Konica Minolta bizhub C25 Facsimile Manual
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Konica Minolta bizhub C25 Facsimile Manual

Konica Minolta bizhub C25 Facsimile Manual

Bizhub c25 facsimile user guide
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bizhub C25
Facsimile User's
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A2YF-9562-00A

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Summary of Contents for Konica Minolta bizhub C25

  • Page 1 C25 Facsimile User’s Guide A2YF-9562-00A...

  • Page 2: Thank You

    Thank You Thank you for purchasing a bizhub C25. You have made an excellent choice. This User’s Guide describes operating procedures and precautions for the use of the Fax functions. Be sure to read this User’s Guide before starting any machine operations.

  • Page 4: Table Of Contents

    Contents 1 Introduction ....................1-1 Machine Parts ....................1-2 Front View ....................1-2 Rear View ....................1-3 2 Control Panel and Configuration Menu ............2-1 About the Control Panel ................2-2 Fax Mode Screen ................... 2-5 Main Screen ....................2-5 Entering Fax Mode..................
  • Page 5 Memory Reception..................2-28 Setting Up the Memory RX Mode............. 2-29 Turning Off the Memory RX Mode ............2-30 Specifying Forwarding Settings ..............2-30 3 Sending Faxes ....................3-1 Basic Fax Operation ..................3-2 Sending a Fax Using the ADF..............3-2 Sending a Fax Using the Original Glass .............
  • Page 6 Windows XP Professional/Server 2003 ............4-4 Basic PC-FAX Transmissions ............... 4-5 Uninstalling the FAX Driver (for Windows) ..........4-6 5 Receiving Faxes ..................... 5-1 Receiving Faxes Automatically ..............5-2 Receiving Faxes Manually ................5-3 Manual Reception ..................5-3 Receiving Faxes With an Operation Performed by This Machine (Manual Polling Reception) .................
  • Page 7 SPEED DIAL LIST ..................7-6 GROUP DIAL LIST ..................7-6 8 Troubleshooting ..................... 8-1 Problems When Sending Faxes ..............8-2 Problems When Receiving Faxes ..............8-3 Other Problems ....................8-4 Error Messages on the Message Window ........... 8-5 9 Appendix ......................9-1 Technical Specifications ................

  • Page 8: Introduction

    Introduction...

  • Page 9: Machine Parts

    Machine Parts The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them. Front View 1 Control panel 2 Automatic Document Feeder (ADF) 2-a ADF feed cover 2-b Document guide 2-c Document feed tray 2-d Extension tray 2-e Document output tray...

  • Page 10: Rear View

    Rear View 1 10Base-T/100Base-TX/ 1000Base-T (IEEE 802.3) Ether- net interface port 2 USB port 3 Power switch 4 Power connection 5 LINE (telephone line) jack 6 TEL (telephone) jack 7 Rear cover Machine Parts...
  • Page 11 Machine Parts...

  • Page 12: Control Panel And Configuration Menu

    Control Panel and Configuration Menu...

  • Page 13: About The Control Panel

    About the Control Panel Part Name Description Addressbook - Displays the information registered in the favor- ite list, speed dial destinations and group dial destinations. - For details, refer to “Specifying a Recipient” on page 3-9. Auto RX indica- - Lights up when the automatic receiving func- tion is selected.
  • Page 14 Part Name Description Scan key/LED - Enters Scan mode (Scan to E-mail, Scan to FTP, Scan to a shared folder on a computer, Scan to PC, or Scan to USB Memory). - Lights up in green to indicate that the machine is in Scan mode.
  • Page 15 Part Name Description +/, keys Moves up and down through menus, options, or choices. On hook key - Sends and receives transmissions with the receiver on the hook. - For details, refer to “Sending a Fax Manually Using the On Hook Key” on page 3-23 or “Receiving Faxes Manually”...

  • Page 16: Fax Mode Screen

    Fax Mode Screen Main Screen Indication Description Time Displays the time currently specified with [ADMIN. MANAGEMENT]/[USER SETTING]/[DATE&TIME] in the [UTILITY] menu. Available mem- Indicates the percentage of memory available for scanning and fax operations. Fax settings Allows the current settings to be checked and the various settings to be changed.
  • Page 17 Fax settings Press +/, Press +/, Press +/, Indication Description Fax quality Indicates the fax quality that is selected. For details on selecting the fax quality, refer to “FAX TX OPERATION Menu” on page 2-19 and “Select- ing the Image Quality” on page 3-7. Fax Mode Screen...
  • Page 18 Indication Description Fax destination Indicates the specified fax destination. For details on specifying the destination, refer to “Specifying a Recipient” on page 3-9 and “Specifying Multiple Recipients” on page 3-14. If no destination has been specified, [FAX TO] appears. [TIMER TX] Select this menu item to specify the time when the fax is to be sent.

