Brother DCP-8040 User Manual
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Brother DCP-8040 User Manual

Brother dcp-8040: users manual
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DCP-8040
DCP-8045D
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Summary of Contents for Brother DCP-8040

  • Page 1 DCP-8040 DCP-8045D ¨...
  • Page 2 ■ may serve as confirmation of the purchase date of your product should you lose your receipt; ■ may support an insurance claim by you in the event of product loss covered by insurance; and, ■ will help us notify you of enhancements to your product and special offers.

  • Page 3: Brother Numbers

    Brother numbers IMPORTANT For technical help, you must call the country where you bought the DCP. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: ■...

  • Page 4: Ordering Accessories And Supplies

    Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine. In USA only:...

  • Page 5: Usa And Canada

    (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE...
  • Page 6 Supply Brother or the Brother Authorized Service What is the length of the Warranty Center with a copy of your dated bill of sale Period(s): showing that this Product was purchased • Machines have a two-stage warranty: 2 within the U.S.
  • Page 7 90 days from the original purchase warranty. date or the rated life of the item, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Item(s) at no charge to you for parts or labor.
  • Page 8 Your credit replaces other agreements card will be charged up to the cost of a new understandings that you may have with Product only if: (i) you do not return your Brother or its representatives. original Product to Brother within five (5) •...
  • Page 9 LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this DCP/Facsimile machine free of charge if defective in material or workmanship.

  • Page 10: Safety Precautions

    After you use the DCP, some internal parts are extremely HOT! To prevent injuries, be careful not to put your fingers in the area shown in the illustration. To prevent injuries, be careful...
  • Page 11 WARNING ■ When you move the DCP, grasp the side handholds that are under the scanner. Do NOT carry the DCP by holding it at the bottom. ■ Install equipment with a power cord near a socket/outlet that is easily accessible.

  • Page 12: Choosing A Location

    Choosing a location Place your DCP on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the DCP near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95.5°F (10°-32.5°C).

  • Page 13: Table Of Contents

    Paper specifications for each paper tray ....2-4 How to load paper ............2-5 To load paper or other media in the paper tray ..2-5 To load paper or other media in the manual feed tray (For DCP-8040)........... 2-7 To load paper or other media in the multi-purpose tray (MP tray) (For DCP-8045D) ......
  • Page 14 Temporary copy settings ........5-2 Making a single copy from the ADF......5-3 Making multiple copies from the ADF ......5-3 Single or multiple copies using the scanner glass ..5-4 Out of Memory message ..........5-4 Using the copy keys (temporary settings)......5-5 Enlarge/Reduce ............
  • Page 15 Printing the print configuration list ......6-18 Restoring default settings ......... 6-18 Printer driver settings ............7-1 Printer driver settings............7-1 How to access the printer driver settings......7-1 Features in the Brother Native Driver ....... 7-2 Basic tab..............7-2 Paper Size .............. 7-3 Multiple Page............
  • Page 16 Scanning a whole page .......... 8-3 Pre-Scanning to crop a portion you want to scan..8-4 Settings in the Scanner window........8-6 Image Type............. 8-6 Resolution............... 8-6 Scan Type .............. 8-7 Brightness............... 8-7 Contrast ..............8-7 Document Size ............8-8 ®...
  • Page 17 Scanner settings for Scan and Copy buttons ..... 9-5 Global settings............9-5 Setting up the scanner configurations ......9-6 Perform an operation from the Control Center screen .. 9-7 Scan to File............... 9-8 To access Scan to File Configurations screen ... 9-8 Scanner settings............
  • Page 18 Scan to File..............10-15 Scan to E-mail .............. 10-17 File attachments ............. 10-19 Scanner settings............. 10-20 Scan to OCR (Word Processing program) ....10-21 Scan to Graphics application (example: Microsoft Paint) ......... 10-23 Copy ............... 10-25 Custom: User-defined buttons ........10-27 Customizing a user-defined button ......
  • Page 19 Troubleshooting ............. 14-1 Error messages ............14-1 Original jams............. 14-4 Original is jammed in the top of the ADF unit..14-4 Original is jammed inside the ADF unit....14-4 Paper jams ............... 14-5 Paper is jammed in the duplex tray (For DCP-8045D) ..........
  • Page 20 Installing the optional memory board......15-2 Network (LAN) board ............15-5 Before starting installation ........15-6 Step 1: Hardware installation........15-6 Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network ..............15-9 LED............... 15-9 TEST SWITCH ...........

  • Page 21: Introduction

    DCP-8040 or DCP-8045D is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your DCP by taking a few minutes to read this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents.

  • Page 22: On-Line Registration (Usa And Canada)

    On-line Registration (USA and Canada) Insert the MFL-Pro Suite CD-ROM into your CD-ROM drive. Click Online Registration to register your product. 1 - 2 INTRODUCTION...

  • Page 23: Dcp Part Names And Operations

    ADF Document Support Extension Place the original here to use the ADF unit. ADF Document Output Support Flap Unfold to prevent the scanned pages from sliding off the DCP. Document Cover Open to place the original on the scanner glass.

  • Page 24: Back View

    (DCP-8045D) AC Power Connector Connect the AC Power Connector here. Face-up Output Tray Open it when thicker paper is placed in the MP tray or Manual feed tray. (Back Output Tray) ADF Cover Open to remove paper jammed inside the ADF unit.
  • Page 25 No. Name Description Document Guidelines Use to center the original on the scanner glass. Glass Strip This is used to scan the original when using the ADF. Scanner Lock Lever Use to lock/unlock the scanner when relocating the DCP. Document Cover Open to place the original on the scanner glass.

  • Page 26: Control Panel Overview

    Control panel overview DCP-8040 and DCP-8045D have similar control panel keys. Print keys: Navigation keys: Secure Menu Lets you print out data saved in Lets you access the Menu to memory by entering your four-digit program. password. Job Cancel Lets you store your settings in the Clears data from the printer DCP.
  • Page 27 Copy keys Duplex/N in 1 (For DCP-8045D) (Temporary Settings): You can choose Duplex to copy on both sides of the paper or N in 1 to Enlarge/Reduce copy 2 or 4 pages onto one page. Lets you reduce or enlarge copies...

  • Page 28: Status Led Indications

    Status LED indications Status LED (Light Emitting Diode) will flash and change color depending on the DCP status. The LED indications shown in the table below are used in the illustrations in this chapter. LED status LED is off. LED is on.
  • Page 29 Service error Follow the steps below. 1. Turn off the power switch. 2. Wait a few seconds, and then turn it back on and try to print again. If you cannot clear the error and see the same service call indication after turning the DCP...

  • Page 30: Inserting Originals For Copying (And Scanning)

    (20 lb/75g/m ) paper when using the ADF. Always fan the pages well and stagger them. Temperature: 68 ° F - 86 ° F (20 ° C - 30 ° C) Humidity: 50% - 70% DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached.
  • Page 31 Adjust the paper guides to fit the width of your originals. The documents are Face Up in the ADF ADF Document Output Support Flap Start Press . The DCP starts scanning the first page. INTRODUCTION 1 - 11...

  • Page 32: Using The Scanner Glass

    (up to 99). Start Press The DCP will start scanning the original. If the original is a book or is thick, do not slam the cover or press on it or you may damage the DCP. 1 - 12 INTRODUCTION...

  • Page 33: Paper

    Paper About paper Type and size of paper The DCP loads paper from the installed paper tray, manual feed tray, multi-purpose tray or optional lower tray. Tray Type Model name Paper tray (Tray #1) DCP-8040, DCP-8045D Manual feed tray DCP-8040...

