Page 1 System Administrator’s Guide WorkCentre 7228/7235/7245...
Page 2: Copyrights And Trademarks
Mandrake and Linux-Mandrake are trademarks of MandrakeSoft. CUPS is a trademark of Easy Software Products. VIPP® (Variable-data Intelligent PostScript Printware) is a registered trademark of Xerox Corporation. XEROX®, CentreWare® and WorkCentre® are registered trademarks of Xerox Corporation. FreeFlow™ and SMARTsend™ are trademarks of Xerox Corporation.
Page 3: Table Of Contents
Table of Contents Network Connectivity ... 10 Installation Steps A1 ... 10 Settings List A6 ... 12 Ethernet Speed Setting A2 ... 13 To Change the Network Speed ... 13 Go to your Device... 13 Enable Internet Services (HTTP) A9 ... 14 To access Internet Services Settings at the Device ...
Page 4 Before You Start ... 38 Enabling the SMB Setting at the Device, if required ... 38 Configuring Workgroup Name or Device Name with Internet Services ... 40 Microsoft (NetBIOS over IP) Networks B6 ... 41 Before You Start ... 41 Enabling the SMB Setting at the Device, if required ...
Page 5 Common UNIX Printing System (CUPS) ...95 Overview ... 95 Before You Start... 95 Installing CUPS on the UNIX workstation... 96 Installing the Xerox PPD on the workstation ... 96 Adding the Xerox printer ... 97 Printing with CUPS... 97 Options... 98 Enabling Options with Software Keys...
Page 6 Fax... 147 Fax Overview FP ... 147 Checking and Setting Critical Fax Parameters ...147 Before You Start Fax FP1... 147 Before starting the setup: ... 147 Communications modes:... 147 Connecting the phone line: ... 147 Local Terminal Information Settings FP2... 148 Address Book Setup FP3 ...
Page 7 Xerox Standard Accounting ... 225 Overview ... 225 Installation Checklist... 225 Enable Xerox Standard Accounting (from Internet Services) ... 226 Create a Group Account ... 227 Create a User Account and Set Usage Limits ...228 Maximum Usage Limits and Resetting Individual Usage Limits ...229 To Reset User Limits (if necessary) ...
Page 8 Overview ... 236 Accessing the Audit Log feature ... 236 Annotation (Bates Stamping)... 237 Overview ... 237 Configuring Bates Stamp Settings... 237 Configuring a precise Bates Stamp location... 238 Internet Services ... 239 Enable Internet Services (HTTP) C3 ... 239 To access Internet Services Settings at the Device ...
Page 9 IPP Troubleshooting T4 ... 279 Check Physical Media and Network Interface Cards ...279 Print a Settings List at the Device and perform these tasks: ...279 At the Windows 2000 workstation, perform these tasks:...280 NetWare 3.1x Troubleshooting T5 ... 282 Check Physical Media and Network Interface Cards ...282 Print a Settings List at the Device and perform these tasks: ...282 At the Windows workstation, perform these tasks:...283 At the Primary Server, perform these tasks:...
Page 10: Network Connectivity
Network Connectivity Installation Steps Step 1. Connect one end of a Category 5 twisted pair cable to a live network drop. Connect the opposite end of the cable to the RJ-45 socket at the rear of the Device. Step 2. Set the Device's power switch to ON and wait until the Main screen is displayed. Note: The actual screen displayed as the Main screen is selectable.
Page 11 Step 4. Referring to the Settings List, determine if the appropriate ports and protocols are enabled for your Network environment. To support communicating with the Device's Internet Services, a series of internal Web Pages that enable remote configuration of operating settings, the TCP/IP protocol stack should be enabled. The Device should also have a valid IP Address, Subnet Mask, and Gateway displayed.
Page 12: Settings List A6
Settings List To print a Settings List, with the Device switched ON, perform the following steps: 1. Press the Machine Status button. 2. Press the Billing Meter/Print Report Tab. 3. Press the Print Report/List button. 4. Press the Copy Mode Settings button. 5.
Page 13: Ethernet Speed Setting A2
Ethernet Speed Setting The Device's Ethernet Interface has speed settings of Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto. To Change the Network Speed Go to your Device 1.
Page 14: Enable Internet Services (Http) A9
Enable Internet Services (HTTP) Internet Services are a series of Web (HTML) Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation. Note: If Authentication is enabled, as stated in the Security – Authentication (by Auditron Administration) topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.
Page 15: Internet Services (Http) Enablement
Internet Services (HTTP) Enablement 1. Press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for Internet Services Enablement. The available settings are Enabled or Disabled. In order to use Internet Services, this setting MUST be enabled.
Page 16: Proxy Server Settings
Proxy Server Settings To use the Web Service button on the machine (if available), which enables the machine to access HTTP file servers on the Internet, you need to enter your Proxy Server information as described here. 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.
Page 17: Parallel Port Configuration A7
Parallel Port Configuration To view or change the settings of the Device's parallel port, perform the following steps: Note: You must have purchased the Parallel (1284) Printing kit and installed the supplied hardware before you can configure this port. To access Parallel Port Settings at the Device 1.
Page 18: Port Status (Parallel Port Enablement)
Port Status (Parallel Port Enablement) 1. On the Parallel Port selections menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Parallel Port Status screen, note which of the two buttons is highlighted as the current setting for Parallel Port Enablement.
Page 19: Pjl (Printer Job Language)Setting
PJL (Printer Job Language)Setting 1. On the Parallel Port selections menu, press the selection line labeled PJL. 2. Press the Change Settings button. 3. On the settings screen, note which of the two buttons is highlighted as the current setting for Job Control Language.
Page 20: Bi-Directional Communications
Bi-Directional Communications 1. Select the down arrow on the screen to see this setting. 2. On the Parallel Port selections menu, press the selection line labeled Bi-directional communications. 3. Press the Change Settings button. 4. On the settings screen, note which of the two buttons is highlighted as the current setting for Bi- Directional Communications.
Page 21: Exiting The Parallel Port Selections Menu
Exiting the Parallel Port Selections Menu To exit the Parallel Port Selections Menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen. Exiting the Port Settings Menu and returning to the Device's Main Menu 1.
Page 22: Snmp Configuration A8
SNMP Configuration SNMP (Simple Network Management Protocol) provides a method to remotely monitor and diagnose device performance on the network. Once SNMP has been enabled at the device, SNMP Management software, running on a host computer connected to the network, polls the device's agents for operating information and responds to traps from the device regarding specific events.
Page 23: Port Status (Snmp Enablement)
Port Status (SNMP Enablement) 1. On the SNMP selection menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for SNMP Enablement.
Page 24: Configuring Snmp Community Names With Internet Services
Configuring SNMP Community Names with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Protocol Settings file folder. 4.
Page 25: Changing The Administrator Password A10
Changing the Administrator Password There are two Administrator Passwords that control access to the Device's feature settings. One password is a numeric password that controls access through the Device's Control Panel. The second password is an alphanumeric password that controls access through the Device's Internet Services (embedded HTTP server application residing in the Device).
Page 26: To Change The Alphanumeric Password Used By Internet Services
To Change the Alphanumeric Password used by Internet Services Note: If Authentication is enabled, as stated in the Security – Authentication (by Auditron Administration) topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.
Page 27: Nos Selection
NOS Selection TCP/IP Protocol Configuration To view or change the settings of the Device's TCP/IP Protocol Configuration, perform the following steps: To access the TCP/IP Protocol Settings at the Device 1. Press the Log In / Out button on the Control Panel. 2.
Page 28: Ethernet Setting (Ethernet Speed)
Ethernet Setting (Ethernet Speed) 9. On the Protocol Settings menu, press the selection line labeled Ethernet Setting. 10. Press the Change Settings button. 11. On the settings screen, note which one of the buttons is highlighted as the current setting for Ethernet Speed.
Page 29: Ip Address
IP Address 1. Used for static IP Addressing (with "Manual" selected as your addressing method), on the Protocol Settings menu, press the selection line labeled TCP/IP - IP Address. Note that the IP Address may be viewed, but not changed, with dynamic addressing enabled. 2.
Page 30: Ip Filter (Ip Address Restriction)
IP Filter (IP Address Restriction) 1. Use your workstation's web browser to access the Internet Services (web pages) residing on the Device to set the IP Address or Addresses to use with this feature BEFORE enabling the feature, either here or with Internet Services. This will prevent unintentionally locking yourself out from communicating with the Device from your own IP address.
Page 31: Exiting The Protocol Settings Menu And Returning To The Device's Main Menu
Exiting the Protocol Settings Menu and returning to the Device's Main Menu 1. To exit the Protocol Settings menu, returning to the Device's Main screen, press the rectangular Close button in the upper right corner of the Protocol Settings menu screen. 2.
Page 32: Tcp/Ip Lpd Enablement B13
TCP/IP LPD Enablement To support TCP/IP printing through the workstation's LPR port in the case of Windows NT4, 2000, or XP, or through a print utility in the case of Windows 95/98/ME, the LPD (Line Printer Daemon) MUST be enabled at the device. To view or change the Device's LPD setting, perform the following steps: To access LPD Settings at the Device 1.
Page 33: Port Status (Lpd Enablement)
Port Status (LPD Enablement) 1. On the LPD selections menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the LPD Port Status screen, note which of the two buttons is highlighted as the current setting for LPD Enablement.
Page 34: Tcp/Ip Dynamic Addressing B15
TCP/IP Dynamic Addressing 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Protocol Settings file folder. 4.
Page 35: Tcp/Ip Configuration Selection List
Domain searches. Domain Names 1,2,3. Three text boxes are provided for the entry of Domains to search (for example, Xerox.com). Connection Timeout. An entry box is provided for entering a Timeout for searches of Domains. Dynamic DNS Update Box. If your DNS Server does not support dynamic IP address updates...
Page 36 Under the WINS Server Subject Label Get WINS Server Address check box. If enabled with a check mark, the Device will contact the DHCP Server for the IP Addresses of the Primary and Secondary WINS (Windows Internet Naming Service) Servers. WINS Primary/Secondary Server IP Address Lines.
Page 37: Configure Port 9100 (Raw Printing) B8
Configure Port 9100 (Raw Printing) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus (+) symbol to the left of the Protocol Settings file folder. 4.
Page 38: Microsoft (Netbeui) Networks B5
Microsoft (NetBEUI) Networks Before You Start 1. Print a Settings List as stated in the Network Connectivity section of this guide. 2. On the Settings List, verify that SMB is enabled. Also, verify that the default name of the NetBEUI workgroup is "Workgroup"...
Page 39 10. When the SMB selection menu displays, note that you have only one setting available on a single, numbered horizontal line. Press this selection line. 11. Press the Change Settings button. 12. On the SMB Port Status screen, note which of the two buttons is highlighted as the current setting for SMB Enablement.
Page 40: Configuring Workgroup Name Or Device Name With Internet Services
Configuring Workgroup Name or Device Name with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Protocol Settings file folder. 4.
Page 41: Microsoft (Netbios Over Ip) Networks B6
Microsoft (NetBIOS over IP) Networks Before You Start 1. Print a Settings List as stated in the Network Connectivity section of this guide. 2. Referring to the Settings List, verify that SMB is enabled. To enable SMB at the Device, if required, follow the procedure below.
Page 42 7. Press the Port Settings button to access the Port Settings menu. 8. When the Port Settings menu displays, press the SMB selection line. 9. Press the Change Settings button in the lower right corner of the Port Settings menu screen. 10.
Page 43: Viewing Or Configuring The Smb Host Name With Internet Services
Viewing or Configuring the SMB Host Name with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Protocol Settings file folder. 4.
Page 44: Dns/Wins Netbios Name Resolution
DNS/WINS NetBIOS Name Resolution To use the Device's NetBIOS name over the TCP/IP Network, the DNS and WINS Servers MUST be configured for NetBIOS name to IP address resolution. Also, make sure that the Device is informed of the addresses of the DNS/WINS Servers, using the instructions supplied under the Configure TCP/IP Settings procedure in the Internet Services section of this guide.
Page 45: To Set Up An Nt Server To Queue Jobs To The Device