  • Page 19: Entering Fax Mode

    Entering Fax Mode Before using the Fax function, make sure that the Fax key lits green. Other- wise, press it to enter the Fax mode. Pressing the Redial/Pause key or On hook key switches the machine to Fax mode when it is in any mode other than Fax mode. Symbol list Symbol Description...

  • Page 20: Utility Menu

    UTILITY Menu From this menu, various machine settings can be changed. The [UTILITY] menu is structured as shown below. For details on specifying settings on the [UTILITY] menu, refer to “Specifying Settings in UTILITY Menu” on page 2-28. UTILITY ACCESSIBILITY MACHINE SETTING PAPER SETUP ADMIN.

  • Page 21: Machine Setting Menu

    For details on specifying settings for options in the [ACCESSIBILITY], [PAPER SETUP], [COPY SETTING], [SCAN SETTING] menus and for some options in the [MACHINE SETTING] and [ADMIN. MANAGE- MENT] menus, refer to the [Printer/Copier/Scanner User’s Guide] on the Documentation CD/DVD. MACHINE SETTING Menu Specify settings related to machine operations and displays by selecting [MACHINE SETTING] in the [UTILITY] menu.
  • Page 22 Manufacturer's default settings appear in bold. [AUTO PANEL RESET] For details on specifying settings, refer to the [Printer/Copier/Scanner User’s Guide] on the [SLEEP MODE] Documentation CD/DVD. [LANGUAGE] [INITIAL MODE] Settings [COPY] / [FAX] / [SCAN] Select the mode that the machine starts up in or returns to after the automatic reset.

  • Page 23: Admin. Management Menu

    ADMIN. MANAGEMENT Menu Specify machine administrator settings, such as network settings, by select- ing [ADMIN. MANAGEMENT] in the [UTILITY] menu. The [ADMIN. MANAGEMENT] menu is accessible only by the admin- istrator. To display the settings for this menu, select [ADMIN. MAN- AGEMENT], use the keypad to type in the 6-digit administrator access code (default: 000000), and then press the Select key.
  • Page 24 DETECT DIAL TONE COMM. SETTING TONE/PULSE LINE MONITOR PSTN/PBX USER SETTING PTT SETTING DATE&TIME DAYLIGHT SAVING DATE FORMAT PRESET ZOOM USER FAX NUM- USER NAME SUPPLIES REPLACE UTILITY Menu 2-13...
  • Page 25 Manufacturer's default settings appear in bold. [PASSWORD SETTING] For details on specifying settings, refer to the [Printer/Copier/Scanner User’s Guide] on the [REMOTE MONITOR] Documentation CD/DVD. [NETWORK SETTING] [E-MAIL SETTING] [LDAP SETTING] [MEMORY DIRECT] [USB SETTING] [FAX SET- [AUTO [NUMBER Settings 1-10 (Default: TING] REDIAL]...
  • Page 26 [COMM. [TONE/ Settings [TONE] / [PULSE] SETTING] PULSE] Select the dialing system. If this parameter is not correctly set to the type of dialing system used, faxes cannot be sent and received. Select the correct setting after checking which type of dialing system is used by your tele- phone line.
  • Page 27 [USER [PTT SET- Settings [ARGENTINA] / [AUSTRALIA] / SETTING] TING] [AUSTRIA] / [BELGIUM] / [BRAZIL] / [CANADA] / [CHINA] / [CZECH] / [DENMARK] / [EUROPE] / [FIN- LAND] / [FRANCE] / [GERMANY] / [GREECE] / [HONG KONG] / [HUNGARY] / [IRELAND] / [ISRAEL] / [ITALY] / [JAPAN] / [KOREA] / [MALAYSIA] / [MEXICO] / [THE NETHERLANDS] / [NEW...
  • Page 28 [USER [PRESET For details on specifying settings, refer to the SETTING] ZOOM] [Printer/Copier/Scanner User’s Guide] on the Documentation CD/DVD. [USER FAX Enter your fax number. A maximum of 20 char- NUMBER] acters (consisting of numbers, spaces, + and -) can be entered. The specified number is printed in the header of outgoing faxes.