  • Page 34: Choosing Acceptable Paper

    Caution Do not use ink jet paper. It may cause a paper jam and damage your DCP. The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the DCP-8040 and DCP-8045D.

  • Page 35: Paper Capacity Of The Paper Trays

    Paper capacity of the paper trays Paper size Number of sheets Multi-purpose tray Width: 2.75 to 8.66 in. 50 sheets (MP tray) (69.8 to 220 mm) (20 lb or 80 g/m (DCP-8045D) Height: 4.57 to 16.0 in. (116 to 406.4 mm) Manual feed tray Width: 2.75 to 8.66 in.

  • Page 36: Paper Specifications For Each Paper Tray

    (69.8 to 220 mm) Height: 4.57 to 16.0 in. (116 to 406.4 mm) Paper tray A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, A6, B6 (ISO) Optional A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, Lower Tray...

  • Page 37: How To Load Paper

    How to load paper To load paper or other media in the paper tray Pull the paper tray completely out of the DCP. While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots.
  • Page 38 Up to here. Put the paper tray firmly back in the DCP and unfold the support flap before you use the DCP. Support Flap with Extension When you put paper in the paper tray, please remember the following ■...

  • Page 39: To Load Paper Or Other Media In The Manual Feed Tray (For Dcp-8040)

    Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller. Hold the paper in this position until the DCP automatically feeds the paper in for a short distance, and then let go of the paper. PAPER 2 - 7...
  • Page 40 ■ The side to be printed on must be face up. ■ Put the leading edge (top of the paper) in first and push it gently into the tray. ■ Make sure that the paper is straight and in the proper position on the manual feed tray.

  • Page 41: To Load Paper Or Other Media In The Multi-Purpose Tray (Mp Tray) (For Dcp-8045D)

    Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.
  • Page 42 You can place up to 3 envelopes or up to 50 sheets of 80 g/m or 20 lb paper in the MP tray. While pressing the paper-guide release lever, slide the paper guide to fit the paper size. When you put paper in the MP tray, please remember the following: ■...

  • Page 43: To Use Automatic Duplexing For Copy And Print Operations (For Dcp-8045D)

    To use Automatic Duplexing for copy and print operations (For DCP-8045D) If you want to print on both sides of the paper using the Duplex feature for copy or print, you will need to set the Paper Adjustment Lever to the size of paper you are using.

  • Page 44: On-Screen Programming

    Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your DCP. All you need to do is follow the instructions as they guide you through the menu selections and programming options.

  • Page 45: Navigation Keys

    LAN menu (Only for the optional LAN board (NC-9100h) is installed.) —OR— You can scroll more quickly through each menu level by pressing the arrow for the direction you want: Then set an option by pressing when that option appears on the LCD.
  • Page 46 Press to scroll to your next menu selection. Press When you finish setting an option, the LCD shows Accepted . to scroll backward if you passed your choices or want to save keystrokes. The current setting is always the option with “ ”.
  • Page 47 Legal you have the Executive optional tray #2.) Sets the size of paper 2.Tray #2 in paper tray #2. (option) Letter Legal Executive The default settings are shown in Bold with . ON-SCREEN PROGRAMMING 3 - 4...
  • Page 48 You can check the 14-34 6.Drum Life percentage of drum (For DCP-8040) life that remains 7.Drum Life available. (For DCP-8045D) (If you have the optional tray#2, see page 3-9.) The default settings are shown in Bold with . 3 - 5 ON-SCREEN PROGRAMMING...
  • Page 49 2.Print 1.Internal DCP’s internal fonts Options Font or current printer — 6-18 2.Configuration settings. — — Returns the DCP to 6-18 3.Reset the default settings. Printer The default settings are shown in Bold with . ON-SCREEN PROGRAMMING 3 - 6...
  • Page 50 (ex. Press 1, 1 for Paper Type) — — to select to select to accept exit If you installed optional LAN board (NC-9100h), the LCD shows the following LAN menu. (See the Network User’s Guide on the CD-ROM.) Main Menu Submenu Menu Options Descriptions Page...
  • Page 51 DCP on a DLC/LLC CD-ROM. network. Select On to use the 5.Net DCP on a Net BIOS/IP BIOS/IP network. Selects Ethernet link 6.Ethernet Auto mode. 100B-FD 100B-HD 10B-FD 10B-HD The default settings are shown in Bold with . ON-SCREEN PROGRAMMING 3 - 8...

  • Page 52: Menu Options

    If you have the optional paper tray, the LCD displays these menu options. (For DCP-8040 with the optional paper tray #2) Main Menu Submenu Menu Options Descriptions Page Selections — Select the tray that 1.General 5.Tray Use: Tray#1 Only will be used for...

  • Page 53: Key Operations Table

    Key Operations table You can use the keys on the control panel to conveniently choose temporary copy settings and access the scanning operations. The Key Operations Table below will help you understand the options they provide. Temporary keys Options Descriptions...

  • Page 54: Getting Started

    Getting started General Setup Setting the Paper Type To get the best print quality, set the DCP for the type of paper you are using. For DCP-8040 Menu Press 11.Paper Type ▲ Plain —OR— Thick If you have the optional paper tray, ▼...
  • Page 55 1.MP Tray ▲ Transparency . Plain ▼ Thin Press ▲▼ Select & Set Stop/Exit Press You can select Transparency for Tray #1 and Tray #2 only Menu when A4 , Letter or Legal is selected in GETTING STARTED 4 - 2...

  • Page 56: Setting The Paper Size

    You can use eight sizes of paper for printing copies: A4, letter, legal, executive, A5, A6, B5 and B6. When you change the size of paper in the DCP, you will need to change the setting for Paper Size at the same time so your DCP can fit reduced copy on the page.

  • Page 57: Setting The Beeper Volume

    Setting the Beeper Volume You can change the beeper volume. The default setting is Med . When the beeper is on, the DCP beeps every time you press a key or make a mistake. Menu Press 13.Beeper ▲ Press to select your High option.

  • Page 58: Sleep Time

    The factory setting is 05 minutes. While the DCP is in sleep mode, you will see Sleep on the LCD. If you try to print or copy in sleep mode, there will be a short delay while the fuser warms up to working temperature.

  • Page 59: Setting The Tray Use For Copy Mode

    The default setting of Auto allows * your DCP to choose the optional Tray #2 or the MP Tray when paper is out in Tray #1 and * when the size of the original will fit best on the paper in Tray #2.

  • Page 60: Setting The Lcd Contrast

    Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker. (DCP-8040) 16.LCD Contrast Menu Press (DCP-8045D) Menu Press Select & Set —OR— Menu If you have the optional Tray #2, press Press to increase the contrast.

  • Page 61: Making Copies

    Your DCP can make up to 99 copies at a time. Printable area The printable area of your DCP begins at approximately 0.14 in. (3.64 mm) on both sides and 0.12 in. (3 mm) on the top and bottom of the paper. Ex: Letter (Original) Letter (Paper) 0.14"...

  • Page 62: Temporary Copy Settings

    (For DCP-8045D). These settings are temporary, and the DCP returns to its default settings 1 minute after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or on the scanner glass within that time.

  • Page 63: Making A Single Copy From The Adf

    Stop/Exit To stop copying and eject the original, press Making multiple copies from the ADF Insert the original face up in the ADF. Use the Numeric keys to enter the number of copies you want (up to 99). Start Press...

  • Page 64: Single Or Multiple Copies Using The Scanner Glass

    Single or multiple copies using the scanner glass You can make multiple copies using the scanner glass. Multiple copies will be stacked (all copies of page 1, then all copies of page 2, and so on). Use the Temporary Copy keys to choose more settings. (See Using the copy keys (temporary settings) on page 5-5.)