To Set Up an NT Server to Queue Jobs to the Device 1. Make sure that the TCP/IP protocol and Microsoft TCP/IP Printing Services are enabled. 2. Install the Print Driver, select Local Port and create an LPR port. 3. When prompted for the port name, enter in the Device's SMB Host Name (WINS environment), or fully qualified domain name (SMB Host Name.Domain Name, in a DNS environment), or IP Address (if static).
Page 46: Novell Netware 4.X, 5.X (Nds) Networks B3
Novell NetWare 4.x, 5.x (NDS) Networks Enable the NetWare Port at the Device 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3.
Page 47 11. Press the Change Settings button. 12. On the Netware Port Status screen, note which of the two buttons is highlighted as the current setting for NetWare Port Enablement. The available settings are Enabled or Disabled. To enable NetWare at the Device, select the Enabled setting. 13.
Page 48: Set Up Printer Objects On The Server
Set Up Printer Objects on the Server 1. Set up a Print Server, Print Queue, and Printer in the appropriate Context (NDS Tree) using NWADMIN or PCONSOLE. Refer to the documentation supplied by Novell (www.novell.com) to complete this task. Note: Record precisely (observe upper and lower case, dot notation etc.) the following: the NDS Tree, NDS Context Name, frame type, Print Server Name, and the Print Server password, that was assigned.
Page 49: Configure Netware Settings Using Internet Services
Configure NetWare Settings using Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Protocol Settings file folder. 4.
Page 50 11. For NetWare NDS (NetWare Directory Services), type a directory tree name and context (typeful name in the NDS environment). Note: Since there is no Browse function, you MUST manually enter in this information. For example: O=xerox.OU=engineering. 12. For Frame Selection, if in doubt, leave the setting at its Auto sensing default value.
Page 51: Novell Netware 3.1X (Bindery) Networks B4
Novell NetWare 3.1x (Bindery) Networks Enable the NetWare Port at the Device 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3.
Page 52 11. Press the Change Settings button. 12. On the NetWare Port Status screen, note which of the two buttons is highlighted as the current setting for NetWare Port Enablement. The available settings are Enabled or Disabled. To enable NetWare at the Device, select the Enabled setting. 13.
Page 53: Set Up A Print Server, Queue, And Name On The Primary Server
Set Up a Print Server, Queue, and Name on the Primary Server 1. Set up a Print Server, Queue, and Printer Configuration on the Primary Server using PCONSOLE. Refer to the documentation supplied by Novell (www.novell.com) to complete this task. Note: Record precisely (observe upper and lower case, punctuation etc.) the following: the Primary Server name, Frame type used, Print Server name, Print Server password, and the Queue name assigned.
Page 54: Configure Netware Settings Using Internet Services
Configure NetWare Settings using Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Protocol Settings file folder. 4.
Page 55: Ipp Configuration B14
IPP Configuration The Internet Printing Protocol provides a convenient way to print over the Internet or Intranet using the device's IP address. To support this type of printing, make sure that Port 9100 is enabled at the device as stated in the Note at the bottom of the Configure Port 9100 procedure, in the Internet Services section of this guide.
Page 56: Port Status (Ipp Enablement)
Port Status (IPP Enablement) 1. On the IPP selection menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the IPP Port Status screen, note which of the two buttons is highlighted as the current setting for IPP Enablement.
Page 57: Exiting The Port Settings Menu And Returning To The Device's Main Menu
Exiting the Port Settings Menu and returning to the Device's Main Menu 1. To exit the Port Settings menu, returning to the Device's Main screen, press the rectangular Close button in the upper right corner of the Port Settings menu screen. 2.
Page 58: Ethertalk (Appletalk) Configuration B7
EtherTalk (AppleTalk) Configuration The EtherTalk Protocol enables workstation to Device communications over the EtherTalk (AppleTalk) network. To access EtherTalk Settings at the Device 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3.
Page 59: Port Status (Ethertalk Enablement)
Port Status (EtherTalk Enablement) 1. On the EtherTalk selection menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for EtherTalk Enablement.
Page 60: Configuring Ethertalk Settings With Internet Services
Configuring EtherTalk Settings with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus (+) symbol to the left of the Protocol Settings file folder. 4.
Page 61: Print Drivers
Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD- ROMs that came with your Device. They are also typically available for downloading in self-extracting Zip file format from the Internet at www.xerox.com. Verify that TCP/IP is installed in the workstation On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties.
Page 62 If your printer is equipped with an Advanced Office Finisher or a Professional Finisher, be sure to select the printer model name that includes a C suffix (for example, Xerox WorkCentre 7245 PS C). If your printer is equipped with an Office Finisher or a Centre Tray, be sure to select the printer model name that includes no suffix (for example, Xerox WorkCentre 7245 PS).
Page 63: Windows Nt4 Workstation/Server Print Driver Installation
Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD- ROMs that came with your Device. They are also typically available for downloading in self-extracting Zip file format from the Internet at www.xerox.com. Verify that the TCP/IP Protocol and Printing Services are installed in the workstation 1.
Page 64 Add the Printer to the Windows NT4 Desktop 1. From the Start menu, select Settings and then Printers. 2. Double-click Add Printer. 3. Verify that My Computer is selected and click Next. 4. Click Add Port. 5. From the list that appears select LPR Port. 6.
Page 65: Windows 95/98/Me Workstation Print Driver Installation
Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD- ROMs that came with your Device. They are also typically available for downloading in self-extracting Zip file format from the Internet at www.xerox.com. Verify that the TCP/IP Protocol is installed in the workstation 1.
Page 66 Add the Printer to the Windows 95/98/Me Desktop LPR Port Creation Note: As the ability to create an LPR Port is not included with Windows 95/98/Me Operating Systems, in order to create an LPR Port with these Operating Systems you need to install a Print Utility (Spooler) program on your workstation.
Page 67 Configure the Print Driver 1. From the Start menu, select Settings and then Printers. 2. Right click on the Printer's icon and select Properties. 3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.
Page 68: Netbeui Peer To Peer Printing D6
1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self- extracting Zip file format from the Internet at www.xerox.com. 2. Print a Settings List as stated under the Network Connectivity Tab of this guide.
Page 69 Add the Printer to the Windows 95/98/Me & NT4 Desktop 1. From the Start menu, select Settings and then Printers. 2. Double click the Add Printer button and click Next. 3. When the Add Printer Wizard displays, select Network Printer. 4.
Page 70: Netbios Over Ip Peer To Peer Printing D7
1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self- extracting Zip file format from the Internet at www.xerox.com. 2. Print a Settings List as stated under the Network Connectivity Tab of this guide.
Page 71 "Host" text box. Enter the Domain that this Host (Computer Name) resides in into the "Domain" text box (xerox.com, for example). In the boxes provided, enter the IP address of the DNS (Domain Name Service) Server. Finally, click the IP Address Tab and verify that this workstation is using either a dynamic or static method to obtain a valid TCP/IP Address.
Page 72 Add the Printer to the Windows 95/98/Me Desktop 1. From the Start menu, select Settings and then Printers. 2. Double click the Add Printer button and click Next. 3. When the Add Printer Wizard displays, select Network Printer. 4. Select Browse to search for the printer's Workgroup over the Microsoft network. 5.
Page 73: Windows Nt4 Workstation/Server Print Driver Installation
4. Click the DNS Tab and make sure that the workstation has a Host Name entered into the Host Name text entry box. Optionally enter in the Domain that this Host resides in into the Domain text box (xerox.com, for example). Optionally use the Add… button to enter in DNS Server IP Addresses for the DNS Service Search Order.
Page 74 Add the Printer to the Windows NT4 Desktop 1. From the Start menu, select Settings and then Printers. 2. Double-click Add Printer. 3. When the Add Printer Wizard displays, select Network Printer. 4. Select Browse to search for the device’s Workgroup over the Microsoft network. 5.
Page 75 An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing EXPERIENCED SYSTEMS ADMINISTRATORS can use the following procedure: 1. On NT4 workstations, verify that the TCP/IP protocol is installed and that it is configured for DNS resolution of the NetBIOS Host Name. Verify that BOTH Microsoft TCP/IP Printing Services and Workstation (SMB client) Services are installed.
Page 76: Netbios Over Ip Client/Server Printing D4
1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self- extracting Zip file format from the Internet at www.xerox.com. 2. Print a Settings List as stated under the Network Connectivity Tab of this guide.
Page 77 "Host" text box. Enter the Domain that this Host (Computer Name) resides in into the "Domain" text box (xerox.com, for example). In the boxes provided, enter the IP address of the DNS (Domain Name Service) Server. Finally, click the IP Address Tab and verify that this workstation is using either a dynamic or static method to obtain a valid TCP/IP Address.
Page 78: Windows Nt4 Workstation Print Driver Installation
4. Click the DNS Tab and make sure that the workstation has a Host Name entered into the Host Name text entry box. Optionally enter in the Domain that this Host resides in into the Domain text box (xerox.com, for example). Optionally use the Add… button to enter in DNS Server IP Addresses for the DNS Service Search Order.
Page 79 Add the Printer to the Windows NT4 Desktop 1. From the Start menu, select Settings and then Printers. 2. Double-click Add Printer. 3. When the Add Printer Wizard displays, select Network Printer. 4. Select Browse to search for the printer's Server over the Microsoft network. 5.
Page 80: Windows 2000 & Xp Professional Workstation Print Driver Installation
Windows 2000 & XP Professional Workstation Print Driver Installation Verify that the Correct Protocols and Services are installed in the workstation 1. Verify that the Internet protocol (TCP/IP) is installed in the Workstation. On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties.
Page 81 Add the Printer to the Windows 2000 or Windows XP Desktop 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. 2. On Windows 2000, double-click Add Printer. On Windows XP, from Printer Tasks, select Add a printer.
Page 82: Ipp Printing (Windows 2000 & Xp) D13
1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self- extracting Zip file format from the Internet at www.xerox.com. 2. Print a Settings List as stated under the Network Connectivity Tab of this guide.
Page 83 Verify that TCP/IP is installed in the workstation On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop, click Start, Control Panel, and double click Network Connections.
Page 84 Configure the Print Driver 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. 2. Right click on the Printer's icon and select Properties. Use the available Tabs to set the Printer's job processing defaults, including enabling Bi-Directional Communication.
Page 85: Ethertalk (Appletalk) Peer To Peer Printing D8
CD-ROMs that came with your Device. They are also typically available for downloading in self-extracting file format from the Internet at www.xerox.com. 2. Print a Settings List as stated in the Network Connectivity section of this guide.
Page 86: Installation Instructions For 10.X (Os X)
Installation Instructions for 10.x (OS X) 1. Double click to open the folder containing the drivers for version 10.x. 2. Double click to open the [machine model.dmg]. 3. Double click to open the [machine model.pkg] file. 4. When the Welcome screen displays, click Continue. 5.
Page 87: Netware 3.12 And 4.X/5.X (Bindery) Printing D16
Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD- ROMs that came with your Device. They are also typically available for downloading in self-extracting Zip file format from the Internet at www.xerox.com. Windows 95/98/Me/NT4 Workstation Print Driver Installation Verify that the Correct Protocol and Service is installed in the workstation 1.
Page 88 Add the Printer to the Windows 95/98/Me/NT desktop 1. On the Windows desktop, use your mouse to select “Start,” “Settings,” “Printers,” and “Add Printer.” 2. Select the Network Printer radio button and click Next. 3. When the Network directory window displays (immediately in Win. NT, or by clicking Browse in Win. 95/98/Me), double click on the network icons (or the + sign in front of the icons) to open up Network subdirectories and locate the printer’s server (the primary server), then locate the printer’s queue.
Page 89: Windows 2000 And Xp Professional Workstation Print Driver Installation