  • Page 29: Dial Register Menu

    DIAL REGISTER Menu Register addresses in the favorite list, as speed dial destinations or as group dial destinations by selecting [DIAL REGISTER] in the [UTILITY] menu. DIAL REGISTER FAVORITE SPEED DIAL GROUP DIAL [FAVORITE] Frequently specified speed dial destinations and group dial destinations can be registered in the favorite list.

  • Page 30: Fax Tx Operation Menu

    [GROUP DIAL] Register frequently used broadcast destina- tions as a group dial destination. Multiple des- tinations can be recalled simply by selecting a registered group. A maximum of 20 group dial destinations can be registered. A maximum of 50 destinations can be regis- tered with one group dial destination.
  • Page 31 Manufacturer's default settings appear in bold. [QUALITY PRIORITY] Settings [STD/TEXT] / [FINE/TEXT] / [S-FINE/TEXT] / [STD/PHOTO] / [FINE/PHOTO] / [S-FINE/PHOTO] Select the default scanning resolution (fax doc- ument quality). - [STD/TEXT]: Select this setting for docu- ments containing handwriting or for com- puter printouts.
  • Page 32 [DEFAULT TX] Settings [MEMORY TX] / [DIRECT TX] Select the desired method for sending docu- ments. - [MEMORY TX]: With this method, the fax transmission starts after the entire docu- ment is scanned and stored in the memory. The total number of pages is automatically printed with the page number in the header.

  • Page 33: Fax Rx Operation Menu

    FAX RX OPERATION Menu Specify settings related to fax receptions by selecting [FAX RX OPERATION] in the [UTILITY] menu. FAX RX OPERATION MEMORY RX MODE NO. of RINGS REDUCTION RX RX PRINT RX MODE FORWARD FOOTER SELECT TRAY DUPLEX PRINT 2-22 UTILITY Menu...
  • Page 34 Manufacturer's default settings appear in bold. [MEMORY RX MODE] Settings [OFF] / [ON] Select whether to allow (ON) memory reception or not (OFF). Select [ON] not to print when receiving confidential faxes or when no one is around, for example, at night. The received documents can be stored in memory and printed at a specified time or when memory reception is turned off (this function is set to...
  • Page 35 [RX PRINT] Settings [MEMORY RX] / [PRINT RX] Select whether the fax is printed only after all document pages have been received or print- ing begins as soon as the first page of the doc- ument is received. - [MEMORY RX]: Printing begins after all pages have been received.
  • Page 36 [FOOTER] Settings [OFF] / [ON] Select whether or not the reception information (date received, number of pages, etc.) is printed at the bottom of each received docu- ment. [SELECT TRAY] Settings [TRAY1]: [DISABLE] / [ENABLE] [TRAY2]: [DISABLE] / [ENABLE] [TRAY3]: [DISABLE] / [ENABLE] Select which paper tray can be used to supply paper when printing received documents or transmission reports.

  • Page 37: Reporting Menu

    REPORTING Menu Specify report settings by selecting [REPORTING] in the [UTILITY] menu. REPORTING ACTIVITY REPORT TX RESULT REPORT RX RESULT REPORT Manufacturer's default settings appear in bold. [ACTIVITY REPORT] Settings [OFF] / [ON] After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions.
  • Page 38 [RX RESULT REPORT] Settings [ON] / [ON(ERROR)] / [OFF] Select whether the report showing the result of a reception is printed automatically after the reception is finished. - [ON]: Prints the report after each reception. - [ON(ERROR)]: Prints the report after a reception only if an error occurred.

  • Page 39: Specifying Settings In Utility Menu

    Specifying Settings in UTILITY Menu General Procedure for Specifying Settings in UTILITY Menu Press the + or , key to select [UTILITY], and then press the Select key. Press the + or , key to select the desired menu, and then press the Select key to display the selected menu.

  • Page 40: Setting Up The Memory Rx Mode

    Setting Up the Memory RX Mode Press the + or , key to select [UTILITY], and then press the Select key. Press the + or , key to select [FAX RX OPERATION], and then press the Select key. Check that [MEMORY RX MODE] is selected, and then press the Select key.

  • Page 41: Turning Off The Memory Rx Mode

    Turning Off the Memory RX Mode Press the + or , key to select [UTILITY], and then press the Select key. Press the + or , key to select [FAX RX OPERATION], and then press the Select key. Check that [MEMORY RX MODE] is selected, and then press the Select key.

  • Page 42: Sending Faxes

    Sending Faxes...