  • Page 65: Using The Copy Keys (Temporary Settings)

    Using the copy keys (temporary settings) When you want to change the settings only for the next copy, use the temporary copy keys. Temporary Copy Keys You can use different combinations. The large LCD shows your current copy mode settings.

  • Page 66: Enlarge/Reduce

    Enlarge/Reduce You can select the following enlargement or reduction ratios. Auto sets the DCP to calculate the reduction ratio that fits the size of your paper. Custom allows you to enter a ratio from 25% to 400%. Enlarge/Reduce Press 100% →...
  • Page 67 Press —OR— You can select Custom (25-400%) and press Use the numeric keys to enter an enlargement or reduction ratio from 25% to 400% . Press (For example, press to enter 53% .)

  • Page 68: Quality (Type Of Original)

    Quality (type of original) You can select the Quality for your type of original. The default setting is Auto , which is used for originals that contain both text and photographs. Text is used for originals containing only text. Photo is used for copying photographs.

  • Page 69: Contrast

    Contrast You can adjust the copy contrast to make copies darker or lighter. Place the original face up in the ADF, or face down on the scanner glass. Use the numeric keys to enter the number of copies you want (up to 99).

  • Page 70: Tray Select

    Tray Select You can change the tray use only for the next copy. Place the original face up in the ADF, or face down on the scanner glass. Use the numeric keys to enter the number of copies you want (up to 99).

  • Page 71: Duplex/N In 1

    Duplex/N in 1 ‘Duplex’ prints on both sides of the paper. Temporary Key Level 1 Level 2 Option Original Finished Layout Press — N in 1 2 in 1 (P) Duplex/N in 1 (DCP-8045D) 2 in 1 (L) N in 1...

  • Page 72: Duplex/N In 1 Copy

    You can save paper by copying either two or four pages onto one page. Please make sure paper size is set to A4 , Letter or Legal . Place the original face up in the ADF, or face down on the scanner glass.

  • Page 73: Poster

    (See Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8045D) on page 5-16.) ■ For 2 in 1 (P) , 2 in 1 (L) , 4 in 1 (P) or Enlarge/Reduce 4 in 1 (L) , you can not use the setting.

  • Page 74: Duplex (1 In 1) (For Dcp-8045D)

    Duplex (1 in 1) (For DCP-8045D) Making a double-sided copy from a single-sided original Place the original face up in the ADF, or face down on the scanner glass. Use the numeric keys to enter the number of copies you want (up to 99).
  • Page 75 Make sure that you have put the original in the ADF as shown Start on the LCD and press After all the pages of the original have been scanned on one side, turn over the original so the other side is face up in the ADF. Start Press...

  • Page 76: Duplex (2 In 1) And Duplex (4 In 1) (For Dcp-8045D)

    Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8045D) Place the original face up in the ADF, or face down on the scanner glass. Use the numeric keys to enter the number of copies you want (up to 99).

  • Page 77: Changing The Default Copy Settings

    Changing the default copy settings You can adjust the copy settings that are shown in the chart. These settings will stay until you change them again. Submenu Menu Selections Options Factory Settings 1 . Quality — Text Auto Photo Auto 2 .

  • Page 78: Using The Dcp As A Printer

    Using the DCP as a printer Using the Brother DCP-8040, DCP-8045D printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

  • Page 79: How To Print Your Document

    How to print your document When the DCP receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. From your computer select the Print command.

  • Page 80: Simultaneous Printing And Scanning

    The supplied printer driver supports duplex printing. (For more information, see Duplex Printing on page 7-7.) Automatic Duplex Printing (For DCP-8045D) In this mode, the DCP prints on both sides of the A4 , Letter or Legal paper automatically. Open the Properties dialog box in the printer driver.

  • Page 81: Manual Duplex Printing

    ) paper. Face-down output tray The DCP ejects paper with printed surfaces face down into the output tray in the front of the DCP. Unfold the support flap to support the printed pages. When printing transparencies, remove each one from the support flap after it exits the DCP.

  • Page 82: Printing On Plain Paper

    DCP grips the paper. ■ Make sure that the paper is straight and in the proper position on the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

  • Page 83: The Mp Tray (For Dcp-8045D)

    Release Lever Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. While pressing the paper-guide release lever, slide the paper guide to fit the paper size.

  • Page 84: Printing On Thicker Paper And Card Stock

    When the back output tray is pulled down, the DCP has a straight paper path from the manual feed tray or the MP tray through to the back of the DCP. Use this paper feed and output method when you want to print on thicker paper or card stock.
  • Page 85 Send the print data to the DCP. After the printed page comes out of the DCP, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print. When you have finished the print job, close the back output tray.

  • Page 86: The Multi-Purpose Tray (Mp Tray) (For Dcp-8045D)

    Make sure that the paper is straight and in the proper position in the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.
  • Page 87 Send the print data to the DCP. When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl. USING THE DCP AS A PRINTER 6 - 10...

  • Page 88: Printing On Envelopes

    Printing on envelopes To print on envelopes use manual feed tray or multi-purpose tray. ■ The DCP automatically turns on the Manual Feed mode when you put paper in the manual feed tray. ■ All sides should be properly folded without any wrinkles or creases.
  • Page 89 If envelopes are creased after they have been printed: At the back of the DCP, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure below). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position.
  • Page 90 ■ Make sure the envelope is straight as you insert it in the manual feed tray. If it is not, the envelope may not be fed properly, resulting in a skewed printout or a jam. ■ Do not put more than one envelope in the manual feed tray at any one time, or it may cause a jam.
  • Page 91 Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam.
  • Page 92 ■ The side to be printed on must be face up. ■ Put the leading edge (top of the envelope) in first and push it gently into the tray. Send the print data to the DCP. After you finish the print job, close the back output tray.

  • Page 93: Printer Operation Keys

    Secure key Secured data is password protected. Only those people that know the password will be able to print the data. The DCP will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box.

  • Page 94: Setting The Emulation Selection

    If you want to delete the secured data press select Delete . Stop/Exit Press ■ If you turn the power switch off, the secured data saved in memory will be cleared. ■ After you print the secured data, it will be cleared from memory.

  • Page 95: Printing The Internal Font List

    Printing the Internal Font List You can print a list of the DCP’s internal (or resident) fonts to see how each font looks before you select it. Menu Press 32.Print Options 1.Internal Font Start Press . The DCP prints the list.

  • Page 96: Printer Driver Settings

    Printer driver settings ® (Windows Only) Printer driver settings You can change the following printer settings when you print from your computer: ■ Media Type ■ Multiple Page ■ Duplex ■ Watermark* ■ Scaling* ■ Print Date & Time* ■...

  • Page 97: Features In The Brother Native Driver

    Auto Select allows the printer driver to select a suitable tray for Paper Size automatically. You can set the paper size for each tray in the Accessories tab (see Accessories tab on page 7-14). To return to the default settings, click the Default button.

  • Page 98: Paper Size

    Ex. 4 in 1 Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet. Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape).

  • Page 99: Copies

    Collate box checked Collate box not checked Media Type You can use the following types of media in your DCP. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper...

  • Page 100: Advanced Tab

    Advanced tab To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Print Quality Resolution You can change the resolution as follows: ■...
  • Page 101 ® For Windows 98/98SE/Me Print Setting is used for optimizing your print quality for the type of original being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.

