Konica Minolta MC1690MF User Manual
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Konica Minolta MC1690MF User Manual

Konica minolta mc1690mf: user guide
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A0HF-9572-02A

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Summary of Contents for Konica Minolta MC1690MF

  • Page 1 magicolor 1690MF Facsimile User’s Guide A0HF-9572-02A...

  • Page 2: Thank You

    Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis- tered trademarks of KONICA MINOLTA HOLDINGS, INC. magicolor and PageScope are trademarks or registered trademarks of KON- ICA MINOLTA BUSINESS TECHNOLOGIES, INC.

  • Page 3: Table Of Contents

    Contents 1 Introduction ... 1-1 Part Names ... 1-2 Front View... 1-2 Rear View ... 1-3 2 Control Panel and Configuration Menu ... 2-1 About the Control Panel ... 2-2 Control Panel Indicators and Keys... 2-2 Fax Mode Screen ... 2-5 Main Screen ...
  • Page 4 Specifying Settings in Utility Menu ... 2-30 General Procedure for Specifying Settings in Utility Menu ... 2-30 Memory Reception ... 2-30 Setting Up the Memory RX Mode ... 2-31 Turning Off the Memory RX Mode ... 2-32 Specifying Forwarding Settings... 2-32 3 Sending Faxes ...
  • Page 5 Windows XP/Server 2003 ... 4-3 Windows 2000... 4-3 Basic PC-FAX Transmissions ... 4-4 Uninstalling the FAX Driver (for Windows) ... 4-6 Windows Vista/XP/Server 2003 ... 4-6 Windows 2000... 4-6 5 Receiving Faxes ... 5-1 Receiving Faxes Automatically ... 5-2 Receiving Faxes Manually ... 5-2 Forwarding Received Faxes ...
  • Page 6 GROUP DIAL LIST ... 7-5 8 Troubleshooting ... 8-1 Problems When Sending Faxes ... 8-2 Problems When Receiving Faxes ... 8-3 Other Problems ... 8-4 Error Messages on the Message Window ... 8-5 A Appendix ...A-1 Technical Specifications ...A-2 Entering Text ...A-3 Key Operation ...A-3 Entering Fax Numbers ...A-3 Entering Names ...A-4...

  • Page 7: Contents

    Contents...

  • Page 8: Introduction

    Introduction...

  • Page 9: Part Names

    The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them. Front View 1–Control Panel 2–Automatic document Feeder (ADF) 2–a:ADF feed cover 2–b:Document guide 2–c:Document feed tray 2–d:Document output tray 2–e:Document stopper The ADF may appear as “document cover”...

  • Page 10: Rear View

    Rear View 1–Power switch 2–Power connection 3–TEL (telephone) jack This TEL port cannot be used in Singapore. 4–LINE (telephone line) jack 5–USB port 6–10Base-T/100Base-TX Ethernet Interface port Part Names...
  • Page 11 Part Names...

  • Page 12: Control Panel And Configuration Menu

    Control Panel and Configuration Menu...

  • Page 13: About The Control Panel

    Control Panel Indicators and Keys Part Name Addressbook Auto RX indica- Redial/Pause On hook key 7 6 8 7 Description Displays the information registered in the favorite list, speed dial destinations and group dial destina- tions. For details on the favorite list, refer to “Using the Favorite List”...
  • Page 14 Part Name Message window Displays settings, menus, and messages. +/, keys */) keys Select key Error indicator Back key Keypad About the Control Panel Description For details, refer to “Fax Mode Screen” on page 2-5. Moves up and down through menus, options, or choices.
  • Page 15 Part Name Fax key LED Scan key LED Copy key LED Start (B&W) key Starts monochrome copying, scanning or faxing. Start indicator Start (Color) key Starts color copying, scanning or faxing. Stop/Reset key Description Enters Fax mode. Lights up in green to indicate that the machine is in Fax mode.

