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Avaya 4027, 4070, and
4075 DECT Handsets User
Guide
Avaya Communication Server 1000
Document Status: Standard
Document Version: 02.01
Part Code: NN43120-122
Date: November 2010
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Summary of Contents

  • Page 1

    Avaya 4027, 4070, and 4075 DECT Handsets User Guide Avaya Communication Server 1000 Document Status: Standard Document Version: 02.01 Part Code: NN43120-122 Date: November 2010...

  • Page 2

    Avaya does not guarantee that these links will work all the time and has no control over the availability of the linked pages.

  • Page 3

    4027, 4070, and 4075 Handsets. April 2008 Standard 01.08. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes. March 2008 Standard 01.07. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

  • Page 4

    4027 and 4070 Handsets and to reflect editorial changes. February 2008 Standard 01.03. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect change to the technical content. February 2008 Standard 01.02. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect change to the technical content and editorial changes.

  • Page 5: Table Of Contents

    Installing the MEM card and Bluetooth wireless module ..18 Installing the battery pack (4027 and 4070 only) ..18 Installing the charger ....... 20 Charging the batteries .

  • Page 6: Table Of Contents

    DECT system configuration ......46 Accessing the Connectivity menu ..... . 46 Subscribing the handset to a DECT system .

  • Page 7: Table Of Contents

    Calls list ......... 68 All calls list .

  • Page 8: Table Of Contents

    Contacts ........93 Accessing the Contacts menu .

  • Page 9: Table Of Contents

    Deleting all sent messages ..... . 124 Message settings ....... . . 125 Accessing the message Settings menu .

  • Page 10: Table Of Contents

    Configuring the time and date ....160 Choosing a language ......162 Configuring shortcuts .

  • Page 11: Table Of Contents

    Startup customisation ......192 Configuring Power save ......195 Call settings .

  • Page 13: Welcome To Avaya 4027, 4070, 4075 Dect Handsets, Feature Overview

    The Avaya 4070 and 4075 DECT Handset offer a text-messaging facility to send and receive messages. The messaging feature is not available on the 4027 DECT Handset. The 4075 DECT Handset offers all of the features of the 4070 DECT Handset, as well as Mandown and an LED Indicator.

  • Page 14: Regulatory And Safety Information

    • create daily and recurrent alarms • use the calculator and stopwatch If you use your handset with Avaya SIP DECT, the following additional features are available: • automatic update of the time and date settings when switching on the handset •...

  • Page 15

    Welcome to Avaya 4027, 4070, 4075 DECT Handsets You can obtain a copy of the Declaration of Conformity from Avaya using the following Web page: http://www.avaya.com/support Avaya 4027 Wireless DECT Handset PTC 207/08/079 Avaya 4070 Wireless DECT Handset PTC 207/08/080...

  • Page 16: Safety Precautions

    Welcome to Avaya 4027, 4070, 4075 DECT Handsets Avaya 4027 and 4070 DECT Handsets comply with IP50, Avaya 4075 DECT Handset complies with IP54, according to IEC 60 529. Use only in countries where authorized. Declaration of Conformity Hereby, Avaya declares that the Avaya 4027,...

  • Page 17

    Welcome to Avaya 4027, 4070, 4075 DECT Handsets WARNING Do not open the handset when it is switched on or connected to the charger; doing so can expose you to high voltage. Only authorised service personnel must perform repairs. Do not dispose of defective or used batteries in municipal waste.

  • Page 18: Getting Started, Installing The Mem Card And Bluetooth Wireless Module

    • “Installing the MEM card and Bluetooth wireless module” (page 18) • “Installing the battery pack (4027 and 4070 only)” (page 18) • “Installing the charger” (page 20) • “Charging the batteries” (page 22) •...

  • Page 19

    Figure 1: Battery pack Handset Battery pack To install a battery pack in your handset, perform the following steps: 1. Place the handset face down on a flat surface. 2. Remove the battery compartment cover. 3. Push the battery pack into the casing as shown in 4.

  • Page 20: Installing The Charger

    3. Connect the adapter to an electrical outlet. 4. Place the handset on the charger as shown in Note: (4075 only) The Avaya 4075 DECT Handset charger has a slot that you can use to charge a battery pack without having the battery pack installed in the phone.

  • Page 21

    Getting started Figure 3: Installing the charger...

  • Page 22: Charging The Batteries, Important Battery Information

    Getting started Charging the batteries Place the handset in the charger as shown in the following figure. Figure 4: Handset installed on charger CAUTION The batteries become hot during the charge cycle. Attention: The handset, if switched off, automatically switches on when placed in the charger.

  • Page 23: Charging Guidelines

    Charge the batteries only using the DECT Handset charger supplied with the handset. Attention: Use a CPC N0162957 charger if you have an Avaya 4027 or 4070 DECT Handset, and a CPC N0206072 charger if you have an Avaya 4075 DECT Handset.

  • Page 24: Charging And Operating Times

    8 hours of talk time and 100 hours of standby time. WARNING Use only the batteries that Avaya provides or authorises. Charge the batteries only using the supplied charger. Do not replace the batteries in potentially explosive environments, such as rooms where flammable liquids or gasses are present.

  • Page 25: Charge Display

    CAUTION Do not install the charger, handset, and accessories in the following locations: • near water, moisture, sources of heat, or direct sunlight • near devices that generate strong magnetic fields, including electrical appliances, fluorescent lamps, computers, radios, televisions, and fax or telephone terminals •...

  • Page 26: Switching The Handset On Or Off, Display Areas

    1. Long press the off. Display areas The Avaya 4027, 4070, 4075 DECT Handsets include a Liquid Crystal Display (LCD), and the 4070 and 4075 DECT include a backlit dialpad. The Avaya 4075 DECT Handset also includes an LED indicator above the display area, to the left of the speaker.

  • Page 27: Icon Line

    • “Dialogue area” (page 29) • “Soft key line” (page 33) The following figure shows the various areas of the display. Figure 5: Handset display Icon line Dialogue area Soft key line Icon line The icon line displays the status of the handset. The icons for the level of radio signal and battery charge status always appear in the icon line.

  • Page 28

    Attention: This icon, if active, appears in place of the Dialpad locked icon. Missed calls Ringer deactivated Caller filter (only for Avaya 4070 and 4075 DECT Handsets) Attention: This icon, if active, appears in place of the Ringer deactivated icon.

  • Page 29: Dialogue Area

    Dialogue area The Dialogue area is the main area of the handset display. The information that appears in the Dialogue area varies according to the operational mode of the handset. Idle mode In Idle mode, the following information appears in the dialogue area: •...

  • Page 30

    Getting started • the number and name (if available) of the calling party for an incoming call • the number and name (if added to your contacts list) of the called party for an outgoing call • the loudspeaker icon (if enabled) •...

  • Page 31

    Getting started Dialogue mode In Dialogue mode, icons or information appear in the Dialogue area according to the operational mode of the handset The following figure shows the Missed call(s) page. Figure 7: Missed call(s) page For more information about key functions, see “Key functions in Dialogue mode”...

  • Page 32

    Getting started The following figure shows the General settings menu. Figure 9: General settings menu Menu sections Menu items For more information about key functions see “Key functions in Menu mode” (page 40). Edit mode In Edit mode, you can use the dialogue area to enter and edit digits (numbers, date, time, or PIN) and text.

  • Page 33: Soft Key Line, Led Indicator (4075 Only)

    Figure 5, to access the Main menu. LED indicator (4075 only) An LED indicator appears to the left of the speaker on the Avaya 4075 DECT Handset. This indicator can flash red, green, or orange. Red...

  • Page 34

    Getting started signals a high-priority event, green a medium priority event, and orange a low-priority event. You can assign one of the following events to each priority level: • Missed calls • Text messages • Voice messages • Text and voice messages •...