  • Page 102: Duplex Printing

    Choosing the Duplex Printing icon displays the Duplex features available. Use Duplex Unit (For DCP-8045D) Check the Duplex box and then select Use Duplex Unit. In this mode the DCP prints on both sides of the paper automatically. Manual Duplex Check the Duplex box and then select Manual Duplex.

  • Page 103: Watermark

    Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm]. Watermark You can place a logo or text into your document as a Watermark.
  • Page 104 You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style.

  • Page 105: Page Setting

    You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.

  • Page 106: Device Options

    DCP. Only the people who know the password will be able to print them. Since the documents are secured at the DCP, you must use the control panel of the DCP (with the password) to print them.
  • Page 107 The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. The factory setting is OFF ®...
  • Page 108 Click the Setting button to change the Date and Time Format. You can change the Font by clicking the Font button or the Position. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage.

  • Page 109: Accessories Tab

    Paper Source Setting list. Select the Paper Size from the pull-down box and click Update. When Auto Select (default Paper Source) is set in the Basic tab of the printer driver (see Basic tab on page 7-2), the printer driver will automatically use the Paper Source Setting to select a tray which matches the Paper Size setting in the printer driver.
  • Page 110 In order to access the optional 2nd paper tray the option must be installed in the driver. Highlight the model number from the Available Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration will display the 2nd tray.

  • Page 111: Support Tab

    Support tab The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information...

  • Page 112: Features In The Ps Printer Driver (For Windows ® )

    To install the PS driver If you have already installed the printer driver following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install Software. Choose MFL-Pro Suite and follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions.

  • Page 113: Ports Tab

    Ports tab Select the port where your printer is connected or the path to the network printer you are using. PRINTER DRIVER SETTINGS 7 - 18...

  • Page 114: Device Settings Tab

    Device Settings tab Select the options you installed. 7 - 19 PRINTER DRIVER SETTINGS...

  • Page 115: Layout Tab

    Layout tab by clicking Printing Preferences... in the General tab of the Brother DCP-8045D BR-Script3 Properties screen. You can change the Layout setting by selecting the setting in the Orientation, Page Order and Page Per Sheet. ®...

  • Page 116: Paper/Quality Tab

    ® If you are using Windows NT 4.0, Windows 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother DCP-8045D BR-Script3 Properties screen. Select the Paper Source. 7 - 21 PRINTER DRIVER SETTINGS...

  • Page 117: Advanced Options

    Layout tab or the Paper/Quality tab. Select the Paper Size and Copy Count. Set the Print Quality, Scaling and TrueType Font setting. You can change settings by selecting the setting in the Printer Features list: ■ Media Type ■...

  • Page 118: How To Scan Using Windows

    The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the ® PaperPort viewer that Brother included with your DCP, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning.

  • Page 119: How To Access The Scanner

    How to access the Scanner The instructions for scanning in this Guide are for when you use ® ® ScanSoft PaperPort 8.0SE. ® ® Open the software application (ScanSoft PaperPort ) to scan a document. Select Scan from the File drop-down menu or select the Scan button.

  • Page 120: Scanning A Document Into The Pc

    ■ Contrast ■ Document Size After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. See Settings in the Scanner window on page 8-6.

  • Page 121: Pre-Scanning To Crop A Portion You Want To Scan

    The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. Place the original face up in the ADF, or face down on the scanner glass.
  • Page 122 You can enlarge the portion you selected by pressing check it. If you want to select the different portion, use undo the image. If you have used the ADF in Step 1, please the original face up in the ADF again. Click Start.

  • Page 123: Settings In The Scanner Window

    Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images.

  • Page 124: Scan Type

    Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24-bit color which scans up to 16.8 million colors.

  • Page 125: Document Size

    APS C 4 × 6 in. (10 × 15cm) ■ Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in or 8.9 × 8.9 mm to 215.9 × 355.6 mm.) To scan photographs or business cards, select the document size, and then place the document face down at the center of scanner glass.
  • Page 126 You can see the actual paper size you selected on the screen. ■ Width: shows the width of scanning area ■ Height: shows the height of scanning area ■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.

  • Page 127: Scanning A Document (For Windows Xp Only)

    Brother included with your DCP or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner The instructions for scanning in this Guide are for when you use ® ® ScanSoft PaperPort 8.0.

  • Page 128: Scanning A Document Into The Pc

    These are two ways in which you can scan a whole page. You can either use the ADF or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the document you will need to use the scanner glass (Flatbed).
  • Page 129 Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. ■ The scanner resolution you can select is up to 1200 × 1200 dpi. ■ For resolutions greater than 1200dpi, use the Brother Scanner Utility.

  • Page 130: Pre-Scanning To Crop A Portion You Want To Scan Using The Scanner Glass

    Pre-Scanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.
  • Page 131 Click the OK button after you choose your settings. To start scanning your document, click the Scan button in the Scan dialog box. This time only the selected area of the original will appear in the ® PaperPort window (or your software application window).

  • Page 132: Brother Scanner Utility

    The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must restart your PC for the new settings to take effect.

  • Page 133: Using The Scan Key

    Scan folder. The advantage of using is that you avoid the mouse clicks required to scan from your computer. For Scan to E-mail, Scan to Image, Scan to OCR and Scan to File Scan Before you can use on the control panel, you must have ®...

  • Page 134: Scan To E-Mail

    Scan to E-mail You can either scan a black and white or color original into your Scan E-mail application as a file attachment. You can change the configuration. (See Scan to E-mail on page 9-10 to 9-11) (For ® Windows XP: See Hardware Section: Changing the Scan to button configuration on page 10-5 to 10-11.)

  • Page 135: Scan To Ocr

    You can scan a black and white or a color original into your computer and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro Control Center.

  • Page 136: Using Scansoft ® Paperport

    ® PaperPort has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing or filing. ® ®...

  • Page 137: Viewing Items

    Desktop View displays items as thumbnails Page View displays a close-up of a single page and you can open a ® PaperPort item by double-clicking on it.

  • Page 138: Organizing Your Items In Folders

    The Send To Bar at the bottom of the Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. This sample Send To Bar shows several applications with links to ®...

  • Page 139: Scansoft ® Omnipage ® Ocr Lets You Convert

    PaperPort can quickly convert the text on a ScanSoft ® PaperPort item (which is really just a picture of the text) into text that you can edit with a word processing application. ® PaperPort uses the optical character recognition application ®...

  • Page 140: You Can Export Items In Other Formats

    BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images. Exporting an image file Select the Save As command from the File pull-down menu in ®...

  • Page 141: Using The Brother Control Center (For Windows ® 98/98Se/Me/2000 Professional And Windows Nt ® Ws 4.0)

    The Brother Control Center is a software utility that pops up on the PC screen whenever paper is put in the ADF of the DCP. This allows you to quickly and with very few mouse clicks, to access the most frequently used scanning applications.

  • Page 142: Autoload The Brother Control Center

    When the Control Center is loaded, the Control Center icon will appear on the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad. If the Control Center icon does not appear on your task bar, you will have to launch the software.

  • Page 143: Brother Control Center Features

    You can change a default application. Right-click the appropriate Control Center button to display Configurations and then click it. Select a different application. For example, you can change a scan button from MS Word Pad to MS Word by changing the application that is listed for the Word Processor.

  • Page 144: Copy Operations

    Scan key operations Scan to File—Lets you scan directly to a file on your computer. You can change the file type and directory for the document you are scanning. Scan to E-mail—Lets you scan a picture or text document directly into an E-mail application as a standard attachment.

  • Page 145: Scanner Settings For Scan And Copy Buttons

    Brother Control Center screen —OR— Click the Modify Settings button on any of the Configuration screens. Global settings AutoLoad Pop-Up—Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer.

