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ScanSoft ICD-BP150VTP Dragon Naturally Speaking 7 User Manual

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Summary of Contents for ScanSoft ICD-BP150VTP Dragon Naturally Speaking 7

  • Page 1 U S E R ’ S G U I D E...
  • Page 2 Sound Blaster is a registered trademark of Creative Technology Ltd. America Online is a registered trademark of America Online, Inc., a division of AOL Time Warner. Sony and Memory Stick are regitered trademarks of the Sony Corporation Panasonic is a registered trademark of the Matsushita Electric Industrial Co., Ltd iPAQ is a registered trademark of the Hewlett-Packard Company Dave Barry in Cyberspace, ©...

  • Page 3: Table Of Contents

    Contents C H A P T E R 1 Introduction 1 About this guide 2 What’s new in Version 7? 3 What should I expect from Dragon NaturallySpeaking? 4 C H A P T E R 2 Installation and Training 5 System requirements 5 Plugging in the microphone 6 Installing the software 7...
  • Page 4 Contents C H A P T E R 5 Correcting and Editing 41 Correcting mistakes 41 Selecting text by voice 45 Moving around in a document 48 Copying, cutting, and pasting text 50 Deleting text 50 Spelling as you dictate 52 Playing back your dictation (Preferred and higher) 53 Using text-to-speech 57 C H A P T E R 6...
  • Page 5 Contents Tools to improve your vocabulary 118 Training a word or command 129 Using the Performance Assistant C H A P T E R 1 1 Managing Users 131 Creating a new user Opening a user 132 Renaming a user 133 Deleting a user 133 Backing up and restoring a user 134 Importing and exporting users 136...

  • Page 7: Introduction

    C H A P T E R Introduction ragon NaturallySpeaking lets you talk to your computer instead of typing. As you talk, your words are transcribed onto your screen and into your documents or e-mail messages. Talking to a computer while it types what you say is called dictating. You can dictate into Microsoft ®...

  • Page 8: About This Guide

    Introduction About this guide This guide covers all editions of Dragon NaturallySpeakingNaturallySpeaking. This includes: Essentials Standard Preferred Professional Professional Solution Series Most of the information presented in this guide is applicable to all the editions. Differences between the editions is noted in the text. Conventions used in this guide This guide contains many examples of words and phrases you can say when using Dragon NaturallySpeaking.

  • Page 9: What's New In Version 7

    Introduction multiple dialects are used in dictation examples, those dialects appear in a different font style. For example: You can also correct a longer phrase by saying “Correct [text] Through [text]” ( Canada ) or “Correct [text] To [text]” ( This guide uses US spelling and punctuation for consistency.

  • Page 10: What Should I Expect From Dragon Naturallyspeaking

    Introduction AOL 6, 7 and 8: Full Natural Language Command support. WordPerfect 10: Full compatibility and Natural Language Command support (Available only in Standard and higher editions) Microsoft Excel (Available only in Preferred and higher editions) Microsoft Access (Available only in Preferred and higher editions) Natural Punctuation (Available only in Standard and higher editions) You can have Dragon NaturallySpeaking automatically insert periods and commas in dictated text.

  • Page 11: Installation And Training

    C H A P T E R Installation and Training his chapter describes how to install, set up, and train Dragon Naturally Speaking. System requirements To run Dragon NaturallySpeaking, your system must meet the following requirements: Intel Pentium ® NOTE Dragon NaturallySpeaking will not install on machine with a processor of less than 500MHz.

  • Page 12: Plugging In The Microphone

    Installation and Training Multiple users on one computer Dragon NaturallySpeaking is licensed on a “per individual” basis. You are permitted to install the software on more than one computer (for example, on a desktop and a laptop computer, or on a work computer and a home computer), although you may not use the software concurrently on more than one computer, and you are permitted to create multiple voice profiles, so long as each voice profile is for you.

  • Page 13: Installing The Software

    Installation and Training Installing the software Before installing Dragon NaturallySpeaking: Close all open applications. Turn off or disable any antivirus software; installation can sometimes trigger a false virus report. NOTE You must have Administrator rights to install or uninstall Dragon NaturallySpeaking on Windows NT, Windows 2000 and Windows XP.
  • Page 14 Installation and Training C:\Program Files\ScanSoft\NaturallySpeaking If you have Version 5 or 6 on your system, Version 7 will install to the previous version’s directory. Choose your Setup Type (Preferred and higher editions) Most users in the US should choose “Typical Installation” and click Next. This installs Dragon NaturallySpeaking with the US (American) English user files.

  • Page 15: Creating A New User

    Installation and Training (Upgrade only) If you are upgrading from Version 5 or 6, the Version 7 installation prompts you to upgrade your users. You may be prompted later to re-train some of your existing users. Continue following the on-screen instructions. The setup program will copy the files for Dragon NaturallySpeaking to your computer.
  • Page 16 Installation and Training Creating a user To create a user, you must type a name in the Your Name field. The software automatically picks the best speech model and vocabulary settings for your system. For more information, see “About vocabularies and languages” below. Select your dictation source.

  • Page 17: Setting Up Your Microphone

    Installation and Training Speech Model Dragon NaturallySpeaking uses the speech model to adapt to your voice during training. When you create a set of user files, Dragon NaturallySpeaking recommends the speech model that best fits your computer's speed and memory. Depending on your edition, you may see an Advanced button.
  • Page 18 Installation and Training Using a headset microphone Position the microphone about a half-inch (approximately the width of your thumb) from your mouth and a little off to the side. The microphone should not touch your mouth, but it can be almost touching your lips. If you need to move the microphone out of the way, you can lift the "boom"...

  • Page 19: Training A New User

    Installation and Training Training a new user You must now train Dragon NaturallySpeaking to recognize your voice. NOTE For more information on training a mobile user, see “Using Portable Recorders (Preferred and higher)” on page 137. A yellow arrow shows you where to start reading. To take breaks while you're training the program, click Pause.
  • Page 20 Installation and Training Choose a text to read aloud and click OK. You only need to read for about five minutes to train NaturallySpeaking to recognize your voice. You can take breaks during this training by clicking Pause. Don't worry if you make mistakes or laugh.

  • Page 21: Adapting To Your Writing Style

    Installation and Training Adapting to your writing style After adapting to your voice, the New User Wizard prompts you to adapt Dragon NaturallySpeaking to your writing style. Dragon NaturallySpeaking can analyze your writing style to increase your overall recognition accuracy during dictation. This tool scans documents in your My Documents directory.
  • Page 22 Installation and Training Dragon NaturallySpeaking User’s Guide...

  • Page 23: Starting To Dictate

    C H A P T E R Starting to Dictate ow that you’ve installed your software and completed training, you’re ready to dictate your first sentence. Starting Dragon NaturallySpeaking If Dragon NaturallySpeaking is not already running, you can start it by: Double-clicking the Dragon NaturallySpeaking icon: Selecting Programs>Dragon NaturallySpeaking from the Start menu.

  • Page 24: Starting To Dictate

    Starting to Dictate The button and the volume meter on the DragonBar change to show if the microphone is off or on. NOTE Once the microphone is off, you cannot turn it on again by voice. Sleeping and waking up To make Dragon NaturallySpeaking stop listening temporarily: Say "Go to Sleep"...
  • Page 25 Starting to Dictate The Results box displays a line that changes from yellow to green as you speak, indicating the volume of your dictation. NOTE When Dragon NaturallySpeaking recognizes what you said as a command, the Results box displays a bold blue border. You can also anchor the Results box permanently in one place.
  • Page 26 Starting to Dictate Dictating punctuation You can dictate punctuation at any time while you are using Dragon NaturallySpeaking, even when Natural Punctuation is enabled. Use the following list as a guide to dictating the most common punctuation marks. (For a complete list of punctuation, see page 194.) TO E N T E R Starting new lines and paragraph While you are dictating, you can use the following commands to duplicate the action...

  • Page 27: Getting Help

    Starting to Dictate To clear (deselect) your last selection, say "Unselect That." For information on correcting any mistakes, see Chapter 5, “Correcting and Editing.” Printing and saving your dictated text Printing From the File menu of your word processor, use the mouse to choose Print. Or say “Click File,”...