  • Page 35: Handset Controls

    Use the following figure to familiarise yourself with the handset display and keys. Figure 13: Handset controls This section describes the following components and functions of your Avaya 4027, 4070, or 4075 DECT Handset: • “Key functions in Idle mode” (page 36) •...

  • Page 36: Key Functions In Idle Mode

    Getting started • “Key functions in Dialogue mode” (page 40) • “Key functions in Menu mode” (page 40) • “Key functions in Edit mode” (page 41) • “Locking or unlocking the dialpad” (page 45) Key functions in Idle mode The following table describes the handset key functions in Idle mode. Table 5: Keys functions in Idle mode Left soft Right soft...

  • Page 37

    Table 5: Keys functions in Idle mode (Continued) OK key Call key Clear key SOS key 1–9 Description Press the key, and then the soft key to lock or unlock Unlock the dialpad. Press the key to initiate a call. Call Long press the key to switch your...

  • Page 38: Key Functions In Call Mode

    Getting started Table 5: Keys functions in Idle mode (Continued) For more information about Idle mode, see Key functions in Call mode The following table describes the handset key functions in Call mode. Table 6: Key functions in Call mode Left soft Right soft Up key...

  • Page 39

    Table 6: Key functions in Call mode (Continued) OK key Call key Clear key Volume up key Volume down key 0–9,*,# For more information about Call mode, see Description • Press the soft key to turn the loudspeaker on or off during a call.

  • Page 40: Key Functions In Dialogue Mode, Key Functions In Menu Mode

    Getting started Key functions in Dialogue mode The following table describes the handset key functions in Dialogue mode. Table 7: Key functions in Dialogue mode Left soft Right soft Clear key SOS key For more information about Dialogue mode, see (page 31).

  • Page 41: Key Functions In Edit Mode

    Table 8: Key functions in Menu mode (Continued) Down key Left key Right key Clear key SOS key For more information about Menu mode, see Key functions in Edit mode The following table describes the handset key functions in Edit mode. Table 9: Key functions in Edit mode Left soft Right soft...

  • Page 42

    Getting started Table 9: Key functions in Edit mode (Continued) Up key Down key Left key Right key Clear key SOS key Description Press the key to position the cursor. Press the key to position the Down cursor. Press the key to position the Left cursor.

  • Page 43

    Table 9: Key functions in Edit mode (Continued) 2–9 Description • Press the keys to enter the 2–9 digits (for example, to enter a number, date, time, or PIN). • Press the keys one or more 2–9 times to enter a letter. For more information, see “Key functions in text mode”...

  • Page 44

    Getting started Table 9: Key functions in Edit mode (Continued) You can use your handset keys to enter a number, symbol, or character in text mode. The following table shows the keys you can press, (when the handset is in text mode) to insert letters, numbers, or symbols. Table 10: Key functions in text mode Uppercase 1 £...

  • Page 45

    Uppercase (space) . , ? ! 0 : ¿ ¡ “ ‘ ; _ ~ * / + - = ( ) < > { } [ ] | \ Locking or unlocking the dialpad Use the dialpad Lock feature to prevent accidental operation of the handset.

  • Page 46: Dect System Configuration, Accessing The Connectivity Menu

    DECT system configuration DECT system configuration Use the information in this section to configure your DECT handset to work with a DECT system. This section describes the following tasks: • “Accessing the Connectivity menu” (page 46) • “Subscribing the handset to a DECT system” (page 47) •...

  • Page 47: Subscribing The Handset To A Dect System

    Subscribing the handset to a DECT system You must subscribe the handset to at least one DECT system before you can use the handset to make a call. The handset can operate with a maximum of four DECT systems, for which the handset stores the name of the system in a subscription record.

  • Page 48

    DECT system configuration 2. Press the option. Register 3. Press the Select process. 4. Press the following: If the handset is subscribed to fewer than four systems, choose Empty If the handset is already subscribed to four systems, choose the name of the system to overwrite.

  • Page 49: Manually Selecting The Dect System

    10. Use the 11. Press the Save 12. Use the assigned to your handset. 13. Press the Save 14. Press the idle display. You can now use the handset to make and receive calls. Manually selecting the DECT system If you subscribe the handset to more than one DECT system, you can manually select which system the handset uses.

  • Page 50: Enabling Automatic Dect System Selection

    DECT system configuration Enabling automatic DECT system selection If you subscribe the handset to more than one DECT system, you can configure your handset to automatically select the system to which it connects. If Automatic selection is enabled, when the handset moves out of range of the current system, it automatically attempts to connect and log on to another available (subscribed) DECT system.

  • Page 51: Deregistering The Handset, Editing The System Name And Phone Number

    Deregistering the handset To deregister the handset from a DECT system, perform the following steps: 1. Open the “Accessing the Connectivity menu” (page 2. Press the Deregister Deregister 3. Press the Select 4. Press the to deregister. Select 5. Press the 6.

  • Page 52

    DECT system configuration 2. Press the select Network select 3. Press the Select 4. Press the to edit. 5. Press the Select 6. Choose the name of the system from the list. Edit 7. Press the The name of the currently active system highlights. 8.

  • Page 53: Call Features, Make Calls

    Call features Use the information in this section to make and receive calls, and to configure and use call features: • “Make calls” (page 53) • “Answer calls” (page 60) • “Change settings during a call” (page 62) • “Transfer calls” (page 63) •...

  • Page 54: Dialling A Number, Predial Mode

    Call features Dialling a number To dial a number, perform the following steps: 1. Press the 2. Use the You can add additional digits to the number you dial. For example, in some offices you must add a digit at the beginning of the number to place a call to an outside line.

  • Page 55: Using Speed Dial, Using Loudspeaker

    2. Use the Press the cancel predial. Long press the a pause when you enter a number. 3. Press the 4. Press the Attention: When you predial a number, if the input cursor is positioned after the telephone number, the new digits are inserted at the end of that telephone number.

  • Page 56: Using The Telephone Book To Dial A Number

    Call features • Place the handset upright on a smooth, flat surface, and ensure that the loudspeaker and microphone free of obstruction. • Position the handset approximately 0.5 metres away from yourself while you speak. To enable the Loudspeaker feature during a call, perform the following steps: 1.

  • Page 57: Using The Central Directory To Dial A Number

    4. If your communication system supports the Directory highlight the soft key. Private Select If your communication system does not support the Central Directory 5. Press the you want to dial. Enter the first characters of the name using the dialpad.

  • Page 58

    Call features 2. Press the Contacts 3. Press the Select 4. Press the Directory Central Directory 5. Press the Select 6. Perform one of the following: Press the keys to select the user you want to dial. Enter the first characters of the name using the dialpad.

  • Page 59: Making An Sos Call, Making An Emergency Call

    Use this option to make emergency calls to a specific telephone number. When you press the initiates a voice call. Attention: The Messaging feature is available on Avaya 4070 and 4075 DECT Handsets only. You must program an SOS number to use the SOS function.

  • Page 60: Answer Calls

    Call features 2. Perform one of the following: Press the handset, or using a wired headset if you have one installed. Press the using the loudspeaker Note: If you have a Bluetooth wireless technology headset installed, the handset makes the emergency call using the Bluetooth headset when you press Answer calls...

  • Page 61: Answering A Call In Normal Mode, Answering A Call Using Any Key, Auto-answering Mode

    Answering a call in Normal mode To answer a call in Normal mode, perform the following step: 1. Press the Press the Answering a call using any key To answer a call using any key, perform the following step: 1. Press any key on the dialpad to answer the call. Attention: This feature is available only when configured.

  • Page 62: Rejecting A Call, Change Settings During A Call, Adjusting The Headset Or Loudspeaker Volume

    Call features Rejecting a call To reject an incoming call, perform the following step: Reject 1. Press the The call diverts to your voice mail system or another number if call forward feature is configured. Contact your system administrator to determine if you can use this feature.

