Sharp UX-305 Operation Manual
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Sharp UX-305 Operation Manual

Sharp UX-305 Operation Manual

Sharp facsimile ux-305 operation manual
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MODEL
UX-305
FACSIMILE
OPERATION MANUAL
1. Installation
2. Sending Documents
3. Receiving Documents
4. Making Copies
5. Making Telephone Calls
6. Answering Machine Hookup
7. Special Functions
8. Option Settings
9. Printing Reports and Lists
10. Maintenance
11. Troubleshooting

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Summary of Contents for Sharp UX-305

  • Page 1 MODEL UX-305 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Hookup 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11. Troubleshooting...
  • Page 2 Space is also provided for other relevant information. Model Number _____________________________________________________________ Serial Number _____________________________________________________________ Date of Purchase ___________________________________________________________ Place of Purchase __________________________________________________________ ® As an NERGY partner, SHARP has deter- mined that this product meets the guidelines for energy efficiency. FOR YOUR RECORDS ® NERGY...
  • Page 3 Reception modes Resolution Note: The facsimile machine is Year 2000 compliant. * Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only). Welcome, and thank you for...
  • Page 4 Power consumption Dimensions Weight As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units.

  • Page 5: Important Safety Information

    Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.
  • Page 6 This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

  • Page 7: Table Of Contents

    Table of Contents Installation Unpacking Checklist ........7 A Look at the Operation Panel .
  • Page 8 Special Functions Caller ID ..........65 Distinctive Ring .

  • Page 9: Installation

    Installation Unpacking Checklist Before setting up, make sure you have all of the following items. Original document support Handset Handset cord Gears (4) Imaging film (initial starter roll) If any are missing, contact your dealer or retailer. Rapid key labels Paper tray extension Operation...

  • Page 10: A Look At The Operation Panel

    A Look at the Operation Panel A Look at the Operation Panel PQRS SPEED DIAL key Press this key to dial a 2-digit Speed Dial number. REDIAL key Press this key to automatically redial the last number dialed. Display This displays messages and prompts during operation and programming.
  • Page 11 VOLUME keys Press these keys to adjust the volume of the handset when the handset is lifted, the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times. FUNCTION key Press this key to select various special functions.

  • Page 12: Connections

    Connections Connections Points to keep in mind when setting up Do not place the machine in direct sunlight. Keep dust away from the machine. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
  • Page 13 Handset Connect the handset as shown and place it on the handset rest. The ends of the handset cord are identical, so they will go into either jack. Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine! Connections...

  • Page 14: Power Cord

    Connections Power cord Plug the power cord into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Caution! Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty. The machine does not have a power on/off switch, so the power is turned on...

  • Page 15: Telephone Line Cord

    Telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. Comments: Your fax is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax for pulse dialing by changing Option Setting 8.
  • Page 16 Connections Trays Attach the paper tray extension. Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. Attach the original document support. Note: The original document support has a top side and a...
  • Page 17 Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET jack on the fax. To connect an answering machine to your fax, see Chapter 6, Answering Machine Hookup. Remove the seal covering the TEL. SET jack. Connect the extension phone line to the TEL.

  • Page 18: Loading The Imaging Film

    Open the operation panel by grasping the finger hold and pulling up. Pull the green release on the right side of the machine forward, and open the print compartment cover. When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 100 letter-size pages.
  • Page 19 If you are installing the imaging film for the first time, go to Step 6. Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. Remove the used film from the cartridge. Remove the four green gears from the used film.
  • Page 20 Loading the Imaging Film Remove the new roll of imaging film from its packaging. Do not yet remove the band that holds the rolls together. Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.
  • Page 21 Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.
  • Page 22 FUNCTION When to replace the imaging film Replace the imaging film when the display shows: FILM END Use the following imaging film, which is available from your dealer or retailer: Sharp UX-3CR Imaging Film Click! Display shows: INITIALIZE FILM START/MEMORY...