  • Page 28: Troubleshooting

    Starting to Dictate If you want to see additional commands that are available to you, click Command Browser at the top of the Sample Commands window. The Command Browser is described in more detail on page 103. Notes A list of Global commands (available everywhere) appears if there are no sample commands available for a specific program.

  • Page 29: The Dragonbar

    Starting to Dictate The DragonBar The DragonBar gives you access to Dragon NaturallySpeaking functions and features. Change Microphone position The Sound menu and the Extras toolbar is available only in Preferred and higher editions. Microphone button and volume display When the microphone is on, the Volume Display shows the sound level. Yellow means silence or that your speaking too softly, green means you are speaking at a proper level, and red means you are speaking to loudly.
  • Page 30 Starting to Dictate Skip Back and Skip Forward Use these buttons to skip backward or forward one utterance. To Dragon NaturallySpeaking, an utterance is a group of words said together without pausing. The Extras menu items can be displayed in the main DragonBar. See “View options”...

  • Page 31: Using Quickstart

    Starting to Dictate Using QuickStart The NaturallySpeaking QuickStart taskbar tray icon Dragon NaturallySpeaking and recent users. Right-clicking the QuickStart icon displays the QuickStart menu. For example: NOTE This option is installed at the end of Dragon NaturallySpeaking Setup process. Enabling QuickStart By enabling QuickStart, NaturallySpeaking launches automatically at system startup time and adds the NaturallySpeaking icon to the Windows taskbar.
  • Page 32 Starting to Dictate Using QuickStart You access QuickStart by right-clicking the QuickStart taskbar tray icon. This displays the QuickStart menu. S E L E C T . . . Start NaturallySpeaking Open User… Open Recent User Help Close DragonBar Exit NaturallySpeaking QuickStart If the QuickStart icon becomes unavailable for any reason, you can always start the program from the Windows Start Menu.

  • Page 33: Working On Your Desktop

    C H A P T E R Working on your Desktop his chapter describes how to control almost everything on your computer with Dragon NaturallySpeaking voice commands. NOTE If you are using Microsoft order to be able to use most of the voice commands described in this chapter. If you are using Microsoft ®...

  • Page 34: Switching Between Open Windows

    Working on your Desktop To open a document or folder from your Windows then the name below the icon. For example, to open a folder named “Projects,” say “Start Projects.” Switching between open windows You can switch between the windows you have open by saying “Switch to” and then say the name of the program or document window exactly as it appears in the title bar.

  • Page 35: Selecting Buttons, Tabs, And Options

    Working on your Desktop Say the name of the menu you want to open (for example, say “File”). If the command does not work, try saying “Click” and then the name of the menu you want to open (for example, say “Click File”). Say “File or “Click File”...

  • Page 36: Selecting Icons On The Desktop

    Working on your Desktop You can select tabs by saying the name of the tab, alone or preceded by “Click.” In the dialog box pictured, you could say “Options” or “Click Options” to select the Options tab. You can also move between tabs by saying “Go to Next Tab” and “Go to Previous Tab.”...

  • Page 37: Resizing And Closing Windows

    Working on your Desktop You can also use voice commands for these actions. See “Marking and dragging objects” on page 38. Resizing and closing windows To resize and close windows, say “Click” and then one of the following window commands: S AY T H I S Click Minimize or Click Control Menu...

  • Page 38: Opening Lists And Making Selections

    Working on your Desktop Opening lists and making selections You can activate any list box by saying the list box name. To open a list box: Say the name of the list box you want to open. Say "Show Choices," "Drop List," or "Open List." The list box opens to show all the choices available in the list.
  • Page 39 Working on your Desktop d for David,” and so on) as you would if you were spelling something to another person over the phone. SA Y Press NOTE You can say “Press c” or “Press Charlie” but you cannot say “Press Cathy” or “Press Carl.” Dragon NaturallySpeaking User’s Guide T H E N any letter a–z or any international alphabet word alpha...
  • Page 40 Working on your Desktop Capitalizing a letter You can capitalize a letter by saying “Press Cap” and then the letter. For example, to enter “28K” say “twenty eight” and then “Press Cap K” (or “Press Cap K for Karen”). Pressing numbers You can press numbers (0 to 9) by saying “Press”...
  • Page 41 Working on your Desktop SA Y NOTE Num Lock must be on for the “Press Keypad” commands to work. You can say “Press Num Lock” to turn Num Lock on. Pressing other keys Here’s a list of other keys you can press by voice: SA Y Press Dragon NaturallySpeaking User’s Guide...

  • Page 42: Moving The Mouse Pointer And Clicking The Mouse

    Working on your Desktop Moving the mouse pointer and clicking the mouse Dragon NaturallySpeaking provides hands-free mouse control with MouseGrid and the mouse motion voice commands. You can use these features to position the mouse pointer anywhere on the screen, click the mouse buttons, and drag objects— all by voice.
  • Page 43 Working on your Desktop Say a grid number from 1 to 9 to position the pointer in that numbered area. In this example, to position the pointer over the Recycle Bin, say “4.” A smaller MouseGrid will appear in the chosen grid square. Say “4”...
  • Page 44 Working on your Desktop When the pointer is over an icon or other object, you can use voice commands to click the mouse or mark and drag the object. Clicking the mouse You can click, double-click, left-click, and right-click the mouse buttons by voice. To click the mouse: Position the mouse pointer over the object you want to select (for example, say “MouseGrid 9 1”...
  • Page 45 Working on your Desktop Click the Speed button to choose how fast the mouse pointer moves when you use a mouse motion command. The mouse motion commands Here is a summary of the available mouse motion commands. SA Y Move Mouse Mouse Move Drag Mouse Mouse Drag...
  • Page 46 Working on your Desktop For example, to drag with the key held down, you could say “Shift Mouse Drag SHIFT Up.” To drag with the right key held down (the key on the right side of the keyboard), you could say “Right Alt Drag Mouse Upper Left.” Dragon NaturallySpeaking User’s Guide...

  • Page 47: Correcting And Editing

    C H A P T E R Correcting and Editing hen Dragon NaturallySpeaking types the wrong words, you should correct these mistakes. By giving the program the right word, you actually teach the program not to make the same mistakes again. Correcting mistakes requires some extra effort, but it saves you time in the long run by making Dragon NaturallySpeaking more accurate.
  • Page 48 Correcting and Editing If one of the alternatives is correct, press the Down Arrow key to highlight that choice and then press Enter to accept it. If no alternative is correct, just type or say the correct text. Continue until all the text is correct. Correcting text using voice commands Say "Select"...
  • Page 49 Correcting and Editing Using the Correction menu The Correction menu shows Dragon NaturallySpeaking’s best guess of the alternatives to the words you dictated and selected. In the following example, Dragon NaturallySpeaking heard the word “quick” as “clinic.” Say “Choose 2” to replace “clinic”...
  • Page 50 Correcting and Editing If you prefer not to see the Correction menu every time you select text by voice, you can turn it off. In the Options dialog box, click the Correction tab to display the Correction options, then clear the check box “‘Select’...

  • Page 51: Selecting Text By Voice

    Correcting and Editing If Natural Punctuation is turned on, when you select a phrase that has punctuation added by NaturallySpeaking, the choices will include punctuation changes. For example: NOTE When you select a word that has adjacent punctuation added by the Natural Punctuation feature, the selection will extend to include that punctuation.
  • Page 52 Correcting and Editing To replace the period or full stop with an exclamation mark, say “exclamation mark.” It is often easier for Dragon NaturallySpeaking to find the matching text if you select a short phrase rather than individual words. If you select some words that are already correct, just say them again along with the ones you want to change.
  • Page 53 Correcting and Editing With a little practice, you will develop the habit of dictating in a clear, steady voice, and the computer will understand you better. NOTE If you’re correcting more than one word, the words must all be in sequence (next to each other).

  • Page 54: Moving Around In A Document

    Correcting and Editing S A Y Moving around in a document When you’re editing a document, you can move around in it by voice. After you place the insertion point where you want it, you can dictate more text, select text, copy and paste, or apply formatting.
  • Page 55 Correcting and Editing Placing the insertion point before or after a specific word You can place the insertion point before a specific word by saying “Insert Before” and then the word or words. You can place the insertion point after a word by saying “Insert After”...