  • Page 63: Using Mute During A Call, Transfer Calls, Transferring A Call

    To adjust the headset or loudspeaker volume, perform the following step: 1. Press the When you adjust the headset or loudspeaker volume, the handset remembers the new setting the next time you use the handset. Using mute during a call To mute and unmute the handset microphone, perform the following steps: Mute...

  • Page 64: Voice Mail

    Call features 4. Press the Voice mail Use the Voice mail feature to listen to voice messages left by calling parties. You can receive a voice mail in the following situations: • if your handset is switched off • if your handset is busy •...

  • Page 65: Accessing Voice Mail

    To listen to a New voice message, perform the following step: 1. Choose one of the following: Press the message. To do so, you must first configure a voice mail number. See (page 66) Press the more information, see display setting” (page Note: (4075 only) You can configure the LED indicator to flash when voice mail messages are waiting.

  • Page 66

    Call features 5. Press the voice mail 6. Press the Listen to voice mail The handset automatically dials the voice mail access number. Select Attention: Ensure that you configure the voice mail access number in the messaging settings. For more information about configuring message settings, see (page 7.

  • Page 67

    3. Press the Select 4. Press the following options: — Highlight Enter number Lookup contact — Highlight 5. Press the idle display. Attention: You can also dial the voice mail number directly. soft key. Select key to choose one of the Down Enter number enter the number, and then press the...

  • Page 68: Calls List

    Calls list Calls list Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. The Calls list stores information about dialled, answered, or missed calls (maximum 50 entries for all lists). Attention: The maximum number of entries you can store varies depending on the amount of storage space used by other features.

  • Page 69

    Figure 16: Calls list with small text size Attention: Depending on the selected Time and Date format, the font size varies, as shown in If you change the time format to am/pm mode and the date format is dd/ mm/yyyy (for example 06/12/2007), or mm/dd/yyyy (for example 12/06/ 2007), or dd-mmm-yyyy (06-Dec-2007), only the date appears in the lists.

  • Page 70: All Calls List, Accessing The All Calls List

    Calls list Dialled calls Missed calls All calls list The All calls list shows all entries from the Answered, Dialled, and Missed calls lists. The most recent entry appears at the top of the list. This section describes the following tasks: •...

  • Page 71: Viewing Information About A Call, Dialling A Number

    2. Press the list. Viewing information about a call To view the information about calls in the All calls list, such as time and date, perform the following steps: 1. Open the the All calls list” (page 2. Press the entry.

  • Page 72: Transferring A Number To Your Contacts List

    Calls list 2. Press the entry. Attention: If you want to predial from the list, press the key to highlight the press the 3. Press the Transferring a number to your Contacts list To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps: 1.

  • Page 73: Transferring A Number To The Caller Filter List

    Transferring a number to the caller filter list Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. To transfer a number from the All calls list to the caller filter list, perform the following steps: 1.

  • Page 74: Deleting An Entry

    Calls list 6. Press the Filter Caller filter 7. Press the Select 8. Use the name (if necessary). 9. Press the Save 10. Press the idle display. Deleting an entry To delete an entry from the All calls list, perform the following steps: 1.

  • Page 75: Deleting All Entries, Answered Calls List

    Deleting all entries To delete all entries from the All calls list, perform the following steps: 1. Open the the All calls list” (page 2. Press the entry. More 3. Press the 4. Press the Delete all 5. Press the Select 6.

  • Page 76: Accessing The Answered Calls List, Viewing Information About An Answered Call

    Calls list • “Deleting all entries” (page 80) Accessing the Answered calls list To access the Answered calls list, perform the following steps: Calls 1. Press the 2. Press the calls Viewing information about an answered call To view information about an answered call, such as time and date, perform the following steps: 1.

  • Page 77

    Dialling a number To dial a number from the Answered calls list, perform the following steps: 1. Open the “Accessing the Answered calls list” (page 2. Press the entry. Attention: If you want to predial from the Answered calls option, and press the 3.

  • Page 78

    Transferring a number to the caller filter list Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. To transfer a number from the Answered calls list to the caller filter list, perform the following steps: 1.

  • Page 79

    4. Press the option. Save 5. Press the Select 6. Press the Filter Caller filter 7. Press the Select 8. Use the name (if necessary). 9. Press the Save 10. Press the idle display. Deleting an entry To delete an entry from the Answered calls list, perform the following steps: 1.

  • Page 80

    Calls list 4. Press the entry Delete entry 5. Press the Select 6. Press the 7. Press the idle display. Deleting all entries To delete all entries from the Answered calls list, perform the following steps: 1. Open the “Accessing the Answered calls list” (page 2.

  • Page 81: Dialled Calls List, Accessing The Dialled Calls List, Viewing Information About A Dialled Call

    Dialled calls list The Dialled calls list stores information about dialled calls. The most recent entry appears at the top of the list. This section describes the following tasks: • “Accessing the Dialled calls list” (page 81) • “Viewing information about a dialled call” (page 81) •...

  • Page 82

    Calls list 3. Press the More 4. Press the option. View Select 5. Press the 6. Press the idle display. Dialling a number To dial a number from the Dialled calls list, perform the following steps: 1. Open the “Accessing the Dialled calls list” (page 2.

  • Page 83

    2. Press the entry. 3. Press the More 4. Press the option. Save Select 5. Press the 6. Press the Contacts Contacts Select 7. Press the 8. Press the the number and enter the name (if necessary). 9. Press the Save 10.

  • Page 84

    Calls list Transferring a number to the Caller filter list Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. To transfer a number from the Dialled calls list to the Caller filter list, perform the following steps: 1.

  • Page 85

    Deleting an entry To delete an entry from the Dialled calls list, perform the following steps: 1. Open the “Accessing the Dialled calls list” (page 2. Press the entry. 3. Press the More 4. Press the entry Delete entry Select 5.

  • Page 86: Missed Calls List

    Calls list 4. Press the Delete all Select 5. Press the 6. Press the 7. Press the idle display. Missed calls list The Missed calls list stores information about unanswered calls. The most recent entry appears at the top of the list. Note: (4075 only) You can configure the LED indicator to flash when you have missed calls.

  • Page 87: Accessing The Missed Calls List

    • If you dial a number from the Missed calls list, the number automatically moves from the Missed calls list to the Dialled calls list. This section describes the following tasks: • “Accessing the Missed calls list” (page 87) • “Viewing information about a missed call”...

  • Page 88: Viewing Information About A Missed Call

    Calls list To access the Missed calls list, perform the following steps: 1. When the message “Number of missed calls: N Show?” appears, perform one of the following: Press the Press the Calls Right The list of missed calls appears. Viewing information about a missed call To view the information about a missed call, such as time and date, perform the following steps:...

  • Page 89

    Dialling a number To dial a number from the Missed calls list, perform the following steps: 1. Open the “Accessing the Missed calls list” (page 2. Press the entry. Attention: To predial from the press the to highlight the 3. Press the Transferring a number to your Contacts list To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps:...

  • Page 90

    Transferring a number to the Caller filter list Attention: The Caller filter feature is available only on the Avaya 4070 and 4075 DECT Handsets. To transfer a number from the Missed calls list to the Caller filter list, perform the following steps: 1.

  • Page 91

    4. Press the option. Save 5. Press the Select 6. Press the Filter Caller filter 7. Press the Select 8. Use the name (if necessary). Save 9. Press the 10. Press the idle display. Deleting an entry To delete an entry from the Missed calls list, perform the following steps: 1.

  • Page 92

    Calls list 4. Press the entry Delete entry 5. Press the Select 6. Press the 7. Press the idle display. Deleting all entries To delete all entries from the Missed calls list, perform the following steps: 1. Open the “Accessing the Missed calls list” (page 2.

  • Page 93: Contacts

    Contacts Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. You can use your handset to store contact numbers and names. The Contacts menu allows you to store a maximum of 50 phone numbers and names without a MEM card, or a maximum of 200 with an installed MEM card.