  • Page 23: Loading Printing Paper

    Loading Printing Paper You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and size of the paper you are loading. Paper from 16 to 20 lbs. (60 to 75 g/m Letter size: 60 sheets Paper from 20 to 24 lbs.
  • Page 24 Loading Printing Paper Push the paper release plate back down. Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams. The fax has been set at the factory to scale the size of received faxes to letter size paper.
  • Page 25 Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys: FUNCTION The display will show: Press 1 to select NORMAL or 2 to select LIGHT.

  • Page 26: Entering Your Name And Fax Number

    Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time. Important! The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send.
  • Page 27 Press the # key twice: The display will show: Press the START/MEMORY key. The display will show: Enter your fax number by pressing the number keys. Up to 20 digits can be entered. To insert a space between digits, press the # key. If you make a mistake, press the HOLD/SEARCH key to move the cursor back to the mistake and then enter the correct number.
  • Page 28 Up to 24 characters can be entered. To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter. Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 PQRS OPER...

  • Page 29: Setting The Date And Time

    Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you fax. Note: The imaging film and printing paper must be loaded before the date and time can be set. Press these keys: The display will show: Press the...
  • Page 30 Setting the Date and Time Press the START/MEMORY key. The currently set date will appear in the display. Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.). To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.
  • Page 31 Press the START/MEMORY key to start the clock. The display will show: Press the STOP key to return to the date and time display. Daylight Saving Time If desired, you can have the clock move forward and backward automatically at the beginning and end of Daylight Saving Time. To turn on this function, press the panel keys as follows: Press these keys: The display will show:...

  • Page 32: Selecting The Reception Mode

    TEL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine’s handset or an extension phone connected to the same line.

  • Page 33: Volume Adjustment

    Volume Adjustment Speaker Press the SPEAKER key. Press the UP or DOWN key. DOWN When the display shows the desired volume level, press the SPEAKER key to turn off the speaker. You can adjust the volume of the speaker, handset, and ringer using the UP and DOWN keys.
  • Page 34 Volume Adjustment Handset Lift the handset. Press the UP or DOWN key. DOWN When the display shows the desired volume level, replace the handset. Ringer Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) The ringer will ring once at the selected level, then the date and time will reappear in the display.

  • Page 35: Sending Documents

    Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum 148 mm size...
  • Page 36 Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. 0.16"(4 mm) Other restrictions The scanner cannot recognize yellow, greenish yellow, or light blue ink. Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.

  • Page 37: Loading The Document

    Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.
  • Page 38 Loading the Document Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. Open the operation panel by grasping the finger hold and pulling up.

  • Page 39: Resolution And Contrast

    Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document. Resolution settings STANDARD: Use STANDARD for ordinary documents.
  • Page 40 Resolution and Contrast Load the document(s). The document must be loaded before the resolution and contrast can be adjusted. Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting.

  • Page 41: Sending A Fax By Normal Dialing

    (If you pressed the SPEAKER key, you must pick up the handset to talk.) Normal Dialing allows you to listen to the line and make sure the other fax machine is responding. Load the document(s). The display will show:...
  • Page 42 Sending a Fax by Normal Dialing Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer. If the other party answers, ask them to press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them).

  • Page 43: Sending A Fax By Automatic Dialing

    To use Automatic Dialing, you must first store the full fax or telephone number in your fax machine. When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 88 Speed Dial numbers are available.
  • Page 44 Sending a Fax by Automatic Dialing Storing fax and telephone numbers for Automatic Dialing Press these keys: The display will show: Press 1 to select SET. The display will show: Enter a two-digit Speed Dial number by pressing the number keys (01 to 08 for Rapid Key Dialing, 09 to 88 for Speed Dialing).
  • Page 45 To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter. Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 Press the START/MEMORY key.
  • Page 46 Sending a Fax by Automatic Dialing Clearing numbers Press these keys: The display will show: Press 2 to select CLEAR. Enter the Speed Dial number that you want to clear by pressing the number keys. Press the START/MEMORY key. Return to Step 3 to clear another number, or press STOP to exit. Making changes To make changes in a number previously stored, repeat the storing procedure.