  • Page 56: Copying, Cutting, And Pasting Text

    Correcting and Editing characters (up to 20). For example, you can say “Move Left 4 Characters” or “Move Back 6 Characters.” S A Y Move Copying, cutting, and pasting text You can move text from one place to another by using the “Copy That,” “Cut That,” and “Paste That”...
  • Page 57 Correcting and Editing Just say “Resume With” followed immediately by the word or words to which you want to return. Then, continue dictating. Any text after the new position of the insertion point will be replaced with your new dictation. NOTE When using the “Resume With”...

  • Page 58: Spelling As You Dictate

    Correcting and Editing S A Y Deleting the next or previous word or character You can delete the next or previous word by saying “Delete Next Word” or “Delete Previous Word.” You can delete the next or previous character by saying “Delete Next Character”...

  • Page 59: Playing Back Your Dictation (Preferred And Higher)

    Correcting and Editing If you say “Spell” by itself, without any letters after it, the Spell dialog box opens. You can then speak the letters and Dragon NaturallySpeaking will type them or you can correct any errors in the word you spelled. When spelling, you can say numbers and special characters as well as letters.
  • Page 60 Correcting and Editing Although Dragon NaturallySpeaking never makes a spelling mistake, the mistakes it does make can be challenging to find and fix. Sometimes, what the program types looks very different from what you actually said. To make correcting mistakes easier, Dragon NaturallySpeaking records your voice as you dictate.
  • Page 61 Correcting and Editing The Playback toolbar is an extra section of the DragonBar that is normally hidden. To see the Playback toolbar, click the double chevron icon open the Extras toolbar (Preferred and higher editions). Correction To play back dictation: To play back dictation, do any of the following: Select the text you want to play back, and say “Play That Back.”...
  • Page 62 Correcting and Editing To stop playback and correct a mistake: To stop playback and correct a mistake, do any of the following: Click the Correction button on the Playback toolbar. Press the minus (-) key on the numeric keypad. This stops playback and simultaneously opens the Correction dialog box. There you can correct the text for the last phrase played back.

  • Page 63: Using Text-To-Speech

    Correcting and Editing recognition accuracy for either you or the person who dictated the text. But your corrections to the other person's dictation won't improve recognition either. Correcting with the document author's user files You should use this correction technique if you do not need to correct by voice and it is important to maximize the author's recognition accuracy.
  • Page 64 Correcting and Editing You can use text-to-speech to have text on your screen (not your current dictation) read aloud in a computer voice. For example, you can have a document that you (or someone else) dictated read back while you listen for mistakes and sections you may want to revise.
  • Page 65 Correcting and Editing Notes on correcting with another author’s user files This technique works if all work is done on a single computer. Consult your Dragon NaturallySpeaking reseller about ways to dictate on one computer and correct on another. To display the DragonBar Extras toolbar, click the double chevron icon DragonBar.
  • Page 66 Correcting and Editing Dragon NaturallySpeaking User’s Guide...

  • Page 67: Formatting

    C H A P T E R Formatting ou can bold text, change font sizes and styles, capitalize text, and apply other formatting by voice. Many Dragon NaturallySpeaking formatting commands work for text that is selected (highlighted) in your document. To select text by voice, say “Select” plus the words you want to select.
  • Page 68 Formatting When you’re dictating, you can capitalize words that aren’t automatically capitalized by saying “Cap” and then the word. For example, say “Cap zelda” to get “Zelda.” If saying “Cap <word>” doesn’t work, try say “Cap Next <word>.” To dictate the word “cap,” for example, in this sentence: “The company is putting a cap on salary increases,”...
  • Page 69 Formatting Dictating consecutive words in all capital letters When you want to dictate consecutive words in all capitals, you can turn all capitals on and then turn them off when you’ve finished. To dictate consecutive words in all capitals: Say “All Caps On” to turn all capitals on (like pressing the Dictate the words that you want to appear in all caps.

  • Page 70: Formatting Text

    Formatting Formatting text You can use voice commands to specify any combination of font name, size, and style, in that order. These commands change text you dictate from then on or text you have selected. To set a new style for text you are about to dictate, use the “Set Font” and “Set Size” commands.
  • Page 71 Formatting Changing font style SA Y Set Font Changing a combination of font face, size, and style Say “Set Font” and then the attributes you want (listed in the previous sections). You can specify any combination of font face, size, and style, but you must specify these attributes in that order (font face, then size, then style).
  • Page 72 Formatting Bold, italics, and underlining You can apply formatting to text in your document by selecting it and then saying “Bold That,” “Italicize That,” or “Underline That.” You can also say “Strikeout That.” To add bold, italics, and underlining: Select the text you want to change. Say “Bold That,”...

  • Page 73: Working With Applications

    C H A P T E R Working with Applications his chapter describes using Dragon NaturallySpeaking with most popular e- mail programs, Microsoft Excel. NOTE If you are using Microsoft order to be able to use most of the voice commands described in this chapter. If you are using Microsoft ®...
  • Page 74 Working with Applications The e-mail commands described in this chapter are designed to work in these five applications. To use them, make sure Dragon NaturallySpeaking and your e-mail application are both running. If you use a different e-mail program If you use an e-mail application that is not listed above, you can still compose, edit, and send e-mail using the global (use anywhere) commands described in “Working on your Desktop”...
  • Page 75 Working with Applications To navigate e-mail fields: SA Y Go to or Move to To dictate an e-mail message: Say “New Mail.” The new message opens on your screen. Say “Go to To Field.” Pause (to make sure you are in the correct field), then dictate the recipient’s e-mail address, for example, “jeff at a-o-l dot com.”...

  • Page 76: Working With Microsoft Internet Explorer

    Working with Applications Select a message and say “Reply to Mail” to create a new message addressed to the sender. To reply to everyone on the mailing list, say “Reply To All.” Then move to the Body Field and dictate your reply. Deleting mail You can delete the currently selected message by saying “Delete Mail.”...
  • Page 77 Working with Applications If Dragon NaturallySpeaking misunderstands your command and opens the wrong page, you can return to where you were by saying “Go Back.” To add a page to the Favorites menu: Go to the page you want to add to the Favorites menu. Say “Click Favorites”...
  • Page 78 Working with Applications Here’s a list of all the voice commands you can use to control the Microsoft Explorer toolbar. ® S A Y Go To Address Click Go or Go There Go Back Go Forward Stop Loading Refresh or Reload Go Home Entering text in a text box When Dragon NaturallySpeaking is running, you can dictate text into Search boxes...
  • Page 79 Working with Applications To click a text link: Say the text link (it must be visible on the screen). For example, to click the link Finance and Budget on the Web page pictured below, say “Finance and Budget.” An arrow page opens.
  • Page 80 Working with Applications To click an image: When you say “Image” (or “Click Image”), Dragon NaturallySpeaking numbers all the images on the page like this Some Web pages, like this one, display text as graphic images. When you say “Image,” Dragon NaturallySpeaking numbers each image.
  • Page 81 Working with Applications Here is a table of commands you can use for clicking links, images, check boxes, lists, and buttons. S A Y Type Text or Edit Box Click Check Box or Check Click Image or Image Choose 2 Click Radio Button/Radio Button Click List Box or List Box...

  • Page 82: Working With Microsoft Word

    Working with Applications You can also start automatic scrolling by saying “Start Scrolling Down” or “Start Scrolling Up.” Automatic scrolling is convenient when you want to read a Web page without using the mouse or keyboard. See the complete list of commands below: S A Y Go to Bottom Go to Top...
  • Page 83 Working with Applications Using other word processing programs Dragon NaturallySpeaking works with other popular word processing programs other than Microsoft Word, for example Corel WordPerfect. As with Microsoft Word, you should just try saying what you want to do; you can always say "Undo That."...

  • Page 84: Selecting Text

    Working with Applications Selecting text You can use the following voice commands to select text in Microsoft Word Select a word, line, or paragraph Select an adjacent word, line or paragraph For more information on selecting text, see “Correcting and Editing” on page41. Formatting text You can use the following voice commands to format text in Microsoft Word: Change text properties...
  • Page 85 Working with Applications Create and delete bullet points or list numbers Working with tables You can use the following voice commands to work with tables in Microsoft Word: Create a table Add rows and columns Delete rows and columns Move by cells, columns, rows, or tables Dragon NaturallySpeaking User’s Guide S A Y...