  • Page 43: Basic Fax Operation

    Basic Fax Operation This section contains basic information of fax transmission. Documents with the following paper sizes can be faxed. – When using the original glass Document size: A5/A4/Statement/Letter – When using the ADF Width: 140 to 216 mm Length: 148 to 500 mm Sending a Fax Using the ADF If the ADF is used, original documents containing multiple pages can be automatically scanned.
  • Page 44 Put the document into the ADF document feed tray face up. Adjust the document guides to the document size. Select the document image quality. For details on selecting the document image quality, refer to “Selecting the Image Quality” on page 3-7. Specify the fax number of the recipient in one of the following ways: –...
  • Page 45 If [FAX TX] in [ADMIN. MANAGEMENT]/[PASSWORD SETTING]/ [FULL FUNC. NO.] has been restricted, type in the number speci- fied for [FULL FUNC. NO.] after pressing the Start key. If the fax could not be sent (for example, because the line was busy), the automatic redial function will try sending the transmis- sion again.

  • Page 46: Sending A Fax Using The Original Glass

    Sending a Fax Using the Original Glass Press the Fax key to enter Fax mode. If the initial mode ([UTILITY] - [MACHINE SETTING] - [INITIAL MODE]) is set to [FAX], this step can be skipped. Remove all documents from the ADF. If you are using the original glass to scan, do not load any docu- ments into the ADF.
  • Page 47 A transmission can also be sent to multiple recipients with the Broadcast function. For details on sending a broadcast transmis- sion, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 3-14. Press the Start key. A screen appears, requesting confirmation of the scanning area. To scan the displayed scanning area, press the Select key.

  • Page 48: Selecting The Image Quality

    Selecting the Image Quality The image quality of a document can be adjusted before it is sent as a fax. Selecting the Resolution Press the + or , key to select the current fax image quality, and then press the Select key. [STD/TEXT], [FINE/TEXT], [S-FINE/TEXT], [STD/PHOTO], [FINE/ PHOTO] or [S-FINE/PHOTO] may appear, depending on the set- ting selected for [FAX TX OPERATION] in the [UTILITY] menu.

  • Page 49: Selecting The Scan Density

    Selecting the Scan Density Press the + or , key to select the current fax image quality, and then press the Select key. [STD/TEXT], [FINE/TEXT], [S-FINE/TEXT], [STD/PHOTO], [FINE/ PHOTO] or [S-FINE/PHOTO] may appear, depending on the set- ting selected for [FAX TX OPERATION] in the [UTILITY] menu. Press the + or , key to select [DENSITY], and then press the Select key.

  • Page 50: Specifying A Recipient

    Specifying a Recipient The recipients can be specified in any of the following ways. Direct dialing: Directly type in the fax number. Using the favorite list: Recall a speed dial destination or group dial desti- nation registered on the favorite list. Using the Speed Dial function: Specify a recipient registered with a speed dial.

  • Page 51: Using The Favorite List

    Using the Favorite List If frequently specified speed dial destinations and group dial destinations are registered in the favorite list, press the Addressbook key, and then press the + or , key to quickly select the desired destination. The destination must have been previously registered on the favorite list.

  • Page 52: Using The List Function Of The Address Book

    If the entered speed dial number is not registered with a fax num- ber, the message [NOT FAX NO.] appears. In addition, if the entered speed dial number is not registered with a recipient, the message [NOT REGISTERED!] appears. Enter a speed dial num- ber registered with a fax number.

  • Page 53: Using The Search Function Of The Address Book

    Using the Search Function of the Address Book If a recipient is registered with a speed dial number or a group dial number, the recipient can be found by using the List or Search function of the address book. Follow the procedure described below to search using the Search function of the address book.

  • Page 54: Using The Redial Function

    Using the Redial Function To send a fax to the last number dialed, press the Redial/Pause key to recall the fax number. Press the Redial/Pause key. Check that the desired fax number appears in the message window. Specifying a Recipient 3-13...

  • Page 55: Specifying Multiple Recipients

    Specifying Multiple Recipients A fax can be sent to multiple recipients in a single transmission. There are two methods for sending a fax to multiple recipients in a single transmission. Using group dial function Using Broadcast function Sending a Fax to Multiple Recipients (Broadcast Transmission) Directly type in multiple destinations, or select from the favorite list, speed dial destinations or address book.
  • Page 56 – Using the address book: Press the Addressbook key four times, and then use the List function or Search function to search for the desired destination. (For details, refer to “Using the List Function of the Address Book” on page 3-11 or “Using the Search Function of the Address Book”...

