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Related Manuals for Xerox WorkCentre 4260C
Summary of Contents for Xerox WorkCentre 4260C
- Page 1 ® WorkCentre 4260 Series Quick Use Guide Version 0.3 29.07.08...
- Page 3 WorkCentre® 4260 Series Quick Use Guide...
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Page 5: Table Of Contents
Xerox WorkCentre 4260 Series Thank you for choosing the WorkCentre 4260 Series. If you work through the procedures in this book in the order they are presented, you will successfully: Connect the WorkCentre 4260 Series Printer to a network Set-up the WorkCentre 4260 Series Printer... - Page 6 The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation.
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Page 7: Install The Workcentre 4260 Series
Install the WorkCentre 4260 Series Unpack the machine and any hardware options Locate the Installation Instructions. Follow the Installation Instructions to assemble the machine and hardware options. The result will be one of the following configurations. Features Digital Copying Direct/Network Printing Scan E-mail... - Page 8 Features Additional Memory (256MB) NOTE: A low stand is available for the Tray 4 configuration, a high stand is available for the Tray 1 and 2 configuration. In addition you will have: • Power Cord • User Documentation CD • System Administration CD •...
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Page 9: Switch On The Machine
Switch On the Machine Once the machine has been assembled it must be configured. This is done using the Product Enablement Key when the machine is switched on for the first time. The Product Enablement Key is delivered in a plastic tube inside the box with the machine. - Page 10 Time. Follow the instructions to enter the appropriate information and select Next on each screen. The Congratulations screen will be displayed. This indicates that you have successfully completed the System Settings portion of the Xerox Installation Wizard. Select Finish to continue. NOTE: In some locations a popup screen will appear asking for the Page Pack Passcode.
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Page 11: Your Workcentre 4260
Paper Trays: Tray 2, 3, 4 and HCF are standard on the WorkCentre 4260XF and are optional. on the WorkCentre 4260C/ S/X. Inside the Device There are Customer Replaceable Units in the device, the Toner Cartridge (6) and the Drum Cartridge (7). -
Page 12: Control Panel Overview
Control Panel Overview Job Status Services Machine Status Language Item Services Home Services Job Status Machine Status Display and Touch Screen Help Language Power Log In/Out Numeric Keypad Cancel Entry Services Home Log In/Out Numeric Keypad Display and Cancel Entry Touch Screen Description Displays the Services screen to enable selection of features. -
Page 13: Loading Documents
Item Clear All Interrupt Printing Stop Start Load Paper into the Paper Trays Open the paper tray and load paper into the tray. Do NOT fill above the Max line. Adjust the guides to hold the paper against the right side of the tray. When you close the tray, the Paper Settings screen will display. -
Page 14: Connecting To The Network
NOTE: The Ethernet cable is not supplied by Xerox. To setup the address using DHCP, see Network Setup Using DHCP on page 10. If you want to set a static IP address, skip to Network Setup Using a Static IP Address on page 11. - Page 15 • Press the Machine Status button then select Tools > Connectivity and Network Setup > Advanced > Network Setting > Network Setup > TCP/IP Options > TCP/IP Settings. • The allocated TCP/IP address is in the Name/Address field. Confirm that an IP address has been allocated and that it is an appropriate IP address for your network.
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Page 16: Install Print Drivers
Install Print Drivers This procedure describes how to install Print Drivers using the Print Driver CD. NOTE: If you wish to install different print drivers or are using a different operating system refer to the System Administration CD for full details. The Print Drivers are on the Print Driver CD that was delivered with your machine. -
Page 17: E-Mail Setup
• Test the E-mail account by sending an E-mail to the Xerox machine account. This task should be completed at a mail client on your network that supports SMTP (Simple Mail Transfer Protocol) and POP3 (Post Office Protocol 3). - Page 18 Enter the Login Name and Password. Click Apply to confirm your settings. From the Properties menu, click Services > E-mail Settings > Default. To amend the settings on the E-mail Setup screen, click Edit for each options group. When you have made your selections click Apply. NOTE: For more information on all of the E-mail features including setting up address books, please refer to the System Administration CD.
