Brother DCP 1200 Owner's Manual
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Brother DCP 1200 Owner's Manual

Brother DCP 1200 Owner's Manual

Brother printer/fax/scanner/copier owner manual
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Summary of Contents for Brother DCP 1200

  • Page 1 DCP 1200 ®...

  • Page 2: Compilation And Publication Notice

    Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

  • Page 3: Brother Numbers

    Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine.

  • Page 4: Ordering Accessories And Supplies

    Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother.
  • Page 5 Brother Authorized Service Center to perform the installation of the memory board(s) for you. If you elect to use a Brother Authorized Service Center, you will be responsible for a moderate service charge. For the name and location of a convenient Authorized Service Center, please call 1-800-521-2846.
  • Page 6 Call our Customer Service Hotline at 1-800- 284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States.
  • Page 7 AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother’s obligations to you. It replaces all other agreements and under- standings that you may have with Brother or its representatives.
  • Page 8 Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the...

  • Page 9: Table Of Contents

    Table of Contents Getting to Know Your Digital Copier/Printer ... 1-1 Using this Manual ... 1-1 Finding Information ... 1-1 DCP-1200 Control Panel Overview ... 1-2 Inserting Originals for Copying (and Scanning) ... 1-4 Using the ADF (Automatic Document Feeder) ... 1-4 Using the Scanner Glass ...
  • Page 10 View Product Support Information ... 4-4 Brother Web Link ... 4-4 Exit ... 4-4 Installing Printer and Scanner Drivers ... 4-5 For Windows Installing Brother Drivers Using a USB Cable ... 4-6 True Type Fonts ... 4-11 For Windows Helpful Hints for Windows ®...
  • Page 11 Loading More than One Sheet of Paper at a Time ... 5-5 Printing on Thicker Paper and Card Stock ... 5-6 Simultaneous Printing While Copying or Scanning ... 5-7 Using the Brother Printer Driver with Your Apple ® Macintosh G3 or iMac Printing Documents ...
  • Page 12 Scanning a Document into the PC ... 6-7 Settings in the Scanner Window ... 6-8 How to Use PreScan to Adjust an Image ... 6-10 Using Brother TWAIN Scanner Driver with Your Apple New Power Macintosh Importing Images ... 6-11 Exporting Images in Other Formats ...
  • Page 13 ® For Windows 95/98 Only ... 8-1 Main Features ... 8-1 To Look for Software Updates at www.brother.com ... 8-2 To Access the On-Line Documentation ... 8-2 Optional Accessories ... 9-1 Additional Memory for Printing and Scanning ... Paper Cassette #2 (Option) ...
  • Page 14 Troubleshooting and Routine Maintenance ... 11-1 Troubleshooting ... 11-1 Error Messages ... 11-1 Document Jams and Paper Jams ... 11-3 Document Jam in the Top of the ADF Unit ... 11-3 Document Jam Inside the ADF Unit ... 11-3 Printer Jam ... 11-4 Paper is Jammed in the Multi-purpose Paper Cassette ...

  • Page 15: Getting To Know Your Digital Copier/Printer

    Getting to Know Your Digital Copier/Printer Using this Manual Thank you for purchasing a Brother Digital Copier/Printer. This machine is simple to use. However, you can use it to its fullest potential by taking a few minutes to read this manual.

  • Page 16: Dcp-1200 Control Panel Overview

    DCP-1200 Control Panel Overview 15 14 13 12 Copy Press this key to start copying an original that is in the ADF or on the scanner glass. Stop Press this key to cancel a copy operation. The original will be ejected.
  • Page 17 Reduce (Temporary Setting) Each key press shows the next pre-stored reduction ratios: 100%, 93%, 87%, 78%, 75%, 71%, 50%, 25%, AUTO, ZOOM. For more choices, select ZOOM and use the numeric keys to type any percentage between 25% and 99%. Select AUTO to automatically fit the original on the selected paper size.

  • Page 18: Inserting Originals For Copying (And Scanning)

    Inserting Originals for Copying (and Scanning) You can copy and scan from either the ADF (Automatic Document Feeder) or from the scanner glass. Using the ADF (Automatic Document Feeder) The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the machine.

  • Page 19: Using The Scanner Glass

    Using the Scanner Glass You can use the scanner glass to copy (or scan) one page at a time, or pages of a book. Originals can be letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty. Lift the document cover.