  • Page 146: Setting Up The Scanner Configurations

    Brightness—Slide the adjuster from 0% to 100% Contrast—Slide the adjuster from 0% to 100% Click OK to save your changes. If you make a mistake or want the default setting, just click the Restore Defaults button when the scanning mode is displayed.

  • Page 147: Perform An Operation From The Control Center Screen

    If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF. Place the original in the DCP’s ADF, and then click OK to go to the Control Center screen.

  • Page 148: To Access Scan To File Configurations Screen

    Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for the mode, click Modify Settings. Faxing is only possible if you have a fax modem attached to your computer. ®...

  • Page 149: Destination Folder

    TIFF Multi-page - Group 4 (*.tif) TIFF Multi-page - Class F (*.tif) Portable Network Graphics (*.png) FlashPix (*.fpx) To Search your system for the directory and folder you want, click the Browse button. Click OK to save your settings. ® ®...

  • Page 150: To Access Scan To E-Mail Configurations Screen

    Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Faxing is only possible if you have a fax modem attached to your computer. ®...

  • Page 151: E-Mail Application

    Send to Options Convert attachments to specified file type—Converts items to the type in the File Type box. Clear this check box to keep files in their source format; for example, to keep Word documents in the .doc format and JPEG images in the .jpg format.

  • Page 152: Scan To Ocr (Word Processor)

    Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Faxing is only possible if you have a fax modem attached to your computer. ®...

  • Page 153: Word Processor

    Word Processor—From the pull-down list, select the word processor you want to use. Click the Link Settings button to display the screen to set up the document format you want to use and identify the OCR program: File type—From the pull-down list, select the file type you want to use for your word processor or text documents.

  • Page 154: Scan To Image

    Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Faxing is only possible if you have a fax modem attached to your computer. Target Application Application—From the pull-down list, select the application you want...

  • Page 155: Copy

    To go back to the default settings, click the Restore Defaults button. Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings.
  • Page 156 ® (For Windows Brother SmartUI Control Center The Brother Control Center is a software utility that allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications and allows you to scan a document directly to a folder on your computer.

  • Page 157: Autoload The Brother Control Center

    Task Tray and select Show. The main SmartUI Control Center window appears. Please look at the bottom of the window for a check box labeled “AutoLoad Pop-up”. Uncheck the AutoLoad Pop-Up option to prevent the SmartUI from automatically loading every time Windows is started.

  • Page 158: Brother Control Center Features

    DCP such as “Scan to File”. The “Scan to File” feature allows you to scan a document directly to your hard disk and choose the file format and destination folder without having to run any other applications. Select which section you want by clicking on the appropriate tab.

  • Page 159: Auto Configuration

    Control Center automatically will create a link and a scanning application button for Outlook. You can change the default application by right-clicking on any of the scan buttons in the Control Center and then clicking Configuration. Select the Configuration tab and from the Application pull down menu select a different application.

  • Page 160: Hardware Section: Changing The Scan To Button Configuration

    Hardware Section window to reconfigure the button on your DCP. Click the Hardware Section tab at the top left of the SmartUI Control Center screen. (See Using the scan key (For USB or Parallel interface cable users) on page 8-16.) ®...

  • Page 161: Scan To E-Mail

    To change the destination E-mail application you use the Application pull down list to select the compatible E-mail application, which is installed on your system. If you wish to change the attachment file type click on the Link Preferences button to display a list of file types. ®...

  • Page 162: Scan To File

    Scan to File To configure the Scan to File feature, left click on the Scan to File button and the following screen will appear. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder/directory by clicking the Browse button.

  • Page 163: Scan To Image

    Scan to Image To configure the Scan to Image feature left-click on the Scan to Image button and the following screen will appear. You can change the configuration, which includes the destination image format or document application. ® ® USING THE WINDOWS...
  • Page 164 To change the default settings of the scan, click on the Scan Settings tab. You can set the Color Mode to Black & White, 8-bit Gray or 24-bit Color. The resolution can be changed from 100 to 1200 dpi. You can define the size of the paper you’re using, and you can adjust the brightness...

  • Page 165: Scan To Ocr

    Scan to OCR To configure the Scan to OCR feature left-click on the Scan to OCR button and the following screen will appear. You can change the configuration, which includes the destination applications. ® ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS...
  • Page 166 You have the option to send your scan as a different file type. You can select the application from the File Type window according to your needs. You have the option to choose your OCR setting from Single column output to Auto orient page.

  • Page 167: Software Section

    The Scan section contains four buttons for Scan to File, Scan to E-mail, Scan to Word Processor and Scan to Image applications. The Copy section contains three buttons for N to 1 copying.

  • Page 168: Scan

    Scan *1 Scan to File —enables you to scan directly to a disk file. You can change the file type and destination directory, as needed. *2 Scan to E-mail (Default: Outlook Express) —enables you to scan a page or document directly into an E-mail application as a standard attachment.

  • Page 169: Custom

    Custom Scan to File—These buttons have been pre-programmed for the Scan to File feature. You can change the configuration of each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus. ®...

  • Page 170: Scan To File

    Scan to File The Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory right-click on the Scan to File button and click Configuration.
  • Page 171 To change the configuration click on the Configuration tab. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort folder so the file appears in PaperPort, or you can select another folder/directory by clicking the Browse button.
  • Page 172 To change the default E-mail application or attachment file type, right-click on the E-mail button and select “Configuration”. The Scan Action tab is set to E-mail and should not be changed. To change the E-mail application click on the Configuration tab. From the Application pull down list, select your preferred E-mail application.
  • Page 173 To change the file type of the attachment click the Link Preferences button to set up links. Check the Convert attachment to specified file type box and then select the appropriate file type from the pull down list. ® ®...

  • Page 174: File Attachments

    With this box unchecked each scanned page will be saved in its own individual file. File Type—Select from the pull-down list the type of file you want the scanned images to be saved in.
  • Page 175 Scanner settings You have the ability to change the scanner settings used to create the file attachments. Click on the Scan Settings tab and select the appropriate settings. ® ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS...

  • Page 176: Scan To Ocr (Word Processing Program)

    Scan to OCR (Word Processing program) Scan to OCR converts the graphic page image data to text which can be edited by any word processor program. You can change the default word processor program (example: Word Pad instead of Word) and file type. You can also choose another OCR software ®...
  • Page 177 To change the program link preferences click the Link Preferences button. File Type—From the pull-down list, select the file format you want to use for documents. OCR—Select the OCR application from the OCR pull down list. ® ® USING THE WINDOWS...
  • Page 178 To change the default graphics application right-click on the button and select Configuration. The Scan Action tab is set to Application and should not be changed. To change the configuration of the destination application click on the Configuration Tab.
  • Page 179 To change the other configuration options click the Link Preferences button. These options enable you to reduce the image to a screen resolution of (96dpi), show a warning if the item has any annotations and update the original item if the sent item is modified.

  • Page 180: Copy

    Copy The copy buttons can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as n-in-1 printing. The Copy buttons are automatically linked to the default Windows printer driver.
  • Page 181 Select the number of Pages Per Sheet from the Scaling selections. As an example to configure the section Copy button to copy two pages to one you must select 2 in 1. You must configure each of the copy buttons before they can be used.

  • Page 182: Custom: User-Defined Buttons

    E-mail: Scanned images will be attached to an E-mail message. You can choose which E-mail package to use if you have more than one installed on your system. You can also select the file type for the attachment. Customizing a user-defined button To configure a Custom button right-click on the button and then click Configuration.