  • Page 47: Rapid Key Dialing

    Rapid Key Dialing If the number you want to dial has been stored for Automatic Dialing as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key. Load the document(s). The display will show: READY TO SEND Set the resolution and/or contrast if desired.

  • Page 48: Speed Dialing

    Sending a Fax by Automatic Dialing Speed Dialing Speed Dialing can be used to dial any number that has been stored for Automatic Dialing. Load the document(s). The display will show: READY TO SEND Set the resolution and/or contrast if desired.
  • Page 49 Direct Keypad Dialing You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don’t need to speak to the other party before faxing.
  • Page 50 Sending a Fax by Automatic Dialing Using the HOLD/SEARCH key If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/MEMORY key.
  • Page 51 Press the # key or the through the names (numbers if you pressed 0). Stop when the desired name appears in the display. If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list.

  • Page 52: Receiving Documents

    Receiving Documents Using FAX Mode RECEPTION When the reception mode is set to FAX, the machine will automatically answer all calls on four rings and receive incoming faxes. 4 rings You can change the number of rings on which the machine answers calls by changing Option Setting 2.

  • Page 53: Using Tel Mode

    Using TEL Mode RECEPTION When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line. Answering with the fax’s handset Pick up the handset when the machine rings.
  • Page 54 Receiving Documents If the other party first talks and then wants to send a fax, press the START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key). Make sure that the display shows RECEIVING, then replace the handset.
  • Page 55 Comments: Your fax will not accept the signal to begin reception (5 loaded in its feeder. If you have set Option Setting 12 to NO and hear a fax tone when you answer the extension phone, you must press 5, phone, or walk over to the fax, pick up the handset, and press the START/MEMORY key if you are on a pulse dial phone.
  • Page 56 Receiving Documents Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

  • Page 57: Substitute Reception To Memory

    Press the STOP key. Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAM.

  • Page 58: Making Copies

    Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. Load the document(s) face down. (Maximum of 10 pages.) The display will show: READY TO SEND Set the resolution and/or contrast if...
  • Page 59 Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted. Example of three copies each of three originals Sorted (SORT COPY) The display will show: If you are making one copy per original, press the START/MEMORY key.
  • Page 60 Making Copies Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

  • Page 61: Making Telephone Calls

    Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. To make or receive a phone call, the power must be on. Pick up the handset or press the SPEAKER key. Listen for the dial tone.

  • Page 62: Chain Dialing

    Making Telephone Calls Comments: While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. The fax may interrupt a voice call received on an extension phone if the reception mode is set to A.M.
  • Page 63 Making Telephone Calls Hold You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection.

  • Page 64: Answering Machine Hookup

    Answering Machine Hookup Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine’s TEL. SET jack. This will allow you to receive both voice messages and faxes when you are out. Remove the seal covering the TEL. SET jack. Connect the answering machine’s telephone line jack to the TEL.

  • Page 65: Activating The Answering Machine Hookup

    Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello. You’ve reached the ABC company. No one is available to take your call right now.
  • Page 66 Activating the Answering Machine Hookup How the hookup operates While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line.

  • Page 67: Special Functions

    Special Functions Caller ID If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings. Important: To use this function, you must subscribe to a caller identification service from your telephone company.
  • Page 68 Caller ID Press 1 to select SET. (To clear a previously programmed area code, press 2 and go to Step 7.) The display will show: Enter the three digits of your area code. Press the START/MEMORY key to store your area code. The display will show: Press the STOP key to return to the date and time display.
  • Page 69 Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

  • Page 70: Priority Call

    Caller ID Press the key to scroll through the list from the most recent call, or the # key to scroll through the list from the oldest call. If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.
  • Page 71 Press the keys shown at right. PRIORITY CALL # will appear in the display. Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step Enter the phone number, including the area code, by pressing the number keys (max.

  • Page 72: Distinctive Ring

    Distinctive Ring Distinctive Ring Important: To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. Do not turn on this function if you do not subscribe to a distinctive ring service. Your fax may not be compatible with some distinctive ring services. Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line.
  • Page 73 Press a number from 1 to 3 to select the ring pattern below that matches your second number’s ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring function. RING PATTERN 1: RING PATTERN 2: RING PATTERN 3:...