  • Page 20: Table Of Options

    Table of Options When you press Menu operations. (See Initial Setup, page 2-8 for details.) Main Menu 1.INITIAL SETUP 1.BEEPER 2.SLEEP MODE 3.PRINT DENSITY 4.TONER SAVE 5.DRUM LIFE 6.CASSETTE #2 (7.LANGUAGE, CANADA ONLY) 2.PRINT OPTIONS 1.INTERNAL FONT 2.CONFIGURATION 3.TEST PRINT 3.RESET PRINTER 1.FACTORY SET 2.HEX DUMP MODE Sub Menu...

  • Page 21: Assembly

    Parallel Cable Paper Cassette Owner’s Manual If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

  • Page 22: Choosing A Location

    Choosing a Location Place your copier/printer on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the machine near a standard, grounded power outlet. Choose a location where the temperature remains between 50 F and 95 F (10 –35 C).

  • Page 23: Release The Scanner Lock

    Release the Scanner Lock! Scanner Lock Lever Push the blue Scanner Lock Lever up to unlock the scanner. This lever is located on the rear left underside of the scanner cover. Lock Unlock Caution If CHECK SCAN LOCK appears on the LCD, immediately release the scanner lock and press .

  • Page 24: Assembly

    Assembly Installing the Drum Unit Assembly (with Toner Cartridge) Unpack the drum unit assembly, which includes the toner cartridge. Gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. To prevent damage to the drum, do not expose it to light for longer than a few minutes.

  • Page 25: Acceptable Paper

    Acceptable Paper Multi-purpose Paper Cassette (and Cassette #2 Accessory) Paper Type Paper Size Capacity Manual Feed Slot Paper Type cut sheet envelopes post cards organizer labels and transparencies We Recommend: Cut sheet: Labels: Transparencies: Front Output Bin Approx. 150 sheets of 20 lb. (75 g/m cut sheet Letter, Legal, A4, A5, ISO B5, B6, Executive, A6 (Cassette #1 only).

  • Page 26: Loading Paper In The Multi-Purpose Paper Cassette

    Loading Paper in the Multi-purpose Paper Cassette Pull the paper cassette completely out of the machine. Slide the paper width and length adjusters to the position for the paper size you are using. Fan the paper well. Load paper in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the...

  • Page 27: Use The Manual Feed Slot For Special Paper

    Use the Manual Feed Slot for Special Paper Use the manual feed slot to print or copy on envelopes, labels, transparencies, card stock or thicker paper: The manual feed slot is above the multi-purpose paper cassette. Load paper or envelopes one at a time. You do not have to remove paper from the paper cassette.

  • Page 28: Initial Setup

    Initial Setup The Menu key enables you to customize settings. Press until you see the option you want to select. Setting the Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the copier/printer beeps every time you press a key or make an error.

  • Page 29: Setting The Print Density

    Setting the Print Density You can adjust print density, making your printed originals lighter or darker. Press until you see 1.INITIAL SETUP. Menu Press on the numeric keys to select it. Press until you see 3.PRINT DENSITY. Menu Press on the numeric keys to select it. Press a numeric key to select the option you want.

  • Page 30: Turning On Cassette #2

    Turning On Cassette #2 If Cassette #2 is set to ON, you can set the paper size. Press until you see 1.INITIAL SETUP. Menu Press on the numeric keys to select it. Press until you see 6.CASSETTE #2. Menu Press on the numeric keys to select it.

  • Page 31: Setting Cassette Usage

    Setting Cassette Usage If you purchased and connected Cassette #2, you can decide how the copier/printer will use the paper in the two cassettes. The default setting of AUTO allows your machine to choose Cassette #2 if paper is out in Cassette #1. Choose #1 ONLY if you want to keep special paper in Cassette #2 and control when it is used.
  • Page 32 2 - 12 A S S E M B L Y...

  • Page 33: Making Copies

    Making Copies Inserting Originals for Copying You can copy from either the ADF (Automatic Document Feeder) or from the scanner glass. Using the ADF (Automatic Document Feeder) The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the machine. Use standard (20 lb/75g/m paper when using the ADF.