  • Page 86: Working With Microsoft Excel (Preferred And Higher)

    Working with Applications Working with Microsoft Excel (Preferred and higher) Dragon NaturallySpeaking provides a large number of commands to use with different versions of Microsoft Excel. Using these commands, you can avoid the multiple menu-selection and mouse-movement steps associated with the traditional Microsoft Windows interface.
  • Page 87 Working with Applications If you dictate into a cell, then type some characters, and dictate more text into that cell, Select-and-Say is available. If you type at the beginning of a cell and dictate some text or numbers, Select- and-Say is not available. Once you have edited a cell using any combination of typing and dictation, when you move back to that cell by voice, Select-and-Say is available in the entire cell.
  • Page 88 Working with Applications words should also work, such as saying “Make Row Height 5” in place of “Set Row Height 5” NOTE If the numbers you dictate are transcribed as words, you can switch to Numbers Mode by saying “Numbers Mode On” or by choosing Numbers Mode from the Words menu on the DragonBar. C O M M A N D Press F2, Edit Cell Set Row Height, Column...

  • Page 89: Dictating Names, Numbers, Punctuation & Special Characters

    C H A P T E R Dictating Names, Numbers, Punctuation & Special Characters his chapter describes how to dictate numbers, punctuation, Web addresses, and a few other special items. NOTE If Dragon NaturallySpeaking is not formatting a word as you would like, you can change the formatting properties of the word by using the Word Properties dialog box.
  • Page 90 Dictating Names, Numbers, Punctuation & Special Characters TO E N T E R 5423 5,423 12,537 142,015 35.23 0.03 43.28% 02460 02460-1458 2 3/4 11/32 $99.50 45.35 £120.35 NOTE If you are having problems dictating numbers, currency, times, or dates, make sure that your Regional Settings match the language (dialect) you selected when you created your user.
  • Page 91 Dictating Names, Numbers, Punctuation & Special Characters These commands change the last number dictated or a selected number. S A Y Format That Number Format That Spelled Out NOTE The “Format That Number” and “Format That Spelled Out” commands work for numerals and currency, but not for dates, times of day, telephone numbers, and most fractions.
  • Page 92 Dictating Names, Numbers, Punctuation & Special Characters Times of day Dictate the time of day the way you would normally say it. US/Canada: Dragon NaturallySpeaking automatically types the colon (:) if you say “a m” or “p m” when dictating the time. Say “o’clock” or “colon zero zero” to enter:00. TO E N T E R 8:30 7:45 AM...
  • Page 93 Dictating Names, Numbers, Punctuation & Special Characters You don’t need to dictate hyphens for most phone numbers (numbers that are 7, 10, or 11 digits long). Dragon NaturallySpeaking will add them automatically. TO E N T E R 965-5200 617-965-5200 1-800-555-1212 (617) 965-5200 1-212-555-1212...
  • Page 94 Dictating Names, Numbers, Punctuation & Special Characters If the denominator (bottom number in the fraction) is greater than 10, you can enter the fraction by saying “slash” or “over” between the two numbers. TO E N T E R 9/12 5 3/56 130/70 A few common fractions can also be displayed on your computer as special characters...
  • Page 95 Dictating Names, Numbers, Punctuation & Special Characters US ZIP Codes You can dictate US five-digit ZIP codes just as you dictate any group of numbers. When dictating nine-digit ZIP codes, you must say the hyphen. TO E N T E R 01886 94704-1150 UK and Canadian Postal Codes...
  • Page 96 Dictating Names, Numbers, Punctuation & Special Characters Currency and coin You can dictate your own currency as you would normally say it. Currency in US/Canada (US English dialect) TO E N T E R $58.00 $1.75 $5.25 $3.9 billion 99.50 £...

  • Page 97: Punctuation

    Dictating Names, Numbers, Punctuation & Special Characters currency amount, dictate it the way you normally do. If you want to dictate a dollar currency amount, say, for example, “dollar sign fifty eight” (to enter $58) and so on. NOTE Australian users can say “fifty eight dollars” to dictate $58, since the Australian default currency is $ in Windows Regional Settings.
  • Page 98 Dictating Names, Numbers, Punctuation & Special Characters Dictating Punctuation You can enter the punctuation marks and symbols listed below in text you dictate. For a list of all punctuation marks, see page 194 in the Appendix. TO E N T E R “...

  • Page 99: Dictating Hyphenated Words

    Dictating Names, Numbers, Punctuation & Special Characters Words that end with ’s To dictate a word ending with (apostrophe) ’s, just say it as you normally would. Dragon NaturallySpeaking will often add it. If Dragon NaturallySpeaking doesn’t include the ’s, you can add it later. TO E N T E R We took Mary’s car that’s enough...

  • Page 100: Dictating Compound Words

    Dictating Names, Numbers, Punctuation & Special Characters Including hyphens as you dictate To hyphenate words that Dragon NaturallySpeaking doesn’t hyphenate automatically, just say “hyphen” wherever you want a hyphen. TO E N T E R speech-recognition software power-sharing agreement Elizabeth Walker-Smith You can hyphenate words you just dictated with the command “Hyphenate That.”...

  • Page 101: Dictating Names

    Dictating Names, Numbers, Punctuation & Special Characters Compounding words as you dictate To compound words that Dragon NaturallySpeaking doesn’t join automatically, just say “No Space” between the words. TO E N T E R unitednations WorldWide Web You can also dictate consecutive words without spaces by turning “no spaces” on and then turning them off when you’ve finished.

  • Page 102: Dictating Abbreviations And Acronyms

    Dictating Names, Numbers, Punctuation & Special Characters If the program continues to type a name incorrectly after you’ve corrected it several times, train the word individually using the Train Word dialog box. See “Training a word or command” on page 129. Dictating abbreviations and acronyms Dragon NaturallySpeaking knows many common abbreviations (such as NYC and BBC) and acronyms (such as NATO).

  • Page 103: Dictating Special Characters

    Dictating Names, Numbers, Punctuation & Special Characters Say the following abbreviations by pronouncing them as words: “co,” “com,” “gov,” “mil,” “net,” and “org.” Say the following abbreviations by saying each letter: “a c,” “b n, “c a,” “e d u,” “ie” “h k,” “i d,” “i n,” “j p,” “m y,” “p h,” “s g,” “t h,”...
  • Page 104 Dictating Names, Numbers, Punctuation & Special Characters TO E N T E R £ For more complete lists of special characters, see “Entering punctuation and special characters” on page 194 or the online Help. Dictating uncommon special characters If you use uncommon special characters in your writing (for example, a double- dagger sign ‡), you can enter them by voice using the Spell command.
  • Page 105 Dictating Names, Numbers, Punctuation & Special Characters Say the name of the special character. (In this example, say “double dagger” to enter ‡.) Click or say “OK.” Dragon NaturallySpeaking types the special character (‡) in your document and adds it to your vocabulary. To give a special character a spoken form, choose View/Edit from the Words menu on the DragonBar.
  • Page 106 Dictating Names, Numbers, Punctuation & Special Characters In the Spoken form field, type the name you want for this character and click Add. Type the character’s name (for example, “double dagger”) in the “Spoken form” field. Click Train. The Train Words dialog box opens. Click Go and say the name of the character, as shown in the Train Words dialog box.

  • Page 107: Switching Recognition Modes

    Dictating Names, Numbers, Punctuation & Special Characters Click Close to close the Vocabulary Editor. Now when you dictate the character name (in this example, “double dagger”), Dragon NaturallySpeaking should enter the special character, not the words. You can perform this operation more quickly by directly opening the Vocabulary Editor, and directly adding the written and spoken form.
  • Page 108 Dictating Names, Numbers, Punctuation & Special Characters Switch modes by voice by saying one of these commands: MO D E Numbers Mode Spell Mode Command Mode Dictation Mode Turning a mode off by voice is the same as switching back to normal mode. NOTE You cannot dictate fractions in number mode.