  • Page 74: Broadcasting

    Broadcasting Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines.
  • Page 75 Press the START/MEMORY key. Transmission will begin. A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

  • Page 76: Cover Sheet

    Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all tranmissions until you turn it off.
  • Page 77 Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off. The display will show: AUTO PRINT OUT Press the STOP key to return to the date and time display. Selecting a header message (optional) When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet.
  • Page 78 Cover Sheet Select a message by entering a number from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE Dial the receiving machine and transmit the document. Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.

  • Page 79: Batch Page Numbering

    Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.
  • Page 80 Batch Page Numbering Comments: If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display.

  • Page 81: Blocking Reception Of Unwanted Faxes

    Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 13 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.
  • Page 82 Blocking Reception of Unwanted Faxes Enter the full number you want to block (max. of 20 digits). Press the START/MEMORY key. Return to Step 3 to enter (or clear) another number, or press STOP to exit. (Example) START/MEMORY STOP Step 3 or...

  • Page 83: Sending Documents From Memory

    Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
  • Page 84 Sending Documents From Memory Enter the number of the receiving machine using one of the following methods: Press a Rapid Key. Press the SPEED DIAL key and enter a Speed Dial number. Enter a full telephone number by pressing the number keys. Press the START/MEMORY key if you entered a Speed Dial number or a full number.

  • Page 85: Polling (Requesting A Fax Transmission)

    Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others.
  • Page 86 Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine’s list of permitted fax numbers (called "passcode numbers").
  • Page 87 Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine’s list of permitted numbers. Press the keys shown at right. ENTRY MODE will appear in the display. Press the # key four times. PASSCODE # MODE will appear in the display.

  • Page 88: Timer Operations

    Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at any one time, and the times they will be performed can be specified up to 24 hours in advance.
  • Page 89 Enter the Speed Dial number of the receiving fax machine. If this is a polling operation, go to Step 10. Press the START/MEMORY key. Adjust the resolution and/or contrast if desired (skip to the next step if you don’t want to change settings).
  • Page 90 Option Settings The option settings let you customize your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. FUNCTION Setting 1: FINE RESOLUTION PRIORITY This option sets the default resolution (the resolution used if a setting is...

  • Page 91: Option Settings

    Setting 2: NUMBER OF RINGS TO ANSWER This option sets the number of rings the fax machine waits before answering an incoming call in FAX reception mode. Enter any number from 1 to 5 rings. Initial setting: 4 FUNCTION Press...
  • Page 92 Option Settings Setting 5: TEL/FAX REMOTE NUMBER If you hear a fax tone when you answer a call on a touch-tone extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, want to use a number other than 5 to begin fax reception.
  • Page 93 Setting 7: TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report. Enter a number from 1 to 5 as follows: 1 (ALWAYS PRINT): A report will be printed after each transmission, reception, or error. 2 (ERR/TIMER/MEM): A report will be printed after an error, timer operation, or memory operation.
  • Page 94 Option Settings Setting 9: QUIET DETECT TIME When an answering machine is connected to the fax, the fax will take over the line and begin reception if it detects a certain duration of silence after the answering machine answers a call. This sets the duration of silence (in seconds).
  • Page 95 Setting 11: DISTINCTIVE RING This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Enter a number from 1 to 5 to select a pattern. See Distinctive Ring in Chapter 7 for more details. Initial setting: 5 FUNCTION Press...
  • Page 96 Option Settings Setting 14: POLLING Press 1 if you want to use Rapid Key 08/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key. Initial setting: 2 FUNCTION Setting 15: CALLER ID If you subscribe to a caller ID service and want to use the Caller ID function, press 1 twice, enter your 3-digit area code by pressing the number keys, and then press the START/MEMORY key.
  • Page 97 Setting 16: AUTO COVER SHEET Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off. Initial setting: 2 FUNCTION Press Setting 17: ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations.