  • Page 34: Using The Scanner Glass

    Using the Scanner Glass You can use the scanner glass to copy one page at a time, or pages of a book. Originals can be letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty. You can make multiple copies; however, if you want them sorted you must use the ADF.

  • Page 35: Copy Settings

    Copy Settings You can use your machine as a copier, making up to 99 copies at a time. The six Copy keys on the control panel enable you to combine multiple settings quickly and easily. The keys Contrast Reduce Enlarge Copy Mode allow you to adjust settings for the next copy only.

  • Page 36: Reduce (Temporary Setting)

    Reduce (Temporary Setting) Place the original(s) in the ADF or on the scanner glass. Press repeatedly until you Reduce see the reduction ratio you want: 100%, 93%, 87%, 78%, 75%, 71%, 50%, 25%, AUTO, ZOOM —OR— Select AUTO to automatically fit the original on the selected paper size —OR—...

  • Page 37: Enlarge (Temporary Setting)

    Enlarge (Temporary Setting) Place the original(s) in the ADF or on the scanner glass. Press repeatedly until you Enlarge see the enlargement ratio you want: 100%,120%, 125%, 141%, 150%, 200%, 400%, ZOOM —OR— Select ZOOM to use the numenric keys to enter any percentage between 101% and 400%.

  • Page 38: Copy Operations

    Copy Operations Copying One Page Place the original in the ADF, or on the scanner glass. Press Copy Do NOT pull on the paper while copying is in progress. To stop the copy process and release the original, press Stop Multiple Copies (Using the ADF) You can make multiple copies using the ADF.

  • Page 39: Stacking Multiple Copies

    Stacking Multiple Copies Insert originals in the ADF or on the scanner glass. Use the numeric keys to enter the number of copies you want (up to 99). Press Copy Using the ADF to Sort Multiple Copies If you want to sort multiple copies, you must use the ADF. Insert originals in the ADF.

  • Page 40: 2In1

    2in1 Press repeatedly until the Option 2in1 LED is illuminated. Page 1 Poster You can create a poster size copy of a photograph. Press repeatedly until the Option Poster LED is illuminated. 3 - 8 M A K I N G C O P I E S Page 1 Page 2...

  • Page 41: Making Special Copies

    AUTO reduction ratio cannot be used if you are copying onto paper that is not the same size as the original. For the 2in1 and 4in1 copy options, you must use a pre-set ratio. Poster must stay at 100%. Making Special Copies Insert the original in the ADF or on the scanner glass.
  • Page 42 3 - 10 M A K I N G C O P I E S...

  • Page 43: Connecting To A Pc (For Printing/Scanning)

    DCP-1200’s Printer and Scanner Drivers (DSK1231), call Brother at USA: From within Canada: From within Montreal: 1-514-685-6464 To order the appropriate set of disks, you must tell the Brother Representative the version of Windows 1-888-879-3232 1-800-668-2768 ® you are using and your Brother model number.

  • Page 44: Computer Requirements

    Computer Requirements The following are the minimum computer requirements you need to set up and operate the MFC as a printer. Hard Disk Drive Operating System Use only a shield interface cable that is IEEE-1284 compliant, and that is less than 6 feet long (1.8 meters), or a USB cable. Connections Connecting a USB Cable (For Windows USB-Equipped Power Macintosh...

  • Page 45: Connecting The Bundled Parallel Cable (For Windows Only)

    User’s Guide for your computer. Before plugging in your computer and turning it on, plug in the electrical cord of the Brother machine. Only) C O N N E C T I N G 4 - 3...

  • Page 46: Choosing The Software To Install

    Install Printer, Scanner Drivers and ScanSoft Install Printer Driver (For Power Macintosh G3 or iMac Only) If you want to install the Brother Printer Driver that enables you to use the copier/printer as a printer with your Apple application software, install:...

  • Page 47: Installing Printer And Scanner Drivers

    Installing Printer and Scanner Drivers ® For Windows Before plugging in the computer and turning it on, plug in the electrical cord of the copier/printer. Turn on your PC. When the Add New Hardware Wizard screen appears, click Next. Select (Recommended) and click Next.