  • Page 109: Using The Command Browser

    C H A P T E R Using the Command Browser he Command Browser is the most comprehensive place to find which command work in Dragon NaturallySpeaking. The Command Browser lets you view both“global”(available everywhere) commands and application-specific commands for editing, formatting, and controlling specific applications. These application-specific commands let you avoid the multiple menu-selection and mouse-movement steps associated with the traditional Microsoft Windows interface.

  • Page 110: Starting The Command Browser

    Using the Command Browser Microsoft ® Microsoft ® Microsoft ® Microsoft ® Microsoft ® Microsoft ® Microsoft ® Microsoft ® NOTE All editions display commands for these applications but support for these commands depends on your edition. Starting the Command Browser To open the Command Browser, click Command Browser from the Tools menu on the DragonBar.

  • Page 111: Finding Specific Commands

    Using the Command Browser Finding specific commands To see what commands are available for specific applications, click the pull-down menu next to the field labeled Current command context. For example: There may be more than one entry for any given application. Each entry is defined by Application Name - Window Caption.
  • Page 112 Using the Command Browser Type or dictate in the specific command(s) you are looking for, one word at a time, in the "Choose Word" box. Press the space bar or click Add until you have added as much of the specific command as you can to the "Current list of words"...
  • Page 113 Using the Command Browser Expanding commands Some commands will not be fully expanded; either due to their complexity or because only partial information was entered in "Choose Word" field. To expand a command: Select the command in the Command Browser. Use one of the following buttons to act on the selected command.

  • Page 114: Training Commands

    Using the Command Browser BUTTON A C T I O N Ellipses expands ellipsis. Ellipses indicate that more expansion is possible. Ellipses Undo All reverses all operations and re-displays the list of commands in the currently selected context with your Undo All filtering criteria in place.

  • Page 115: Working With Custom Commands (Preferred And Higher)

    Using the Command Browser Working with Custom Commands (Preferred and higher) Dragon NaturallySpeaking comes with a limited set of custom commands that you can use "as is" to fit your needs. You can view these custom commands only in the Preferred and higher editions. The ability to create, modify, delete, import, and export custom commands depends on your edition.
  • Page 116 Using the Command Browser NOTE The displayed command name corresponds to the MyCommand name in the MyCommands Editor. Creating a new command You can automate your work by creating custom commands that let you type text, insert graphics, or activate menu and keystroke commands in any application. (Preferred and higher editions) Open the Command Browser (say "Command Browser"...
  • Page 117 Using the Command Browser Click: B UT T O N Edit button New Copy button Click Save when you are done. Deleting a command You can delete commands that you have either created or imported. Open the Command Browser (say "Command Browser" or click Command Browser on the Tools menu of the DragonBar).
  • Page 118 Using the Command Browser Importing and exporting commands (Professional and higher editions) You can share custom commands with other users by exporting them to a file and then having the other user import that file. If you have created several users on your computer, this allows you to use these commands no matter which user you currently have open.
  • Page 119 Using the Command Browser Importing Commands Open the Command Browser (say "Command Browser" or click Command Browser on the Tools menu of the DragonBar). Click the Manage button. This displays the groups where custom commands are available. By default, the groups Dragon, User-defined, and All are available.
  • Page 120 Using the Command Browser window you want, and reopen the MyCommands Editor dialog box to see the window listed. Changing the command group and availability Open the Command Browser (say "Command Browser" or click Command Browser on the Tools menu of the DragonBar). Click the Manage button.

  • Page 121: C H A P T E

    C H A P T E R Improving Accuracy s you speak to Dragon NaturallySpeaking, it makes its best estimate as to what you are saying and it will make some mistakes. This chapter describes what you can do to improve you recognition accuracy. You can take concrete steps toward improving your accuracy, which is one of the most important factors in using the program productively.

  • Page 122: Tools To Improve Your Acoustics

    Improving Accuracy “Which tool should I use”t If you are not sure where to begin or how to use the Accuracy Center, click the first link, “Which tool should I use?” The Accuracy Assistant will display a series of questions that will help you find the best tool for your needs. NOTE You can also access the Accuracy Assistant by clicking Improve my accuracy on the Help menu of the DragonBar.
  • Page 123 Improving Accuracy several hours to complete its work, so run it at the end of your workday or when you don’t need to use the computer for other tasks. Click the Go button to start the Acoustic Optimizer. How often you should run the Acoustic Optimizer depends on how much you dictate.

  • Page 124: Tools To Manage Commands

    Improving Accuracy To perform additional training: From the Accuracy Center, click or say "Perform additional training." Follow the same guidelines as when you trained the first time. When you are finished, click Finish. Tools to Manage Commands Launch the Command Browser From the Accuracy Center, click or say “Launch the Command Browser”...
  • Page 125 Improving Accuracy Add words from your documents to the vocabulary You can have Dragon NaturallySpeaking analyze your documents to analyze your writing style and the words you use most often. This procedure will add: Words that match backup dictionary words that have the same capitalization, for example, Punxsutawney (uppercase) or jackstraws (lowercase) Unexpected capitalizations of words found in the active or backup dictionaries, for example, “I’ll see you at the Meeting today”...
  • Page 126 Improving Accuracy (optional) Click or say “Add Folder.” This will add all the documents in the folder you select. Once you have selected the documents, you can often achieve very good results by skipping directly to Step 6. (optional) To view any document in the list, select it and click or say “View Document.”...
  • Page 127 Improving Accuracy Increase accuracy from e-mail To increase accuracy, you can analyze your sent e-mail as well as add the names of the people in your e-mail address book. The following e-mail applications are supported: A PP L IC A T I O N : Microsoft Outlook ®...
  • Page 128 Improving Accuracy For each contact you selected to train, Dragon NaturallySpeaking brings up the Train Words dialog, where you can speak the name of the contact. Once you train a name, the next name you selected appears in the dialog box until you have trained the entire list of selected names.
  • Page 129 Improving Accuracy When you’ve finished selecting and processing the documents you want, click Done. View or edit your vocabulary The Vocabulary Editor shows you all the active words (the most commonly used words) in the Dragon NaturallySpeaking vocabulary. You can open Vocabulary Editor to find out whether a word is in the active vocabulary.
  • Page 130 Improving Accuracy To edit your vocabulary: From the Accuracy Center, click or say “View or edit your vocabulary.” You can also click View/Edit on the Words menu on the DragonBar. The Vocabulary Editor displays. Words you have added are marked with a colored star that were previously in the backup dictionary).
  • Page 131 Improving Accuracy Some special words have a blank written form. These words are special dictation words built into Dragon NaturallySpeaking. You cannot add your own words with a blank written form. Words with a written form that begins with a number (for example, "99th" or a fraction like "½") appear in the list before words that begin with the letter "a".
  • Page 132 Improving Accuracy W R I T T E N F O R M Robert F. Kennedy Waldron, Lichtin & Foust (617) 965-5200 To delete a custom word from your vocabulary Normally, you do not need to delete words from the active vocabulary. If a word is regularly confused with another one that you never use, however, you might want to delete the word you never use.
  • Page 133 Improving Accuracy The word whose properties you are editing. Click on the word property you want in the Properties column. The Example column lists example words for each Property. Click OK to close the Word Properties dialog box. Click Close to close the Vocabulary Editor. For more information on word properties, see the Dragon NaturallySpeaking online Help.
  • Page 134 Improving Accuracy To start the Vocabulary Optimizer: On the Tools menu of the DragonBar, click or say “Accuracy Center.” In the Accuracy Center click or say "Run the Vocabulary Optimizer." This displays the Vocabulary Optimizer dialog box: Select: E-mail to have Dragon NaturallySpeaking build a language model from the contents of your sent e-mail, so that it can better recognize the phrasing and word order you typically use in your communication.

  • Page 135: Training A Word Or Command

    Improving Accuracy Managing your vocabularies Click the last link in the Accuracy Center, “How to manage and personalize your vocabularies,” to open an online Help topic about vocabularies. (To display the Accuracy Center, click Accuracy Center on the Tools menu of the DragonBar.) The Professional and higher editions of Dragon NaturallySpeaking allow one user to create multiple vocabularies.