  • Page 183: Select Configuration For The Scan Type

    Configuration Tab list of settings. Application: Select the destination application program from the pull down list. Click on Link Preferences to set the Send to options. You can select the application from the scroll menu on the left. ®...
  • Page 184 File: Select the file format from the Format pull down list. You can either send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder. Use the Browse button to select the destination directory.
  • Page 185 Click on Link Preferences and select the destination Application from the scroll menu on the left. Select the File Type from the File Type pull down list. You can also choose another OCR application from the OCR pull down list if another is installed on you system.
  • Page 186 E-mail: Select the destination E-mail application program from the pull down list. Click on the Link Preferences button to configure the Send To E-mail options. You can select the File type and Quick Send E-mail address list. ® ® 10 - 31 USING THE WINDOWS...

  • Page 187: Select Scan Settings

    3. Select Scan Settings. You can select the scanner settings from each of the Scan Type options for the Custom buttons. You have the option to select Color Mode, Resolution, Paper Size and Brightness and Contrast settings. ® ® USING THE WINDOWS...

  • Page 188: Using Your Dcp With A Macintosh ®

    Before you can connect the DCP to your Macintosh , you must buy a USB cable that is not longer than 1.8 metres. Do not connect the DCP to a USB port on a key board or a non-powered USB hub. ■...
  • Page 189 8.6 - 9.2) To select a Printer: Open the Chooser from the Apple menu. Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print a document: ®...
  • Page 190 ® From application software such as Presto! PageManager click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print. Device Options allows you to select Duplex.

  • Page 191: Choosing Page Setup Options

    You can change the settings for Paper Size, Orientation and Scaling, then click OK. ® ® From application software such as Presto! PageManager click File menu and select Print. Click Print to start printing. ® USING YOUR DCP WITH A MACINTOSH 11 - 4...

  • Page 192: Specific Settings

    Specific settings Set the Media Type, Resolution, Toner Save, and other settings. Press Copies & Pages to select settings you want to change. Duplex Automatic Duplex is only available with the DCP-8045D. ® 11 - 5 USING YOUR DCP WITH A MACINTOSH...
  • Page 193 Printer settings ® USING YOUR DCP WITH A MACINTOSH 11 - 6...

  • Page 194: Using The Ps Driver With Your Apple ® Macintosh ®

    Macintosh To use the PS driver on a Network, see the NC-9100h Network User’s Guide on CD-ROM. To use the PS driver with a USB cable, you need to set the Menu Emulation to BR-Script 3 ( ) before connecting the USB cable.
  • Page 195 Open the Desktop Printer Utility icon. Select Printer (USB), and then click OK. ® USING YOUR DCP WITH A MACINTOSH 11 - 8...
  • Page 196 Click Change... in the PostScript Printer Description (PPD) file. Select Brother DCP-8045D, and then click Select. Click Change... in the USB Printer Selection. Select Brother DCP-8045D, and then click OK. ® 11 - 9 USING YOUR DCP WITH A MACINTOSH...
  • Page 197 Click Create..Enter your DCP name (DCP-8045D), and then click Save. Select Quit from the File menu. ® USING YOUR DCP WITH A MACINTOSH 11 - 10...
  • Page 198 If a Brother Native Driver (DCP-XXX) is already listed in Printer list, you will need to delete it and then install the PS driver. ■ To use the PS driver with a USB cable, you need to set the Menu Emulation to BR-Script 3 ( ) before connecting the USB cable.
  • Page 199 Open the Utilities folder. Open the Print Center icon. Click Add Printer… . ® USING YOUR DCP WITH A MACINTOSH 11 - 12...
  • Page 200 Select USB. Select DCP-8045D, and then click Add. Select Quit Printer Center from the Print Center menu. ® 11 - 13 USING YOUR DCP WITH A MACINTOSH...

  • Page 201: Using The Brother Twain Scanner Driver With Your Macintosh ®

    Run your Macintosh TWAIN-compliant application software. The first time you use the Brother TWAIN driver (MFL Pro/P2500), set it as the default by choosing Select Source (or the other menu name to select the device). Afterwards, for each document you scan choose Acquire Image or Scan.

  • Page 202: Scanning An Image Into Your Macintosh ®

    You can scan a whole page —OR— scan a portion after prescanning the document. Scanning a whole page Place the original face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box:...

  • Page 203: Pre-Scanning An Image

    Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images.

  • Page 204: Image

    Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. ® 11 - 17 USING YOUR DCP WITH A MACINTOSH...
  • Page 205 Colors—Choose either 8-bit Color, which scans up to 8-bit Color or 24-bit Color which scans up to 16.8 million colors. Although using 24-bit Color creates an image with the most accurate colors, the image file will be about three times larger than a file created with 8-bit Color. ®...

  • Page 206: Scanning Area

    Business Card (90 × 60 mm) ■ Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 216 × 356 mm) After you choose a custom size, you can adjust the scanning area.

  • Page 207: Adjusting The Image

    You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the level. Click OK.

  • Page 208: Highlights

    E-mail files and read ® documents with the OCR software built into Presto! ® PageManager If you use the DCP as a scanner, we recommend that you install ® ® ® ® Presto! PageManager .

  • Page 209: System Requirements

    ■ System 8.6, 9X, 10.1, or greater ■ CD-ROM drive ■ Hard disk drive with at least 120 MB of free disk space Recommended: ■ 8-bit Color or higher video adapter. ■ Eudora Mail, or Outlook Express electronic mail software...

  • Page 210: Network License

    NL-5, please contact your Brother Sales Office. Registering your PC with the DCP If you need to change the DCP that was registered to your PC during the installation of Brother MFL-Pro Suite (see Quick Setup Guide on page 34), follow the steps below.
  • Page 211 Right-click Scanner Device icon and select properties to view the Network Scanner Properties dialog box. Click the Network Setting tab in the dialog box and select a method to specify the DCP as a Network scanner for your PC. <...
  • Page 212 Specify your DCP by address Enter the actual IP address of the DCP in the IP Address field. Click Apply and then OK. Specify your DCP by Name Enter the DCP Node name in the Node Name field. Click Apply and then OK.
  • Page 213 Click the Scan To Button tab in the dialog box and enter your PC Name in the Display Name field. The DCP's LCD displays the Name you enter. Default setting is your PC Name. You can enter a name if you like.

  • Page 214: Using The Scan Key

    Brother SmartUI will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white or color original and it will be sent with the E-mail from the PC as an attachment.

  • Page 215: Scan To Image

    You will not be able to initiate a Network scan from the Brother Control Center (SmartUI). Place the original face up in the ADF, or face down on the scanner glass. Scan Press...
  • Page 216 Scan to OCR When you select Scan to OCR your original will be scanned and sent directly to the PC you designated on your network. The Brother ® ® SmartUI will activate ScanSoft OmniPage and convert your original into text for viewing and editing from a word processing Scan application on the designated PC.
  • Page 217 Scan to File When you select Scan to File you can scan a black and white or color original and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in the Brother SmartUI on the designated PC.

  • Page 218: Important Information

    This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.

  • Page 219: Important

    WARNING Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties extended or granted by this document. Important – about the interface cable A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device.

  • Page 220: For Your Safety

    The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, call a qualified electrician.

  • Page 221: Laser Safety

    Laser safety This equipment is certified as a Class I laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that the equipment does not produce hazardous laser radiation.
  • Page 222 WARNING Changes or modifications not expressly approved by Brother Industries, Ltd. may void the user’s authority to operate the equipment. Internal laser radiation Max. Radiation Power 5 mW Wave Length 760 - 810 nm Laser Class Class IIIb (Accordance with 21 CFR Part 1040.10)

  • Page 223: Important Safety Instructions

    This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, call your dealer or local power company.
  • Page 224 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product. Do not attempt to service this...