  • Page 16: Fax Mode Screen

    Main Screen Indication Time Available mem- Fax settings Status Fax Mode Screen Description Displays the time currently specified with ADMIN. MANAGEMENT/USER SETTING/DATE&TIME in the UTILITY menu. Indicates the percentage of memory available for fax operations. Allows the current settings to be checked and the various settings to be changed.
  • Page 17 Fax settings Indication Fax quality Fax destination Press +/, Press +/, Press +/, Description Indicates the fax quality that is selected. For details on selecting the fax quality, refer to “FAX TX OPERATION” on page 2-24 and “Adjusting the Image Quality” on page 3-6. Indicates the specified fax destination.
  • Page 18 Indication TIMER TX Transmission mode CANCEL RESERV. UTILITY REPORT/STATUS Select this menu item to view the total number of Fax Mode Screen Description Select this menu item to specify the time when the fax is to be sent. For details on specifying settings for a timer transmission, refer to “Sending a Fax at a Specified Time (Timer Transmission)”...

  • Page 19: Entering Fax Mode

    Entering Fax Mode Before using the Fax function, make sure that the Fax key lit green. Other- wise, press it to enter the Fax mode. Pressing the Redial/Pause key or On hook key switches the machine to Fax mode when it is in any mode other than Fax mode. Symbol list Symbol Dialing...

  • Page 20: Configuration Menu Overview

    The menu accessible from the control panel is structured as shown below. STD/ QUALITY TEXT (ORIGINAL) DENSITY FAX TO TIMER MEMORY CANCEL RESERV. UTILITY MACHINE SETTING Configuration Menu Overview AUTO PANEL RESET ENERGY SAVE MODE LCD CONTRAST KEY SPEED TIME TO START INTERVAL LANGUAGE BUZZER VOLUME...
  • Page 21 TRAY1 PAPER SETUP ADMIN. MANAGEMENT 2-10 AUTO CONTINUE IMAGE REFRESH DUPLEX SPEED CALIBRATION PLAIN PAPER LETTERHEAD THICK1 THICK2 LABELS ENVELOPE POSTCARD ADMINISTRATOR REMOTE MONITOR NETWORK TCP/IP SETTING IP ADDR. SETTING DNS CONFIG. Configuration Menu Overview...
  • Page 22 Configuration Menu Overview DHCP BOOTP ARP/PING HTTP BONJOUR SNMP SPEED/DUPLEX E-MAIL SMTP SETTING SENDER NAME E-MAIL ADDRESS DEFAULT SUBJECT SMTP SERVER ADDR. SMTP PORT NO. 2-11...
  • Page 23 2-12 SMTP TIMEOUT TEXT INSERT POP BEFORE SMTP SMTP AUTH. LDAP SETTING DISABLE/ENABLE LDAP SERVER ADDR. LDAP PORT NO. SSL SETTING SEARCH BASE ATTRIBUTE Configuration Menu Overview DISABLE/ ENABLE POP3 SERVER ADDR. POP3 PORT POP3 TIMEOUT POP3 ACCOUNT POP3 PASSWORD DISABLE/ ENABLE SMTP USER...
  • Page 24 Configuration Menu Overview SEARCH METHOD LDAP TIMEOUT MAX.SEARCH RESULTS AUTHENTICATION LDAP ACCOUNT LDAP PASSWORD DOMAIN NAME USB SETTING COMM. SETTING TONE/PULSE LINE MONITOR PSTN/PBX USER SETTING PTT SETTING DATE&TIME DATE FORMAT PRESET ZOOM USER FAX NUMBER USER NAME 2-13...
  • Page 25 COPY SETTING DIAL REGISTER FAX TX OPERATION FAX RX OPERATION 2-14 AUTO REDIAL NUMBER OF REDIAL INTERVAL PAPER PRIORITY QUALITY PRIORITY DENSITY PRIORITY DENSITY LEVEL AUTO MANUAL OUTPUT PRIORITY DUPLEX COPY FAVORITE SPEED DIAL GROUP DIAL DENSITY LEVEL QUALITY PRIORITY DEFAULT TX HEADER MEMORY RX...
  • Page 26 REPORTING SCAN SETTING REPORT/ TOTAL STATUS PRINT Configuration Menu Overview NO. of RINGS REDUCTION RX RX PRINT RX MODE FORWARD FOOTER SELECT TRAY ACTIVITY REPORT TX RESULT REPORT RX RESULT REPORT RESOLUTION IMAGE FORMAT CODING METHOD FILE SIZE QUALITY PRIORITY DENSITY LEVEL 2-15...
  • Page 27 SUPPLIES STATUS TX/RX RESULT REPORT This appears only when the duplex option has been installed. 2-16 TX RESULT REPORT RX RESULT REPORT ACTIVITY REPORT MEMORY DATA LIST MEMORY IMAGE PRINT FAVORITE LIST SPEED DIAL LIST GROUP DIAL LIST UTILITY MAP CONFIGURATION PAGE DEMO PAGE...