  • Page 136: Using The Performance Assistant

    Improving Accuracy Click Train to open the Train Words dialog box. Click Go. Say the word or command you are training. Click Done. Using the Performance Assistant The Performance Assistant helps you determine how to increase the speed with which Dragon NaturallySpeaking recognizes your speech. The Performance Assistant is presented as a series of questions.

  • Page 137: Managing Users

    C H A P T E R Managing Users ore than one person can use Dragon NaturallySpeaking on the same computer. You can even dictate in different languages or dialects (Preferred and higher editions). Each person who wants to use the program needs to create a new set of user speech files and train Dragon NaturallySpeaking to understand his or her voice.

  • Page 138: Opening A User

    Managing Users Creating a user on a portable device You can create a user on a portable device or removable device, such as a Zip drive. Before creating the user, make sure the device is attached to your computer. From the NaturallySpeaking menu, select Manage Users. Click Open User from the NaturallySpeaking menu.

  • Page 139: Renaming A User

    Managing Users Renaming a user You can change the name of a user at any time. To rename a user: From the NaturallySpeaking menu, select Manage Users.The Manage Users dialog box opens. Select a user and click Rename. Type a new name and click OK. The name can contain up to 128 characters, including spaces.

  • Page 140: Backing Up And Restoring A User

    Managing Users Backing up and restoring a user When you make changes to your user (for example, by adding words to the vocabulary), Dragon NaturallySpeaking prompts you to save your user speech files. The program automatically makes a backup copy every fifth time you save your speech files.

  • Page 141: Restoring A Backup Copy Of A User

    Managing Users If you made recent changes to your user (for example, added words to the vocabulary), Dragon NaturallySpeaking prompts you to save these changes before it makes the backup. Restoring a backup copy of a user If you make unwanted changes to your speech files (for example, you process the wrong documents in Vocabulary Builder), you can restore the last backup copy of your user.

  • Page 142: Importing And Exporting Users

    Managing Users Select the Backup Location button. This displays the Backup Location dialog box: Click Change to pick a different location. This displays the “Browse for Folder” dialog box. Select the location where you want to back up your user files and click OK. The default backup location is C:\Program Files\ScanSoft\NaturallySpeaking\Users\user_name\ Importing and exporting users...

  • Page 143: C H A P T E

    For a complete list of supported recorders, see the following Web site: http://www.scansoft.com/naturallyspeaking/support/ Dragon NaturallySpeaking User’s Guide recorders, including the Sony ® ® ® IC recorder ICD-BP, and the Sony Memory Stick IC recorder ® ® ICD-R100.

  • Page 144: Installing Recorder Software

    Connect your PocketPC device to your computer using the device's USB connection (or the COM port for NT systems). ™ IC Recorder ICD-MS, you must install the Sony ™ Voice Editor or the Sony Digital Voice Editor Version 2.01. For ®...
  • Page 145 Using Portable Recorders (Preferred and higher) Install Dragon NaturallySpeaking. At the end of the installation process, a message will appear stating that the Setup program has detected a PocketPC device connected to the computer and asks if you want to install ScanSoft® Voice Recorder. Click Yes.

  • Page 146: Creating A User Adapted To Your Recorded Speech

    Using Portable Recorders (Preferred and higher) Creating a user adapted to your recorded speech Before you can use Dragon NaturallySpeaking with a handheld recorder or mobile device, you must create a user specifically adapted to the sound of your recorded speech.
  • Page 147 D I C T A T IO N S O U R C E Dragon NaturallyMobile recorder connected to serial port Sony IC recorders ® Panasonic IC recorder Olympus Digital recorders Pocket PC device used as...
  • Page 148 Using Portable Recorders (Preferred and higher) Printing out the text you selected to read may greatly help reading the text while using a handheld recorder. After you have recorded approximately 15 minutes of your reading the text selection, click Next. Recording with ScanSoft Voice Recorder on a Pocket PC If you are using the ScanSoft Voice Recorder on a Pocket PC, do the following on the Pocket PC:...
  • Page 149 Dragon NaturallySpeaking User’s Guide H O W T O P R O C E E D ™ Click the “Sony Memory Stick Voice Editor” or “Sony Digital Voice Editor” button and follow the instructions on the screen. Click the “Digital Voice Editor” button and follow the instructions on the screen.

  • Page 150: Dictating Into Your Recorder

    Using Portable Recorders (Preferred and higher) Dictating into your recorder You can start dictating once you have trained Dragon NaturallySpeaking to recognize your recorded speech. When you dictate into your recorder, you should follow the same guidelines you use when talking directly to the computer. Here are some additional tips for getting good results: If you talk directly into a built-in microphone, always hold your recorder at the same distance from your mouth.

  • Page 151: Transcribing Recorded Dictation

    Transcribing from a handheld recorder or Pocket PC Dragon NaturallySpeaking has features specifically adapted to work with the Dragon NaturallyMobile recorder, Sony Pocket Pcs. To transfer files from these recorders, use the following procedure. Dragon NaturallySpeaking User’s Guide...
  • Page 152 Transcribe a Recording dialog box If you have Pocket PC, Panasonic IC recorder, or a Sony IC recorder, the Transcribe a Recording dialog box opens. The illustration below shows the text for Transcribe a...
  • Page 153 Using Portable Recorders (Preferred and higher) Click the Browse button to locate the sound file. NOTE If you are transcribing a wave file, make sure the file is in the following format: PCM, 11.025 or 22.050 kHz, 16 Bit, Mono. If you want to change the target window of the transcription, specify which commands Dragon NaturallySpeaking will understand or change the recorder- specific options and click the Advanced button.
  • Page 154 .uwv format from the this dialog box. To transcribe .wav or .eur files, open the Transcribe a Recording dialog box, and choose “Other Sources” and then “Audio File from Pocket PC” Sony Memory Stick or ICD-BP recorders If you are using the Sony Digital Voice Editor dialog box opens.
  • Page 155 Using Portable Recorders (Preferred and higher) illustration shows the Advanced Settings dialog box that appears when you are transcribing from the Dragon NaturallyMobile recorder. The following sections describe the options on the Advanced Settings dialog box: Destination You can choose to specify that the recording should be transcribed into the DragonPad window or into a selected window you click in after closing the Transcribe a Recording dialog box.
  • Page 156 Using Portable Recorders (Preferred and higher) Communication options (for the Dragon NaturallyMobile recorder only) “Select the Baud Rate to connect to the Dragon NaturallyMobile recorder” specifies the communication speed between your computer and your recorder. Generally, the speed should be set to the highest number (115,200). If you are having communication errors, try selecting a lower number.

  • Page 157: Correcting Mistakes

    Using Portable Recorders (Preferred and higher) Correcting mistakes After Dragon NaturallySpeaking transcribes your dictation, make sure you correct any mistakes. To help you check for mistakes, you can play back your recorded voice as you read what Dragon NaturallySpeaking transcribed. Listening to your dictation as you read the transcription will help you identify misrecognized words or phrases.
  • Page 158 Using Portable Recorders (Preferred and higher) Dragon NaturallySpeaking User’s Guide...

  • Page 159: C H A P T E

    C H A P T E R Automate Your Work (Preferred and higher) f you have Dragon NaturallySpeaking Preferred or a higher edition, you can create your own custom voice commands using the MyCommands Editor. These commands let you automate repetitive text entry and graphics insertion tasks while working in virtually any Windows application.

  • Page 160: Viewing And Editing Commands

    Automate Your Work (Preferred and higher) MyCommands edition differences The following information will help you determine whether your edition of Dragon NaturallySpeaking supports creating and editing MyCommands. E D I T I O N Essentials & Standard Preferred Professional and above Viewing and editing commands You use the Command Browser to view and edit the commands available to you.
  • Page 161 Automate Your Work (Preferred and higher) Note that not all command types are available in all editions of Dragon NaturallySpeaking. To create a new command: Type a name for your new command in the MyCommand name box. This is what you will say to execute the command. Optionally, you can type a description for this command in the Description field.
  • Page 162 Automate Your Work (Preferred and higher) Application-specific—the command will be available in the application you specify. When you select this option, the Application list appears. This list displays all the applications open on your system. If the application you want is not open, use the Browse button to locate the application on your computer or open the application as you would normally.
  • Page 163 Automate Your Work (Preferred and higher) The example below creates a command called “home address” that types a street address. You can change the formatting of the text in the Content box with the formatting buttons below the Content box. To have the text in the Content: field entered into documents with the same font style and size as the text preceding it in the document, select the Plain Text check box.
  • Page 164 Automate Your Work (Preferred and higher) does not accept keystrokes. Also, application-specific commands work only in the specific applications for which they were defined. New commands are saved only when you save your user files. To save your user files, select Save User files from the NaturallySpeaking menu or say “Save User Files.”...