Windows 2000 and XP Professional Workstation Print Driver Installation Verify that the Correct Protocols and Services are installed in the workstation 1. Verify that the NW Link/IPX/SPX/NetBIOS Compatible Transport Protocol is installed in the Workstation. On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties.
Page 90 Add the Printer to the Windows 2000 and XP Desktop 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. 2. On Windows 2000, double-click Add Printer. On Windows XP, from Printer Tasks, select Add a printer.
Page 91: Netware 4.Xx (Nds) Printing D17
Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD- ROMs that came with your Device. They are also typically available for downloading in self-extracting Zip file format from the Internet at www.xerox.com. Windows 95/98/Me/NT4 Workstation Print Driver Installation Verify that the Correct Protocol and Service is installed in the workstation 1.
Page 92 Add the Printer to the Windows 95/98/Me/NT desktop 1. On the Windows desktop, use your mouse to select “Start,” “Settings,” “Printers,” and “Add Printer.” 2. Select the Network Printer radio button and click Next. 3. When the Network directory window displays (immediately in Win. NT, or by clicking Browse in Win. 95/98Me), double click on the network icons (or the + sign in front of the icons) to open up the Network tree and context (country, organization, and organizational unit) to locate your printer’s queue and name.
Page 93: Windows 2000 And Xp Professional Workstation Print Driver Installation
Configure the Print Driver in Windows 95/98/Me 1. From the Start menu, select Settings and then Printers. 2. Right click on the Printer's icon and select Properties. 3. Select the correct paper size and any other default settings (such as enabling Bi-Directional Communication) that you wish to set for the printer.
Page 94 Add the Printer to the Windows 2000 and XP Desktop 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. 2. On Windows 2000, double-click Add Printer. On Windows XP, from Printer Tasks, select Add a printer.
Page 95: Common Unix Printing System (Cups)
Common UNIX Printing System (CUPS) Overview The Common Unix Printing System (CUPS) was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon (LPD) and AT&T Line Printer (LP) system designed in the 1970's for printing text to line printers. Currently available for downloading from a number of sources on the Internet, such as www.cups.org, CUPS is offered in both source code and binary distributions.
Page 96: Installing Cups On The Unix Workstation
Also, CUPS is the default printing system used by Mandrake Linux. Installing the Xerox PPD on the workstation The Xerox PPD for CUPS should be available on one of the CD-ROMs that came with your device and available for downloading from the Internet at www.xerox.com.
Page 97: Adding The Xerox Printer
Adding the Xerox printer 1. Use the PS command to make sure that the CUPS daemon is running. The daemon can be restarted from Linux using the init.d script that was created when the CUPS RPM was installed. The command is >...
Page 98: Options
Options Enabling Options with Software Keys Options such as Scanning (E-Mail, Mailbox, Network, Twain), Security (Disk Overwrite, Digital Watermark), Internet Fax (iFAX), Server Fax, and Job Based Accounting, require purchase and subsequent enabling with a supplied 12 character key before they will work. Upon receipt of the software key, use the following procedure to enable the associated Option.
Page 99: Scanning To The Device's Hard Drive
It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your Device. If you did not, contact your Xerox Representative to purchase this option. To support retrieval of scanned documents from the Device's "Mailboxes" to your workstation's desktop, make sure that the protocol known as "Salutation"...
Page 100: To Enable Salutation From Internet Services
To enable Salutation from Internet Services 1. From the Device's Settings List, verify that TCP/IP is enabled and that the Device has an IP address displayed on the Report. If it doesn't, go to the NOS Selection section of this guide and refer to the TCP/IP Protocol Configuration topic for TCP/IP set up instructions.
Page 101: To Enable Salutation From The Device's Control Panel
To enable Salutation from the Device's Control Panel 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. 3. Press the rectangular Confirm button on the touch screen. 4.
Page 102: Setting Up Mailboxes E13
Setting Up Mailboxes Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To set up Mailboxes, perform the following steps: 1.
Page 103 14. Press the rectangular Change Settings button. 15. Use the touch screen keyboard to enter in a name for your Mailbox. 16. When finished entering in a name, press the Save button in the upper right corner of the screen. (To exit the screen, without saving changes, press the Cancel button.) 17.
Page 104: Scanning To Mailboxes E14
Scanning to Mailboxes Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To learn how to set up an individual Mailbox, refer to the Setting Up Mailboxes topic in the Scanning to the Device's Hard Drive section of this guide, and follow the instructions supplied.
Page 105: Retrieving Images From Mailboxes E15
Retrieving Images from Mailboxes 1. Images are retrieved from Mailboxes using the Device's Internet Services. To access the Internet Services from your workstation, with your Internet Browser program running on your workstation enter the Device's IP Address (as seen on the Settings List) into the Address or Location field of the browser.
Page 106: Installing And Using The Network Scanner Utility2 E16
From the Windows 2000 desktop, from the Start menu, select Settings, Control Panel, then double click Add/Remove programs. On the Windows XP desktop, click Start, Control Panel, then double click Add or Remove Programs. 2. Select Fuji Xerox Network Scanner Utility, then click Add Remove. 3. Click Yes.
Page 107: Importing Scanned Data From The Mailbox To An Image-Editing Application
Importing Scanned Data from the Mailbox to an Image-Editing Application 1. Start a TWAIN-compatible application program, such as Photoshop. 2. From the File menu, select the command for selecting the scan source (Import/Twain Source, in Photoshop). 3. Select FX Network Scan from the displayed list and click Select. 4.
Page 108: Importing Scanned Data From The Mailbox Using Mailbox Viewer2
Importing Scanned Data from the Mailbox using Mailbox Viewer2 1. On your Windows desktop, select Start\Programs\FujiXerox\Network Scanner Utility2\Mailbox Viewer2. 2. Select the scanner for connection from the displayed list, then click Select Scanner. 3. If no items are shown in the list, click Refresh, then Options, then Change Display and register the scanner’s IP address and name.
Page 109: Scan To E-Mail
E-mail Overview It is assumed that you purchased the Scanning option to enable Scanning to the E-mail with your Device. If you did not, contact your Xerox Representative to purchase this option. The machine is capable of exchanging E-mails. The following features are available by exchanging E-mails.
Page 110: Preparations
Preparations The following items are required in order to use the E-mail feature. Item Description The TCP/IP address for the TCP/IP address machine. TCP/IP is used for e-mail. Required when the network is Subnet mask divided into subnets. Required when multiple networks Gateway address are connected by...
Page 111: Registering An E-Mail Account
Item Description necessary to set the POP3 server address on the machine. Set the POP receiving user POP user name address. Also and password specify a password as required. Set the S/MIME S/MIME settings information. O Required setting. Optional setting. ▲...
Page 112: Installation Procedure
Installation Procedure Installation Overview This section describes the configuration procedure to use the E-mail feature on the machine. The following two steps are necessary to use the E-mail feature. • Enabling the E-mail ports and setting TCP/IP Set the machine to be able to use TCP/IP. •...
Page 113: Enabling The E-Mail Ports And Setting Tcp/Ip
Enabling the E-mail Ports and Setting TCP/IP First enable the E-mail ports, then set the IP address. Note: The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.
Page 114 3. Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address as stated below.
Page 115: Configuring E-Mail Environment
Configuring E-mail Environment Note: This configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide. 1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b.
Page 116 If [POP3] has been selected for the [Mail Receiving Protocol] Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving mail server to an address (the right side of the @ mark). A user can decide an alias such as mymail@example.com.
Page 117 [POP3 Server Name] Enter a server name if [By Server Name] has been selected for [POP3 Server Setup]. [POP3 Server Port Number] Enter a value in the range from 1 to 65535. The default is 110. Note: Do not use the numbers of any other ports. [POP3 Server Check Interval] Set the interval for checking the e-mail on the POP3 server.
Page 118 [SMTP Server Name] Enter a server name if [By Server Name] is selected for [SMTP Server Setup]. [SMTP Server Port Number] Enter a value in the range from 1 to 65535. The default is 25. Note: This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving Protocol] and has already been configured.
Page 119 5. Configure the domain restriction. a. On the Outgoing/Incoming E-mail settings screen, select Domain Filter and set the following items. Domain filtering Select one from [Off], [Enter Permitted Domain Names], or [Enter Rejected Domain Names]. [Domain 1] - [Domain 50] Specify up to 50 domains if either [Enter Permitted Domain Name] or [Enter Rejected Domain Name] has been selected for [Domain Filter].
Page 120 7. Select Close repeatedly until the System Settings screen (with an Exit button) is displayed. 8. Select Exit. 9. After the machine is restarted, print a settings list to confirm that each item is configured. For information on how to print a settings list, refer to the Settings List topic in the Network Connectivity section of this guide.
Page 121: Internet Fax (Ifax)
Note: It is assumed that you purchased the Internet Fax option to enable iFAX with your Device. If you did not, contact your Xerox Representative to purchase this option. Preparations The following describes the necessary conditions to use iFAX on the machine.
Page 122: Installation Procedure
Installation Procedure Installation Overview The configuration procedure to use the iFAX feature on the machine is comprised of the following steps. 1. Enable the ports which are used for the iFAX feature, and set an IP address of the machine. 2.
Page 123: Enabling The E-Mail Ports And Setting Tcp/Ip
Enabling the E-mail Ports and Setting TCP/IP First enable the ports for the e-mail feature, then set the IP address. The procedure for setting the machine is as follows. First enable the E-mail port, then set the IP address. Note: The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.
Page 124 3. Set the IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically or manual configuration is preferred, configure an IP address, a subnet mask, and a gateway address as stated below.
Page 125: Configuring The E-Mail Environment
Configuring the E-mail Environment Note: This configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide. 1. Display the System Administrator Menu screen. a.
Page 126 If [POP3] has been selected for the [Mail Receiving Protocol] Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving mail server to an address (the right side of the @ mark). A user can decide an alias such as mymail@example.com.
Page 127 [POP3 Server Name] Enter a server name if [By Server Name] has been selected for [POP3 Server Setup]. [POP3 Server Port Number] Enter a value in the range from 1 to 65535. The default is 110. Note: Do not use the numbers of any other ports. [POP3 Server Check Interval] Set the interval for checking the e-mail on the POP3 server.
Page 128 4. Configure the E-mail transmission. a. Select SMTP Server Settings and then set the following items for the SMTP server. [SMTP Server Setup] Select from [By IP Address] or [By Server Name]. [SMTP Server IP Address] Enter an IP address if [By IP Address] has been selected for [SMTP Server Setup]. Notes: Enter the address in the format “xxx.xxx.xxx.xxx”.
Page 129 5. Configure the domain restriction. a. On the Outgoing/Incoming E-mail settings screen, select Domain Filter and set the following items. Domain filtering Select one from [Off], [Enter Permitted Domain Names], or [Enter Rejected Domain Names]. [Domain 1] - [Domain 50] Specify up to 50 domains if either [Enter Permitted Domain Name] or [Enter Rejected Domain Name] has been selected for [Domain Filter].
Page 130 7. Select Close repeatedly until the System Settings screen (with an Exit button) is displayed. 8. Select Exit. 9. After the machine is restarted, print a settings list to confirm that each item is configured. For information on how to print a settings list, refer to the Settings List topic in the Network Connectivity section of this guide.
Page 131: Testing Ifax
Testing iFAX Send from the Device to another iFAX-capable Machine Test the iFAX transmission from the machine. 1. Press the All Services button, then touch the Internet Fax button to display the Internet Fax screen. 2. Select New Recipient, then the To button, in the Recipient’s drop-down list. 3.
Page 132: Server Fax