  • Page 225: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © Copyright 2003 Brother Industries, Ltd. All rights reserved.

  • Page 226: Troubleshooting And Routine Maintenance

    Troubleshooting and routine maintenance Troubleshooting IMPORTANT For technical help, you must call the country where you bought the DCP. Calls must be made from within that country. Error messages As with any sophisticated office product, errors may occur. If this happens, your DCP identifies the problem and displays an error message.
  • Page 227 Stop/Exit. Lock The temperature of the drum unit or toner You must wait 20 minutes for it to Cooling Down cartridge is too hot. The DCP will pause its cool. Wait for a current print job and go in while to cooling down mode.
  • Page 228 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE A page, piece of paper or paper clip, etc. may Open the front cover. If you see any Pls Open be jammed inside the DCP. jammed paper or other item, gently Cover pull it out, then close the front cover.

  • Page 229: Original Jams

    Original jams Based upon where the original is jammed, follow the appropriate set of instructions to remove it. Original is jammed in the top of the ADF unit. Take out any paper from the ADF that is not jammed. Lift the ADF cover.

  • Page 230: Paper Jams

    To clear paper jams, please follow the steps in this section. WARNING After you have just used the DCP, some parts inside the DCP are extremely hot. When you open the front cover or back output tray of the DCP, never touch the shaded parts shown in the following diagram.
  • Page 231 Pull out the drum unit assembly. Pull the jammed paper up and out of the DCP. If you cannot remove the drum unit assembly easily at this time, do not use extra force. Instead, pull the edge of the jammed paper from the paper tray.
  • Page 232 If the paper jam can be cleared, go to Step 7. If you have to pull the paper toward the back of the DCP, the fuser may get dirty with toner powder and it may scatter on the next printouts.
  • Page 233 WARNING After you have just used the DCP, some internal parts of the DCP are extremely HOT! Wait for the DCP to cool down before you touch the internal parts of the DCP. HOT! Back view Open the jam clear cover (fuser cover). Pull the jammed paper out of the fuser unit.
  • Page 234 Push the lock lever down and take the toner cartridge out of the drum unit. Take out the jammed paper if there is any inside the drum unit. Then put the toner cartridge back in the drum unit. Put the drum unit assembly back in the DCP.
  • Page 235 Put the duplex tray and paper tray back into the DCP. ■ The Jam Duplex message appears if you remove a sheet of paper from the Face Down Output Tray after only one side has printed. ■ If the Paper Adjustment Lever for Duplex Printing is not set correctly for the paper size, paper jams may occur and the printing will be out of position on the page.

  • Page 236: If You Are Having Difficulty With Your Dcp

    Printer Difficulties The DCP does not print. Check the following: • The DCP is plugged in and the power switch is turned On. (See Quick Setup Guide on page 5.) • The toner cartridge and drum unit are installed properly. (See Replacing the drum unit on page 14-30.)
  • Page 237 Check to see if the Check Paper or Paper Jam message appears on The LCD shows Check the LCD. If it is empty, load a new stack of paper into the paper tray. If Paper or Paper Jam. there is paper in the paper tray, make sure it is straight. If the paper is curled, you should straighten it.
  • Page 238 (See Setting the Paper Type on page 4-1 and Media Type on page 7-4.) Printouts are too light. Set Toner Save mode to off in the Advance tab in the printer driver. (See Toner Save Mode on page 7-6.) Network Difficulties...

  • Page 239: Improving The Print Quality

    A B C D If the whole page is too light, Toner Save mode may be on. Turn off a b c d e b c d Toner Save mode in the printer Properties tab of the driver.
  • Page 240 Examples of poor print Recommendation quality If the problem is not solved after printing a few pages, the drum unit may have glue from label stock on the OPC drum surface. 3.7 in. (94 mm) Clean the drum unit as follows: 3.7 in.
  • Page 241 Do not use paper that has clips or staples because they will scratch the surface of the drum. If the unpacked drum unit is in direct sunlight or room light, the unit may be damaged. Make sure that you use paper that meets our specifications. A rough surfaced paper or thick print media can cause the problem.
  • Page 242 Try printing using the straight-through output path. (See How to load paper on page 2-5.) b c d e Turn over the stack of paper in the tray or try rotating the paper 180° in 1 3 4 the input tray.

  • Page 243: Packing And Shipping The Dcp

    Packing and shipping the DCP Whenever you transport the DCP, use the packing materials that came with your machine. If you do not pack the DCP correctly, you may void your warranty. Turn the DCP power switch off. Unplug the DCP from the AC outlet.
  • Page 244 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag. Close the front cover. Fold down the face-down output tray flap. Wrap the DCP in the plastic bag and place it in the original carton with the original packing material.
  • Page 245 Pack the drum unit and toner cartridge assembly, AC cord and printed materials in the original carton as shown below: If you are returning the DCP to Brother as part of the Exchange Service, pack only the DCP. Keep all separate parts to use with your ‘Exchange’...

  • Page 246: Routine Maintenance

    Routine maintenance Cleaning the scanner Turn the DCP power switch off and lift the document cover. Clean the scanner glass and glass strip with dry cloth and the white film with isopropyl alcohol on a lint free cloth. White Film...

  • Page 247: Cleaning The Printer

    Remove the drum unit and toner cartridge assembly. WARNING Just after you have used the DCP, some internal parts of the machine are extremely HOT! When you open the front cover of the DCP, never touch the shaded parts shown in the diagram below.

  • Page 248: Cleaning The Drum Unit

    Return the blue tab and snap it into the Home position ( ▼ ). Home Position(▼) Corona Wire Caution If the blue tab is not at Home position ( ▼ ), printed pages may have vertical stripes. Reinstall the drum unit and toner cartridge assembly into the DCP.

  • Page 249: Replacing The Toner Cartridge

    (i.e., standard letter, detailed graphics). It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning. Discard the used toner cartridge according to local regulations, keeping it separate from domestic waste.

  • Page 250: How To Replace The Toner Cartridge

    How to replace the toner cartridge WARNING Just after you use the DCP, some internal parts of the machine will be extremely HOT! So, never touch the shaded parts shown in the illustration. HOT! Open the front cover and pull out the drum unit.
  • Page 251 Caution ■ Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. ■ To prevent damage to the DCP from static electricity, do not touch the electrodes shown below.
  • Page 252 Caution ■ Wait to unpack the toner cartridge until immediately before you install it in the DCP. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. ■ Brother strongly recommends that you do not refill the toner cartridge provided with your DCP.
  • Page 253 Gently rock the toner cartridge from side to side five or six times to distribute the toner evenly inside the cartridge. Remove the protective cover. Insert the new toner cartridge in the drum unit until it clicks into place. If you put it in properly, the lock lever will lift automatically.
  • Page 254 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the Home position ( ▼ ) before reinstalling the drum unit and toner cartridge assembly.

  • Page 255: Replacing The Drum Unit

    Replacing the drum unit The DCP uses a drum unit to create print images on paper. If the LCD shows Change Drum Soon , the drum unit is near the end of its life and it is time to purchase a new one.
  • Page 256 WARNING Just after you have used the DCP, some internal parts of the DCP are extremely HOT! So please be careful. HOT! Follow these steps to replace the drum unit: Press the cover release button and then open the front cover.
  • Page 257 Discard the used drum unit according to local regulations, keeping it separate from domestic waste. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. If you have questions, call your local waste disposal office.
  • Page 258 Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the plastic bag and discard it according to local regulations. Reinstall the toner cartridge into the new drum unit. (See Replacing the toner cartridge on page 14-24.) Reinstall the new drum unit, keeping the front cover open.