  • Page 94: Accessing The Contacts Menu, Adding A New Contact

    Contacts • “Editing a contact name” (page 99) • “Editing a contact ringtone” (page 100) • “Deleting a contact” (page 101) • “Speed dial feature” (page 101) • “Transfer numbers to your contacts list” (page 104) • “Transferring numbers to the caller filter list” (page 104) Accessing the Contacts menu To access the Contacts menu, perform the following steps: Menu...

  • Page 95: Adding A Contact Number

    4. Use the Long press the a pause when you enter a number. Save 5. Press the 6. Use the 7. Press the Save 8. Press the 9. Press the idle display. Adding a contact number A contact can have more than one number associated with it; a maximum of 50 phone numbers without a MEM card, or a maximum of 200 with an installed MEM card.

  • Page 96: Editing A Contact Number

    Contacts 6. Press the number 7. Press the New number this contact. 8. Press the number type. 9. Press the 10. Use the 11. Press the Save Save 12. Press the 13. Press the 14. Press the idle display. Editing a contact number To edit a contact number, perform the following steps: 1.

  • Page 97

    4. Press the contact Edit contact 5. Press the Select 6. Press the you want to edit. Attention: If more than one number is stored for the contact you select, select the number you want to edit; you cannot restore information once you edit it.

  • Page 98: Deleting A Contact Number

    Contacts Deleting a contact number To delete a contact number, perform the following steps: 1. Open the “Accessing the Contacts menu” (page 2. Press the edit. 3. Press the More 4. Press the contact 5. Press the Edit contact Note: You can delete the number only if more than one number is stored for the contact you select.

  • Page 99: Editing A Contact Name

    13. Press the idle display. Editing a contact name To edit a contact name, perform the following steps: 1. Open the “Accessing the Contacts menu” (page 2. Press the edit. 3. Press the More 4. Press the contact Edit contact 5.

  • Page 100: Editing A Contact Ringtone

    Contacts Editing a contact ringtone To change a contact ringtone, perform the following steps: 1. Open the “Accessing the Contacts menu” (page 2. Press the edit. 3. Press the More 4. Press the contact Edit contact Select 5. Press the 6.

  • Page 101: Deleting A Contact, Speed Dial Feature

    Deleting a contact To delete a contact, perform the following steps: 1. Open the “Accessing the Contacts menu” (page 2. Press the delete. 3. Press the More 4. Press the contact Delete contact Press the all contacts Delete all contacts Select 5.

  • Page 102

    Contacts • “Clearing the speed dial number” (page 103) Assigning a speed dial number To assign a speed dial number, perform the following steps: 1. Open the “Accessing the Contacts menu” (page 2. Press the contact. 3. Press the More 4.

  • Page 103

    2. Press the for which to configure a speed dial number. 3. Press the More 4. Press the dial Speed dial 5. Press the digit for speed dial. 6. Press the Replace 7. Press the idle display. Clearing the speed dial number To clear a speed dial assignment, perform the following steps: 1.

  • Page 104: Transfer Numbers To Your Contacts List

    Contacts list” (page Transferring numbers to the caller filter list Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. To transfer a number to the Caller filter list from the contacts list, perform the following steps: 1.

  • Page 105

    2. Press the edit. 3. Press the More 4. Press the caller filter Save in caller filter 5. Press the Select 6. Use the necessary). 7. Press the Save 8. Press the idle display. key to choose the contact to Down soft key.

  • Page 106

    Contacts...

  • Page 107: Messaging

    Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. You can send and receive text messages using the Avaya 4070 and 4075 DECT Handsets. Attention: The Messaging feature is not available on the Avaya 4027 DECT Handset.

  • Page 108: Message Limitations, New Messages And Drafts, Accessing The Messaging Menu

    Messaging Message limitations The following limitations apply to the Messaging feature: • With a MEM card installed, the system can store up to 80 messages. Attention: The maximum number of messages you can store can be less than 80, depending on how much memory is used by other features.

  • Page 109: Saving A New Message Or Editing A Draft

    2. Press the Messaging 3. Press the Select The following table describes the message icons. Table 13: Menu section icons Icon Draft message Inbox message Outbox message Message settings Saving a new message or editing a draft To save a new message or edit a draft, perform the following steps: 1.

  • Page 110: Sending A Message

    Messaging 3. Press the Message New message 4. Use the 5. Press the 6. Press the draft. Sending a message To send a new message or draft, perform the following steps: 1. Open the “Accessing the Messaging menu” (page 2. Press the draft 3.

  • Page 111

    Send 5. Press the 6. Press the Urgent. Normal Attention: For more information about normal and Urgent urgent messages, see display setting” (page 7. Press the Select 8. Press the following options: — Lookup contact your contacts list. Lookup contact —...

  • Page 112: Deleting A Draft Message

    Messaging 10. Optionally, if you selected perform the following: Send to many a. Choose another contact name and number. b. Press the c. Repeat steps a and b until you have sent the Send 11. Press the idle display. Alternatively, you can send a message to an addressee using your Central Directory (available only if provided by your communication system): Follow steps 1-6 of section number”...

  • Page 113: Deleting All Draft Messages

    6. Press the Select 7. Press the 8. Press the idle display. Deleting all draft messages To delete all draft messages, perform the following steps: 1. Open the “Accessing the Messaging menu” (page 2. Press the draft 3. Press the draft.

  • Page 114: Inbox, Accessing The Messaging Inbox

    Messaging Inbox This section describes the following tasks: • “Accessing the Messaging Inbox” (page 114) • “Reading a message” (page 115) • “Replying to a message” (page 115) • “Forwarding a message” (page 116) • “Saving a number to the contacts list” (page 118) •...

  • Page 115: Reading A Message, Replying To A Message

    Reading a message To read a message that you have received, perform the following steps: 1. Open the Messaging Inbox” (page 2. Press the message you want to read. 3. Press the Select 4. Press the of the message. 5. Press the idle display.

  • Page 116: Forwarding A Message

    Messaging 5. Press the Reply 6. Use the send. Send 7. Press the 8. Press the Urgent. Attention: For more information, see Normal Message display setting” (page Urgent Select 9. Press the Forwarding a message To forward a message, perform the following steps: 1.

  • Page 117

    6. Press the Send 7. Press the Urgent. Attention: For more information, see Normal Message display setting” (page Urgent 8. Press the 9. Press the Select 10. Press the following options: — Lookup contact your contacts list. Lookup contact — Enter number Enter number number of the addressee.

  • Page 118: Saving A Number To The Contacts List, Deleting A Message

    Messaging Saving a number to the contacts list To save a number from the Inbox to your contacts list, perform the 1. Open the Messaging Inbox” (page 2. Press the 3. Press the More 4. Press the contacts Save to contacts 5.

  • Page 119: Deleting All Messages From The Inbox

    2. Press the message you want to delete. 3. Press the More 4. Press the message Delete message 5. Press the Select 6. Press the 7. Press the idle display. Deleting all messages from the Inbox To delete all messages from the Inbox, perform the following steps: 1.

  • Page 120

    Messaging 7. Press the key one or more times to return to the idle display.

  • Page 121: Sent Messages, Accessing The Sent Messages Menu, Reading A Sent Message

    Sent messages This section describes the following tasks: • “Accessing the Sent Messages menu” (page 121) • “Reading a sent message” (page 121) • “Forwarding a sent message” (page 122) • “Deleting a sent message” (page 123) • “Deleting all sent messages” (page 124) Accessing the Sent Messages menu To access the Sent Messages menu, perform the following steps: Menu...

  • Page 122: Forwarding A Sent Message

    Messaging 2. Press the message. 3. Press the View 4. Press the of the message. 5. Press the idle display. Forwarding a sent message To forward a sent message, perform the following steps: 1. Open the the Sent Messages menu” (page 2.