(see Enabling Options with Software Keys in this guide). As stated in this section, you will be setting up a network connection to a Xerox-certified, third party fax server (server running fax management software) which will receive, store, and redirect incoming documents to the server's fax boards, or other destinations determined by fax server software setup.
Page 133: Installation Checklist
1. Ensure the machine is fully functioning on the network prior to installation. 2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scanning option.
Page 134 Networks topic of this guide. To enable FTP, use the same SMB enabling procedure, and simply choose FTP as the port to enable. 8. Install and configure the Xerox-certified, third party fax server per the fax management software manufacturer's instructions.
Page 135: Configure A Fax Filing Location (Repository)
Configure a Fax Filing Location (Repository) Faxing from the multifunction device to a fax server is very similar to the other methods of faxing available to users on the multifunction device. The user simply selects the Fax button from the All Services screen, enters a Recipient phone number when prompted, places a document in the document handler, and presses Start.
Page 136: Configure A Fax Filing Repository Using Ftp
Configure a Fax Filing Repository using FTP Installation Checklist 1. Ensure that a File Transfer Protocol (FTP) service is running on the fax server where images scanned by the machine will be stored. Write down the IP address or Host Name. 2.
Page 137 Enter the Fax Repository Details via Internet Services 5. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 6. Click the Properties tab, then click the Protocol Settings folder (hot link). 7.
Page 138 Configure General Settings 18. Click the General Settings link. 19. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Transmission Report - Undelivered, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server.
Page 139: Configure A Fax Filing Repository Using Smb
Configure a Fax Filing Repository using SMB Installation Checklist 1. Following the fax server software manufacturer's instructions, create a shared folder on the fax server to be used as a scan filing location (repository) for scanned documents. Write down the Share Name of the folder and the Computer Name or Server Name.
Page 140 Enter the Fax Repository Details via Internet Services 4. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 5. Click the Properties tab, then click the Protocol Settings folder (hot link). 6.
Page 141 Configure General Settings 17. Click the General link. 18. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Transmission Report - Undelivered, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server.
Page 142: Configure A Fax Filing Repository Using Smtp
Configure a Fax Filing Repository using SMTP Installation Checklist 1. Ensure that the TCP/IP protocol is configured on the device and is fully functional. To configure TCP/IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this guide. 2.
Page 143 Enter the Fax Repository Details via Internet Services 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab, then click the Protocol Settings folder (hot link). 3.
Page 144 Configure General Settings 10. Click the General link. 11. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Transmission Report - Undelivered, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server.
Page 145: Features That Can Be Set In Support Of Server Fax
Features that can be set in support of Server Fax Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers. Note that a maximum of 50 characters can be designated for each destination and that only fax destinations can be used. Also note that all Address Book information other than Fax Number, Destination Name, and Index Character will be ignored.
Page 146: Fax Mode Settings (Screen Defaults And Fax Defaults Such As Delayed Start)
Fax Mode Settings (Screen Defaults and Fax Defaults such as Delayed Start) These settings include Screen Defaults and Fax Defaults. Screen Defaults sets the screen displayed at the device's Control Panel when the Fax button is pressed. Fax defaults lets you set the parameters for Delayed Start communications. This can be a useful feature for saving time-based phone charges.
Page 147: Fax
Mailboxes, are meant to provide additional capabilities in support of the Fax feature. Note: It is assumed that you purchased the appropriate 1 or 3 line Fax hardware kit for use with your Device. If you did not, contact your Xerox Representative to purchase this option. Checking and Setting Critical Fax Parameters Refer to the Fax Settings Topic (including Fax Defaults and Fax Control) in this section to determine if Fax Defaults and Fax Control parameters are correctly set for your environment.
Page 148: Local Terminal Information Settings Fp2
Local Terminal Information Settings 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Confirm when finished. 3. Touch System Settings. 4. Touch System Settings, again. 5. Touch Fax Mode Settings. 6.
Page 149: Address Book Setup Fp3
Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers, which can be used to support speed dialing. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Confirm when finished. 3.
Page 150 10. Select the items you would like to enter information for and touch Change Settings. Fax Number, up to 128 characters, then touch Save. Recipient, up to 18 characters, then touch Save. Index, only 1 digit (used for a quick find), then touch Save. Relay Station setup, On or Off, then touch Save.
Page 151: Group Send Setup Fp5
Group Send Setup This setting supports Group Send (broadcast) Fax transmissions to up to 20 address numbers in a pre- designated group. Refer to the Group Send topic in the Device’s User Guide for full information. To set up a Group, perform the following steps. 1.
Page 152: Comments Fp7
Comments This feature can be used to add comments to a Cover Note (Cover Page). 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Confirm when finished. 3.
Page 153: Create A Mailbox Fp9
Create a Mailbox The machine has 200 mailboxes available. A mailbox must be created before you can use Remote Mailbox or route received documents into mailboxes (using the File Destination / Output Destination settings). Mailbox Fax Receive or Private Polling documents are stored in the Mailbox. This is also convenient for differentiating between received documents and documents to be transmitted (such as by Private Polling).
Page 154 6. Touch Create/Delete. a. Password, On or Off, then touch Save. • If On, enter a password up to 20 digits, touch Save. • If Off, touch Save. b. Mailbox Name, up to 10 characters, touch Save. c. Check Password: •...
Page 155: File Destination / Output Destination Fp11
File Destination / Output Destination Received Fax documents will be routed to the output tray or Mailbox specified by these settings. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Confirm when finished. 3.
Page 156: Fax Settings (Including Fax Defaults And Fax Control) Fp13
Fax Settings (including Fax Defaults and Fax Control) Common Settings: Audio Tones and Reports. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Confirm when finished. 3.
Page 157 8. Touch Reports. Select each item of interest, then touch Change Settings to modify the desired setting. Touch Save to save any new settings. a. Job History Report - Automatically print every 50 print operations. Default is 0=0ff. b. Activity Report - Automatically print every 100 transactions. Select either On or Off. c.
Page 158: Fax Mode Settings (Including Fax Defaults And Fax Control)
Fax Mode Settings (including Fax Defaults and Fax Control) These settings include: Screen Defaults, Fax Defaults, Fax Control, File Destination / Output Destination, Reduce/Enlarge Presets, Original Size Defaults, and Local Terminal Information. For information on File Destination / Output Destination settings and Local Terminal Information settings refer to the separate topics, with those names, in this Fax section of this guide.
Page 159 8. Touch Close until Fax Mode Settings is displayed. 9. Touch Fax Control. 10. Select the Line to enter or change, then touch Change Settings. Touch Save to save any new settings. • Send-Header – Polling. You can leave this setting at its default value. •...
Page 160 • Fax Receiving Mode. Leave this setting at Auto Receive for unattended operation. • Border Limit. • Auto Reduce on Receipt. • Tray for Printing Incoming Faxes. • 2 Pages up on Receipt. • 2 Sided Print. • Edge Erase – Top & Bottom Edges. •...
Page 161: Lan Fax (Pcl Drivers) Fp15
LAN Fax (PCL Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Initial Setup Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port.
Page 162: Lan Fax (Postscript Drivers)
LAN Fax (PostScript Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Initial Setup Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port.
Page 163: Adding A Recipient To A Fax Phonebook
Adding a Recipient to a Fax Phonebook 1. From the File menu of your program, select Print to display the Print dialog. 2. Check that the correct (PS) printer is selected, and then click Properties to display the Properties dialog. 3.
Page 164: Sending The Fax
Sending the Fax 1. When the Print dialog is displayed, click OK. 2. On the Fax Recipient dialog, to send to the previously-entered, new recipient, click Look Up Phonebook. 3. Double click the name of the new individual previously entered (in step 6 above) and click OK. Note: Alternatively, you can manually enter in a Name (of up to 30 characters) and a Fax Number.
Page 165: Scan To Pc (Ftp/Smb)
It is assumed that you purchased the Scanning option to enable Scanning to FTP/SMB with your Device. If you did not, contact your Xerox Representative to purchase this option. For scanning to SMB, make sure that a shared folder is created for saving scanned data on the network.
Page 166: Installation Procedure
Installation Procedure This section describes the configuration procedure to use the Scan to PC (FTP/SMB) feature on the machine. The following two steps are necessary to use the Scan to PC (FTP/SMB) feature. • Enabling the required ports and Setting TCP/IP Enable the FTP port and SMB port on the Device, and then set the machine’s IP address.
Page 167: Enabling Ports And Setting Tcp/Ip
Enabling Ports and Setting TCP/IP To use Scan to PC (FTP/SMB) you need to enable the applicable Ports (SMB or FTP client) on the Device, and make sure that an IP address has been set on the machine. Note: The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.
Page 168 3. When using the FTP protocol, enable the FTP client port. a. Select Network Settings, then Port Settings. b. From the Port Settings screen, select FTP Client and then select Change Settings. c. Select Port Status and then select Change Settings. d.
Page 169 5. Select Close until the System Settings screen (with an Exit button) is displayed. 6. Select Exit. 7. If you changed any settings, the Device will automatically reboot to register and enable your new settings. After the machine is restarted, print out a settings list to confirm that the ports are enabled and TCP/IP is correctly configured.
Page 170: Receiving Computer Configuration
Receiving Computer Configuration The following describes the configuration procedure for the receiving computer (server or workstation). Using with FTP 1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where images scanned by the machine will be stored. Note down the IP address or host name. 2.
Page 171: Adding The Receiving Computer's Address To The Address Book
Adding the Receiving Computer’s Address to the Address Book To direct your scanned documents to the appropriate receiving computer (server or workstation) you will need to add the Receiving Computer’s Address to the machine’s Address Book as follows. 1. Press the Log In / Out button on the Device’s Control Panel. 2.
Page 172: Using The Scan To Pc (Ftp/Smb) Feature
Using the Scan to PC (FTP/SMB) Feature After the appropriate Ports have been enabled, TCP/IP has been configured, and the receiving computers address added to the Address Book, the Scan to PC (FTP/SMB) feature can be used as follows. 1. Select Scan to PC from the All Services screen. 2.
Page 173: Setup And Use Of Job Flow Sheets With Mailboxes
Setup and Use of Job Flow Sheets with Mailboxes Overview Job flow is a feature for executing a series of registered actions. The target of a job flow is documents stored in a Mailbox. Two methods are available: 1) automatically start a job flow when a document is stored in a Mailbox, or 2) select a job flow to manually act on documents stored in a Mailbox.
Page 174: Enabling Ports And Setting Tcp/Ip
Enabling Ports and Setting TCP/IP In order to use the job flow service, you must enable the SOAP port, the SNMP port, the Internet Service (HTTP) port, and set IP addresses. The procedure for setting the machine is as follows. Note: The configuration can also be performed using CentreWare Internet Services.
Page 175 3. Enable the SNMP port. a. Select SNMP and then select Change Settings. b. Select Port Status and then select Change Settings. c. Select Enabled then select Save. d. Select Close until the Port Settings screen is displayed. e. Enable the Internet Service (HTTP) port using the same process as stated above. Select Close repeatedly until the Network Settings screen is displayed.
Page 176: Configuring The Snmp Port