  • Page 48: Installing Brother Drivers Using A Usb Cable

    Installing Brother Drivers Using a USB Cable Insert the Brother CD-ROM into your CD-ROM drive. Select Specify a location and remove the other check marks, then click Browse to locate the file. Double-click on the CD icon and click on the Win98usb folder, then click OK.
  • Page 49 Next. Confirm the choice is Brother USB Composite Device and click Next. When the Insert Disk Wizard appears, remove the Brother CD-ROM and insert the Windows 98 CD-ROM (to get the ® Windows standard driver) and click OK.
  • Page 50 After the USB Composite Device is installed and the Add New Hardware Wizard reappears, click Next. Select (Recommended) and click Next. Select Specify a location and click Next. 4 - 8 C O N N E C T I N G...
  • Page 51 Confirm the choice is Brother USB Port and click Next. When the Add New Hardware Wizard displays the message that installation of the USB driver is completed, click Finish. After the USB Composite Device, Scanner and Printer Driver have been...
  • Page 52 Type Brother Printer II as the name of Printer name and click Next. Select Yes (Recommended) to print a Test Page and click Finish. After test page has printed, click Yes. 4 - 10 C O N N E C T I N G...

  • Page 53: True Type Fonts

    True Type Fonts ® True Type fonts are the fonts that are used in the Windows operating systems. If you install the Brother True Type fonts, more types of fonts ® will be available for Windows applications. When installing the Brother Drivers...

  • Page 54: For Windows

    For Windows -Based PC Using the Bundled Parallel Cable To install the software using Windows NT you must be logged on as the Administrator. After the Brother Drivers are installed, restart Windows NT as usual. If you are using Windows Computer.
  • Page 55 You must install Acrobat Reader before you can view on-line documentation. ® 3.51 or earlier, the following error message ® 3.51 or earlier. Brother MFL Pro does not ® . YOU MUST UPGRADE TO ® and access the Software Installation C O N N E C T I N G ®...

  • Page 56: Helpful Hints For Windows ® 3.1X Or Windows ® 95/98

    If you want to use the driver that was previously installed, you should first install this driver, then reinstall your previous driver. However, reinstalling the previous driver will make the Brother machine’s driver inactive. ®...

  • Page 57: For Apple ® New Power Macintosh

    Before You Install the Brother Drivers Make sure the copier/printer is working properly. Unplug the Brother machine’s AC power cord and turn off the AC power to your Macintosh or iMac. Connect a standard USB cable to both the copier/printer and the Macintosh or iMac.

  • Page 58: To Access The On-Line Documentation

    Restart your Macintosh/iMac so it recognizes the new driver. To Access the On-Line Documentation After you have installed the Brother driver(s) for your model and operating system, click View On-Line Documentation for operation instructions. To Look For Software Updates at www.brother.com Select your country and click Go!! Under Facsimile/Multi-Function/Phone System banner, click Software.

  • Page 59: Printing

    Remote Printer Console (RPC). When you operate your computer in the Disk Operating System (DOS) environment, RPC lets you easily change the Brother machine’s default settings (such as fonts, page setup, emulations, etc.). RPC also provides a status monitor Terminate-and-Stay Resident (TSR) program.

  • Page 60: For Apple New Power Macintosh G3 Or Imac Only

    If you have an Apple New Power Macintosh G3 or iMac, you will use the Brother HL-1200/MFL Pro series printer driver. After you choose it with the Chooser, you can access the Brother printer driver from within your standard application software.

  • Page 61: Multi-Purpose Paper Cassette

    Multi-purpose Paper Cassette The machine’s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, B5, A5, B6, A6 and Executive plain paper. When the machine receives print data from your computer, it loads paper from the paper cassette. Select the print command from your PC.

  • Page 62: Front Output Bin

    Front Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages. To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits.

  • Page 63: Loading One Sheet Of Paper At A Time

    Loading One Sheet of Paper at a Time You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.

  • Page 64: Printing On Thicker Paper And Card Stock

    Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelopes, thicker paper or card stock.

  • Page 65: Simultaneous Printing While Copying Or Scanning

    Apple New Power Macintosh Printing Documents Choose the Chooser from the Apple menu to set up the Brother printer driver HL-1200/MFL Pro as your default printer driver. Then you can use it as follows: Choose Print from the File menu.
  • Page 66 Choose one of the following Paper Source options: 1. Select Dual to switch automatically to the other cassette when the paper runs out. 2. Select Upper Paper Cassette to use only the paper in Cassette #1. Select Lower Paper Cassette to use only the paper in Cassette #2. 4.