  • Page 28: Utility Menu

    The machine settings can be changed according to the desired normal oper- ations. All factory default values are shown in bold. For details on specifying settings on the Utility Menu, refer to “Specify- ing Settings in Utility Menu” on page 2-30. For details on specifying settings for options in the TRAY1 PAPER SETUP, COPY SETTING, E-MAIL SETTING and SCAN SETTING menus and for some options in the MACHINE SETTING and USER...

  • Page 29: Machine Setting

    MACHINE SETTING Specify settings related to machine operations and displays by selecting MACHINE SETTING AUTO PANEL RESET ENERGY SAVE MODE LCD CONTRAST KEY SPEED LANGUAGE BUZZER VOLUME INITIAL MODE TONER OUT STOP TONER LOW AUTO CONTINUE IMAGE REFRESH 2-18 in the UTILITY menu. For details on specifying settings, refer to the Printer/Copier/Scanner User’s Guide on the Documentation CD/DVD.
  • Page 30 DUPULEX SPEED CALIBRATION Utility Menu For details on specifying settings, refer to the Printer/Copier/Scanner User’s Guide on the Documentation CD/DVD. For details on specifying settings, refer to the Printer/Copier/Scanner User’s Guide on the Documentation CD/DVD. 2-19...

  • Page 31: Admin. Management

    ADMIN. MANAGEMENT Specify machine administrator settings, such as network settings, by select- ADMIN MANAGEMENT The ADMIN. MANAGEMENT menu is accessible only by the adminis- trator. To display the settings for this menu, select use the keypad to type in the 6-digit administrator access code (default: 000000), and then press the Select key.
  • Page 32 PSTN/PBX USER PTT SET- SETTING TING DATE& TIME DATE FORMAT Utility Menu Settings PSTN / PBX Select whether the connected telephone wiring is a public switched telephone network (PSTN) or a private branch exchange (PBX). For a PBX system, the prefix number (outside line access number or extension number) can be specified.
  • Page 33 PRESET ZOOM USER FAX NUMBER USER NAME AUTO NUMBER REDIAL REDIAL INTERVAL 2-22 For details on specifying settings, refer to the Printer/Copier/Scanner User’s Guide on the Documentation CD/DVD. Enter your fax number. A maximum of 20 char- acters (consisting of numbers, spaces, + and -) can be entered.

  • Page 34: Dial Register

    DIAL REGISTER Register addresses in the favorite list, as speed dial destinations or as group dial destinations by selecting FAVORITE SPEED DIAL GROUP DIAL Utility Menu in the UTILITY menu. DIAL REGISTER Frequently specified speed dial destinations and group dial destinations can be registered in the favorite list.

  • Page 35: Fax Tx Operation

    FAX TX OPERATION Specify settings related to fax transmissions by selecting in the UTILITY menu. TION DENSITY LEVEL QUALITY PRIORITY 2-24 Settings (Light) Specify the density for scanning a document. To change the density during transmission from the default setting specified here, refer to “Adjusting the Image Quality”...
  • Page 36 DEFAULT TX HEADER Utility Menu Settings MEMORY TX / DIRECT TX Select the desired method for sending docu- ments. MEMORY TX: With this method, the fax transmission starts after the entire docu- ment is scanned and stored in the mem- ory.