  • Page 165: Deleting Custom Commands

    Automate Your Work (Preferred and higher) Send Keys: Type a sequence of keys including sequences. Stop Listening: Put Dragon NaturallySpeaking into sleep mode. Microphone On: Turn the microphone on. Microphone Off: Turn the microphone off. For more information about each type of step, see the online Help. Click the Insert button.

  • Page 166: Importing And Exporting Commands

    Automate Your Work (Preferred and higher) Importing and exporting commands You can share custom commands with other users by exporting them to a file and then having the other user import that file. If you have created several users on your computer, this allows you to use these commands no matter which user you currently have open.

  • Page 167: C H A P T E

    C H A P T E R Customizing Dragon NaturallySpeaking sing the Options dialog box, you can customize Dragon NaturallySpeaking to specify hot keys, customize how text is formatted, start Dragon NaturallySpeaking with the microphone on, change how frequently your user files are backed up, and make many other changes to the standard behavior.
  • Page 168 Customizing Dragon NaturallySpeaking Correction options The Correction options affect the Correction menu, which is the list of alternate recognitions that appears when you select words in your document. "Select" commands bring up Correction menu: causes the Correction menu to appear every time you select a word or phrase using “Select” in the text you are dictating.

  • Page 169: Startup/Shutdown Options

    Customizing Dragon NaturallySpeaking for the nearest occurrence from the insertion point, and the Select Again commands to continue searching in the resultant direction. "Spell" commands bring up Spell dialog box: causes the Spell dialog box to appear when you speak a spelling command ("Spell <text>" or "Spell That <text>").
  • Page 170 Customizing Dragon NaturallySpeaking QuickStart mode, it is available for use more quickly than when you start it in normal mode. See page 25 for more information. Microphone on (asleep) at startup: automatically puts the microphone in sleep mode when you start the program. You must say "Wake Up" or "Listen to Me" before Dragon NaturallySpeaking will recognize dictation or other commands.

  • Page 171: View Options

    Customizing Dragon NaturallySpeaking View options Use the View tab to control the behavior and appearance of the DragonBar and the Results box. Changing these options only affects the current user; any other users keep their existing settings. DragonBar options Preview: illustrates the selected DragonBar mode. Mode: controls the appearance of the DragonBar.

  • Page 172: Hot Key Options

    Customizing Dragon NaturallySpeaking Results Box Beep after recognition: Dragon NaturallySpeaking beep each time it recognizes a word or phrase. Anchor: Locks the Results box in its current location until you drag it to a new location. Clear this check box to allow the Results box to float around the window as you dictate.
  • Page 173 Customizing Dragon NaturallySpeaking Force dictation recognition: Changes the hot key that forces words to be recognized as dictation words rather than commands. The default is the SHIFT key. DragonBar menu: Changes the hot key that opens the NaturallySpeaking menu on the DragonBar. The default is the asterisk key (*) on the numeric keypad.
  • Page 174 Customizing Dragon NaturallySpeaking Text-to-speech options (Preferred and higher editions) Use the Text-to-speech tab to adjust the attributes of text-to-speech playback. Changing these options only affects the current user; any other users keep their existing settings. Attributes Volume: Adjusts the volume of text-to-speech playback. Pitch: Adjusts the pitch of text-to-speech playback if supported by your version of Text-to-Speech.

  • Page 175: Miscellaneous Options

    Customizing Dragon NaturallySpeaking Miscellaneous options Use this tab to set miscellaneous options. Unless otherwise indicated, changing an option only affects the current user; any other users keep their existing settings. Pause required before commands: Adjusts the time interval considered to be a pause before you speak commands.

  • Page 176: Formatting Options

    Customizing Dragon NaturallySpeaking menus unless this option is turned on. If this option is on, the small icons next to menus items will disappear. Disk space reserved for recording: Adjusts the amount of disk cache space set aside for any overflow from your computer's memory (RAM) of your actual dictation.
  • Page 177 Customizing Dragon NaturallySpeaking Automatically format telephone numbers, currency, times, and other numbers: Turns on automatic number formatting, which lets you dictate numbers in a natural manner. If this option is not selected you must dictate most numbers, including time, telephone numbers, and currency, by explicitly specifying the digits and format characters such as commas, periods, or dollar signs.
  • Page 178 Customizing Dragon NaturallySpeaking Dragon NaturallySpeaking User’s Guide...