  • Page 98: Printing Reports And Lists

    Printing Reports and Lists You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.
  • Page 99 If Option Setting 17 (Auto Print Out) is set to YES, a report will be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.) All information is erased after a report is printed out. If automatic print-out is turned off and print-out has not been done manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

  • Page 100: Timer List

    Printing Reports and Lists COM.E-0 to COM.E-7 - A telephone line error prevented the transaction. See Line Error in Chapter 11. CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have.

  • Page 101: Passcode List

    Printing Reports and Lists Passcode List This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
  • Page 102 Printing Reports and Lists Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function. Caller ID List This list shows information about your most recent calls (maximum of 20 calls). (This list is only available if you are using the Caller ID function.)

  • Page 103: Print Setup List

    Print Setup List This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax is set at the factory to print out the report only when an error occurs.

  • Page 104: Maintenance

    Maintenance Fax print head Clean the printing head frequently to assure optimum printing performance. Unplug the power cord. Pull the paper release plate forward and remove the paper. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
  • Page 105 Do not use benzene or thinner. Avoid touching the print head with hard objects. The print head may be hot if your fax machine has just received a large number of documents. If this is the case, allow the print head to cool prior to cleaning.
  • Page 106 Maintenance Place the imaging film cartridge back in the print compartment. Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Reinsert the paper in the paper tray and push the paper release plate back down.
  • Page 107 Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (grasp the finger hold and pull up), and wipe the scanning glass and rollers with a soft cloth.

  • Page 108: Troubleshooting

    Troubleshooting Problems and Solutions If you have any problems with your fax, first refer to the following troubleshooting guide. If you cannot solve the problem, call Sharp’s Customer Assistance Center at 1-800-BE SHARP. Answering machine hookup Problem The answering machine hookup does not operate properly.

  • Page 109: Line Error

    Have your telephone line checked for line noise. Try connecting your fax to a different telephone line. If the problem still occurs, your fax machine may need service. Check and remedy Make sure the handset cord is connected to the correct jack.

  • Page 110: Reception And Copying Problems

    TEL. SET jack. If the receiving machine is in manual mode with no attendant, reception will not be possible. If the receiving machine is not a Sharp model, make sure it is G3 compatible. Check the display for error messages.
  • Page 111 The printing paper comes out blank when you try to receive a document. General print quality is poor. The received document is faint. Received images are distorted. The quality of copies is poor and/or black spots appear. Reception/copying is interrupted. A received document or copy prints out in strips.

  • Page 112: General Problems

    Problems and Solutions General problems Problem Information cannot be programmed in the fax. Nothing appears in the display. The machine does not respond when you press any of its keys. Automatic document feeding does not work for transmission or copying. Voice calls taken on an extension phone are interrupted by the fax.

  • Page 113: Messages And Signals

    Messages and Signals Display messages Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for display messages related to Caller ID. CHECK PAPER SIZE COVER OPEN DOCUMENT JAM FAX RX IN MEMORY FILM END FUNCTION MODE HOLD LINE ERROR...
  • Page 114 This appears if you attempt to send a fax by automatic dialing and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic Redialing in Sending a Fax by Automatic Dialing in...

  • Page 115: Audible Signals

    SEARCH DIAL TOTAL PAGE(S) 01 Audible signals Continuous tone Intermittent tone (3 beeps) Rapid intermittent tone The HOLD/SEARCH key has been pressed. Press # or to search for an automatic dialing number, or press STOP to return to the data and time display. (See Using the HOLD/SEARCH key in Sending a Fax by Automatic Dialing in Chapter 2.) Number of pages transmitted, received, or copied.

  • Page 116: Clearing Paper Jams

    Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If the document doesn’t feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel.
  • Page 117 Clearing jammed printing paper Pull the paper release plate forward and remove the paper. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
  • Page 118 Clearing Paper Jams Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Reinsert the paper in the paper tray and push the paper release plate back down.