  • Page 37: Fax Rx Operation

    FAX RX OPERATION Specify settings related to fax receptions by selecting in the UTILITY menu. MEMORY RX MODE NO. of RINGS REDUCTION RX 2-26 FAX RX OPERATION Settings OFF / ON Select whether to allow (ON) memory reception or not (OFF). Select ON not to print when receiv- ing confidential faxes or when no one is around, for example, at night.
  • Page 38 RX PRINT RX MODE FORWARD FOOTER Utility Menu Settings MEMORY RX / PRINT RX Select whether the fax is printed only after all document pages have been received or printing begins as soon as the first page of the docu- ment is received.
  • Page 39 SELECT TRAY 2-28 Settings TRAY1 / TRAY2 Select which paper tray can be used to supply paper when printing received documents or transmission reports. A paper tray that cannot be used for supplying paper can also be speci- fied. If an optional lower feeder unit is not installed, SELECT TRAY cannot be set.

  • Page 40: Reporting

    REPORTING Specify report settings by selecting ACTIVITY REPORT TX RESULT REPORT RX RESULT REPORT Utility Menu in the UTILITY menu. REPORTING Settings OFF / ON After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions.

  • Page 41: Specifying Settings In Utility Menu

    General Procedure for Specifying Settings in Utility Menu Press the + or , key to select UTILITY, and then press the Select key. Press the + or , key to select the desired menu, and then press the Select key to display the selected menu. Refer to the menu configuration on page 2-9 to display the desired menu.

  • Page 42: Setting Up The Memory Rx Mode

    Setting Up the Memory RX Mode Press the + or , key to select UTILITY, and then press the Select key. For details on selecting a menu, refer to “General Procedure for Specifying Settings in Utility Menu” on page 2-30. Press the + or , key to select FAX RX OPERATION, and then press the Select key.

  • Page 43: Turning Off The Memory Rx Mode

    Turning Off the Memory RX Mode Press the + or , key to select UTILITY, and then press the Select key. For details on selecting a menu, refer to “General Procedure for Specifying Settings in Utility Menu” on page 2-30. Press the + or , key to select FAX RX OPERATION, and then press the Select key.

  • Page 44: Sending Faxes

    Sending Faxes...

  • Page 45: Basic Fax Operation

    This section contains basic information of fax transmission. Documents with the following paper sizes can be faxed. Original size: A5/A4/Statement/Letter (when using the original glass) Width: 140 to 216 mm Length: 148 to 500 mm (when using the ADF) Sending a Fax Using the ADF If the ADF is used, original documents containing multiple pages can be auto- matically scanned.
  • Page 46 Adjust the document image quality. For details on adjusting the document image quality, refer to “Adjust- ing the Image Quality” on page 3-6. Specify the fax number of the recipient in one of the following ways: – Direct dialing – Using the favorite list –...

  • Page 47: Sending A Fax Using The Original Glass

    If memory is nearly full, scanning of the document is stopped and a message appears, allowing you to select whether to start the trans- mission or cancel that transmission job. If the selection is made to cancel the job, the pages of the document that have been scanned for that job are deleted.
  • Page 48 A transmission can also be sent to multiple recipients with the Broad- cast function. For details on sending a broadcast transmission, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 3-11. Press the Start key. A screen appears, requesting confirmation of the scanning area. To scan the displayed scanning area, press the Select key.

  • Page 49: Adjusting The Image Quality

    The image quality of a document can be adjusted before it is sent as a fax. Adjusting the Resolution Press the + or , key to select the current fax image quality, and then press the Select key. STD/TEXT , FINE/TEXT , S-FINE/TEXT , STD/PHOTO , FINE/ PHOTO or S-FINE/PHOTO may appear, depending on the setting selected for FAX TX OPERATION in the UTILITY menu.

  • Page 50: Adjusting The Scan Density

    Adjusting the Scan Density Press the + or , key to select the current fax image quality, and then press the Select key. STD/TEXT , FINE/TEXT , S-FINE/TEXT , STD/PHOTO , FINE/ PHOTO or S-FINE/PHOTO may appear, depending on the setting selected for FAX TX OPERATION function in the UTILITY menu.

  • Page 51: Directly Entering A Fax Number

    Directly Entering a Fax Number Use the numeric keypad to type in the fax number for the recipient. The keys that can be used to enter the fax number are: the number keys (0 through 9), If the Redial/Pause key is pressed while entering the fax number, a 2.5-second pause is added.

  • Page 52: Using The Speed Dial Function

    If a group dial destination was selected, multiple destinations are specified. To erase the selected destinations, press the Stop/Reset key. Using the Speed Dial Function If a recipient has been registered with a speed dial number, the recipient’s fax number can be dialed simply by pressing a speed dial number key. The recipient must have been registered with a speed dial in advance.