  • Page 259: Checking The Drum Life

    Press For five seconds, the LCD shows the available percentage of drum life. Even if the remaining drum life is 0%, you may continue to use the drum unit until you have a print quality problem. Page Counter You can see number of total pages, copy pages, print pages and List (total list print) pages that your DCP has printed.

  • Page 260: Optional Accessories

    Optional accessories Memory board The memory board is installed on the main controller board inside the DCP. When you add the optional memory board, it increases the performance for both copier and printer operations. Model Name Optional Memory DCP-8040 (32 MB Standard Memory)

  • Page 261: Installing The Optional Memory Board

    Installing the optional memory board WARNING ■ DO NOT touch the surface of the main board within 15 minutes after turning off the power. Turn the DCP power switch off, unplug the DCP power cord from the AC outlet, and then disconnect the interface cable.
  • Page 262 Do not touch the memory chips or the board surface. Wear an antistatic wrist strap when you install or remove the board. If you do not have an antistatic wrist strap, frequently touch the bare metal on the printer.
  • Page 263 You can check the current memory size to press Menu Menu (DCP-8040) or (DCP-8045D). WARNING If the Status LED turns Red for a Service Error, please coll Brother Custome Service at: 1-800-284-4329 (in USA) or 1-877-BROTHER (in Canada). OPTIONAL ACCESSORIES 15 - 4...

  • Page 264: Network (Lan) Board

    DCP into the network to use the Network Scanner, Network Printer and Network Management operations. WARNING DO NOT touch the surface of the main board within 15 minutes after turning off the power. For more details about how to configure the Network board, please see the NC-9100h Network User's Guide on the CD-ROM supplied with the DCP.

  • Page 265: Before Starting Installation

    Avoid moving around the work area in order to eliminate static charge build-up. ■ If possible, do not work on a carpeted area. ■ Do not flex the board and do not touch the components on the card. Tools Required: Phillips Screwdriver Step 1: Hardware installation...
  • Page 266 WARNING Turn the DCP power switch off, before installing (or removing) the NC-9100h board. Remove the side cover. Loosen the two screws, and then remove the metal shield plate. Loosen the two screws, and then remove the metal cover plate.
  • Page 267 Plug the NC-9100h into connector P1 located on the main board as shown in the illustration (press finmly) and secure the NC-9100h with the two screws. Put the metal shield plate back on and secure it with the two screws. Put the side cover back on.

  • Page 268: Twisted Pair 10Base-T Or 100Base-Tx Ethernet Network

    Plug in the AC power cord. After initialization and warm-up (this may take several seconds), the DCP will come to a Ready state. No light: If both of the two LEDs are off, then the print server is not connected to the network. Link/Speed LED is orange: Fast Ethernet This Link/Speed LED will be orange if the print server is connected to a 100BASETX Fast Ethernet network.

  • Page 269: Test Switch

    Link/Speed LED is green: 10 BASE T Ethernet This Link/Speed LED will be green if the print server is connected to a 10 BASE T Ethernet. Active LED is yellow: The Active LED will blink if the print server is receiving or transmitting data.

  • Page 270: Paper Tray #2

    Paper Tray #2 You can purchase the Paper Tray #2 accessory (LT-5000) to use as a third paper source. Tray #2 holds up to 250 sheets of 20 lb (80 ) paper. Paper Tray #2: Holds approx. 250 sheets of 20 lb (80 g/m...

  • Page 271: G Glossary

    Toner cartridge An accessory that holds toner for the drum unit on Brother laser models. Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner assembly. This will make the printing document significantly lighter.

  • Page 272: S Specifications

    Specifications Product description The DCP-8040 and DCP-8045D are 3 in 1 Multi-Function Centers: Printer, Copier and Color Scanner. The DCP-8045D includes Duplex Printing. General Memory Capacity 32 MB Optional Memory 1 DIMM slot; Memory expandable up to 160 MB Automatic Document...

  • Page 273: Print Media

    Width: 2.75 - 8.66" (69.8 - 220.0 mm) Hight: 4.60 - 16.00" (116.0 - 406.4 mm) Weight: 16 - 43 lb (60 - 161 g/m Paper Output Up to 150 sheets of plain paper (Face down print delivery to the output paper support) SPECIFICATIONS S - 2...

  • Page 274: Scanner

    Max. 8.5" (216 mm) Scanner Glass Height: Max. 14.0" (356 mm) Scanning Width 8.35 inches (212 mm) Gray Scale 256 levels ■ Scanning directly to a networked PC is available with ® Windows 98/98SE/Me/2000 Professional and XP. ■ ® ®...

  • Page 275: Printer

    A Hi-Speed USB 2.0 cable that is not longer than 6 feet (2 m). ■ Please make sure that you use a Hi-Speed USB 2.0 certified cable if your computer uses a Hi-Speed USB 2.0 interface. ■ Even if your computer has a USB 1.1 interface you can connect the DCP.

  • Page 276: Computer Requirements

    ® NOTE: USB is not supported under Windows NT WS 4.0. All registered trademarks referenced herein are the property of their respective companies. For the latest drivers, access the Brother Solutions Center at http://solutions.brother.com/ ® Application Software is different for Windows ®...

  • Page 277: Consumable Items

    Standard Toner Cartridge - Up to 3,500* pages TN-570: High Yield Toner Cartridge - Up to 6,700* pages *(when printing letter size or A4 paper at 5% print coverage) Toner life expectancy will vary depending upon the type of average print job.

  • Page 278: Network (Lan) Board (Nc-9100H)

    Network (LAN) board (NC-9100h) DCP-8040 (Option) When you add the optional Network (LAN) Board (NC-9100h), you can connect your DCP into the DCP-8045D (Option) network to use the Network Scanner, Network Printer and Network Management software operations for small workgroups.
  • Page 279 Server (NC-2200w) NC-2200w External Connecting the optional External Wireless Wireless Print/Scan Print/Scan Server (NC-2200w) to your MFC will Server (Optional) allow you to print and scan over a wireless network. Network types IEEE802.11b wireless LAN ® ® Support for Windows 98/98SE/Me/2000/XP and Windows NT ®...
  • Page 280 ...... 14-30 Duplex, setting up cleaning (routine maintenance) paper adjustment lever ... 2-11 drum unit ...... 14-23 Duplex/N in 1 key ...5-11 to 5-16 printer ......14-22 Duplex/1 in 1 ....5-14 scanner ......14-21 Duplex/2 in 1 ....5-16 computer requirements ..
  • Page 281 Out of Memory ....14-2 while scanning Page Counter ....14-34 a document ....5-4 Paper ........S-2 capacity ......2-3 jam ........14-4 FCC Notices (USA) labels ........2-1 ......13-1 to 13-2 loading ......2-5 size, setting .......4-3 transparency .....2-1 gray scale ......S-3 ®...
  • Page 282 ......4-4 Tray Use, setting copy ......... 4-6 troubleshooting ....14-1 safety instructions ..viii, 13-6 error messages on LCD ... 14-1 scan key ....8-16, 9-4 if you are having difficulty scanner lamp ...... 4-5 paper handling ..14-12 scanner lock ....
  • Page 283 The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
  • Page 284 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because the power requirements of your Digital Copier/Printer may not be compatible with the power available in foreign countries. Using USA or Canada...

This manual is also suitable for:

Dcp-8045d

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