5. Select Close repeatedly until the System Settings screen (with an Exit button) is displayed. 6. Select Exit. 7. If you changed any settings, the Device will automatically reboot to register and enable your new settings. After the machine is restarted, print out a settings list to confirm that the ports are enabled and TCP/IP is correctly configured.
Page 177: Creating Job Flow Sheets
Creating Job Flow Sheets Before you can link a job flow sheet to a mailbox, you need to create at least one job flow sheet. To create a job flow sheet, perform the following steps. 1. Press the Log In / Out button to enter System Administration Mode. 2.
Page 178: Creating A Mailbox And Linking To A Job Flow Sheet (For Automatic Processing)
Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing) Before you can link a job flow sheet to a mailbox, you need to create at least one mailbox for your use. In the process of creating the mailbox, you can link to your newly created Job Flow Sheet. To create a mailbox and link it to a Job Flow Sheet (for automatic processing), perform the following steps.
Page 179 14. Press the rectangular Change Settings button. 15. Use the touch screen keyboard to enter in a name for your Mailbox. 16. When finished entering in a name, press the Save button in the upper right corner of the screen. (To exit the screen, without saving changes, press the Cancel button.) 17.
Page 180: Manually Linking A Job Flow Sheet To Documents In A Mailbox
Manually linking a Job Flow Sheet to documents in a Mailbox 1. Touch Send from Mailbox on the All Services screen. 2. Select a Mailbox, enter the password, then touch Confirm. 3. On the Document List screen, select a document. 4.
Page 181: Scan To Pc Desktop
Scan to PC Desktop Overview Scan to PC Desktop is now a core element of the Xerox FreeFlow Digital Workflow collection for the office. What was once called Scan to PC Desktop Deluxe is now known as Scan to PC Desktop Professional.
Page 182: Preparations
Network Installation Guide, Version 7.0. This document should have come with your software license package, and is also available from www.support.xerox.com. If you go to the website, type Scan to PC Desktop in the upper right corner Search box and press Enter. Select Support under FreeFlow Scan to PC Desktop.
Page 183: Network Scanning (Using Templates)
Such destinations include an email address or distribution list, network folder, FTP folder, remote printer, Web URL, Domino.doc, Domino, Microsoft SharePoint and Xerox DocuShare. Scan to PC Desktop For information regarding the use of Scan to PC Desktop, including Paperport, OmniPage, and ImageRetriever applications, see the Scan to PC Desktop topic in the Options section of this guide.
Page 184: Additional Notes
FreeFlow SMARTsend Installation and Administration Guide. Template Considerations when using SMARTsend A single Xerox multifunction device cannot use both CentreWare Network Scanning services and SMARTsend. If legacy CentreWare Network Scanning Services templates need to be utilized within SMARTsend, use the SMARTsend Template Importer to import the desired templates, as stated in the FreeFlow SMARTsend Installation and Administration Guide.
Page 185: Installation Checklist
1. Ensure the machine is fully functioning on the network prior to installation. 2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scanning option.
Page 186: Configure A Scan Filing Location
Configure a Scan Filing Location Scanning with the machine is accomplished through user selection of templates on the device that route scanned jobs to network servers. After storage on the server, the files can be retrieved at any properly configured networked workstation. A dedicated file server is not required to receive scans. A dedicated server is required, however, for the installation and use of SMARTsend software to remotely manage the pool of templates (workflows), displayed locally to device users, if so desired.
Page 187: Configure A Scan Filing Repository Using Ftp
Configure a Scan Filing Repository using FTP Installation Checklist 1. Ensure that a File Transfer Protocol (FTP) service is running on the server or workstation where images scanned by the machine will be stored. Write down the IP address or host name. 2.
Page 188 Configure General Settings 20. Select the General Setting radio button. 21. To print a Confirmation Sheet after every scan job, select On from the Confirmation Sheet drop-down menu. 22. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log. The Job Log works with the Document Management Fields feature and is filed with the scan job.
Page 189: Configure A Scan Filing Repository Using Smb
Configure a Scan Filing Repository using SMB Installation Checklist 1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note the Share Name of the folder and the Computer Name or Server Name. 2.
Page 190 Configure General Settings 20. Select the General Setting radio button. 21. To print a Confirmation Sheet after every scan job, select On from the Confirmation Sheet drop-down menu. 22. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log. The Job Log works with the Document Management Fields feature and is filed with the scan job.
Page 191: Configuring Templates With Internet Services
Configuring Templates with Internet Services You need to create at least one template for users to select to scan their documents to the pre-configured repository. This template is often referred to as the Default Template. The template can be created with either Internet Services or SMARTsend software running on a remote template pool server.
Page 192: Setting Up A Remote Template Pool Repository (Optional)
Setting up a Remote Template Pool Repository (optional) 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 2. Click the Print/Scan tab, then the Job Templates hot link. 3.
Page 193: Testing Network Scanning (Using Templates)
Testing Network Scanning (using templates) 1. Go to the machine and press the All Services button. 2. Press the Network Scanning button. 3. See if the template you created is displayed on screen. 4. If it is, press it. If it is not, return to the beginning of this section and repeat the required procedures. 5.
Page 194: Web Service (If Available)
Web Service (if available) The Web Service button on the machine, if available, enables users to view Internet or Intranet web servers on the machine’s User Interface, and to send scanned files to web servers through job flow sheets, if the server login and password are valid as entered on the job flow sheet. In addition to performing the set up procedure described here, make sure to refer to the Proxy Server Settings topic, in the Network Connectivity section of this guide, for instructions on setting up Proxy Server parameters (similar to setting up connections for a standard web browser).
Page 195: Security - Authentication (By Auditron Administration)
ID and up to 128 characters for a password. Note, however, for SMB the password limit is 32 characters. Xerox Standard Accounting (XSA) – For complete details on XSA refer to the Xerox Standard Accounting topic in the Options section of this guide.
Page 196: Services Managed By User Id Authentication
Services Managed by User ID Authentication The services that can be managed by user ID authentication vary depending on the selected Authentication (Auditron) mode. The following tables provide a summary of these managed services for each mode. When Local Machine Access is enabled Service Copy Print...
Page 197: Effects Of Authentication On Job Flow Sheets And Mailboxes
Effects of Authentication on Job Flow Sheets and Mailboxes When Local Machine Access is enabled, even if authentication is not enabled for the copy, fax, scan, or print services, authentication will be required for mailbox and job flow sheet operations. For full details on the effects of Authentication on Job Flow Sheets and Mailboxes, refer to that topic in the Authentication and Auditron Administration section of the Device’s User Guide.
Page 198: Configuring Local Machine Authentication
Configuring Local machine authentication When Local Machine Access is enabled, the System Administrator can define pass codes for authorized users (and guests, when the selection is available) to use to authenticate to the system and access restricted services. Preparations: 1. Ensure the machine is fully functional on the network. 2.
Page 199: Configuring Remote Authentication
Configuring Remote authentication When Remote Access is enabled, users of the device will be asked to provide a user name and password to be validated by the designated authentication server. If this validation is successful, the machine and any restricted services will be available for individual use. Preparations: 1.
Page 200: Configure Authentication For Kerberos (Windows 2000)
Configure Authentication for Kerberos (Windows 2000) At your Workstation: 1. If not already running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 2. If not already displayed, click the Properties tab. 3.
Page 201: Configure Authentication For Kerberos (Solaris)
Configure Authentication for Kerberos (Solaris) At Your Workstation: 1. If not already running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 2. If not already displayed, click the Properties tab. 3.
Page 202: Configure Authentication For Smb
Configure Authentication for SMB At Your Workstation: 1. If not already running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 2. If not already displayed, click the Properties tab. 3.
Page 203: Configure Authentication For Ldap
Configure Authentication for LDAP Refer to your LDAP server documentation for all of the information that needs to be entered into the Machine’s LDAP dialog to set up communications with the LDAP server. At the minimum the Machine will need a login account and password. The path to the LDAP dialog is as follows: At Your Workstation: 1.
Page 204: Configuring Network Authentication (By A Remote Accounting Server)
Configuring Network authentication (by a remote Accounting server) Network authentication uses the user information managed on a remote Accounting server to manage authentication (access) to available machine services. Enable Network Authentication To enable Network Authentication for use with this Device, at your networked workstation, perform the following steps: 1.
Page 205: Configure Communications Between The Accounting Server And The Device
• Install the Controller Interface for Xerox at the server. • Verify that you have purchased a license for the Controller Interface for Xerox, as well as a license for each device communicating with the server. • Register each multifunction device at the server (using the device's IP address for identification).
Page 206: Enable The Accounting Option In Workstation Print Drivers
Enable the Accounting option in workstation print drivers Use the Windows Add Printer dialogs to add the multifunction device's print driver to individual, networked workstations. For instructions, if needed, refer to the Print Drivers section of this guide. In the print driver default setting dialogs, locate and then enable the Accounting option. This step assures that print jobs from individual workstations will be recognized by the authentication system, rather than being unrecognized and deleted by the multifunction device.
Page 207: Encryption Service Overview
Note: You may have to purchase the Security Kit option to enable encryption with your Device. If you cannot generate a self-signed certificate, or enable SSL/TLS Communication, as stated under Configuration of HTTP Communication Encryption, in this section, contact your Xerox Representative to purchase the option.
Page 208 While no digital signatures are required to encrypt PDF and DocuWorks documents, these documents can be signed with imported PKCS12 Digital signatures. Note: DocuWorks is Document Handling software from Fuji Xerox. When adding digital signatures to PDF or DocuWorks documents, scan file certificates imported to the machine from a Certificate Authority, are typically used.
Page 209: Configuration Of Http Communication Encryption
Configuration of HTTP Communication Encryption Installation Overview Configuration on the Machine Two methods are available depending on the type of certificate. - Create a self-signed certificate on the machine with Internet Services, and enable HTTPS. This method is used primarily for Server certificates. - Enable HTTPS, and import a signed certificate from a Certificate Authority, using the Certificate Management hot link on the Properties Page of CentreWare Internet Services.
Page 210: Configuring Certificates With Centreware Internet Services
Configuring certificates with CentreWare Internet Services Two methods are available to configure certificates with CentreWare Internet Services: creating a self- signed certificate (for SSL server), and importing a signed certificate from a Certificate Authority. This section describes how to create a self-signed certificate (for SSL server). Important When performing SSL communication using a self-signed certificate created on the machine, or a certificate with which the character code is indicated by UTF-8, the following phenomena occur.
Page 211 1. Start a web browser. 2. Enter the machine’s IP address, beginning with “https,” into the Address box of your web browser, and press the Enter key. Example: https://192.168.1.1/ 3. Click the Properties tab. 4. Click [+] on the left of PKI Settings (Public Key) to display the items in the folder. 5.
Page 212: Configuration On A Computer
Configuration on a Computer The following describes the configuration for a computer. When encrypting communication between a web browser and the machine, enter an address beginning with "https" instead of "http" into the address column in the web browser. Example of the IP address entry https://192.168.1.1/ When encrypting IPP communications (Internet printing), enter an address beginning with "https"...
