Kyocera FS-1035MFP/DP User Manual
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Kyocera FS-1035MFP/DP User Manual

Km-net viewer operation guide rev-5.3 2011.7
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  • Page 2 All other brand and product names herein are registered trademarks or trademarks of their respective companies. Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, and Windows Server 2008 environments. © 2011 KYOCERA MITA Corporation...

  • Page 3: Table Of Contents

    Table of Contents Chapter 1 Quick Start Starting and Logging In ......................... 1-1 Editing Authentication Options ...................... 1-1 Device Discovery .......................... 1-2 Adding Devices ........................1-2 Automatic Device Discovery ....................1-3 Excluded Devices ........................1-3 Host Discovery ..........................1-4 Activating Host Services ......................1-4 Adding Hosts ...........................
  • Page 4 Refresh ............................2-8 Chapter 3 Device Device Properties .......................... 3-1 Displaying Device Properties ....................3-1 Displaying Device Home Page ...................... 3-2 Administrator Login ........................3-2 Address Book ..........................3-2 Adding Contacts ........................3-3 Adding Groups ........................3-3 Adding a Contact to a Group ....................3-3 Deleting Contacts and Groups ....................
  • Page 5 Device Applications ........................3-23 Installing an Application on Multiple Devices ................. 3-23 Installing an Application on One Device ................3-24 Activating an Installed Application on Multiple Devices ............3-25 Activating an Installed Application on One Device ..............3-25 Viewing Installed Applications ....................3-26 Searching Applications ......................
  • Page 6 Showing Printer Drivers and Print Queues ..................5-6 Selecting Host Login Settings ....................... 5-6 Selecting Domain Administrator Login Settings ................5-6 Exporting Host Information to a File ....................5-7 Configuring Printer Settings ......................5-7 Chapter 6 Communication Settings Setting Device Communications ....................6-1 TCP/IP Port ...........................

  • Page 7: Quick Start

    1 Quick Start Many features are available to help you organize and monitor network device information. These features are available for starting the application, discovering devices, and getting familiar with the user interface. Starting and Logging In Open the application. If you have administrator rights, your last saved workspace appears and you can proceed with your tasks.

  • Page 8: Device Discovery

    Quick Start In the New password text box, type a password for a local user. A password is a maximum of 32 characters. A blank password is allowed. In Confirm password, type the password again. Click OK to save the password. Device Discovery Device Discovery is a process that checks networks for printing devices.

  • Page 9: Automatic Device Discovery

    Quick Start Next to continue through the wizard and select TCP/IP port, SNMP options, SSL options, and discovery start time. Automatic Device Discovery You can set up a regular schedule for performing the discovery process. If devices are frequently added to or removed from the network, performing discovery on a regular basis will keep the device database up to date.

  • Page 10: Host Discovery

    Quick Start Host Discovery Discovery is a process that checks networks for host computers. If new hosts are found, the application updates its database with information about the host. This process can be performed manually for single or multiple hosts, or it can be scheduled to run automatically according to a set schedule.

  • Page 11: Adding Hosts

    Quick Start In the Permissions list, select the Allow check box for Remote Enable. On the host and target computers, go to Start > Control Panel > System and Security > Administrative Tools > Computer Management. In the Computer Management dialog box, click Services and Applications > Services.

  • Page 12: Excluded Hosts

    Quick Start Scheduling Automatic Host Discovery You can set a schedule for host discovery. Click Host > Discovery > Automatic discovery. If there is an existing discovery mode you would like to edit, select it and click Properties, make your selections to set up a recurring schedule and click Apply changes.

  • Page 13: Main Menu

    Quick Start specified organization of columns and rows (list), or a layout (map) of the device data. The application offers two types of views: custom views that are listed under the My Views heading, and standard views defined by the application that are listed under Default Views.

  • Page 14: Closing The Application Window

    Quick Start To hide a column from the view, click any column heading to open the selection list of columns. Click on a column name that has a check mark next to it that you want to hide. The column will no longer appear in the view. Changing the Width of a Column To adjust the width of a column, position the cursor over the column divider until you see the double-headed arrow.