  • Page 123

    7. Press the Urgent. For more information, see display setting” (page Normal Urgent 8. Press the Select Down — Lookup contact — Enter number — Send to many — 9. Press the Send 10. Press the idle display. Deleting a sent message To delete a sent message, perform the following steps: 1.

  • Page 124: Deleting All Sent Messages

    Messaging 3. Press the More 4. Press the message Delete message 5. Press the Select soft key to confirm the changes. 6. Press the idle display. Deleting all sent messages To delete all sent messages, perform the following steps: 1. Open the the Sent Messages menu”...

  • Page 125: Message Settings, Accessing The Message Settings Menu, Configuring The Overwrite Option

    Message settings This section describes the following tasks: • “Accessing the message Settings menu” (page 125) • “Configuring the Overwrite option” (page 125) • “Managing sent messages” (page 127) • “Configuring Message display setting” (page 127) • “Configuring Automatic Answer setting” (page 128) •...

  • Page 126

    Messaging When there is no room to store an incoming message, the handset does one of the following: • If the Overwrite option is enabled, the oldest message stored on the phone is overwritten. • If the Overwrite option is disabled, the handset does one of the following: —...

  • Page 127: Managing Sent Messages, Configuring Message Display Setting

    Managing sent messages Use this option to choose whether sent messages are stored in the handset: • If the Sent message option is enabled, sent messages are stored in the handset. • If the Sent message option is disabled, sent messages are not stored. To configure the sent message option, perform the following steps: 1.

  • Page 128: Configuring Automatic Answer Setting

    Messaging To configure the Message display setting, perform the following steps: 1. Open the message (page 2. Press the option. 3. Press the Select 4. Press the following: off. 5. Press the Select 6. Press the idle display. Configuring Automatic Answer setting Use this setting to allow the handset, when receiving special messages, to disconnect the current call with audible indication and set up the new voice call.

  • Page 129: Configuring Silent Answer Setting

    2. Press the answer msg Auto answer msg 3. Press the Select 4. Press the following: off. 5. Press the Select 6. Press the idle display. Configuring Silent Answer setting Use this setting to allow the handset, when receiving special messages, to disconnect the current call without an audible indication and set up the new voice call.

  • Page 130: Normal And Urgent Messages

    Messaging 4. Press the following: off. 5. Press the Select 6. Press the idle display. Normal and urgent messages The system differentiates between normal and urgent messages, which the handset signals with different ringer melodies. • Normal messages You need not confirm normal messages. If you enable normal message display, normal messages appear on the display immediately upon receipt.

  • Page 131: Confirming Urgent Messages

    • “Confirming urgent messages” (page 131) Confirming urgent messages You must confirm the receipt of an urgent message. If you do not confirm an urgent message within 60 seconds, the system notifies the originator that the message was not delivered. When you receive an urgent message, perform the following step: 1.

  • Page 132: Message List Full

    Messaging Attention: The maximum number of entries you can store varies, depending on the amount of storage space used by other features. Message list full The message list can store a maximum of 80 messages if a MEM card is installed;...

  • Page 133: Calendar

    Calendar Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. View the calendar in weekly or monthly format. You can also configure reminders, appointments, and meeting alerts. The Calendar allows you to store a maximum of 80 (without the MEM card) and a maximum of 100 (with installed MEM card) appointments.

  • Page 134: Accessing The Calendar, Changing The Calendar Format

    Calendar • “Deleting an appointment” (page 141) CAUTION You must charge your handset before you configure the handset time and date. Each time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on.

  • Page 135: Selecting A Date

    More 2. Press the 3. Press the week View week View month 4. Press the Select 5. Press the idle display. Selecting a date To select a date in the calendar, perform the following steps: 1. Open the “Accessing the Calendar” (page More 2.

  • Page 136: Adding An Appointment

    Calendar Adding an appointment To add an appointment to the calendar, perform the following steps: 1. Open the “Accessing the Calendar” (page More 2. Press the option Go to date 3. Press the Select 4. Use the 5. Press the Select Select 6.

  • Page 137: Viewing An Appointment

    15. Use the appointment. 16. Press the Continue 17. Use the appointment. 18. Press the Continue 19. Press the reminder. 20. Press the Select 21. Press the idle display. Viewing an appointment To view an appointment in the calendar, perform the following steps: 1.

  • Page 138: Editing An Appointment

    Calendar 6. Press the Select 7. Press the appointment to view. 8. Press the View 9. Press the idle display. Editing an appointment To edit an appointment in the calendar, perform the following steps: 1. Open the “Accessing the Calendar” (page More 2.

  • Page 139

    8. Press the option. Edit 9. Press the Select 10. Use the 11. Press the Continue 12. Use the 13. Press the Continue 14. Press the duration. 15. Press the Select 16. Use the appointment. 17. Press the Continue 18. Press the reminder.

  • Page 140: Copying An Appointment

    Calendar Copying an appointment To copy an appointment, perform the following steps: 1. Open the “Accessing the Calendar” (page 2. Press the More option Go to date 3. Press the Select 4. Use the appointment. 5. Press the Select 6. Press the Select Down 7.

  • Page 141: Deleting An Appointment

    12. Press the duration. 13. Press the Select 14. Optionally, use the the appointment, and press the Continue 15. Optionally, use the the appointment, and press the Continue 16. Press the reminder. 17. Press the Select 18. Press the idle display. Deleting an appointment To delete an appointment from the calendar, perform the following steps: 1.

  • Page 142

    Calendar 6. Press the Down Select 7. Press the More 8. Press the option. 9. Press the Delete Select 10. Press the 11. Press the idle display. soft key and then press the Select key to highlight the appointment to delete. soft key.

  • Page 143: Calculator, Stopwatch, And Alarms, Using The Calculator

    Alarms Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. This section explains the following features available on your Avaya 4027, 4070, or 4075 DECT Handset: • “Using the Calculator” (page 143) •...

  • Page 144

    Calculator, Stopwatch, and Alarms 4. Press the Calculator Calculator 5. Press the Select 6. Use the 7. Press the operation icon. Select 8. Press the Attention: Alternatively, you can press the choose the required operation, and then press the To enter a decimal point (.), press the 9.

  • Page 145: Using The Stopwatch

    13. Press the idle display. Attention: Invalid calculations result in an error message. The following table shows the calculator icons available for your use. Table 14: Calculator icons Symbol Description Addition sign Division sign Dot sign Equal sign Multiplication sign Percentage sign Subtraction sign Using the Stopwatch...

  • Page 146

    Calculator, Stopwatch, and Alarms 2. Press the Accessories 3. Press the Select 4. Press the Stopwatch Stopwatch 5. Press the Select 6. Press the Start 7. Press the time, and start timing again. Attention: You can store two lap values in your handset.

  • Page 147: Alarms, Nonrecurrent Alarms

    Alarms Use the Alarm feature to configure alarms. This section describes the following tasks: • “Nonrecurrent alarms” (page 147) • “Recurrent alarms” (page 150) CAUTION You must charge your handset before you configure the handset time and date. Each time you remove the battery pack or switch the handset off it loses the time and date information;...

  • Page 148

    Calculator, Stopwatch, and Alarms Creating an alarm To create a nonrecurrent alarm, perform the following steps: Menu 1. Press the 2. Press the Accessories 3. Press the Select 4. Press the option. Alarms 5. Press the Select 6. Press the option.

  • Page 149

    Editing an alarm To edit a nonrecurrent, perform the following steps: Menu 1. Press the 2. Press the Accessories 3. Press the Select 4. Press the option. Alarms 5. Press the Select 6. Press the option. Alarm 7. Press the Select 8.

  • Page 150: Recurrent Alarms

    Calculator, Stopwatch, and Alarms Turning off an alarm To turn off a nonrecurrent, perform the following steps: Menu 1. Press the 2. Press the Accessories 3. Press the Select 4. Press the option. Alarms 5. Press the Select 6. Press the option.