Page 213: Configuration Of E-Mail Encryption/Digital Signature
Configuration of E-mail Encryption/Digital Signature Installation Overview Configuration on the Machine Import an S/MIME certificate from a Certificate Authority (in PKCS7 format), then configure the certificate on the machine using CentreWare Internet Services. Configuration on a Computer No special configuration is needed for remote computer receipt of encrypted e-mail. For sending encrypted e-mail to the machine, however, follow the Configuration on a Computer information which is included at the end of this E-mail Encryption topic.
Page 214: Configuring S/Mime Certificates With Centreware Internet Services
Configuring S/MIME certificates with CentreWare Internet Services To configure S/MIME certificates with CentreWare Internet Services, first enable HTTP communications (as stated under Configuration of HTTP Communication Encryption in this section). Next, import an S/MIME certificate from a Certificate Authority (in PKCS7 format). Finally, enable S/MIME. 1.
Page 215 13. Click SSL/TLS Settings. 14. Select the Enable check box for S/MIME Communication. 15. Apply the settings. a. Click Apply. b. The right frame on the web browser will change to the machine reboot display. c. Click Reboot Machine. The machine will be unavailable for a short period of time. 16.
Page 216: Configuration On A Computer
Configuration on a Computer The following describes the configuration for a remote, networked computer. Sending scanned data by S/MIME encrypted E-mail from the machine to a computer An S/MIME certificate MUST be imported, configured, and stored on the machine as stated in this section under Configuring S/MIME certificates with CentreWare Internet Services.
Page 217: Configuration Of Scan File Signatures (Pdf/Docuworks Documents)
Configuration of Scan File Signatures (PDF/DocuWorks Documents) Installation Overview Configuration on the Machine Import a certificate from a Certificate Authority (in PKCS12 format), then configure the certificate on the machine using CentreWare Internet Services. Configuration on a Computer Prepare for verification of the PDF or DocuWorks signature.
Page 218: Configuring Scan File Certificates With Centreware Internet Services
Configuring Scan File certificates with CentreWare Internet Services To configure certificates with CentreWare Internet Services, first enable HTTP communications (as stated under Configuration of HTTP Communication Encryption in this section). Next, import a certificate from a Certificate Authority (in PKCS12 format). Finally, set the certificate as a scan file certificate. 1.
Page 219 9. Configure the certificate. a. Click Certificate Management. b. Select [Local Device] for Category, [Scan File] for Certificate Purpose, and then click the Display the List button. c. Place a check mark in the box in front of the Certificate you wish to view details for. d.
Page 220: Configuration On A Computer
Configuration on a Computer The following describes the configuration for a remote computer. Sending a DocuWorks security certificate file from the machine to a computer It is necessary to register a personal certificate of a person to whom the data is disclosed on the machine, and then register the certificate to the address book.
Page 221: Security - Hard Disk Overwrite
Note: It is assumed that you purchased the Security option to enable this feature. If you did not, contact your Xerox Representative to purchase the option. 1. Press the Log In / Out button on the Device’s Control Panel.
Page 222: Security - Digital Watermark
Note: It is assumed that you purchased the Security option to enable this feature. If you did not, contact your Xerox Representative to purchase the option. 1. Press the Log In / Out button on the Device’s Control Panel.
Page 223: Security - Secure Print
Security – Secure Print This feature directs the printing of confidential documents, or documents which should not be seen by third parties, to a User Account on the machine. The user can then access his or her Account, with a numeric password, at the device, and privately print out the stored documents.
Page 224 14. Test the operation of the feature from a print driver installed on a networked workstation. a. Open a document to print from the workstation. b. Select print in your software application, select the Printer, then select Properties. c. On the Paper / Output tab, select Secure Print as the Job Type. d.
Page 225: Xerox Standard Accounting
Xerox Standard Accounting Overview When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning, E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the machine), for each user. Usage limits can also be applied to users to restrict the total numbers of copy, print, fax and scan jobs that a user can perform.
Page 226: Enable Xerox Standard Accounting (From Internet Services)
2. Click the Properties tab. 3. Select Auditron Administration. 4. Select Xerox Standard Accounting from the Auditron Mode drop-down list. 5. Place a checkmark in the Enable box for each service that you wish to restrict access to. For explanations of each service, click the Help button.
Page 227: Create A Group Account
Group Account can be numeric values up to a maximum of 32 characters. Group Account ID's must be unique. 4. Enter a name for the group account in the Account Name box (for example Xerox). The group name can be alphanumeric characters to a maximum of 32 characters. The Group Account name must be unique.
Page 228: Create A User Account And Set Usage Limits
Create a User Account and Set Usage Limits Note: At least one group account must be created before you create user accounts. 1. On the Properties tab of Internet Services, click the Xerox Standard Accounting folder in the directory tree.
Page 229: Maximum Usage Limits And Resetting Individual Usage Limits
Note: The system administrator has unlimited access to the machine. To Reset User Limits (if necessary) 1. On the Properties tab of Internet Services, click the Xerox Standard Accounting folder in the directory tree. 2. Click the Manage Accounting link.
Page 230: Using Xsa At The Machine
When you enable XSA, users must enter a valid user name at the machine to access any services to which access restriction has been applied. Refer to Enable Xerox Standard Accounting in this section for the specific service restricting procedure.
Page 231: Resetting Usage Data
Press Enter. 2. Click the Properties tab. 3. Click the Xerox Standard Accounting folder in the directory tree. 4. Click the Report and Reset link. 5. To reset all usage data to zero, click the Reset Usage Data button.
Page 232: Print A Usage Report
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Xerox Standard Accounting folder in the directory tree. 4. Click the Report and Reset link. 5. Click the Generate Report button.
Page 233: Enable Xsa In Your Print Drivers
Enable XSA in your Print Drivers Refer to the driver documentation for the steps to follow to enable XSA in your print drivers.
Page 234: Backing Up Xsa Data And Settings And Cloning To Another Device
Press Enter. 2. Click the Properties tab. 3. See if Xerox Standard Accounting is shown in the directory tree. If it is not, you cannot clone to this machine. 4. Click the Xerox Standard Accounting folder in the directory tree.
Page 235: To Restore Settings Or Clone Settings To Another Machine
Connectivity section of this guide. Looking at the Settings List, verify that some or all of your settings have been cloned to the new machine. Also, note that it may be necessary for you to use your web browser to view the Xerox Standard Accounting set up of Users and Groups on the new machine.
Page 236: Audit Log
Audit Log Overview With TCP/IP and HTTP-based processes running on the device, exposure to access attacks, eavesdropping, file tampering, service disruption, and identity (password) theft is significantly increased. The Audit Log, regularly reviewed by the Security Administrator, often with the aid of third party analyzing tools, helps to assess attempted security breaches, identify actual breaches, and prevent future breaches.
Page 237: Annotation (Bates Stamping)
Annotation (Bates Stamping) Overview Adding notes to scanned and copied pages (annotation) is primarily a user-controlled feature. An Annotation button is accessed by pressing the Copy button on the device's Main (All Services) screen, then by pressing the Output Format tab. Bates Stamping is one of the selections available by pressing the Annotation button.
Page 238: Configuring A Precise Bates Stamp Location
Configuring a precise Bates Stamp location 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3. Press the rectangular Confirm button on the touch screen. 4.
Page 239: Internet Services
Internet Services Enable Internet Services (HTTP) Internet Services are a series of Web (HTML) Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation. Note: If Authentication is enabled, as stated in the Security – Authentication (by Auditron Administration) topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.
Page 240: Internet Services (Http) Enablement
Internet Services (HTTP) Enablement 1. Press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for Internet Services Enablement. The available settings are Enabled or Disabled. In order to use Internet Services, this setting MUST be enabled.
Page 241: Overview N1.0
Web Service (if available) hot links. The Support hot link allows you to enter System Administrator and Xerox Support information into a dialog. The Error History hot link displays the list of machine errors and the times and dates they occurred. The System Administrator Settings hot link lets you remotely change the System Administrator User Name and Password.
Page 242: Status Tab N1.01
Status Tab N1.01 The Status tab allows you to retrieve the status of the Device’s Trays and Consumables. Click either the Paper Tray or Components hot links to view the status of the desired item. Click the General hot link for a general description of the machine currently being communicated with. Click the Refresh button at any time to refresh the status screens.
Page 243: Jobs Tab N1.1
Jobs Tab N1.1 Clicking the Jobs tab allows you to view the current job queue, as well as a history of processed jobs. Click on the Active Jobs hot link to view the current job queue. If you click on the folder labeled Job History List you will see the Job History hot link which, when clicked, displays a list of jobs that have been processed from the dates indicated on the screen.
Page 244: Print / Scan Tab
Print / Scan Tab The Print / Scan tab includes the Job Submission and Job Templates hot links. Job Submission allows you to send print-ready jobs to the Device. Note: The print-ready jobs must be in a file format that the Device recognizes (PostScript files with a .ps file extension, for example). Use the Browse…...
Page 245: Properties Tab N1.3
Properties Tab The Properties tab allows you to configure the Device's numerous job processing and network communications settings, as well as to download scanned jobs from the Device to your desktop. The Directory Tree on the left side of the screen consists of a number of individual hot links, mixed in with several file folders of nested hot links.
Page 246 The Mailbox hot link provides Mailbox information that is directly related to Scanning to the Device's Hard Drive. The screen displays Box Number (1 - 200), Password, List Order (selectable between Descending and Ascending) and offers a selection of retrieval method by pages. By entering in a box number and password, and clicking the Document List button, a list of all the scanned jobs, contained in the Mailbox, is shown.
Page 247: Descriptions Of The File Folders In The Directory Tree
Descriptions of the File Folders in the Directory Tree 1. The PKI Settings folder is used to set up SSL/TLS Encryption with Digital Signatures (also known as Certificates). Click on SSL/TLS Settings, then on the Generate Self-Signed Certificate button, to place at least one Certificate on the machine.
Page 248: Support Tab N1.5
Web Service (if available), and Audit Log hot links. The Support hot link allows you to enter System Administrator and Xerox Support information into a dialog. The Error History hot link displays the list of machine errors and the times and dates they occurred. The System Administrator Settings hot link lets you remotely change the System Administrator User Name and Password.
Page 249: Additional Details Of Some Properties Tab Features
Additional Details of some Properties Tab features Setting TIFF (and other PDL) Processing Properties To set the Printer's default TIFF / JPEG, PostScript, PCL, or HP-GL/2 processing properties, perform the following steps: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.
Page 250: Setting Pdl Emulations N3.3
Setting PDL Emulations To set the PDL (Page Description Language) Emulations, used by the Device's Input Ports, perform the following steps: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.
Page 251: Set The Ethernet Speed N5.0
Set the Ethernet Speed 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the folder in the directory tree labeled Port Settings. 4.
Page 252: Configure Netware Settings N5.2
Configure NetWare Settings 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of the Protocol Settings file folder. 4.