  • Page 15: View Management

    2 View Management The application offers two types of views: custom views that are listed under the My Views heading, and standard views defined by the application that are listed under Default Views. The default views are: Device General view, Capability view, Counter view, Firmware view, Asset view, Map view Account Accounting devices view, Accounts view...

  • Page 16: Map View

    View Management Displays support for various device capabilities, such as color or black & white, print speed, duplex, total memory, hard disk, scan, FAX, staple, punch, address book, document box, user list, and job log. Counter View Displays the device counters for total printed pages, copier printed pages, printer printed pages, FAX/i-FAX printed pages, black &...

  • Page 17: My Views

    View Management Click View > Map > Import map background. Click Browse to select an image file (.BMP or .JPG), then click Open. Click OK in the Import Map Background dialog box. Adjusting the Map Size You can change the size of the map image within the view window. Use any of the following selections in the Zoom box to change the image size: Click Zoom in to increase the size of the image one step.

  • Page 18: Removing A Device, Account, Or Host From View

    View Management Type the new name, replacing the old name in the text box. To save the new name, click outside the text box, or press Enter. Removing a Device, Account, or Host from View You can remove a device, account, or host so that it does not appear in a custom view under My Views.

  • Page 19: Dynamic View

    View Management Select a default view. Click Edit > Advanced search. In the Advanced Search dialog box, select a search logic: Match all criteria This option searches for devices, accounts, or hosts that meet all the search terms specified under Criteria. Match any criteria This option searches for devices, accounts, or hosts that meet at least one of the search terms specified under Criteria.

  • Page 20: Manual View

    View Management Type the name of the new view, up to 64 characters. Manual View A manual view is a custom view that includes devices, accounts, or hosts selected from an existing view. Device General View, Capability View, Counter View, Firmware View, Asset view, Map view Account Accounting devices view, Accounts View...

  • Page 21: Updating A View

    View Management Right-click on the desired folder and select Folder report, then select Accounts or Accounting devices. In the Accounts Folder Report or Accounting Devices Folder Report dialog box, select one or more accounts or devices to include in the report. Click Export to open the Export View to CSV/XML dialog box.

  • Page 22: Renaming A View

    View Management Click the Manage views icon and select Duplicate. Type the new name, up to 64 characters and press Enter. Modify the new view as needed. Renaming a View You can change the name of a view in My Views. Default views cannot be renamed.

  • Page 23: Chapter 3 Device

    3 Device The Device menu is used for finding devices and managing device settings. Device Properties The Properties dialog box displays settings and status information about the selected device. To open device properties, select a device, and click the Properties icon. Alternatively, right-click on the device, and then in the context menu click Properties.

  • Page 24: Displaying Device Home Page

    Device Click the Properties icon to display information about the selected device. Click Refresh to update any settings that might have been changed on the device while this dialog box was open. Displaying Device Home Page Printing devices that contain web servers can display a web page containing information about the device's current status and settings.

  • Page 25: Adding Contacts

    Device Internet FAX You can create One Touch keys to let you access address book entries by pressing one key on the printing system's operation panel. Adding Contacts You can add individuals to the address book stored on a device. In the menu bar at the top left of the Address Book, click Add contact.

  • Page 26: Editing Contacts And Groups

    Device The updated information is sent to the device. Editing Contacts and Groups The information saved in the Address Book dialog box for each contact or group can be edited if necessary. Select a contact or group item. Right-click and select Properties. The Contact Settings or Group Settings dialog box for the selected contact or group opens.
  • Page 27 Device The number of One Touch keys that can be created for each address book varies according to printing system model. Adding One Touch Keys You can create a list of One Touch keys for an Address Book. In any Device view, select a printing system with an address book. Click Device >...

  • Page 28: Device View Printer Installation

    Device Searching One Touch Keys In the One Touch Key dialog box, you can search by Number, Name, Address number, and Address type. In the One Touch Key Destination dialog box, you can search by Number, Address type, Name, and Destination. In the Searchable fields list, select the field to search.