  • Page 151

    Creating a recurrent alarm To create a recurrent alarm, perform the following steps: Menu 1. Press the 2. Press the Accessories 3. Press the Select 4. Press the option. Alarms 5. Press the Select 6. Press the Recurrent alarm Recurrent alarm 7.

  • Page 152

    Calculator, Stopwatch, and Alarms 13. Press the idle display. Editing a recurrent alarm To edit a recurrent alarm, perform the following steps: Menu 1. Press the 2. Press the Accessories 3. Press the Select 4. Press the option. Alarms 5. Press the Select 6.

  • Page 153

    10. Press the days of the week. 11. Press the Mark 12. Press the Unmark day of the week (if necessary). 13. Press the 14. Press the idle display. Turning off a recurrent alarm To turn off a recurrent alarm, perform the following steps: Menu 1.

  • Page 154

    Calculator, Stopwatch, and Alarms 6. Press the Recurrent alarm Recurrent alarm 7. Press the Select 8. Press the Turn off 9. Press the idle display. Attention: If the alarm or the recurrent alarm is off when you open the time editor, the current time appears. key to highlight the Down option.

  • Page 155: Telephone Settings, General Settings

    Telephone settings Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. Use the information in this chapter to configure the following: • “General settings” (page 155) • “Audio settings” (page 173) •...

  • Page 156: Accessing The General Settings Menu

    Telephone settings • “Accessing the General settings menu” (page 156) • “Profile configuration” (page 156) • “Configuring the time and date” (page 160) • “Choosing a language” (page 162) • “Configuring shortcuts” (page 163) • “Configuring the LED Indicator (4075 only)” (page 164) •...

  • Page 157

    To configure your profile, perform the following steps: 1. Open the “Accessing the General settings menu” (page 2. Press the option. Profiles 3. Press the Select 4. Press the following options: — Select profile — Edit profile Reset profile — Select 5.

  • Page 158

    Telephone settings Long press the key in Idle mode to switch between the active profile and the Silent profile. If the active profile is Silent, long press the mode to switch to the Normal profile. You can configure the following features for each profile: •...

  • Page 159

    2. Press the option. Profiles 3. Press the Select 4. Press the profile Edit profile 5. Press the Select 6. Press the option. 7. Press the Select 8. Make the required changes and perform one of the following: Select Press the Press the 9.

  • Page 160: Configuring The Time And Date

    Telephone settings Configuring the time and date Use the time and date option to configure the time and date. WARNING You must charge your handset before you configure the handset time and date. Each time you remove the battery pack or switch the handset off it loses the time and date information;...

  • Page 161

    7. Press the More 8. Press the time format. 9. Press the Select Attention: Depending on the Time and Date format you choose, the font size in the Calls list changes (see If you choose am/pm time format in combination with dd/mm/yyyy (mm/dd/yyyy) or dd-mmm-yyyy date format, the entries in the Calls list contain information about date only.

  • Page 162: Choosing A Language

    Telephone settings 4. Press the option. Date 5. Press the Select 6. Use the 7. Press the More 8. Press the date format. 9. Press the Select Attention: Depending on the Time and Date format you choose, the font size in the Calls list changes (see If you choose am/pm time format in combination with dd/mm/yyyy (mm/dd/yyyy) or dd-mmm-yyyy...

  • Page 163: Configuring Shortcuts

    • French • Italian • Dutch • Portuguese • Danish • Swedish • Turkish • Polish • Greek • Russian • Norwegian To choose a language, perform the following steps: 1. Open the “Accessing the General settings menu” (page 2. Press the Language Language 3.

  • Page 164: Configuring The Led Indicator (4075 Only)

    Configuring the LED Indicator (4075 only) Use the information in this section to configure the LED indicator that appears to the left of the speaker on the Avaya 4075 DECT Handset. For more information, see “LED indicator (4075 only)” (page Use the following steps to configure the LED indicator: 1.

  • Page 165: Security Options

    2. Press the signal LED signal 3. Press the Select 4. Press the to configure: • Red LED • Green LED • Orange LED 5. Press the Select 6. Press the associate with the selected LED colour: • Missed calls •...

  • Page 166

    Telephone settings • “Using the Phone lock feature” (page 166) • “Automatic dialpad lock” (page 167) • “Unlocking the dialpad” (page 168) • “Changing the PIN code” (page 168) • “Entering Proxy Password” (page 169) Using the Phone lock feature Enable the Phone lock feature to avoid unauthorised use of your handset.

  • Page 167

    10. Press the idle display. Automatic dialpad lock The Automatic dialpad lock feature disables key input if you do not press any keys for a configurable period of time. To configure the number of seconds the system waits before enabling dialpad lock, change the “second value”...

  • Page 168

    Telephone settings 8. Press the idle display. Unlocking the dialpad To unlock the dialpad, perform the following steps: 1. Press the 2. Press the Unlock Note: The seconds after you press the Attention: When you receive a call with key lock active, the dialpad lock temporarily suspends and you can use all keys.

  • Page 169

    4. Press the PIN code Change PIN 5. Press the Select 6. Use the 7. Press the 8. Use the 9. Press the 10. Use the 11. Press the 12. Press the idle display. Entering Proxy Password Proxy password feature is used only in case SIP DECT system authentication is based on the password configured in the handset.

  • Page 170: Defining The Handset Name

    Telephone settings 2. Press the option. 3. Press the Security Select 4. Press the password 5. Press the Reset settings Select 6. If a Proxy password is configured, use the to enter the current Proxy password and press the 7. Use the 8.

  • Page 171: Resetting The Handset

    To define the handset name, perform the following steps: 1. Open the “Accessing the General settings menu” (page 2. Press the name Handset name 3. Press the Select 4. Use the Attention: Depending on system configuration handset name can be used for authentication on SIP DECT.

  • Page 172: Resetting The Mem Card

    Telephone settings 2. Press the settings Reset settings 3. Press the Select 4. Press the 5. Use the 6. Press the 7. Press the idle display. Resetting the MEM card Use the information in this section to erase all data from the memory (MEM) card.

  • Page 173: Viewing Information, Audio Settings

    7. Press the idle display. 8. Switch off the handset. 9. Switch on the handset. Viewing information Use the status option to view information about the software release installed on the handset, hardware version of the handset, battery charge status, level of radio signal, and available memory. To view status information, perform the following steps: 1.

  • Page 174: Accessing The Sounds And Alerts Menu

    Telephone settings • “Configuring the ring volume” (page 175) • “Defining the ring external melody” (page 175) • “Defining the ring internal melody” (page 176) • “Defining the Ring unknown call melody” (page 177) • “Defining the Normal message melody” (page 177) •...

  • Page 175: Configuring The Ring Volume, Defining The Ring External Melody

    5. Press the 6. Press the idle display. Defining the ring external melody The Avaya 4070 and 4075 DECT Handsets offer 20 melodies, while the Avaya 4027 DECT Handset offers 10 melodies. WARNING If your handset is subscribed to a traditional DECT system based on DMC cards, the system identifies all incoming calls as external.

  • Page 176: Defining The Ring Internal Melody

    Telephone settings To define a melody for external calls, perform the following steps: 1. Open the (page 2. Press the external Ring external 3. Press the Select 4. Press the 5. Press the Play Select 6. Press the idle display. Defining the ring internal melody WARNING This feature is available only for handsets subscribed to...

  • Page 177: Defining The Ring Unknown Call Melody, Defining The Normal Message Melody

    Select 6. Press the idle display. Defining the Ring unknown call melody Attention: Avaya DECT systems do not support the Ring unknown call melody feature. Defining the Normal message melody Attention: The Normal message alert melody feature is available on the Avaya 4070 and 4075 DECT Handsets only.

  • Page 178: Defining The Urgent Message Melody

    “Configuring Message display setting” (page Defining the Urgent message melody Attention: The Urgent message alert melody feature is available on the Avaya 4070 and 4075 DECT Handsets only. To define a melody for urgent message alerts, perform the following steps: 1.