  • Page 67: Print Operations From The Control Panel

    Select Long Edge Binding for book style or Short Edge Binding for calendar style. Check Binding Offset and either inch or mm to enter the offset value. Click OK. Click Print. Print Operations from the Control Panel There are two Print keys on the control panel: Job Cancel To stop and cancel a print job in progress, press The printout will be ejected.

  • Page 68: Printing A Configuration List

    Printing a Configuration List You can print a list of current printer settings. Press until you see 2.PRINT OPTIONS. Menu Press on the numeric keys to select it. Press until you see Menu 2.CONFIGURATION. Press on the numeric keys to select it.

  • Page 69: Printing Pc Data In Hexadecimal

    Application Software Before working with your application software that runs on DOS, check that the Brother machine’s name appears in the printer selection of your application software. If the machine is not listed, you must select the printer that corresponds to HP LaserJet IIP’s emulations.

  • Page 70: Remote Printer Console Main Program

    Start your computer and go to the DOS prompt. If you are in Windows exit and return to the DOS prompt. Insert the Brother CD-ROM into your CD-ROM drive. At the DOS prompt (C:\>) type x: (Substitute the drive letter of your CD-ROM drive for “x”) and press Enter.

  • Page 71: Using The Remote Printer Console Main Program

    [ /¬] Select [Enter] Setting [F1] Help [ESC] Exit Functions You can directly control the Brother machine, with Print Form, Reset Printer. You can enter the setting mode to change other printer settings, such as, margin You can change the environment settings for the RPC program: color, Status You can go to the Guide mode.

  • Page 72: Remote Printer Console

    Remote Printer Console Current Printer Status Information Item Default Media Type Regular Paper Feed Paper Cassette “Paper Cassette” or “Manual.” Emulation*1 Laser Jet IIP Selects “Laser Jet IIP.” Paper Size*1 Letter Orientation*1 Portrait Quality*1 Normal Copies*1 The items can be set in the current printer status information dialog Printer Setup Category Print Setup Section...

  • Page 73: Page Setup Section

    Page Setup Section Item Default Left Margin columns. Right Margin columns. Top Margin 0.5" or 0.33" Sets the Top Margin 0", 0.33", 0.5", 1", Bottom Margin 0.5" or 0.33" Sets the Bottom Margin 0", 0.33", 0.5", Line / Page Xoffset Yoffset *1 These values (except Yoffset and Xoffset) are overidden by settings within your application software.

  • Page 74: Console Configuration Category

    If you are using printer buffer switches that do not support bi-directional communication between the Brother machine and computer, the program works only in the PC to machine direction and cannot receive Brother machine status information.

  • Page 75: Scanning

    Using the Control Panel Keys (For Windows 95/98 and Windows NT If you have connected a Macintosh G3 or iMac, the control panel keys will not work with your PC. Please see “Using Brother TWAIN Scanner Driver ® with Your Apple...

  • Page 76: Scan Ocr

    You can scan either a black and white or a color original into your E-mail application (such as Microsoft Outlook or Netscape) as a file attachment. Although the Brother Control Center can be configured to send only black and white or color file attachments at one time, you can easily change this setting.

  • Page 77: Using Scansoft

    PaperPort If you have an Apple New Power Macintosh G3 or iMac, you will not be ® using PaperPort and ScanSoft the Brother TWAIN driver from within your graphics application, such as ® ® Adobe Photoshop . Please see “Using Brother TWAIN Scanner Driver ®...

  • Page 78: Viewing Items In Paperport

    Viewing Items in PaperPort ® PaperPort provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort ® can see PaperPort items (MAX files) and non-PaperPort created using other applications).

  • Page 79: Links To Many Other Applications

    Links to Many Other Applications ® PaperPort automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon.

  • Page 80: Importing Items From Other Applications

    JPEG files for displaying images. Scanning a Document TWAIN COMPLIANT The Brother scanner driver is TWAIN compliant and meets the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into ®...

  • Page 81: Accessing The Scanner

    Accessing the Scanner ® From the PaperPort window, select the Scan or TWAIN button or from the File drop-down menu choose Acquire. The TWAIN dialog box will appear: Scanning a Document into the PC Place the original in the ADF or on the scanner glass. Adjust the following settings, if needed, in the Scanner window: •...