  • Page 29: Uninstalling Printer Drivers In Device View

    Device Click OK. Uninstalling Printer Drivers in Device View You can use the Driver Uninstallation wizard to uninstall printer drivers. In any Device view, right-click on a device and select Advanced > Uninstall driver. In the Driver Uninstallation wizard, select a host or hosts. Click Next. Select the check box next to each driver to uninstall.

  • Page 30: Adding Device Users

    Device Note: To access the user list of a device, the correct Login user name and Password must be in Communication Settings for the device. If an administrator password is set for the device, then only an administrator can change the user list. Adding Device Users You can add users to the user list located on the device.

  • Page 31: Setting A Simple Login Key

    Device To clear the search results and display the entire list again, click the Clear search icon. Setting a Simple Login Key You can select Simple Login settings for your device. Select a device. Click Device > Users. In the Users dialog box, click Show Simple Login keys. In the Simple Login Keys dialog box, click Add Simple Login key.

  • Page 32: Showing Job Detail

    Device Four types of status are available: Print jobs status, Send job status, Store job status, and Scheduled job status. Three types of job log are available: Print job log, Send job log, and Store job log. Showing Job Detail You can view detailed information about a particular job.

  • Page 33: Viewing Stored Jobs

    Device Viewing Stored Jobs You can view information about Temporary or Permanent print jobs stored on the hard disk. Select a device. Select Device > Stored jobs. At any time, click Refresh to update the view. Printing Stored Jobs You can print selected Temporary or Permanent jobs stored on the hard disk. Select a device.

  • Page 34: Searching Stored Jobs

    Device Click Yes in the confirmation dialog box to finish. Searching Stored Jobs You can search the stored jobs list by Job name or Owner to find a specific job. In the Searchable fields list, select Job name or Owner. Enter the name or part of a name in the adjacent Search text box.

  • Page 35: Adding A Document Box

    Device Password change You can set or change your password for the box, if desired. Overwrite setting Select to permit a new document to replace an existing document with the same name. Sub address Type the subaddress. Available with FAX boxes. Delete after printed Select this option to permanently remove a document from the box after it is printed.

  • Page 36: Document Properties

    Device Name and save the file. Document Properties Select a document in the Document Box dialog box and click the Document properties icon to display information such as document size, resolution, and page size. In the Document Properties dialog box, you can change the name. Document Views An image of a document in the document box can be displayed as a thumbnail, or in a preview pane by selecting a document and clicking on the View icon.

  • Page 37: Viewing Virtual Mailboxes

    Device This feature is supported for some models with a hard disk installed. A maximum of 255 virtual mailboxes can be created. Viewing Virtual Mailboxes You can view information about virtual mailboxes on the hard disk. Select a device. Select Device > Virtual mailboxes to view the name, ID, size and password information for all virtual mailboxes.

  • Page 38: Advanced Virtual Mailbox Options

    Device Advanced Virtual Mailbox Options You can change the following virtual mailbox settings if you have administrator privileges: Maximum VMB size A numerical value, varying by model, can be set from 0 to 9999 MB. Select "0" to prevent use of the virtual mailbox. Change master password A numerical value can be set from 1 to 65535, or the password can be removed.

  • Page 39: Editing A Virtual Mailbox

    Device Enter a new ID, name, and password. Retype the password to confirm, and click OK. The same name cannot be used for more than one virtual mailbox. Editing a Virtual Mailbox You can set the name and password of a virtual mailbox stored on the hard disk.