  • Page 179: Defining The Ring Emergency Melody, Enabling The Increasing Ring Feature

    For more information about normal and urgent messages, see “Configuring Message display setting” (page Defining the Ring emergency melody Attention: Avaya DECT systems do not support the Ring emergency call melody feature. Enabling the Increasing ring feature If you enable the Increasing ring feature, the volume level gradually increases during an alert.

  • Page 180: Configuring Alert Volume

    Telephone settings 4. Press the 5. Press the Select 6. Press the idle display. Configuring Alert volume Use this function to change the alert volume. To change the alert volume, perform the following steps: 1. Open the (page 2. Press the volume Alert volume 3.

  • Page 181: Defining The Alert Tone Melody, Enabling Increasing Alert

    Defining the Alert tone melody To define a melody for alerts, perform the following steps: 1. Open the (page 2. Press the tone Alert tone 3. Press the Select 4. Press the 5. Press the Play Select 6. Press the idle display.

  • Page 182: Enabling The Vibrator

    6. Press the idle display. Enabling the Vibrator Attention: The Vibrator feature is available on the Avaya 4070 and 4075 DECT Handsets only. If you enable the Vibrator feature, the handset vibrates to alert you about incoming calls. You can configure the handset to vibrate, ring, or both.

  • Page 183: Enabling The Key Sound

    2. Press the option. Vibrator 3. Press the Select 4. Press the — — — Vibrate then ring — Vibrate and ring Vibrate only Vibrate and ring 5. Press the Select 6. Press the idle display. Enabling the Key sound If you enable the Key sound feature, a sound occurs when you press a key.

  • Page 184: Enabling Confirmation Sound

    Telephone settings 4. Press the (disabled), sounds). Silent Click Tone 5. Press the Select 6. Press the idle display. Enabling Confirmation sound You can configure your handset to play a Confirmation sound when you successfully perform an action. To enable Confirmation sound, perform the following steps: 1.

  • Page 185: Enabling The Coverage Warning

    5. Press the Select 6. Press the idle display. Attention: The default volume of the Confirmation sound is 1. Enabling the Coverage warning If you enable the Coverage warning feature, a sound occurs when the handset is out of base station coverage. To enable the Coverage warning feature, perform the following steps: 1.

  • Page 186: Enabling The Charger Warning, Configuring Missed Call Time

    Telephone settings Enabling the Charger warning If you enable the Charger warning feature, a sound occurs when the handset is placed in the charger. To enable the Charger warning feature, perform the following steps: 1. Open the (page 2. Press the warning.

  • Page 187: Configuring Cadence Mode

    Configuring Cadence Mode A cadence defines the duration of the on and off phases of a ringing cycle. You can use the Tones and Cadences feature on the Avaya Communication Server 1000 (Avaya CS 1000) system to configure ring cadences to identify different types of incoming calls. For more information about Tones and Cadences on Avaya CS 1000, see Avaya Features and Services Fundamentals (NN43001-106).

  • Page 188

    Telephone settings the ringing cycles on the handset. If Cadence Mode is disabled on your handset, the handset continuously plays its ringing melody on any incoming call, irrespective of the Tones and Cadences configuration on your CS 1000 system. To activate Cadence Mode on your handset, perform the following steps: 1.

  • Page 189: Display Settings, Accessing The Display Settings Menu, Wallpaper Customisation

    Display settings Use the information in this section to customise the handset display as follows: • “Accessing the Display settings menu” (page 189) • “Wallpaper customisation” (page 189) • “Selecting a theme” (page 192) • “Startup customisation” (page 192) • “Configuring Power save”...

  • Page 190

    Telephone settings Selecting wallpaper by theme To select wallpaper according to the selected theme, perform the following steps: 1. Open the “Accessing the Display settings menu” (page 2. Press the Wallpaper Wallpaper 3. Press the Select 4. Press the option. Theme 5.

  • Page 191

    4. Press the option. Picture 5. Press the the list. 6. Perform one of the following: Show Press the Select image. Press the as your wallpaper. 7. Press the idle display. Clearing wallpaper If you do not want wallpaper to appear on your handset, perform the following steps: 1.

  • Page 192: Startup Customisation

    Telephone settings 5. Press the idle display. Selecting a theme A theme is a combination of images and colour gradations for the wallpaper, startup display, and menu of your handset. To select a theme, perform the following steps: 1. Open the “Accessing the Display settings menu”...

  • Page 193

    Selecting a startup image by theme To select a startup image according to the selected theme, perform the following steps: 1. Open the “Accessing the Display settings menu” (page 2. Press the screen Startup screen Select 3. Press the 4. Press the option.

  • Page 194

    Telephone settings 4. Press the option. Picture 5. Press the the list. 6. Perform one of the following: Show Press the Select image. Press the as your startup image. 7. Press the idle display. Clearing the startup image If you do not want to use a startup image, perform the following steps: 1.

  • Page 195: Configuring Power Save

    5. Press the idle display. Configuring Power save To configure how long the handset remains idle before entering an energy-saving state, perform the following steps: 1. Open the “Accessing the Display settings menu” (page 2. Press the save Power save 3.

  • Page 196: Call Settings, Accessing The Call Settings Menu

    Telephone settings 6. Press the idle display. Call settings You can change the call settings for your handset. Use the handset Settings menu to perform the following: • “Accessing the call settings menu” (page 196) • “Accessing call and message statistics” (page 197) •...

  • Page 197: Accessing Call And Message Statistics, Answer Mode Configuration

    3. Press the Select 4. Press the time Attention: The message count option is available Call time on the Avaya 4070 and 4075 DECT Handsets only. Message count statistics for outgoing calls and messages. Reset 5. Optionally, press the statistics.

  • Page 198

    Telephone settings • Normal answer mode—answer using the This section describes the following tasks: • “Activating Any key Answer mode” (page 198) • “Activating Auto answer mode” (page 198) • “Activating Normal answer mode” (page 199) Activating Any key Answer mode To activating Any key Answer mode, perform the following steps: 1.

  • Page 199

    2. Press the mode Answer mode 3. Press the Select 4. Press the answer Auto. answer 5. Press the Select 6. Press the idle display. Activating Normal answer mode To activate Normal answer mode, perform the following steps: 1. Open the the call settings menu”...

  • Page 200: Caller Filter Configuration

    When the caller filter function is active, a filter icon appears on the display. Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. The Caller filter functions only when the caller number transmits through Integrated Services Digital Network (ISDN).

  • Page 201

    2. Press the filter Caller filter 3. Press the Select Adding an entry to the Caller filter list To add an entry to the Caller filter list, perform following steps: 1. Open the Caller filter “Accessing the Caller filter menu” (page 2.

  • Page 202

    Telephone settings 5. Press the number Dialpad name, and press the Enter number Select Save Press the contact and press the Lookup contact Attention: Numbers can consist of a maximum of Select 32 characters. Names can consist of a maximum of 16 characters.

  • Page 203

    4. Press the entry. 5. Press the More 6. Press the option. Edit 7. Press the Select 8. Use the name. 9. Press the Save 10. Press the idle display. Deleting an entry from the Caller filter list To delete an entry from the Caller filter list, perform the following steps: 1.

  • Page 204

    Telephone settings 5. Press the option. Delete 6. Press the Select 7. Press the 8. Press the idle display. Deleting all entries in the Caller filter list To delete all entries in the Caller filter list, perform the following steps: 1.

  • Page 205

    9. Use the 10. Press the 11. Press the idle display. Activating Caller filter Attention: If you activate the Caller filter and configure the accept list, the handset accepts calls only from the numbers in the caller filter list. If you configure the block list, the handset blocks all calls from the numbers in the caller filter list.