  • Page 82: Settings In The Scanner Window

    Settings in the Scanner Window Resolution: Resolution: Select the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. You can choose: • 100 x 100 dpi •...
  • Page 83 Size: Set the Size to one of the following: • Letter (8 1/2 x 11 in.) • A4 (210 x 297 mm.) • Legal (8 1/2 x 14 in.) • A5 (148 x 210 mm.) • A6 (??? x ??? mm.) •...

  • Page 84: How To Use Prescan To Adjust An Image

    PaperPort window. ® In the PaperPort window, use the options available to refine the image. ® (See PaperPort for Brother Online Documentation for details.) S C A N N I N G 6 - 10 ® -based PC and will...

  • Page 85: Using Brother Twain Scanner Driver With Your Apple New Power Macintosh G3 Or Imac

    Most image editing applications support the TWAIN specification. For example, Kai’s Power Soap is standard software with iMac and it supports a TWAIN driver, so Kai’s Power Soap can scan images from the Brother machine. Importing Images Although Brother does not bundle OCR software for the Macintosh/iMac, many editing and OCR software products are available for Macintosh/iMac.

  • Page 86: Accessing The Scanner

    Accessing the Scanner Run your image editing application, such as Photoshop, Color It, Kai’s Photo Soap. Find the “Select TWAIN Source” menu option. Choose the MFL Pro/P2500 driver from this menu and run the TWAIN driver from within your graphics application. The Scanner setup dialog box will appear.

  • Page 87: Image

    Image Resolution Resolution—Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Color Type Black & White—Set the image Type to Black&White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray.

  • Page 88: Miscellaneous

    Brightness Brightness—Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.

  • Page 89: Scanning Area

    Scanning Area Set the Size to one of the following: • Letter (8.5 x 11 inches) • A4 (210 x 297 mm) • Legal (8.5 x 14 inches) • A5 (148 x 210 mm) • B5 (182 x 257 mm) •...

  • Page 90: How To Use Prescan To Adjust An Image

    How to Use PreScan to Adjust an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image.

  • Page 91: Using The Windows Based Brother Control Center (For Windows 95/98 And Nt 4.0 Only)

    (For Windows Brother Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder. This allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications.

  • Page 92: Autoload The Brother Control Center

    AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time ® Windows is started. When the Control Center is loaded, the Control Center icon will appear in the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad.

  • Page 93: Brother Control Center Features

    Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook.

  • Page 94: Copy Operations

    ® Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer ®...

  • Page 95: Setting Up The Scanner Configurations

    If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF. Place the original in the Brother machine’s ADF, then click OK to return to the Control Center screen.

  • Page 96: Scan To File

    Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

  • Page 97: Destination Folder

    Destination Folder PaperPort Folder—Select this checkbox to scan the original into your PaperPort folder. Other Folder—Select this checkbox, to scan the original as another file type and/or into another directory/folder. File—If you selected Other Folder, from the pull-down list select the type of file: PaperPort Files (*.MAX) Self Viewing Files (*.EXE)

  • Page 98: Send Scan To E-Mail

    Send Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

  • Page 99: File Attachments

    Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color—Click this checkbox to convert all files that have been processed through OCR to color.

  • Page 100: Quicksend List

    QuickSend List You can create a list of Email names and addresses for quick selection. Click the New button to add a name(s) to your QuickSend list. Your Email phone book listing is displayed, so you can select stored names or create new ones: Highlight the name(s) you want to add to your list, click the User button, then click OK to return to the Link Preference window.

  • Page 101: Send Scan To Word Processor

    Send Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
  • Page 102 OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.

  • Page 103: User Defined Button

    User Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 104: Copy / Two On One Copy

    To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFL Pro Printer II Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.

  • Page 105: Using Automatic E-Mail Printing

    Netscape Navigator support. Automatic E-Mail Printing can be configured for a multiple user account: In Brother Automatic E-Mail Printing you can set more than one e-mail account on a single PC so you can print e-mail in each account automatically.

  • Page 106: To Look For Software Updates At Www.brother.com

    Click Windows 3.1 / 95 / 98 / NT 4.0. Select the application or product category you want. To Access the On-Line Documentation After you have installed the Brother driver(s) for your model and operating system, click View On-Line Documentation for operation instructions.