  • Page 179: Appendix

    A P P E N D I X Commands List his appendix lists some of the Dragon NaturallySpeaking commands. Most of the commands listed here are described in detail elsewhere in this guide. For more information about commands, follow the page references provided throughout the appendix.
  • Page 180 A P P E N D I X Commands List Controlling the microphone S AY Go to Sleep or Stop Listening Wake Up or Listen to Me Microphone Off Controlling the DragonBar S AY Give Me Help Display Sample Commands Save Speech Files Select Tray Icon...
  • Page 181 A P P E N D I X Commands List S AY Show Extras Bar Hide Extras Dar Start DragonPad or Open DragonPad Give Me Help What Can I Say Close NaturallySpeak- Dragon NaturallySpeaking User’s Guide Display the Extras toolbar on the DragonBar. Removes the Extras toolbar Open the DragonPad word processor.
  • Page 182 A P P E N D I X Commands List Controlling the DragonPad S AY Save Document Save File As Print Document Print Page 1 to Display Toolbar Start Playback Find Word Quit DragonPad Adding paragraphs, lines, and spaces S AY New Line New Paragraph Tab Key...
  • Page 183 A P P E N D I X Commands List Selecting text Selecting specific words S A Y Select glass Select Again US/Canada: Select It was Through night Other Dialects: Select It was To night Unselect That For more information about these commands, see “Selecting text by voice” on page Selecting an entire line or paragraph SA Y Select...
  • Page 184 A P P E N D I X Commands List For more information about these commands, see “Selecting a word or character” on page 47. Selecting a document S A Y Select Document or Select All Correcting text S A Y Select [text] Select That Correct That...
  • Page 185 A P P E N D I X Commands List NOTE When spelling, you can also say “letter,” as in “letter alpha,” or “a as in alpha.” Publishing symbols When spelling in the Spell dialog box, you can enter the following special characters by voice.
  • Page 186 A P P E N D I X Commands List TO E N T E R ƒ ¤ Accented and international characters When spelling in the Spell dialog box, you can enter the following special characters by voice. (If the program has trouble recognizing a character, try using the longest available spoken form.) TO E N T E R ´...
  • Page 187 A P P E N D I X Commands List TO E N T E R » ß œ æ ð þ º ª š „ Mathematical symbols When spelling in the Spell dialog box, you can enter the following special characters by voice.
  • Page 188 A P P E N D I X Commands List TO E N T E R ø · ‚ Deleting and undoing S A Y Delete That Backspace Undo That or Undo Last Action Scratch That Resume With Dear Susan Deleting the next or previous line or paragraph S A Y Delete...
  • Page 189 A P P E N D I X Commands List Deleting the next or previous word or character SA Y Delete For more information about these commands, see “Deleting the next or previous word or character” on page 52. Moving around in a document Going to the top or bottom of a document SA Y Go to...
  • Page 190 A P P E N D I X Commands List Going to the beginning or end of a line S A Y Go to Move to For more information about these commands, see “Going to the beginning or end of a line”...
  • Page 191 A P P E N D I X Commands List Moving up or down a line SA Y Move For example, you can say “Move Up a Line” or “Move Down 6 Lines.” For more information about these commands, see “Moving up or down a paragraph or line” on page 49.
  • Page 192 A P P E N D I X Commands List Copying, cutting, and pasting text S A Y Copy Selection Cut Selection Copy That Cut That Paste That Copy All to Clipboard For more information about these commands, see “Copying, cutting, and pasting text”...
  • Page 193 A P P E N D I X Commands List Capitalizing or uncapitalizing the next word you say S A Y Cap glass Cap Next glass All Caps glass No Caps Jack No Space glass For more information about these commands, see “Capitalizing text” on page 61. Capitalizing or uncapitalizing consecutive words S A Y Caps On...
  • Page 194 A P P E N D I X Commands List Hyphenating or compounding text S AY Hyphenate That Format That With Hyphens Compound That Format That Without Spaces Formatting text Adding or removing bold, italics, and underlining S A Y Bold That Italicize That Bold Italicize That...
  • Page 195 A P P E N D I X Commands List Changing font size SA Y Set Size Format That Size Set Font Size For more information about these commands, see “Changing font size” on page 64. Changing font style SA Y Set Font Format That For more information about these commands, see “Changing font style”...
  • Page 196 A P P E N D I X Commands List Changing a combination of font face, size, and style S A Y Set Font Format That For more information about these commands, see “Changing a combination of font face, size, and style” on page 65. Aligning text S A Y Center That or Format...
  • Page 197 A P P E N D I X Commands List Entering numbers TO E N T E R 5423 5,423 12,537 142,015 35.23 0.03 43.28% 22 January 1999 April 9, 2001 14/07/85 6/12/00 1/22/2000 8:30 4:45 am 10:22 pm 5:00 PM £45 $99.50 £5 million...
  • Page 198 A P P E N D I X Commands List TO E N T E R 5 3/56 130/70 XXIV Telephone numbers T O E N T E R 617-965-5200 1-800-555-1212 (617) 965-5200 1-212-555-1212 (01628) 894150 027 629 8944 61-7-4695-2055 (65) 2778590 NOTE You can say North American phone numbers (of 7, 10, or 11 digits) without hyphens by...
  • Page 199 A P P E N D I X Commands List Postal and ZIP codes T O E N T E R 02460 02460-1458 K1A 0M5 X0A 0H0 SL7 1LW For more information about entering numbers, see “Dictating numbers” on page Changing number format S A Y Format That Number...
  • Page 200 A P P E N D I X Commands List Entering punctuation and special characters TO E N T E R & ’ ‘ “ :(space) ,(space) S A Y TO E N T E R ampersand or and sign apostrophe ’s at sign...
  • Page 201 A P P E N D I X Commands List TO E N T E R < > £ § (space) Dragon NaturallySpeaking User’s Guide S A Y TO E N T E R All Dialects: open parenthesis or left parenthesis US/Canada: open paren or left paren...
  • Page 202 A P P E N D I X Commands List Playing back and reading text Playing back dictation S A Y Play That Back or Play That or Play Selection Play Back Line Play Back Paragraph Play Back Document Play Back Screen Play Back to Here or Play Back Up to Here Play Back from Here or...
  • Page 203 A P P E N D I X Commands List Working with your desktop and windows Starting programs and opening documents and folders S A Y Start Calculator Start Mail Start proposal.doc Start My Documents Click Start or Click Start Menu Give Me Help What Can I Say For more information about these commands, see “Programs, documents and...
  • Page 204 A P P E N D I X Commands List Opening and closing menus S A Y Click File or File Cancel For more information about these commands, see “Opening and closing menus” on page 28. Selecting buttons, tabs, and options S A Y Click OK or OK Click Properties or...
  • Page 205 A P P E N D I X Commands List E-mail commands The following commands work only when you are in a supported e-mail program. For more information, see “Working with e-mail” on page 67. E-mail commands S A Y Check For New Mail or Check For Mail or Check For E-mail or...
  • Page 206 A P P E N D I X Commands List The following commands work if you have a message selected in your Inbox or if you are currently in an e-mail message. Replying to, forwarding, sending, printing, and deleting e-mail S A Y Reply Mail or Reply Message or...
  • Page 207 A P P E N D I X Commands List S A Y Go To Body Field or Body Go To First Field or First Go To Next Field or Next Go To Previous Field or Previous Go To Last Field or Last You can also say “Move To”...
  • Page 208 A P P E N D I X Commands List Using Lotus Notes Lotus ® Notes ® Professional and higher editions. These commands let you control and navigate using Lotus ® Notes Basic commands S A Y Move to Tab 1..10 Next Message Previous Message Next Unread...
  • Page 209 A P P E N D I X Commands List Using Microsoft Internet Explorer Navigating the Web S A Y Go to Address Click Go or Go There Open United Nations Refresh or Reload Click Help on Searching or Help on Searching Click Contact Us or Contact Us...
  • Page 210 A P P E N D I X Commands List Moving around a Web page S A Y Page Down Page Up Line Down Line Up Go to Top Go to Bottom Start Scrolling Down Start Scrolling Up Stop Scrolling Speed Up Slow Down Next Frame...
  • Page 211 A P P E N D I X Commands List S A Y Click Radio Button/ Radio Button Click List Box or List Box Show Choices Hide Choices Cancel Choices Choose Thursday or Thursday You can use standard editing commands to work with text that you enter in a Web form.
  • Page 212 A P P E N D I X Commands List Dragon NaturallySpeaking User’s Guide...

  • Page 213: Index

    Index abbreviations 96 accuracy improving 115 Accuracy Assistant 116 Acoustic Optimizer 116 acronyms 96 Active Accessibility 169 active vocabulary 123 add a word 118 adding paragraphs, lines, and spaces 176 Advanced Settings dialog box 148 All Caps Off All Caps On All Caps That All Caps [text] America Online 67...
  • Page 214 Index commands browsing available commands 103 training 129 undoing 182 using with a recorder 144 which ones work in which programs 173 See also custom commands See also the Appendix for a list of commands commas autoimatically adding 91 Compound That compound words 94-95 contact names, adding 121 contractions.
  • Page 215 Index e-mail addresses, dictating 96 ENTER key 176 errors, reducing 115 ESC key 55, 58 Euro symbol, changing 171 Extras toolbar 23, 59 Favorites, in Web pages 70 folders, opening 27-28, 197 fonts, changing 64 Format That Format That Centered Format That Left Aligned Format That Number Format That Right Aligned...
  • Page 216 Index list boxes 31-32 Lotus Notes 67, 202 lowercase, applying 63 macros. See custom commands making selections list boxes 32 measurements. See abbreviations menus, opening and closing 28, 198 microphone on/off key, changing 166 plugging in 6 proper positioning 11 sleep mode 18 turning on and off 17, 174 turning on/off 174...
  • Page 217 Index paragraphs adding 176 deleting 51 moving up/down 49 selecting 47 Paste That 50, 186 pasting text 50 Pause Required Before Commands control 169 Performance Assistant 130 performance, improving 130 periods automatically adding 91 periods, spacing after 170 phone numbers 86, 192 Play That Back playback controls 53, 196 playing back dictation 53, 196...
  • Page 218 Index sleeping 18 software installation 7 Sony ICD-BP recorder 143 Sony ICD-R100 recorder 138, 141 Sony Memory Stick IC Recorder ICD-MS 138, 143 Sony Memory Stick Voice Editor 138 Southeast Asian English 8 Space Bar 176 spaces after periods 170...
  • Page 219 Index windows closing 198 resizing 198 switching between 28 Word Properties dialog box 126 words adding 118-119 adding a list 122 changing properties 126 deleting 47, 51-52 moving to next/previous 49 placing insertion point before/after 49 selecting 46-47 training 129 written forms 124 years 85 ZIP codes 88...
  • Page 220 Index Dragon NaturallySpeaking User’s Guide...

  • Page 221: Technical Support

    Technical Support If you purchased your product directly from a certified ScanSoft Applications Solutions Partner, contact them directly for technical support. The answers to many Dragon NaturallySpeaking technical support questions can be found on our Web site at www.ScanSoft.com/NaturallySpeaking/support/. Information and Sales ScanSoft, Inc.
  • Page 222 Training and Customization Professional training and customization services from a ScanSoft-certified Applications Solutions Partner can help you achieve the maximum return on your investment. If you would like to un- leash the full potential of Dragon NaturallySpeaking software, please contact one of our Partners for training, customization, and more.

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