: Connecting The Fax Machine And The Computer
Network FAX Settings Connecting the Fax Machine and the Computer Turn the power switch OFF ( ) and remove the power plug from the wall outlet. NOTE: Always make sure to turn the power switch of the fax machine OFF ( ) before connecting the network cable.
Page 210: Making The Initial Settings On The Fax Machine
Network FAX Settings Making the Initial Settings on the Fax Machine Registering the Network FAX Reception Settings Turn this setting ON in order to perform Network FAX Reception. The received documents can also be printed with this machine. NOTE: If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.
Page 211: Turning The Save Transmitted Documents Function On/Off
Network FAX Settings Turning the Save Transmitted Documents Function ON/OFF Perform this procedure to select whether you want to save the transmitted documents on the server computer (the computer on which the provided Scanner File Utility is installed) or not. NOTE: If you want to cancel the procedure part way through, press the Reset key.
Page 212: Adding Information To The Nw-Fax File Name (Nw-Fax File Add.info. Setting)
Network FAX Settings Press the System Menu/Counter key. The System Menu / Counter screen will appear. Press the [FAX Default] key. System Menu / Counter System Menu Copy Language Default Default Accounting Scanner Printer MP tray Default Default Setting Management Machine Document Register...
Page 213 Network FAX Settings Press the [Fax Default] key. System Menu / Counter System Menu Copy Language Default Default Accounting Scanner Printer MP tray Default Default Setting Management Machine Document Register Print Default Management Orig. Size Report Press the [ ] cursor key until NW-FAX File Add.Info. is highlighted. Press the [Change #] key.
Page 214: Registering The Network Fax Information
Network FAX Settings Registering the Network FAX Information Register the following items when you want to use the Network FAX functions. • File name (Transmission/Reception)...For registering the default file name when documents which have been transmitted or received using the Network FAX functions are saved in the designated folder.
Page 215 Network FAX Settings NOTE: If you want to register the file name, go to step 3. If you want to register the IP address or host name, go to step 7. If you want to register the administrator's e-mail address, the account name and password for SMTP authorization, go to step 10.
Page 216 Network FAX Settings > Registering the administrator's e-mail address Press the [Admin. E-mail ad.] key. Register Network FAX. Regist'd contents cnf Receive: Saving Receive File name Transmit: tx Folder No. Transm IP addr./ Host name Admin. E-mail ad. Press the [Admin. E-mail ad.] key. Register administrator mail address.
Page 217 Network FAX Settings Use the numeric keys to enter the Enter password currently registered administrator number. Admin. Number Check Back Enter the administrator number. NOTE: The factory default administrator number is either 2500 (25/25 ppm model), 3200 (32/25 ppm and 32/32 ppm models) or 4000 (40/35 ppm model). For more detailed information on the administrator number, refer to the Advanced Operation Guide for your machine.
Page 218 Network FAX Settings NOTE: [Clear] key: Press this key when you want to reenter the number. [Stop] key: Press this key when you want to cancel the registration procedure and return the touch panel to the screen in step 3. Once you are finished entering the save folder number, press the [Enter] key.
Page 219: Printing Out A Network Fax Settings List
Network FAX Settings Printing Out a Network FAX Settings List Print out this list in order to check the information registered for the Network FAX functions, such as the Network FAX Reception settings, the auto print out setting, the save folder number, etc. NOTE: If you want to cancel the procedure part way through, press the Reset key.
Page 220 Network FAX Settings 9-14...
Page 221: 10 Reference Information
10 Reference Information This section contains reference information such as machine specifications, etc. • Specifications...10-2 • Character Input Screens...10-3 • Paper Size and Priority Feed Chart (Inch version)...10-5 • Paper Size and Priority Feed Chart (Metric version)...10-7 • Menu Flow Charts...10-9 •...
Page 222: Specifications
Reference Information Specifications NOTE: Specifications are subject to change without notice. Type Optional FAX Kit Compatibility Group 3 Line Requirement Subscription telephone line Transmission Speed Within 3 seconds (33600 bps, JBIG, ITU-T A4R #1 chart) Modem Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Data Compression JBIG/MMR/MR/MH Error Correction...
Page 223: Character Input Screens
Reference Information Character Input Screens When entering your self-station name and the destination name under a speed-dial key, the available characters and symbols as well as the input screen itself will differ depending upon the language being used. The following indicate the layouts of the keys for each screen. English (Inch version) Uppercase input Lowercase input...