  • Page 53: Using The Search Function Of The Phone Book

    The Addressbook key can be used if the main screen or Can Use AddressBook is displayed. Check that LIST is selected, and then press the Select key. The list of programmed speed dial numbers and group dial numbers is displayed. Press the + or , key to select the desired destination, and then press the Select key.

  • Page 54: Using The Redial Function

    Press the + or , key to select the desired destination, and then press the Select key. If the desired recipient name does not appear in the search results, press the Back key twice to return to the screen allowing you to enter the text to be searched for, and then try searching for different text.
  • Page 55 Specify the fax number of the recipient. – Direct dialing: Enter the fax number of the recipient directly using the keypad. Press the Select key. – Using the favorite list (including group dial destinations): Press the Addressbook key, press the + or , key to select the number of the desired speed dial or group dial destination, and then press the Select key.

  • Page 56: Sending A Fax To Multiple Recipients (Group Dial)

    Sending a Fax to Multiple Recipients (Group Dial) Multiple destinations can be selected with a group dial destination. Multiple destinations must have been previously registered with a group dial destination. For details, refer to “Registering a Group Dial Destination” on page 6-6. Press the Addressbook key 3 times.

  • Page 57: Sending A Fax At A Specified Time (Timer Transmission)

    Transmission) A document can be scanned and stored in memory to be sent at a specified time. This feature is convenient for sending faxes at discounted calling times. When sending multiple documents together to a single destination at a specified time, batch transmission is useful since only a single con- nection is required.

  • Page 58: Sending A Batch Transmission

    Press the Start key to begin scanning, and then the machine enters trans- mission standby mode. appears in the screen when the machine is in standby mode. If you want to cancel a timer transmission, select . For details, refer to “Canceling a Queued Transmission” RESERV.

  • Page 59: Memory Transmission And Direct Transmission

    Transmission There are two methods for sending documents with this machine: memory transmission and direct transmission. Memory Transmission With this method, the fax transmission starts after the entire document is scanned and stored in the memory. The total number of pages is automati- cally printed with the page number in the header.

  • Page 60: Sending A Fax Manually

    Press the + or , key to select the desired transmission method, and then press the Select key. Specify the fax number of the recipient. Refer to “Specifying a Recipient” on page 3-7. To send a broadcast transmission to multiple destinations, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)”...

  • Page 61: Sending A Fax Manually Using The On Hook Key

    Pick up the handset and check that the dial tone can be heard. Specify the fax number of the recipient by using the telephone to dial the fax number. The fax number of the recipient can also specified using the keypad in the control panel of this machine.

  • Page 62: Sending A Fax To A Combination Of Fax Numbers (Chain Dial)

    Press the Start key to begin scanning and sending the fax. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES , and then press the Select key. Sending a Fax to a Combination of Fax Numbers (Chain Dial) Multiple fax numbers can be combined to specify the recipients.

  • Page 63: Canceling A Queued Transmission

    Of the documents stored in memory and waiting to be sent, a specific docu- ment can be selected and deleted. Press the + or , key to select CANCEL RESERV., and then press the Select key. The CANCEL RESERV. screen appears. If no jobs have been queued in memory, the message Using the + or , key, select the job to be deleted.

  • Page 64: About The Fax Header

    If transmission source information is set in Header setting to be printed, infor- mation such as the sender’s name, fax number, transmission date/time, ses- sion number and page number can be printed by the recipient. The following items in the header. Element Transmission date/time Fax number...
  • Page 65 3-22 About the Fax Header...

  • Page 66: Faxing From A Computer (Pc-Fax)

    Faxing From a Computer (PC-FAX)

  • Page 67: Sending A Fax Directly From A Computer (Pc-Fax)

    (PC-FAX) A fax can be sent directly from a computer through USB or Network, instead of the computer document being printed, then loaded to be faxed. In order to perform a PC-FAX operation, the fax driver must be installed. For details on installing the driver, refer to the Installation Guide.