  • Page 119: Ordering Parts

    1015 NW 52nd Street Ft. Lauderdale, FL 33309 Fox International, Ltd. 23600 Aurora Road Bedford Heights, OH 44146 Andrews Electronics 25158 Avenue Stanford Santa Clarita, CA 91355 Sharp Accessories and Supply Center 2130 Townline Road Peoria, IL 61615 TINSE4006XHZZ TLABH4811XHZZ QCNW-3976XHOW QCNW-3975XHGY DUNTK464BXHOW...

  • Page 120: Material Safety Data Sheet

    (Name and Telephone Number) U.S.A. Sharp Electronics Corporation Telephone number for information : 1-800-237-4277 Emergency telephone number Canada Sharp Electronics of Canada Ltd. Telephone number for information : 905-890-2100 Emergency telephone number United Sharp Electronics(U.K.)Ltd. Kingdom Telephone number for information : 01923-474013 Section 3.
  • Page 121 Waste Disposal Method: Section 10. Regulatory Information NFPA Rating (U.S.A.): WHMIS Legislation (Canada): Transport Information: UN No.: Section 11. Other information Reference : SHARP Specific Gravity Solubility in Water Viscosity Color about 250 C for ink not applicable (LEL); not applicable (UEL);...

  • Page 122: Fcc Regulatory Information

    If you have any questions or problems which cannot be solved by reading this manual, please contact Sharp’s Customer Information Center. The number is 1-800-BE SHARP. If the equipment is causing harm to the telephone network, your telephone company may ask you to disconnect the equipment until the problem have been resolved.

  • Page 123: Quick Reference Guide

    QUICK REFERENCE GUIDE INSTALLATION T E L S E T T E L L I N 1. Connect the handset as shown. 2. Plug the power cord into a grounded, 120 V out- let. 3. Plug one end of the telephone line into the LINE jack on the rear of the fax, and the other end into your telephone wall jack.
  • Page 124 SETTING THE DATE AND TIME Note: Imaging film and paper must be loaded to perform the following operation. Press: FUNCTION Display shows: DATE & TIME SET Press the START key: START/MEMORY Enter two digits for the Month (01 through 12). Enter two digits for the Day (01 through 31).

  • Page 125: Guia De Consulta Rapida

    GUIA DE CONSULTA RAPIDA INSTALACIÓN T E L S E T T E L L I N 1. Conecte el microtelfono como se muestra. 2. Enchufe la unidad en su toma de CA de la pared. 3. Conecte la toma TEL LINE fónica de la pared.
  • Page 126 INSERCION DE FECHA Y HORA Presione: FUNCTION El visualizador mostrar: DATE & TIME SET Presione: START/MEMORY Introduzca 2 dígitos para el mes (01 a 12). Introduzca 2 dígitos para el da del mes(01 a 31). Introduzca 4 dígitos para el año (Ex: 1999). Introduzca 2 dígitos para la hora (01 a 12).

  • Page 127: Index

    Index A.M. reception mode, 30 Activity Report, 96 Automatic printing, 95 Answering machine hookup Activating, 63 Connecting, 62 Fax Reception When TAD Fails, 92 Quiet Detect Time, 92 Troubleshooting, 106 Anti junk fax, 79, 93 Anti Junk Number List, 100 Audible signals, 113 Auto cover sheet, 95 Automatic dialing, 45...
  • Page 128 Index Letters, entering, 26 Line error, 107 Loading printing paper, 21 Loading the document, 35 Memory Sending documents from, 81 Substitute reception to, 55 Normal Dialing, 39, 59 Number keys, 9 Number of rings in AUTO mode, 89 Option Setting List, 99 Ordering parts, 117 Panel release, 8 Paper jams, clearing, 115...

  • Page 129: Limited Warranty

    Sharp to the purchaser with respect to the Product, and shall constitute full satisfaction of all claims, whether based on contact, negligence, strict liability or otherwise. In no event shall Sharp be liable, or in any way responsible, for any damages or defects in the Product which were caused by repairs or attempted repairs performed by anyone other than an authorized servicer.
  • Page 130 SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135 SHARP CORPORATION PRINTED IN THAILAND (TINSE4006XHZZ)

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