  • Page 57: Sending A Fax To Multiple Recipients (Group Dial)

    Sending a Fax to Multiple Recipients (Group Dial) Multiple destinations can be selected with a group dial destination. Multiple destinations must have been previously registered with a group dial destination. For details, refer to “Registering a Group Dial Destination” on page 6-8. Press the Addressbook key three times.

  • Page 58: Sending A Fax At A Specified Time (Timer Transmission)

    Sending a Fax at a Specified Time (Timer Transmission) A document can be scanned and stored in memory to be sent at a specified time. This feature is convenient for sending faxes at discounted calling times. When sending multiple documents together to a single destination at a specified time, batch transmission is useful since only a single con- nection is required.
  • Page 59 Press the Start key to begin scanning, and then the machine enters transmission standby mode. appears in the screen when the machine is in standby mode. If you want to cancel a timer transmission, select [CANCEL RESERV.]. For details, refer to “Cancelling a Queued Transmis- sion”...

  • Page 60: Sending A Batch Transmission

    Sending a Batch Transmission Multiple documents can be scanned and stored in the memory of this machine to be sent together to a single destination at a specified time. From the [UTILITY] menu, batch transmission settings (transmission time) must have been registered with a speed dial number in advance.

  • Page 61: Memory Transmission And Direct Transmission

    Memory Transmission and Direct Transmission There are two methods for sending documents with this machine: memory transmission and direct transmission. Memory Transmission With this method, the fax transmission starts after the entire document is scanned and stored in the memory. The total number of pages is automati- cally printed with the page number in the header.
  • Page 62 Specify the fax number of the recipient. Refer to “Specifying a Recipient” on page 3-9. To send a broadcast transmission to multiple destinations, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 3-14. Press the Start key to begin scanning and sending the fax. To stop the transmission, press the Stop/Reset key.

  • Page 63: Sending A Fax Manually

    Sending a Fax Manually Sending a Fax Manually After Using the Telephone If the machine is connected to a telephone and the same line is used for both phoning and faxing, the document can simply be sent after talking with the recipient over the phone.

  • Page 64: Sending A Fax Manually Using The On Hook Key

    Sending a Fax Manually Using the On Hook Key Load the document into the ADF. When sending a fax manually, load the document into the ADF. An error will occur if the document is placed on the original glass. For details on loading the document into the ADF, refer to “Send- ing a Fax Using the ADF”...

  • Page 65: Sending A Fax To A Combination Of Fax Numbers (Chain Dial)

    Sending a Fax to a Combination of Fax Numbers (Chain Dial) Multiple fax numbers can be combined to specify the recipients. This is called “chain dialing”. For example, if the phone number and the extension number of a recipient are registered as different speed dial destinations, the fax number of the recipient can be specified by combining the two numbers.

  • Page 66: Cancelling A Queued Transmission

    Cancelling a Queued Transmission Of the documents stored in memory and waiting to be sent, a specific docu- ment can be selected and deleted. Press the + or , key to select [CANCEL RESERV.], and then press the Select key. The [CANCEL RESERV.] screen appears.

  • Page 67: About The Fax Header

    About the Fax Header If transmission source information is set in Header setting to be printed, information such as the sender’s name, fax number, transmission date/time, session number and page number can be printed by the recipient. The following items in the header. Element Description Transmission date/time Shows the date/time that the fax was sent.

  • Page 68: Faxing From A Computer (Pc-Fax)

    Faxing From a Computer (PC-FAX)

  • Page 69: Sending A Fax Directly From A Computer (Pc-Fax)

    Sending a Fax Directly From a Computer (PC-FAX) A fax can be sent directly from a computer, instead of the computer docu- ment being printed, then loaded to be faxed. In order to perform a PC-FAX operation, the fax driver must be installed.

  • Page 70: Address Book Tab

    Address Book Tab The Address Book tab allows you to Register frequently used destinations Register multiple frequently used destinations Edit/delete recipient information Import/export recipient information The information registered for groups cannot be exported. PC-FAX Settings...

  • Page 71: Displaying Pc-Fax Settings

    [Printing preferences]. If the [KONICA MINOLTA bizhub C25] printer icon appears instead of the [KONICA MINOLTA bizhub C25 (FAX)] in the Devices and Printers directory, right-click [KONICA MINOLTA bizhub C25] printer icon, choose [Printing preferences], and then click [KON- ICA MINOLTA bizhub C25 (FAX)].

  • Page 72: Basic Pc-Fax Transmissions

    Click [Print] in the menu of the document to be faxed. A dialog box appears, allowing you to specify the print settings. Select [KONICA MINOLTA bizhub C25 (FAX)] as the printer. Click the [OK] button. The Destination Settings dialog box appears.