  • Page 68: Address Book Tab

    Windows Vista From the Start menu, select Control Panel, and then click Hardware and Sound to select Printers. Right-click the KONICA MINOLTA mc1690MF (FAX) printer icon, and then select Printing Preferences. Windows XP/Server 2003 From the Start menu, select Printers and Faxes to display the Printers and Faxes folder.

  • Page 69: Basic Pc-Fax Transmissions

    Click Print in the menu of the document to be faxed. A dialog box appears, allowing you to specify the print settings. Select KONICA MINOLTA mc1690MF (FAX) as the printer. Click the Print button. The Destination Settings dialog box appears.
  • Page 70 Click the OK button. The PC-FAX transmission is sent. Basic PC-FAX Transmissions...

  • Page 71: Uninstalling The Fax Driver (For Windows)

    Windows Vista, click the Allow button or the Continue button. Windows Vista/XP/Server 2003 From the Start menu, select All Programs, KONICA MINOLTA, magicolor 1690MF, then Fax, and then select Uninstall. When the Uninstall dialog box appears, click the Yes button to uninstall.

  • Page 72: Receiving Faxes

    Receiving Faxes...

  • Page 73: Receiving Faxes Automatically

    When the machine is turned off, faxes cannot be received. Therefore, be sure to leave the machine turned on. To print a received fax, change the paper type to PLAIN PAPER and the paper size to A4, LEGAL, LETTER or OFICIO (Mexico only). If the RX Mode parameter on the FAX RX OPERATION menu is set to , no special operation is needed in order to receive the fax.

  • Page 74: Forwarding Received Faxes

    Press the Start key. The machine starts receiving the fax. If the machine is in any mode other than Fax mode, press the Fax key to enter Fax mode before pressing the Start key. After completing the telephone conversation, press the Start key to begin receiving the fax.

  • Page 75: Adding The Sender's Information When Printing Faxes

    This area is subject to both hardware limits (the physical media size and the margins required by the machine ) and software constraints (the amount of memory available for the full-page frame buffer). The printable area for all media sizes is the page size minus 4.0 mm (0.157") from all edges of the media.

  • Page 76: Method Of Printing During Reception

    Method of printing during reception The relationship between the length of the received document and the docu- ment that is actually printed is shown below. The document is printed differently depending on the setting selected for the REDUCTION RX parameter on the FAX RX OPERATION menu. REDUCTION RX: ON Images are only reduced in the vertical direction.
  • Page 77 Recording Footer Length of received paper size Legal Oficio Printing image [mm] Less than 348 1 page with 100% 349 – 371 1 page with (347/image length)% reduction 372 – 688 Divide into 2 pages with 100% 689 – 1028 Divide into 3 pages with 100% 1029 - Divide into 4 pages with 100%….

  • Page 78: Reduction Rx: Off

    REDUCTION RX: OFF Recording Footer Length of received paper size Letter Legal Printing Received Faxes Printing image [mm] Less than 289 1 page 290 – 570 Divide into 2 pages 571 – 851 Divide into 3 pages 852 - Divide into 4 pages or more Less than 285 1 page 286 –...

  • Page 79: Reduction Rx: Cut

    Recording Footer Length of received paper size Oficio REDUCTION RX: CUT If an image does not fit within a page, any part of the image exceeding 24 mm is cut off and printed on the next page. Recording Footer Length of received paper size Printing image [mm]...
  • Page 80 Recording Footer Length of received paper size Letter Legal Printing Received Faxes Printing image [mm] Less than 271 1 page 272 – 295 Print into 1 page. 1-24mm of end is cut. 296 – 534 Divide into 2 pages 535 – 558 Divide into 2 pages.
  • Page 81 Recording Footer Length of received paper size Oficio 5-10 Printing image [mm] Less than 335 1 page 336 – 359 Print into 1 page. 1-24mm of end is cut. 360 – 662 Divide into 2 pages 663 – 686 Divide into 2 pages. 1-24mm of end is cut.

  • Page 82: Registering Recipients

    Registering Recipients...

  • Page 83: About The Dial Register Function

    Frequently used fax numbers can be registered with the DIAL REGISTER function so that the fax number can be easily accessed. In addition, this reduces input errors. The following registration methods are available: Favorite: Frequently used speed dial and group dial destinations can be registered on the favorite list to allow the fax number to quickly be recalled.