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Page 19: Fax Setup
Fax Setup The WorkCentre 4260 X and XF Series configuration has Fax installed as standard. The Fax Kit will require setup when the machine is installed. Setting up the Fax Kit Set up the Fax Kit using the instructions in the Kit. Connect the telephone line to the Line connector on the device. -
Page 20: Installing Option Kits
Installing Option Kits This section provides instructions on how to install and configure optional features: • Network Accounting • Server Fax NOTE: For more instructions on installing and configuring Server Fax and Network Accounting, refer to the System Administration CD. Installing Option Kits All the Option Kits are installed in the same way. -
Page 21: Server Fax
Server Fax The Server Fax feature enables Users to send documents to one or more fax machines via the telephone network without having a dedicated telephone line connected to the machine This is achieved by connecting the machine to a network Fax Server which can manage fax transmissions throughout an organisation. -
Page 22: Making Copies
Making Copies Load the documents to be copied either face up in the Document Feeder or face down to the rear left corner of the Document Glass. Press the Services Home button and then Copy. The Copy screen will be displayed. Select the required features using the Touch Screen. -
Page 23: Additional Copy Features
Additional Copy Features Reduce / Enlarge Image quality adjustment Creating booklets Multiple images quick use guide Originals can be reduced or enlarged between 25% and 400%. To use this option, select the Copy tab. Select any one of the preset reduce/enlarge ratios or select More to access custom settings. -
Page 24: Printing A Document
Services CD or you can download the latest versions from the Xerox website at www.xerox.com/support. Open the document to be printed. Click File > Print and select the Xerox WorkCentre 4260 Series from the list of printers displayed. To change the default printing properties click Properties. -
Page 25: Saved Settings
Additional Print Features Rotate image This feature enables you to rotate the page through 180 degrees. To use this option, click the Advanced tab and click on Image Options. Select Enabled to rotate page images 180 degrees from their current orientation. Select Disable to turn the feature off. Saved settings Frequently (or rarely) used features of a print job can be saved with the Saved Settings option. -
Page 26: Sending A Fax
Sending a Fax NOTE: This feature is only available on the WorkCentre 4260 X/XF configuration. Load the documents to be faxed either face down on the Document Glass or face up into the Document Feeder. Press the Services Home button and choose the Fax option. - Page 27 NOTE: To confirm the Fax job, press the Job Status button on the Control Panel to display the Job Status screen. The queued job will be displayed. quick use guide...
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Page 28: Delayed Send
Additional Fax Features Delayed send This feature enables you to specify the time the fax is transmitted. This option can be used to delay transmission of a fax job to an off- peak period to reduce the cost of the call. To use this option, select the Fax Options tab. -
Page 29: Network Scanning
Network Scanning Network Scanning enables you to scan your hard copy documents and store them as electronic files. Load the documents to be scanned either face down on the Document Glass or face up into the Document Feeder. Press the Services Home button on the Control Panel. - Page 30 Network Advanced Settings Scanning Update Templates Use a recently created or updated template before the system automatically adds it to the template list Press Start to scan your documents. NOTE: To confirm the scan job, press the Job Status button on the Control Panel to display the Job Status screen.
- Page 31 Additional Network Scanning Features Creating Scanning Templates Templates are used in network scanning to define the destination and scan settings for your scan job. Your workflow will be more efficient if you create specific templates for your most frequent scanning jobs. New templates are based on the settings configured for the Default Template or you can copy and modify existing templates.
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Page 32: Sending An E-Mail
Sending an E-mail Load the documents to be E-mailed either face down on the Document Glass or face up into the Document Feeder. Press the Services Home button on the Control Panel. Select E-mail. Select From and enter the address you want to appear in the From field of the E-mail. - Page 33 Additional E-mail Features Color Attachments When the Color scan option is selected you will also be able to attach a full color image to your email in a JPEG format. This format is a better compression format for color bitmaps. To enable Color scan to E-mail select the E-mail tab and choose the Output Color option.
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Page 34: Enhance Your Workcentre's Productivity
Enhance your WorkCentre’s productivity The WorkCentre 4260 Series is a powerful multi function device with many digital functions integrated into one sleek system. It is designed to support large workgroups in different production environments. You can do more with less and streamline your workflow with these productivity enhancing features. -
Page 35: Remote Administration
Customize your device The machine can be setup to reflect your office’s workflow. For example, the initial screen you see when you walk up to the machine can be either the Machine Status, Job Status or one of the Services. Default settings for each of the Services can be set to your own requirements such as the default paper tray, customized reduction ratios and 2-sided copying to save on paper. - Page 36 Units like the Print Cartridge and Staple Cartridge are customer replaceable, meaning you can replace the consumable without having to call out a Xerox service representative. This enables you to reduce down time.
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Page 37: Troubleshooting
Troubleshooting A variety of situations can effect the quality of your output. For optimal performance, ensure the guidelines in the User Guide are followed. The documentation and the fault messages on the machine help you to locate and resolve a problem easily. Some problems can be resolved by switching off and switching on your device. -
Page 38: Paper Jams
Paper jams The screen will indicate the location of the jam. • Follow the instructions on the display to clear the paper from the paper path. • Ensure that all jam clearance doors and covers are returned to their correct positions. NOTE: Jam Clearance areas may vary depending on your machine model and... -
Page 39: Help
CDs with the WorkCentre 4260 Series. Alternatively you can access the documents from www.xerox.com/support. Click Help on the printer driver screen or press [F1] on the PC keyboard for information on the displayed printer driver... -
Page 40: Internet Services
On CentreWare Internet Services Click Index to view the contents of the Internet Services site. Click Help to take you to the Xerox on-line support web site. quick use guide... -
Page 41: Greenwich Mean Time Offset
Greenwich Mean Time Offset http://wwp.greenwichmeantime.com/. City/Region/ Country Offset International Date Line -12.0 West Midway Island -11.0 Samoa -11.0 Hawaii -10.0 Alaska -9.0 Pacific Time -8.0 (US, Canada) Tijuana -8.0 Mountain Time -7.0 (US, Canada) Central America -6.0 Central Time -6.0 (US, Canada) Guadalajara -6.0... - Page 42 quick use guide...