Page 224 Reference Information Polish and Czech Uppercase input Lowercase input Symbol 1 input Symbol 2 input 10-4...
Page 225: Paper Size And Priority Feed Chart (Inch Version)
Reference Information Paper Size and Priority Feed Chart (Inch version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.
Page 226 Reference Information Notes for this Chart • The abbreviations in the chart above refer to the following paper sizes: ST: 5 × 8 " [width-wise] STR: 5 × 8 " [length-wise] LT: 8 × 11" [width-wise] LTR: 8 × 11" [length-wise] LG: 8 ×...
Page 227: Paper Size And Priority Feed Chart (Metric Version)
Reference Information Paper Size and Priority Feed Chart (Metric version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.
Page 228 Reference Information : Indicates that a received page will be split and printed onto 2 or more separate sheets of paper. Notes for this Chart • The top edge of the paper in these illustrations indicates the direction of feed for transmission or print out.
Page 229: Menu Flow Charts
Reference Information Menu Flow Charts The following charts represent the flow of the message display when the “function” keys on the touch panel ([Application], [Register] and [Print Report]) are touched, as well as when the System Menu/Counter key is pressed. Refer to this chart as a reference when operating the FAX. [Register] Key Speed-Dial One-Touch Keys...
Page 230 Reference Information System [FAX default] key Type of Phone Line (Inch version only) Menu/Counter key TTI Transmission ON/OFF Report Print Out ON/OFF TX/RX Restriction ON/OFF FAX Forwarding ON/OFF Bulletin Board Function ON/OFF Number of Rings (Auto FAX Reception) Volume Settings Number of Redials Document Size for Scanning from the Document Processor TX mode default...
Page 231: Error Code Tables
Reference Information Error Code Tables When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission Report or Reception Report as well as the Activity Report. Refer to the following tables for a more detailed explanation of the error. NOTE: If an error occurs during communication at a transmission speed of 33600 bps, the ‘U’...
Page 232 Reference Information U01721 A communication error occurred during transmission at high transmission speed. The destination party’s FAX may not have the corresponding high speed reception capabilities. If the destination party’s FAX number was dialed using an abbreviated number or one-touch key, change the transmission speed registered for that number to a lower setting and perform transmission procedures again.
Page 233 Reference Information U03600 The transmitting party’s FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in order to receive documents from that party’s F-Code Box, but was unsuccessful because the F-Code password that you entered did not match the one registered in the transmitting party’s FAX.
Page 234 Reference Information U14100 The destination FAX is one of our models and a transmission to a destination party’s F-Code Box was attempted, but was unsuccessful because memory in the destination party’s FAX machine has become full. U19000 Memory Reception was attempted, but was unsuccessful because your memory has become full.
Page 235: Index
Index Index Numerics Dual Access function 1-15 Duplex RX setting 7-18 2 in 1 RX setting 7-19 Duplex Transmission 3-2 Abbreviated Dialing 2-25 Editing a Communication in Memory 3-18 Abbreviated Numbers 1-20 Encrypted Communication 5-58 Accessing the Application Screen When Restricted Encryption Box List 5-67 Access is Turned ON 5-71 Encryption Key 5-59...
Page 236 Index Printing Out a Sample Image of Waiting Documents 3-18 Key Code 5-58 Printing Out an Encryption Key List 5-66 Printing Out an F-Code Relay Box List 5-33 Printing Out Documents from an Encryption Legal and Safety Information Box 5-65 Installation Precautions xi Printing Out Documents from an F-Code Precautions for Use xi...
Page 237 Index Turning the Save Transmitted Documents Function ON/OFF 9-5 TX Mode/Default setting 7-11 TX/RX Restriction 5-50 TX/RX Restriction ON/OFF Setting 5-56 User Setting List 6-5 Volume setting 7-7 Index-3...
Page 238: Index
Index Index-4...
Page 239 MEMO...
Page 242 2007.4 303KK56071...

This manual is also suitable for:

Km-c3225 Km-c3225e Km-c3232 Km-c4035e Km-c2525e Km-c3232e

Kyocera KM-C2520 Operation Manual

1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

2 Fax Operation (Basic Use)

3 Fax Operation (Various Functions)

4 Troubleshooting

5 Other Features of this Fax

6 Managing Information about Your Fax Communications

7 Various Settings and Registration

8 Optional Equipment

9 Network FAX Settings

10 Reference Information

Index

Quick Links

Troubleshooting

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Summary of Contents for Kyocera KM-C2520