  • Page 73: Uninstalling The Fax Driver (For Windows)

    Windows Vista/7/Server 2008/Server 2008 R2, click the [Allow] button or the [Continue] button. From the [Start] menu, select [All Programs], [KONICA MINOLTA], [bizhub C25], then [Fax], and then select [UnInstall]. When the Uninstall dialog box appears, click the [Yes] button to uninstall.

  • Page 74: Receiving Faxes

    Receiving Faxes...

  • Page 75: Receiving Faxes Automatically

    Receiving Faxes Automatically When the machine is turned off, faxes cannot be received. Therefore, be sure to leave the machine turned on. To print a received fax, change the paper type to Plain Paper and the paper size to A4, Legal, Letter or 8 1/2 × 13 1/2. If [FAX RX OPERATION]/[DUPLEX PRINT] in the [UTILITY] menu is set to [ENABLE], a received fax document can be printed on both sides of the paper.

  • Page 76: Receiving Faxes Manually

    Receiving Faxes Manually When the machine is turned off, faxes cannot be received. Therefore, be sure to leave the machine turned on. To print a received fax, change the paper type to Plain Paper and the paper size to A4, Legal, Letter or 8 1/2 × 13 1/2. If [FAX RX OPERATION]/[DUPLEX PRINT] in the [UTILITY] menu is set to [ENABLE], a received fax document can be printed on both sides of the paper.

  • Page 77: Receiving Faxes With An Operation Performed By This Machine (Manual Polling Reception)

    Receiving Faxes With an Operation Performed by This Machine (Manual Polling Reception) Documents stored on the sender's machine can be received with an opera- tion performed on this machine. Press the Fax key to enter Fax mode. Press the On hook key, or pick up the handset. Specify the fax number.

  • Page 78: Printing Received Faxes

    Printing Received Faxes What Is the Guaranteed Imageable (Printable) Area? The printable area on all media sizes is up to 4.0 mm (0.157") from the edges of the media. The printable area of Printable received faxes differs depending on the sender’s Area scanning area.

  • Page 79: Adding The Sender's Information When Printing Faxes

    Adding the Sender’s Information When Printing Faxes If [FOOTER] setting in the [UTILITY] menu is set to [ON], information such as the sender’s fax number, reception date/time, session number and page number can be printed 4.0 mm (0.157") from the bottom edge of the fax that is received and printed.

  • Page 80: Method Of Printing During Reception

    Method of printing during reception The relationship between the length of the received document and the docu- ment that is actually printed is shown below. The document is printed differently depending on the setting selected for the [REDUCTION RX] parameter on the [FAX RX OPERATION] menu. REDUCTION RX: ON Images are only reduced in the vertical direction.
  • Page 81 Recording Footer Length of received Printing paper size image [mm] Legal Less than 348 1 page with 100% 349 – 371 1 page with (347/image length)% reduction 372 – 688 Divide into 2 pages with 100% 689 – 1028 Divide into 3 pages with 100% 1029 –...

  • Page 82: Reduction Rx: Off

    REDUCTION RX: OFF Recording Footer Length of received Printing paper size image [mm] Less than 289 1 page 290 – 570 Divide into 2 pages 571 – 851 Divide into 3 pages 852 – Divide into 4 pages or more Less than 285 1 page 286 –...
  • Page 83 Recording Footer Length of received Printing paper size image [mm] 8 1/2 × Less than 335 1 page 13 1/2 356 – 662 Divide into 2 pages 663 – 989 Divide into 3 pages 990 – Divide into 4 pages or more Less than 331 1 page 332 –...

  • Page 84: Reduction Rx: Cut

    REDUCTION RX: CUT If an image does not fit within a page, any part of the image exceed- ing 24 mm is cut off and printed on the next page. Recording Footer Length of received Printing paper size image [mm] Less than 289 1 page 290 –...
  • Page 85 Recording Footer Length of received Printing paper size image [mm] Letter Less than 271 1 page 272 – 295 Print into 1 page. 1-24mm of end is cut. 296 – 534 Divide into 2 pages 535 – 558 Divide into 2 pages. 1-24mm of end is cut.
  • Page 86 Recording Footer Length of received Printing paper size image [mm] 8 1/2 × Less than 335 1 page 13 1/2 336 – 359 Print into 1 page. 1-24mm of end is cut. 360 – 662 Divide into 2 pages 663 – 686 Divide into 2 pages.
  • Page 87 5-14 Printing Received Faxes...