  • Page 84: Deleting Destinations From The Favorite List

    Check that FAVORITE is selected, and then press the Select key. The FAVORITE screen appears. When registering the first destination in the favorite list, continue with step 5. Check that ADD is selected, and then press the Select key. Type in the speed dial number (1-220), and then press the Select key. –...

  • Page 85: Speed Dialing

    Press the Back key. To delete another destination, repeat the procedure from step 5. Press the + or , key to select The destination is deleted from the favorite list. To return to the Fax mode screen, continue pressing the Back key until the Fax mode screen appears, or press the Stop/Reset key.

  • Page 86: Changing/Deleting Speed Dial Information

    For details on entering/editing text and the characters that can be entered, refer to “Entering Text” on page A-3. Use the keypad to enter the fax number of the recipient. The fax number can contain a maximum of 50 characters. For details on entering/editing numbers, refer to “Entering Text”...

  • Page 87: Group Dialing

    Press the + or , key to select SPEED DIAL, and then press the Select key. The SPEED DIAL screen appears. Use the keypad to type in the speed dial number (1-220) to be edited/ deleted, and then press the Select key. For details on entering/editing text and the characters that can be entered, refer to “Entering Text”...
  • Page 88 Press the + or , key to select DIAL REGISTER, and then press the Select key. Press the + or , key to select key. The GROUP DIAL screen appears. Use the keypad to type in the group dial number (1-20), and then press the Select key.

  • Page 89: Changing/Deleting Group Dial Information

    Changing/Deleting Group Dial Information The registered group dial information can be changed. Press the + or , key to select UTILITY, and then press the Select key. For details on selecting a menu, refer to “General Procedure for Spec- ifying Settings in Utility Menu” on page 2-30. Press the + or , key to select DIAL REGISTER, and then press the Select key.

  • Page 90: Confirmation Mode

    Confirmation Mode...

  • Page 91: About The Machine's Counters

    The operations performed since this machine was installed can be checked with REPORTS/STATUS in the menu. Follow the procedure described below to check the fax-related counters. Checking the Counter for Fax Printing This counter shows the total number of fax prints made since this machine was installed.

  • Page 92: About The Reports And Lists

    Press the + or , key to select REPORTS/STATUS, and then press the Select key. Press the + or , key to select TX/RX RESULT, and then press the Select key. The TX/RX RESULT screen appears and displays the communications log.

  • Page 93: Rx Result Report

    RX RESULT REPORT The session number, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed. The machine can also be set to print this report with each reception, only when an error occurs, or not at all. For details, refer to “REPORT- ING”...

  • Page 94: Memory Image Print

    MEMORY IMAGE PRINT A reduced image of the first page of the document waiting to be sent in addi- tion to the session number, type of operation being performed, recipient name, date, time, and number of document pages are printed. FAVORITE LIST The destinations registered in the favorite list are printed in the order that they appear in the favorite list.
  • Page 95 About the Reports and Lists...

  • Page 96: Troubleshooting

    Troubleshooting...

  • Page 97: Problems When Sending Faxes

    If the fax cannot be sent correctly, refer to the following table, and then per- form the indicated operation. If the fax still cannot be sent correctly, even after performing the described operations, contact your technical representative. For details on the error messages, refer to “Error Messages on the Message Window”...

  • Page 98: Problems When Receiving Faxes

    Symptom Transmission is not pos- sible. Problems When Receiving Faxes If the fax cannot be received correctly, refer to the following table, and then perform the indicated operation. If the fax still cannot be received correctly, even after performing the described operations, contact your technical repre- sentative.

  • Page 99: Other Problems

    Symptom Faxes cannot be received automatically. Other Problems Symptom The number of docu- ment pages indicated in the transmission result report is different from the number of pages in a batch transmission. Cause The machine is set to receive faxes manually. Memory is full.