Page 253 12. For NetWare NDS (NetWare Directory Services), type a directory tree name and context (typeful name in the NDS environment). Note: Since there is no Browse function, you MUST manually enter in this information. For example: O=xerox.OU=engineering. 13. For Frame Selection, if in doubt, leave the setting at its Auto (auto sensing) default value.
Page 254: Configure Tcp/Ip Settings N5.3
Configure TCP/IP Settings 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of the Protocol Settings file folder. 4.
Page 255: Tcp/Ip Configuration Selection List
Domain Names 1,2,3. Three text boxes are provided for the entry of Domains to search (for example, Xerox.com). Connection Timeout. An entry box is provided for entering a Timeout for searches of Domains. Dynamic DNS Update Box. If your DNS Server does not support dynamic IP address updates there...
Page 256 Under the WINS Server Subject Label Get WINS Server Address check box. If enabled with a check mark, the Device will contact the DHCP Server for the IP Addresses of the Primary and Secondary WINS (Windows Internet Naming Service) Servers. WINS Primary/Secondary Server IP Address Lines.
Page 257: Configure Lpd N5.6
Configure LPD 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of the Protocol Settings file folder. 4.
Page 258: Configure Snmp N5.4
Community Name (Read Only)—This is the password for SNMP GET requests from the SNMP Manager to the Agent in the Device. Applications, such as Xerox Printer Map or CentreWare Conductor, obtaining information from the device by SNMP use this password.
Page 259: Configure Smb N5.5
Configure SMB 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of the Protocol Settings file folder. 4.
Page 260: Configure Ipp N5.7
Configure IPP 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of the Protocol Settings file folder. 4.
Page 261: Modify The Http (Internet Services) Settings N5.8
Modify the HTTP (Internet Services) Settings 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of the Protocol Settings file folder. 4.
Page 262: Configure Port 9100 (Raw Printing) N5.9
Configure Port 9100 (Raw Printing) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of the Protocol Settings file folder. 4.
Page 263: Restricting Device Access N.5.8.2
Restricting Device Access Using Internet Services, access to the Device's Services can be restricted by Host IP Address. To restrict device access, perform the following steps: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.
Page 264: Configure Ethertalk (Appletalk) N5.10
Configure EtherTalk (AppleTalk) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of the Protocol Settings file folder. 4.
Page 265: E-Mail, Smtp, And Pop3 Settings
E-mail, SMTP, and POP3 Settings The hot links for E-mail, SMTP, and POP3 can be used instead of the settings at the machine’s User Interface, to configure E-mail scanning with the machine. For complete information on required E-mail settings, refer to the Scan to E-mail topic in the Options section of this guide.
Page 266: Bonjour
Bonjour Bonjour, also known as zero-configuration networking, supports communicating with other devices using 169.254/16 IPv4 addressing, over the same physical or logical link (such as in ad hoc, or isolated (non- DHCP) networks). When the Bonjour protocol is enabled on ALL communicating devices, and those devices are connected, Host names of the individual devices will be resolved to Ipv4 addressing, without the use of a DNS server, and IP communications can then take place.
Page 267: Troubleshooting
Troubleshooting General Troubleshooting Procedure 1. Make sure that the machine is switched ON and that the Main screen (typically the All Services screen) is displayed. Note: The actual screen displayed as the Main screen is selectable. To determine the screen you would like displayed, press the Log In / Out button, enter the Administrator password (default of 11111), press System Settings, press System Settings again.
Page 268 5. At any networked workstation, or at your laptop connected to the Device with a crossover cable, open your Web browser and enter the TCP/IP address of the Device (as shown on the Settings List) into the Address or Location field. Press Enter. If the HTTP port is enabled at the Device, you should see the Internet Services series of web pages.
Page 269: Tcp/Ip Troubleshooting T1
TCP/IP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.
Page 270: At The Workstation, Perform These Tasks
At the workstation, perform these tasks: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device.
Page 271 5. If the correct Port is being used by the driver but you are still unable to print, perform the following procedure. In Windows NT 4, right mouse click on the Network Neighborhood icon and verify that Microsoft TCP/IP Printing services are installed in the workstation. In Windows 2000/XP, follow the instructions for TCP/IP Peer to Peer (LPR) Printing, under the Print Drivers Tab of this guide, to verify that Print Services for Unix are installed in the workstation.
Page 272: Netbeui Troubleshooting T2
NetBEUI Troubleshooting Use the following checklist to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.
Page 273: At The Workstation, Perform These Tasks
At the workstation, perform these tasks: 1. At the Workstation's Desktop, verify that the NetBEUI protocol is installed. Right mouse click the Network Neighborhood icon ("My Network Places" in Windows Me) and select Properties. Click the Configuration Tab (95/98/Me) or the Protocols Tab (Windows NT4) and verify that the NetBEUI protocol is loaded.
Page 274 4. If the Printer's (SMB Host) name appears twice in Network Neighborhood ("My Network Places" in Windows Me), you need to use Internet Services to change the Printer's (SMB Host) name. To change this name you have to be running the TCP/IP protocol on at least one workstation on your network and have the TCP/IP protocol enabled and a static IP address set at both the workstation and the Device.
Page 275: Netbios Over Ip Troubleshooting T3
NetBIOS over IP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.
Page 276: At The Dns Or Wins Server
At the DNS or WINS Server Refer to the Server Operating System documentation for the appropriate procedure to use to enable Host name to IP address resolution on the Server. Make sure that the Device's TCP/IP (internet) Host Name and NetBIOS (SMB Host) Name (which should be identical for DNS) is being mapped to an IP Address on the Server.
Page 277: At The Workstation, Perform These Tasks
At the workstation, perform these tasks: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device.
Page 278 5. From your Workstation's Desktop, click Start/Settings/Printers (Start/Printers and Faxes in XP), right mouse click on the Printer's icon and select Properties. From the Details Tab (95/98/Me) or the Ports Tab (NT4 and 2000) determine the Port that the driver is using to print through. For peer to peer communications, the port name should match the SMB Host name of the Device as shown on the Settings List.
Page 279: Ipp Troubleshooting T4
IPP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.
Page 280: At The Windows 2000 Workstation, Perform These Tasks
At the Windows 2000 workstation, perform these tasks: Note: As IPP (the Internet Printing Protocol) is supported by all Windows 2000 workstations, the following procedure is written specifically for Windows 2000. The IPP printing "service" is available for other workstation operating systems through downloads from the Microsoft web site. In general, troubleshooting procedures for other operating systems will be similar to this one.
Page 281 4. If Web browser and Ping Tests are successful but you are still unable to print to the Device, verify that the driver is using an IPP Port to print through. From the Windows desktop, select Start, Settings, Printers (Start/Printers and Faxes in XP), right click on the Printer's icon, and select Properties. Select the Ports Tab and verify that the IPP Port being printed through matches the IP Address, or fully qualified Domain Name, of the Printer.
Page 282: Netware 3.1X Troubleshooting T5
NetWare 3.1x Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.
Page 283: At The Windows Workstation, Perform These Tasks
7. Under the NetWare data label, determine if the IPX Frame Type is set for Auto sensing (the factory default). Other selections include Ethernet II (used when running TCP/IP on your network), Ethernet 802.3 (used for NetWare versions up to 3.11), Ethernet 802.2 (the default for NetWare 3.12 and later), and Ethernet SNAP (used on networks running TCP/IP and/or AppleTalk).
Page 284 2. At your Windows 2000 or XP workstation, verify that the correct protocol and service is installed. Verify that the NW Link/IPX/SPX/NetBIOS Compatible Transport Protocol is installed in the workstation. On the Windows 2000 Desktop, use your mouse to right click the My Network Places icon and select Properties.
Page 285: At The Primary Server, Perform These Tasks
At the Primary Server, perform these tasks: 1. Check the Printer's Log In Using PCONSOLE From a workstation with a network connection, log in (with System Administrator Privileges) to the Primary Server. Note: While the use of PCONSOLE described below does NOT require System Administrator privileges, if you will be making modifications or changing the Printer Configuration file on the Server, you WILL need to be logged in as System Administrator.
Page 286 The printer configuration file is required to be located on the Primary Server, TYPICALLY using the following directory structure: SYS/LOGIN/XEROX. Go to the XEROX directory (by typing cd (directory) ENTER), and verify the existence of the printer configuration file (by typing dir).
Page 287 5. Editing the Printer Configuration File Note: This procedure REQUIRES System Administrator privileges. Change directories (cd login, cd xerox) to display the LOGIN\XEROX prompt and TYPICALLY type EDIT x(plus the last 6 digits of the printer’s NIC address) and press ENTER.
Page 288 7. Check to See If the Printer Is Now Logged Into the Network Using USERLIST - At the PUBLIC prompt (cd public), type userlist and press ENTER. If the printer logged into the network correctly, its Print Server name (RHINO2_PS, for example) should be displayed in the list along with the time of log in.
Page 289: Netware 4.X, 5.X (Nds) Troubleshooting T6
NetWare 4.x, 5.x (NDS) Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.
Page 290: At The Windows Workstation, Perform These Tasks
6. Under the NetWare data label, notice the Print Server name that is displayed. Use this name to create the Print Server on the NetWare Server. Log in passwords may also be set following the instructions supplied in the Configure NetWare Settings procedure in the Internet Services section of this guide.
Page 291 2. At your Windows 2000/XP workstation, verify that the correct protocol and service is installed. Verify that the NW Link/IPX/SPX/NetBIOS Compatible Transport Protocol is installed in the Workstation. On the Windows 2000 Desktop, use your mouse to right click the My Network Places icon and select Properties.
Page 292: At The Server, Perform These Tasks
At the Server, perform these tasks: 1. Check the Printer’s Log In using PCONSOLE Log into the Novell Server as System Administrator using a workstation running Novell Client services (such as IntranetWare Client for Windows NT or Novell Client 32). Check the context displayed on screen to make sure that the current context is the same as the context of the file server that was used when setting up the print server and print queue.
Page 293 3. Check to see if a lack of available Novell Licenses is Preventing the Printer from Logging In Performed by a QUALIFIED NETWORK ADMINISTRATOR at the Server Console, with monitor.nlm running, type version to display the number of user licenses installed. For comparison, from the “NetWare 4.x Console Monitor,”...
Page 294: Ethertalk Troubleshooting T7
Settings List. NOTE: If a PostScript license is NOT installed in the Device, EtherTalk will NOT be displayed on the Settings List, and will be unavailable for configuration using Internet Services. Consult your Xerox Representative for assistance.
Page 295: At The Macintosh Workstation
At the Macintosh workstation Verify that the Printer is visible in the Chooser. If it is NOT, install the Driver and PPD file as stated in the EtherTalk (AppleTalk) Peer to Peer Printing topic of the Print Drivers section of this guide.
Page 296: Scanning To Hard Drive Troubleshooting T8
Before you start It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your Device. If you did not, contact your Xerox Representative to purchase this option. Check Physical Media and Network Interface Cards 1.
Page 297: Print A Settings List At The Device And Perform These Tasks
Print a Settings List at the Device and perform these tasks: 1. Under the Ethernet Settings data label on the List, verify that your communications speed is correctly set for your network and that you have a MAC address listed. The driver for your NIC works at the Media Access Control (MAC) layer of the protocol stack.
Page 298: At The Workstation
At the Workstation 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device. If NOT, make sure that your web browser is not set to use a proxy server and repeat the procedure.
Page 299 Published by: Xerox Corporation GKLS East Coast Operations 800 Phillips Road, Building 0845-17S Webster, New York 14580-9791 United States of America Copyright 2007 by Xerox. All rights reserved.
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This manual is also suitable for:

Workcentre 7245 Workcentre 7235

Xerox WorkCentre 7228 System Administrator Manual

Network Connectivity

Installation Steps A1

Settings List A6

Ethernet Speed Setting A2

Enable Internet Services (HTTP) A9

Proxy Server Settings

Parallel Port Configuration A7

SNMP Configuration A8

Changing the Administrator Password A10

NOS Selection

TCP/IP Protocol Configuration B1

TCP/IP LPD Enablement B13

TCP/IP Dynamic Addressing B15

Configure Port 9100 (Raw Printing) B8

Microsoft (Netbeui) Networks B5

Microsoft (Netbios over IP) Networks B6

Novell Netware 4.X, 5.X (NDS) Networks B3

Novell Netware 3.1X (Bindery) Networks B4

IPP Configuration B14

Ethertalk (Appletalk) Configuration B7

Print Drivers

TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing D1

Netbeui Peer to Peer Printing D6

Netbios over IP Peer to Peer Printing D7

Netbios over IP Client/Server Printing D4

IPP Printing (Windows 2000 & XP) D13

Ethertalk (Appletalk) Peer to Peer Printing D8

Netware 3.12 and 4.X/5.X (Bindery) Printing D16

Netware 4.XX (NDS) Printing D17

Common UNIX Printing System (CUPS)

Options

Enabling Options with Software Keys

Scanning to the Device's Hard Drive

Installing and Using the Network Scanner Utility2 E16

Scan to E-Mail

Internet Fax (Ifax)

Server Fax

Fax

Scan to PC (FTP/SMB)

Setup and Use of Job Flow Sheets with Mailboxes

Scan to PC Desktop

Network Scanning (Using Templates)

Web Service (if Available)

Security - Authentication (by Auditron Administration)

Security - Hard Disk Overwrite

Security - Digital Watermark

Security - Secure Print

Xerox Standard Accounting

Audit Log

Annotation (Bates Stamping)

Internet Services

Enable Internet Services (HTTP) C3

Overview N1.0

Status Tab N1.01

Jobs Tab N1.1

Print / Scan Tab

Properties Tab N1.3

Support Tab N1.5

Additional Details of some Properties Tab Features

Quick Links

Troubleshooting

Related Manuals for Xerox WorkCentre 7228

Summary of Contents for Xerox WorkCentre 7228