  • Page 88: Registering Recipients

    Registering Recipients...

  • Page 89: About The Dial Register Function

    About the Dial Register Function Frequently used fax numbers can be registered with the [DIAL REGISTER] function so that the fax number can be easily accessed. In addition, this reduces input errors. The following registration methods are available: Favorite: Frequently used speed dial and group dial destinations can be registered on the favorite list to allow the fax number to quickly be recalled.

  • Page 90: Favorite List

    Favorite List Registering Destinations in the Favorite List Frequently used speed dial and group dial destinations can be registered on the favorite list to allow the fax number to quickly be recalled. A maximum of 20 destinations can be registered on the favorite list. Before registering destinations in the favorite list, register them as speed dial or group dial destinations.

  • Page 91: Deleting Destinations From The Favorite List

    Deleting Destinations from the Favorite List A destination registered in the favorite list can be deleted. Press the + or , key to select [UTILITY], and then press the Select key. Press the + or , key to select [DIAL REGISTER], and then press the Select key.

  • Page 92: Speed Dialing

    Speed Dialing Registering a Speed Dial Destination Frequently specified fax numbers (maximum of 220) can be registered as speed dial destinations. In addition, batch transmission settings can be specified. Press the + or , key to select [UTILITY], and then press the Select key. Press the + or , key to select [DIAL REGISTER], and then press the Select key.
  • Page 93 Press the + or , key to select an item whose settings have already been specified. – To specify batch transmission settings, select [BATCH TIME], press the Select key, and then continue with step 9. – To specify the modem speed, select [MODEM SPEED], press the Select key, and then continue with step 10.

  • Page 94: Changing/Deleting Speed Dial Information

    Changing/Deleting Speed Dial Information The registered speed dial information can be changed. Press the + or , key to select [UTILITY], and then press the Select key. Press the + or , key to select [DIAL REGISTER], and then press the Select key.

  • Page 95: Group Dialing

    Group Dialing Registering a Group Dial Destination Fax numbers frequently specified for broadcast transmission can be regis- tered as a group dial destination. A maximum of 50 destinations can be reg- istered together as one group. Before registering a group dial destination, register the destinations as speed dial destinations.
  • Page 96 Check that [ADD] is selected, and then press the Select key. Repeat steps 6 through 8 until all desired destinations are specified. – If no more recipients are to be specified, continue with step 9. Select [FINISH], and then press the Select key. The destinations are registered as the group dial destination.

  • Page 97: Changing/Deleting Group Dial Information

    Changing/Deleting Group Dial Information The registered group dial information can be changed. Press the + or , key to select [UTILITY], and then press the Select key. Press the + or , key to select [DIAL REGISTER], and then press the Select key.

  • Page 98: Confirmation Mode

    Confirmation Mode...

  • Page 99: About The Machine's Counters

    About the Machine’s Counters The operations performed since this machine was installed can be checked with [REPORT/STATUS] in the menu. Follow the procedure described below to check the fax-related counters. Checking the Counter for Fax Printing This counter shows the total number of fax prints made since this machine was installed.

  • Page 100: Checking The Transmission/Reception Result From The Message Window

    Checking the Transmission/Reception Result From the Message Window The results of a maximum of 60 fax transmissions/receptions can be viewed. In addition, the transmission/reception results that are displayed can be printed by pressing the Start (B&W) key. Press the + or , key to select [REPORT/STATUS], and then press the Select key.

  • Page 101: About The Reports And Lists

    About the Reports and Lists Reports on the status of fax transmissions/receptions and the speed dial settings can be printed. The following reports and lists can be printed with this machine. For details on printing the reports and the lists, refer to the following section.

  • Page 102: Rx Result Report

    RX RESULT REPORT The session number, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed. The machine can also be set to print this report with each reception, only when an error occurs, or not at all. For details, refer to “REPORT- ING Menu”...

  • Page 103: Memory Image Print

    MEMORY IMAGE PRINT A reduced image of the first page of the document waiting to be sent in addi- tion to the session number, type of operation being performed, recipient name, date, time, and number of document pages are printed. FAVORITE LIST The destinations registered in the favorite list are printed in the order that they appear in the favorite list.

  • Page 104: Troubleshooting

    Troubleshooting...

  • Page 105: Problems When Sending Faxes

    Problems When Sending Faxes If the fax cannot be sent correctly, refer to the following table, and then per- form the indicated operation. If the fax still cannot be sent correctly, even after performing the described operations, contact your technical represen- tative.