  • Page 100: Error Messages On The Message Window

    Error message ADMINISTERED BY PLEASE WAIT! COMMUNICATION ERROR (####) Check Fax Mode DESTINATION SET BY MANUAL UP TO DUPLICATE SETTING Same destinations are FAX DATA LOST HANG UP THE PHONE The receiver of the con- Error Messages on the Message Window Cause This machine is access- ing LSU or the Admin.
  • Page 101 Error message LINE PROBLEM CHECK LINE MEMORY FILE FULL MEMORY FULL NOT AVAILABLE NOT FAX NO. Cause The telephone dialing system or telephone wiring system is not set correctly. The telephone cable is not attached cor- rectly. The number of items registered in the memory has exceeded the maxi-...
  • Page 102 Error message NOT REGISTERED REDIAL ALL FAILED All redial attempts failed THE PARTY IS FULL The maximum number WRONG NUMBER SET The specified setting is WRONG PASSWARD REGISTERED! GROUP This error message Error Messages on the Message Window Cause No speed dial destina- tion or group dial desti- nation is registered.
  • Page 103 Error Messages on the Message Window...

  • Page 104: A Appendix

    Appendix...

  • Page 105: Technical Specifications

    Compatible lines Compatibility Modem speed Fax transmission speed Coding method Memory for receiving Original Paper size Edge erase Transmission resolution PC-FAX PSTN (Public Switched Telephone Network), PBX (Private Branch eXchange) ECM/Super G3 V.34 (up to 33.6 Kbps) 3 sec/page (at V.34) MH, MR, MMR, JBIG 6 MB (approx.

  • Page 106: Entering Text

    For details on other specifications, refer to the Printer/Copier/Scanner User’s Guide on the Documentation CD/DVD. Entering Text When specifying the user name or programming the recipient name, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and symbols. List of characters available with each key of the keypad Entering Fax Numbers Keypad...

  • Page 107: Entering Names

    Entering Names Keypad Available characters Entering Email Addresses Keypad Available characters .,'?¿!¡"1-()@/:;_ ABC2abcÆÇàáâãäåæç DEF3defÐèéêëð GHI4ghiìíîï JKL5jkl€£¢ MNO6mnoØŒñòóôõöøœº PQRS7pqrsß$ TUV8tuvùúûü WXYZ9wxyzÞýþ (space)0 *+×÷=#%&<>[]{}\|µ^`~ .@_-1 ABC2abc DEF3def GHI4ghi JKL5jkl MNO6mno PQRS7pqrs TUV8tuv WXYZ9wxyz (space)0 +&/*=!?()%[]^`´{}|~$,: Entering Text...

  • Page 108: Changing Input Mode

    Changing Input Mode Each press of the ters. [1…]: Numbers can be typed in. [A…]: Letters can be typed in. Inputting Example The procedure for entering text is described below, using “NJ Office” as an example. Press the 6 key twice. “N”...

  • Page 109: Correcting Text And Input Precautions

    Correcting Text And Input Precautions To erase all entered text, hold down the Back key. To delete only part of the entered text, use the * or ) key to move the cursor (_) to the character that you want to delete, and then press the Back key.
  • Page 110 Index Addressbook key ...2-2 ADF ...1-2 Sending faxes ...3-2 Adjusting Density ...3-7 Image Quality ...3-6 Resolution ...3-6 Back key ...2-2 Batch transmission ...3-15 Canceling Memory ...3-20 Chain dial ...3-19 Changing/deleting Favorite list ...6-3 Index Group dial ... 6-8 Speed dial ... 6-5 Confirm ...
  • Page 111 Entering text ... A-3 Correcting text ... A-6 Input mode ... A-5 Input precautions ... A-6 Error messages ...8-5 Favorite list Deleting ...6-3 Registering ...6-2 Specifying recipient ...3-8 Fax key ...2-2 Fax mode screen ...2-5 Footer ...5-4 Forwarding ...5-3 Specifying ...2-32 Group dial Changing/deleting ...6-8 Registering ...6-6...
  • Page 112 Search ...3-10 Receiving faxes Automatic reception ...5-2 Forwarding ...5-3 Manual reception ...5-2 Memory reception ...2-30 Method of printing ...5-5 Printing ...5-3 Reception result ...7-2, 7-4 Recipients Dial register function ...6-2 Favorite list ...6-2 Group dial ...6-6 Multiple recipients ...3-11 Registering ...6-1 Speed dial ...6-4 Redial ...3-11 Redial/Pause ...2-2...
  • Page 113 A-10 Index...

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