  • Page 40: Advanced Menu

    Device Advanced Menu In the Device menu, click Advanced. You can also right-click on a device and select Advanced. The following selections appear: Set multiple devices This sends configuration parameters to multiple devices at the same time. Manage applications This wizard lets you install applications on printing devices. Upgrade firmware This wizard guides you in installing the most current firmware on devices.
  • Page 41 Device user. If you select Use network authentication, the device uses the domain server to authenticate the login user. Support varies by model. Click to select a device in the device list. In the menu bar at the top of the screen, click Device > Advanced > Authentication settings.
  • Page 42 Device In any Device view, select a printing system. Click Device > Advanced > Authentication settings. If authentication is required, enter a login and password. Select the Local authorization check box. Click OK. Enabling Simple Login You can enable Simple Login for a printing system. Support for this feature varies by model.
  • Page 43 Device Click Network user properties. Select the Obtain network user properties check box. Only ASCII characters are allowed in the text boxes. Type the server name in the Server name text box, to a maximum of 64 characters. Select the Port number from the list. Available port numbers range from 1 to 65535.
  • Page 44 Device In the menu bar, click Device > Advanced > Network groups. Alternatively, right-click on the device, and then in the context menu, click Advanced > Network groups. To add a group, click Add group. To edit a group, select one group. Click Properties. The Add Group dialog box and the Edit Group dialog box contain the same settings.

  • Page 45: Device Applications

    Device In the Searchable fields list, choose the field to search. Enter the name or part of a name to find in the adjacent Search text box. To clear the search results and display the entire list again, click the Clear search icon.

  • Page 46: Installing An Application On One Device

    Device In any Device view, select one or more printer models. Click Device > Advanced > Manage applications. In the Manage Applications wizard, select Install application. You can select the check box to activate the application after installation. Click Next. Click Browse to find a valid application package file (.PKG), and click Open.

  • Page 47: Activating An Installed Application On Multiple Devices

    Device Activating an Installed Application on Multiple Devices If an application was installed on one or more printing devices without starting the application, you can activate it using the Manage Applications wizard. In any Device view, select multiple printing devices. Click Device >...

  • Page 48: Viewing Installed Applications

    Device Click Device > Applications. In the Applications dialog box, select the application and click Activate. In the License Key Settings dialog box, select a license key option: Without license key If a license key is not required, click OK. Use the following license key Type a valid 20-digit license key, separated by a hyphen for each 4 digits.
  • Page 49 Device Click File > Export > Devices. In the Export Devices to CSV/XML dialog box, type or select a file path. The file must have an extension of .CSV or .XML. Click Save. KMnet Viewer 5.3 3-27...

  • Page 50: Chapter 4 Account

    4 Account The Account menu is used to find accounts and manage account settings. Administrator Login For some models, administrator authentication is required to access selected features in the Device and Account menus. Available features vary by model. When you select the feature from a menu or context menu, you are prompted to type one of the following in the Administrator Login dialog box: Command Center password Administrator login and Administrator password (with optional Use local...

  • Page 51: Account Properties

    Account Account Properties The Account Properties dialog box contains information about counters and usage restrictions for an account. The device must be managed before the properties can be displayed. To view the dialog box, click Account > View accounts on this device, and then select Account properties. General ID number and name of the account (and furigana, if applicable).

  • Page 52: Device Accounts

    Account Reject usage Usage is restricted. Device Accounts To view the Device Accounts, select Accounting devices view, right-click on a device, and select View accounts on this device. This dialog displays information about accounts associated with this device. Accounts can be created on the device, and existing accounts can be added or deleted.

  • Page 53: Counter Reports

    Account In the Export dialog box, type or select a file path. Depending on the file type, the file must have an extension of .CSV or .XML. Name and save the file. Counter Reports Counter reports provide detailed counter information about devices in the current view.

  • Page 54: Manage Device

    Account Manage Device When an accounting device is managed, you can use notification and reporting features, create and view accounts, and reset counters. An unmanaged device can only use a limited set of features. Managing an Account Device To manage an accounting device, follow these steps: In Accounting devices view, select an unmanaged device.

  • Page 55: Setting An Accounting Notification

    Account Setting an Accounting Notification You can select devices from the account list for displaying alerts about printing device activity. The Notification Settings dialog box provides the alert option for the selected devices. In Accounting devices view, select a managed device. In the menu at the top of the screen, click Device >...

  • Page 56: Selecting Media Type Counters

    Account In the Device Accounting Settings dialog box, click Job accounting. The list of options is expanded. Select to enable Job accounting, and enable or disable counts for the following printing system functions: Job accounting for copying Job accounting for printing Job accounting for scanning Job accounting for FAX If you are finished selecting Job accounting options, you can select other...