  • Page 106: Problems When Receiving Faxes

    Symptom Cause Solution Transmission is not pos- The transmission proce- Check the transmission sible. dure may have been procedure, and then try performed incorrectly. sending the fax again. The fax number may be Check the fax number. wrong. The destination in the Check that the keys favorite list, the speed were correctly pro-...

  • Page 107: Other Problems

    Symptom Cause Solution Faxes cannot be The machine is set to Set the machine to auto- received automatically. receive faxes manually. matic reception. Memory is full. Load paper if it is empty, and then print the faxes stored in memory. The telephone line is Check the telephone line incorrectly connected.

  • Page 108: Error Messages On The Message Window

    Error Messages on the Message Window Error message Cause Solution ADMINISTERED BY This machine is access- - Log off from PageScope Web ing LSU or the Admin. Connection. PLEASE WAIT! Mode of PageScope - Exit LSU. Web Connection. - If no operation is performed for 600 seconds, the main screen appears.
  • Page 109 Error message Cause Solution MEMORY FULL - While sending a fax, - If [MEMORY RX MODE] is set the size of the data to [ON], cancel memory for the scanned reception mode, and print image has exceeded received documents stored in the capacity of the the memory.

  • Page 110: Appendix

    Appendix...

  • Page 111: Technical Specifications

    Technical Specifications Compatible lines PSTN (Public Switched Telephone Network), PBX (Private Branch eXchange) Compatibility ECM/Super G3 Modem speed V.34 (up to 33.6 Kbps) Fax transmission speed 3 sec/page (at V.34) Coding method MH, MR, MMR, JBIG Fax memory 6 MB (approx. 384 pages) Document - ADF Width: 140 to 216 mm...
  • Page 112 For details on other specifications, refer to the [Printer/Copier/Scan- ner User’s Guide] on the Documentation CD/DVD. Technical Specifications...

  • Page 113: Entering Text

    Entering Text When specifying the user name or programming the recipient name, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and symbols. List of characters available with each key of the keypad Entering Fax Numbers Keypad Available...

  • Page 114: Entering Names

    Entering Names Keypad Available characters .,'?¿!¡"1-()@/:;_ ABC2abcÆÇàáâãäåæç DEF3defÐèéêëð GHI4ghiìíîï JKL5jkl€£¢ MNO6mnoØŒñòóôõöøœº PQRS7pqrsß$ TUV8tuvùúûü WXYZ9wxyzÞýþ (space)0 *+×÷=#%&<>[]{}\|μ^`~ Entering Email Addresses Keypad Available characters .@_-1 ABC2abc DEF3def GHI4ghi JKL5jkl MNO6mno PQRS7pqrs TUV8tuv WXYZ9wxyz (space)0 +&/*=!?()%[]^`´{}|~$,: Entering Text...

  • Page 115: Changing Input Mode

    Changing Input Mode Each press of the key switches the input mode between numbers and let- ters. [1…]: Numbers can be typed in. [A…]: Letters can be typed in. Inputting Example The procedure for entering text is described below, using “NJ Office” as an example.

  • Page 116: Correcting Text And Input Precautions

    Correcting Text And Input Precautions To erase all entered text, hold down the Back key. To delete only part of the entered text, use the * or ) key to move the cursor (_) to the character that you want to delete, and then press the Back key.
  • Page 117 Entering Text...
  • Page 118 Index Chain dial ........3-24 Changing/deleting Address book Favorite list ......... 6-4 List ..........3-11 Group dial ........ 6-10 Search ........3-12 Speed dial ........6-7 Addressbook key ......2-2 Confirm ......... 7-1 ADF ..........1-2 Control panel ........ 1-2 Sending faxes ......3-2 Counters ........7-2 Adjusting Fax printing ........
  • Page 119 SPEED DIAL LIST ...... 7-6 Entering text .........9-4 Correcting text ......9-7 Input mode .........9-6 Manual Input precautions ......9-7 Reception ........5-3 Error messages ......8-5 Transmission ......3-22 Manual Polling RX ....... 5-4 Manual transmission On hook key ......3-23 Favorite list Using telephone .......
  • Page 120 Specifying a recipient Direct dialing ......3-9 Receiving faxes Favorite list ....... 3-10 Automatic reception ....5-2 Group dial ........ 3-16 Forwarding ........5-4 Speed dial ........ 3-10 Manual reception ......5-3 Specifying recipient ..... 3-9 Memory reception .....2-28 Address book ....3-11, 3-12 Method of printing ......5-7 List ...........
  • Page 121 9-12 Index...

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