  • Page 107: Optional Accessories

    Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m paper. Cassette #2 is seated in a tray shaped like the copier/printer. When you place the Brother machine on top of this tray, the machine and Cassette #2 will be attached.
  • Page 108 9 - 2 O P T I O N A L A C C E S S O R I E S...

  • Page 109: Important Information

    These notices are in effect on models sold and used in the United States only. If you experience trouble with your machine, please contact a Brother Authorized Service Center for information on service or repair. If you are not able to solve a problem with your digital copier/printer, contact Brother Customer Service.

  • Page 110: Important-About The Interface Cable

    A shielded interface cable, which is included with your machine, should be used to ensure compliance with the limits for a Class B digital device. Caution Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment. Industry Canada Compliance Statement (For Canada Only) This Class B digital apparatus complies with Canadian ICES-003.

  • Page 111: Important Safety Instructions

    Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not place this product on an unstable cart, stand, or table.

  • Page 112: Trademarks

    Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service Center under the following conditions: When the power cord is damaged or frayed. If liquid has been spilled into the product. If the product has been exposed to rain or water.

  • Page 113: Troubleshooting And Routine Maintenance

    Reduce the amount of paper in the paper cassette, then try again. Make sure you are using paper that meets Brother recommended paper specifications. (See “Acceptable Paper”, Chapter 2.) Close cassette cover or re-install cassette properly. Release the scanner lock lever.
  • Page 114 A N D R O U T I N E Action Close the front cover completely. Paper Jams”, page 11-3. Press Stop . Call Brother Customer Service. USA: 1-800-284-4329 From within Canada: 1-800-853-6660 From within Montreal: 1-514-685-6464 To print the data that...

  • Page 115: Document Jams And Paper Jams

    Error Messages Error Message TONER LOW WARMING UP Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam in the Top of the ADF Unit Remove any paper from the ADF that is not jammed.

  • Page 116: Printer Jam

    Printer Jam Before you can clear a printer jam error, you must find out where the paper is stuck. See the following three types of paper jams. WARNING Do not use force to pull the jammed paper from the paper tray because you may damage the machine and cause toner to scatter on the next printed pages.

  • Page 117: Paper Is Jammed Near The Drum Unit

    Paper is Jammed near the Drum Unit Open the front cover. Remove the drum unit but do not force it if it cannot be removed easily. Instead, pull the edge of the jammed paper from the paper cassette. Gently pull out the jammed paper. Reinstall the drum unit.

  • Page 118: If You Are Having Difficulty With Your Machine

    If You Are Having Difficulty with Your Machine If you think there is a problem with your copier/printer, make a copy first. If the copy looks good, the problem is probably not your machine. Check the chart below and follow the troubleshooting tips.
  • Page 119 Make sure the Brother TWAIN Driver is selected as the primary source. In PaperPort click File | Select Source, highlight the Brother TWAIN Driver and click Select. Click on ‘Do not install a driver. (Windows will not prompt you again)’...
  • Page 120 Difficulty Software “Unable to write to LPT1” or “LPT1 Difficulties already in use” Error (Continued) Message appears. “Machine is Busy” or “Machine Connect Failure” Error Message appears. DOS Setup I cannot print from my Check that the DOS application software Printing application software.
  • Page 121 Difficulty DOS Setup How can I change the user settings or Printing default settings on the Difficulties machine? (Continued) Paper The machine does not Handling load paper. The LCD shows CHECK PAPER If so, the multi-purpose paper cassette may be Difficulties or PRINTER JAM.
  • Page 122 Difficulty Print Printed pages are Quality stained corona with or have vertical Difficulties stripes. (Continued) Dark Stripes or Toner Stains Printed pages have white spots in black text and graphic areas. cause the problem. If you still see white spots White Spots Toner scatters and stains the printed...
  • Page 123 Difficulty Print Printed pages are Quality marked at regular intervals. Difficulties (Continued) Example of Regular Marking Printed pages are blurred at the center or at either edge. Blurred Page Ghost images appear on printed page. Ghost Images The drum unit is a consumable item and it is necessary to replace it periodically.

  • Page 124: Routine Maintenance

    Lift the ADF unit. Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint-free cloth. If the screen still displays a scanner error, call Brother Customer Service for assistance at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada), or 1-514-685-6464 (from within Montreal).