  • Page 57: Setting Permit Processing And Copy Counter

    Account If you are finished selecting Error handling options, you can select other options in the dialog box, or you can save all your selections by clicking OK. If you do not want to save any of your selections, click Cancel. Setting Permit Processing and Copy Counter You can permit or prohibit processing jobs without an account ID.

  • Page 58: Selecting Accounting Source Settings

    Account These are settings for job accounting, media type, error handling, permitting job processing without an account ID, and copy counter. Account List This is a list of device accounts with information about print, copy, scan and FAX counts. On the Settings page, select the category of settings to copy to the destination devices.

  • Page 59: Export

    Account Click Finish. If the process completes successfully, the properties or settings are copied from the file to the destination device. Click Close. If the process does not complete successfully, you can click Details to see a list of the errors. If you want to save the error list, click Export to open a dialog box for saving to a log file.

  • Page 60: Exporting Counter Information

    Account Select one or more devices or accounts. In the toolbar, click Export > Account IDs. Name and save the file. Exporting Counter Information You can export a device’s counter information to a .CSV or .XML file. Under My Views or Default Views, select an account or a device that supports accounting: Accounts View: select the desired account Accounting devices view: select a managed device...

  • Page 61: Chapter 5 Host

    5 Host The Host menu is used for managing printer drivers and print queues. In host views, you can install, upgrade, or uninstall printer drivers on host computers, and select login settings. Adding Queues You can use the Create Queue wizard to add queues to the Host Queue View list.

  • Page 62: Conflicts Options

    Host Printer settings page of the Create Queue wizard, click Common settings, and select available options: Under Factory Default, select Yes or No. With Yes selected, browse to find a profile (.KXP), and then click Upload. Under Plug-ins, select from the available plug-ins to install. In the Comments box, type your comment.

  • Page 63: Host View Printer Installation

    Host Right-click on the queue and select Rename. Type the new name in the box. Click Edit. When renaming is finished, click Finish. Host View Printer Installation The printer driver software provides settings to customize output from your printing system. You can remotely install printer drivers onto a host computer. Once installed, drivers can be upgraded or uninstalled.

  • Page 64: Installing Printer Drivers In Host View

    Host Click OK. Installing Printer Drivers in Host View You can use the Driver Installation wizard to install printer drivers. In Host view, select one or more host computers from the list. Click Host > Install driver. In the Driver Installation wizard, select whether to install with or without a device: Select Install driver with device if the physical printing devices are available on the network.

  • Page 65: Uninstalling Printer Drivers In Host View

    Host In the Select the INF file for each driver page, click Have disk, browse to find a valid .INF file for each driver (32-bit or 64-bit) that is being upgraded, and click OK. Click Next. On the Confirm Settings page, review selected settings. Click Finish to begin the upgrade process.

  • Page 66: Showing Printer Drivers And Print Queues

    Host Click Finish to install the additional driver. You can click Export to create and save an installation log file (.TXT). Click OK. The added printer driver does not appear in host views, but can be upgraded or uninstalled. Showing Printer Drivers and Print Queues You can view detailed information about installed printer drivers and their print queues for a selected host.

  • Page 67: Exporting Host Information To A File

    Host If administrator login rights have not been set, the Domain Administrator Login dialog box appears when adding hosts and when installing, upgrading, or uninstalling printer drivers. For security purposes, this information is cleared when you exit the application. Exporting Host Information to a File With any Host view displayed, you can export host information to an .XML file.

  • Page 68: Communication Settings

    6 Communication Settings Communication Settings control the network communications with each device. Available settings vary depending on the model and can include Network interface settings, Secure protocol settings, Login, Account polling settings, and Device polling settings. If authentication is enabled on the device, the Login user name and Password must be set correctly in the Communication Settings dialog box for access to device features, such as Address Book, Users, or Document Box.

  • Page 69: Communication Timeout

    Communication Settings Note: In older models, set the port number from the device home page. Select Networking > Logical Printers. To restart, select General > Reset. Communication Timeout Enter the number of seconds the server should wait for the printing device to respond to an SNMP or SOAP request.
  • Page 70 Communication Settings Information is gathered about the current operational state of the device, such as error conditions, panel messages, and operating mode. The available range is between 5 and 300 seconds. Counter Polling Information is gathered about the values held by various counters in the device, such as number of color pages printed, number of black and white pages, number of faxes received, and so on.

  • Page 71: Multi-Set

    7 Multi-Set Multi-Set lets you send configuration parameters to multiple devices simultaneously. Setting Multiple Devices To start the Multi-Set wizard, follow these steps: In the device list, select the devices that will receive settings by pressing the Ctrl key, and clicking on the devices. You can also select groups of devices by pressing the Shift key and clicking the first and last of adjacent devices in the list.

  • Page 72: Creating Settings From A Device

    Multi-Set Settings that define local or network authorization for accessing a device. These settings vary by device. Device User List Login user name, user name (and furigana, if applicable), password, e-mail address, account name, account ID on the device, and administrator access permission.

  • Page 73: Creating New Settings

    Multi-Set Address Editor for FAX data file (.FED) Address Book export file from the previous software version (.ABF or .CSV) User list export file (.CSV) Click Open, and then click Next. The Confirmation page shows a list of the settings you have made. You can click Edit settings to open a dialog box to make changes to the settings.
  • Page 74 Multi-Set Device Address Book Device Document Box Device Network Groups Device Virtual Mailbox If this check box is selected, the setting template will be copied over the destination device settings. Clear this check box to ensure that only settings that do not overlap with existing settings are written.

  • Page 75: Firmware Upgrade

    8 Firmware Upgrade This section describes how to install firmware on supported devices. From a master file, you can install firmware on a single device or groups of devices. When upgrading multiple devices or a group, the process bypasses any devices that do not match the models for the selected firmware.

  • Page 76: Finishing Options

    Firmware Upgrade On the Select Firmware page, type the path for the firmware file, or click Browse to find a valid firmware file and click Open. Click Next. Note: Firmware files are not provided with this application. Consult your dealer. On the Firmware Information page: If the firmware file cannot be validated, click Back and select another firmware file.

  • Page 77: Chapter 9 Workspaces

    9 Workspaces A workspace is a collection of files including device information and view settings. The workspace data appears in the device list or map, and the left pane of the screen. A workspace is identified with a user name and password. When a user opens the application, the last workspace from that user's history is automatically opened.

  • Page 78: Import And Export Workspaces

    Workspaces Import and Export Workspaces A workspace is a collection of files including device and UI information. You can bring in a workspace from a different version of the application or from another user. The file extension of a workspace imported from version 4.x is .KV3. The file extension of a workspace imported from version 5 or later is .KVX.
  • Page 79 Workspaces In the menu bar at the top left of the screen, click File > Open recent. Select the desired workspace from the list. If another workspace is already open, the application automatically saves and closes it before opening the selected workspace.

  • Page 80: Chapter 10 Options

    10 Options You can choose settings for certain system authentication and communications options, set or change a local password for users who do not have administrator rights on a computer and configure the application to send e-mail notifications to users about certain device conditions. The application lets you also set default device or account polling settings for new devices and choose settings for the trap server, the SNMP trap packet receiver which runs in the application.

  • Page 81: Editing Device Polling Options

    Options In the menu bar at the top left of the screen, click Edit > Options. In the Options dialog box, click Authentication. Select Enable local password. In the New password text box, type a password for a local user. A password is a maximum of 32 characters.

  • Page 82: Editing Account Polling Options

    If a connection cannot be made with the trap server, a message appears. See the log file at C:\Program Files\Kyocera\KMnet Viewer\KMNV\log for an error message as to why the trap server failed to start. Correct the error, and try again to start the trap server.
  • Page 83 Options Select a Warning level. The polling action issues a warning when either 60% or more of available accounts are counted, or 80% or more of available accounts are counted. The default is 60%. Click OK to save your account polling settings. If you do not want to save the settings you just made, click Cancel.
  • Page 86 Rev. 5.3 2011.7...

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