  • Page 125: Cleaning The Printer

    Cleaning the Printer Caution Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. Do not use isopropyl alcohol to clean the scanner window or toner sensor. Do not touch the scanner window with your finger. The drum unit contains toner, so handle it carefully.

  • Page 126: Cleaning The Drum Unit

    Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner. Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the home position ( ) and snap it into place.

  • Page 127: Toner Empty Indicator

    Toner Empty Indicator When the toner cartridge is running low, the display shows TONER LOW and the Toner Empty icon on the control panel flashes on and off to indicate the toner is low. Toner Empty Icon Display The Toner Empty icon appears and the display shows TONER EMPTY. Once this icon appears, your machine will not resume printing until you install a new toner cartridge.
  • Page 128 If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. You can use only a genuine Brother toner cartridge (TN-430 or TN-460), which is specially formulated to ensure top print quality. Using another brand of toner cartridge may void your machine’s warranty.

  • Page 129: Replacing The Drum Unit

    Install the new toner cartridge into the drum unit until it clicks into place. Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the home position before reinstalling the drum unit assembly.
  • Page 130 The drum unit is a consumable item, and it is necessary to replace it periodically. There are many factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of pages per print job, etc. The estimated drum life is up to 20,000 pages.

  • Page 131: Checking The Drum Life

    Reinstall the new drum unit, keeping the front cover open. Press Clear Press , and when the display shows ACCEPTED, and close the front cover. Caution If toner scatters and your hands or clothes get dirty, immediately wipe off or wash with cold water. Checking the Drum Life You can see the percentage of the drum’s life that remains available.
  • Page 132 11 - 20 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E...

  • Page 133: Specifications

    * “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution). Specifications and printed materials are subject to change for improvement without prior notice.

  • Page 134: Machine

    Brother Printing System for Windows emulation mode of HP LaserJet IIP (PCL level 4) ® Windows 3.1x, Windows Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability Bi-directional parallel (IEEE-1284); USB (Universal Serial Bus) Interface Using Windows...

  • Page 135: True Type Fonts On Cd-Rom

    True Type Fonts on CD-ROM TrueType compatible soft-fonts for Windows bundled CD-ROM. Resident Fonts The following bitmapped fonts are resident in the machine. Brougham 10 (12 point) Brougham 12 (10 point) Letter Gothic 16.66 (8.5 point) (Portrait and Landscape are available for the above.) Symbol Sets/Character Sets *HP mode •...

  • Page 136: Hp Laserjet Iip

    HP LaserJet IIP The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set. For other characters, see character set of Roman 8.

  • Page 137: Interface

    Interface Parallel Interface Interface Connector Printer Side: Pin Assignment Pin No. Signal DATA STROBE DATA 1 DATA 2 DATA 3 DATA 4 DATA 5 DATA 6 DATA 7 DATA 8 ACKNLG BUSY SLCT AUTO FEED N.C. 0V (S.G.) 0V (S.G.) USB (Universal Serial Bus) Interface Pin Assignment Pin No.
  • Page 138 12 - 6 S P E C I F I C A T I O N S...

  • Page 139: Index

    2-6 power cord 2-7 toner cartridge 2-4 assembly of MFC grounded 3-prong plug 2-7 Automatic E-Mail Printing 8-1 bi-directional parallel cable 4-3 Brother accessories and supplies ii Bulletin Board i Customer Service i Frequently Asked Questions (FAQs) i warranty...
  • Page 140 FCC notices 10-1~10-4 installing drivers and software. See Chapter 4 jack(s) converting wall jacks. See triplex adapter labels 2-5 location for DCP, choosing 2-2 maintenance, routine 11-12 manual feed slot 2-5 memory, additional 9-1 memory full. See error messages on multi-purpose sheet feeder capacity 2-6 loading paper 2-6...
  • Page 141 See Brother Fax-Back System remote printer console 5-1 resolution printing 12-2 restore factory default settings 5-10 safety instructions 10-3 scanner, cleaning 11-12 scanner drivers, installing for Macintosh G3/iMac 4-15 ® for Windows Scanner Lock 2-3 Scanning Scan Image 6-1...
  • Page 142 I - 4 I N D E X...
  • Page 143 100 Somerset Corporate Boulevard Brother International Corporation (Canada) Ltd. Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the...

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