  • Page 206: Emergency Call Configuration

    Telephone settings Deactivating Caller filter To deactivate an accept or block list, perform the following steps: 1. Open the Caller filter “Accessing the Caller filter menu” (page 2. Press the option. Mode 3. Press the Select 4. Press the mode. Filter off 5.

  • Page 207

    If you define a message (up to 160 characters in length), the handset sends the emergency message to the emergency number. Attention: The Emergency call feature is available on the Avaya 4027, 4070, 4075 DECT Handsets, but the message can be sent from the Avaya 4070 and 4075 DECT Handsets only.

  • Page 208

    Telephone settings 6. Press the contact, Down your contacts list, and press the Lookup contact Select Press the Number, press the Dialpad Save Enter number Select Save 7. Press the idle display. Creating an emergency call text message To create an emergency call text message, perform the following steps: 1.

  • Page 209: Mandown Configuration (4075 Only)

    4. Press the Message Message 5. Press the Select 6. Use the message. 7. Press the Save 8. Configure the emergency call number to which to send the message. To configure an emergency call number, follow the steps in (page 207). 9.

  • Page 210

    Telephone settings • If you enter a Mandown text message (up to 160 characters in length), the handset sends that message to the configured number. Attention: You can configure Mandown to send text messages only if your system supports this feature. Contact your system administrator to determine if you can use this feature.

  • Page 211

    2. Press the Mandown call Mandown call 3. Press the Select 4. Press the option. Mode 5. Press the Select 6. Press the option • on - to activate mandown feature • off - to deactivate Mandown feature 7. Press the Select 8.

  • Page 212

    Telephone settings 4. Press the option. Number 5. Press the Select 6. Press the contact, press the Down your contacts list, and press the Lookup contact Select Select Press the Number, press the Dialpad Save Enter number Select Save 7. Press the idle display.

  • Page 213

    2. Press the Mandown call Mandown call 3. Press the Select 4. Press the Message 5. Press the Message Select 6. Use the message. 7. Press the Save 8. Configure the emergency call number to which to send the message. 9.

  • Page 214

    Telephone settings 2. Press the Mandown call Mandown call 3. Press the Select 4. Press the answer Auto answer 5. Press the Select 6. Press the option: — on - to activate auto answer feature — off - to deactivate auto answer feature 7.

  • Page 215

    4. Press the option. Delay 5. Press the Select 6. Press the option: — off - to disable the delay. — 5s — ... — 240s - to define a delay period in seconds. 7. Press the Select 8. Press the idle display.

  • Page 216: Activating The Silent Charging Feature

    Telephone settings 4. Press the Prealarm time Prealarm time 5. Press the Select 6. Press the option: — off - to disable the prealarm. — 5s — ... — 240s - to define a delay period in seconds. 7. Press the Select 8.

  • Page 217: Connectivity Settings

    2. Press the charging Silent charging 3. Press the Select 4. Press the option: — — Discon. — Silent Attention: Auto-answer mode remains active when you select the Even if you choose Silent charging, the handset continues to ring when you place it in the charger. 5.

  • Page 218

    DECT system” (page • Bluetooth wireless technology Attention: Support for Bluetooth wireless technology is available on the Avaya 4070 and 4075 DECT Handsets only. For more information about configuring Bluetooth wireless technology, see: — “Bluetooth wireless technology module installation” (page 234) —...

  • Page 219: Using Ffc Or Spre Codes

    Accessing additional features using FFC or SPRE codes Accessing additional features using FFC or SPRE codes Attention: FFC and SPRE codes are not applicable to SIP DECT system. Use Flexible Feature Codes (FFC) and Special Prefix (SPRE) codes to access additional features. Contact your system administrator to check if these features are available for your use.

  • Page 220

    Accessing additional features using FFC or SPRE codes To access additional features using FFC or SPRE codes: 1. Use the while the handset is idle. 2. Press the Attention: Contact your system administrator for the specific FFC and SPRE code numbers. Use the following table to record FFC or SPRE codes for features available on your system, based on the information provided by your system administrator.

  • Page 221: Handset Accessories, Available Accessories

    “Bluetooth wireless technology module installation” (page 234) • “Bluetooth wireless technology headset installation” (page 238) Available accessories The following table lists the accessories available for the Avaya 4027, 4070, and 4075 DECT Handsets. Table 17: List of accessories Item Multi Charger...

  • Page 222

    Extra handset battery pack for Avaya (for 4027 and 4027 and 4070 DECT Handsets. 4070) Belt Clip (for Extra belt clip for Avaya 4027 and 4027 and 4070) 4070 DECT Handsets. Handset Carry Carry case for Avaya 4027 and 4070 Case (for 4027 DECT Handsets.

  • Page 223: Belt Clip

    2. If you have a Avaya 4075 DECT Handset, unscrew the belt clip compartment cover, install the belt clip and tighten the screws. If you have an Avaya 4027 or 4070 DECT Handset, go to step 3. 3. Use the plastic tool to unlock the fastening of the belt clip compartment cover as shown in The plastic tool is shipped in the box with the handset.

  • Page 224

    Handset accessories Figure 17: Using plastic tool (only for 4027 and 4070) Plastic tool Belt clip compartment cover Handset...

  • Page 225

    Figure 18: Installed swivel belt clip (only for 4027 and 4070) Swivel belt clip Handset Figure 19: Installed executive clip Executive clip Handset Handset accessories...

  • Page 226

    2. If you have an Avaya 4075 DECT Handset, unscrew the belt clip, install the belt clip compartment cover and tighten the screws. If you have an Avaya 4027 or 4070 DECT Handset go to step 3. 3. Use the plastic tool to unlock the belt clip fastening.

  • Page 227: Installing The Headset, Removing And Installing The Battery Pack (4075 Only)

    Installing the headset To use the optional wired headset with your Avaya 4027, 4070, or 4075 DECT Handset, install it as shown in the following figure. Note: (4075 only) The headset jack is covered by a protective plug. Remove it before installing the headset.

  • Page 228

    Handset accessories 4. If you need: to install a memory (MEM) card, see removal” (page 231); to install a Bluetooth wireless technology module, see wireless technology module installation” (page 234); to charge the battery pack refer, see (4075 only)” (page 229). 5.

  • Page 229: Charging The Battery Pack (4075 Only)

    Figure 23: Installing the battery pack Charging the battery pack (4075 only) You can charge the battery for your Avaya 4075 DECT Handset without having the battery installed in the handset. Use the following steps to charge the battery pack: 1.

  • Page 230

    Handset accessories 3. Insert the battery pack into the charger slot as shown in Attention: Insert the battery pack in the same orientation as it is shown in the figure, otherwise the battery pack cannot charge. When the battery pack is correctly inserted, the indicator lamp lights.

  • Page 231: Mem Card Installation And Removal

    MEM card installation and removal You can install an optional removable memory (MEM) card in your Avaya 4027, 4070, or 4075 DECT Handset. The MEM card allows you to personalise your handset. Attention: You can operate your handset without a MEM card. An installed MEM card allows you to personalise the handset and retain subscriber data.

  • Page 232

    1. Place the handset face down on a flat surface. 2. Remove the battery compartment cover and the battery. Note: For information about removing the Avaya 4027 or 4070 DECT Handset battery compartment cover, see (4027 and 4070 only)” (page 18).

  • Page 233

    Note: For information about removing the Avaya 4075 DECT Handset battery compartment cover, see the battery pack (4075 only)” (page 3. Slide in the MEM card from under the two small crescents and press it, as shown in Figure 26.

  • Page 234: Bluetooth Wireless Technology Module Installation

    Memory card Bluetooth wireless technology module installation Your Avaya 4070 and 4075 DECT Handsets are equipped with a radio system to support Bluetooth wireless technology enabled headsets. Ensure that you are familiar with the operation of the navigation keys Pull...

  • Page 235

    Bluetooth wireless technology. For more information about handset controls, see Attention: This feature is available on the Avaya 4070 and 4075 DECT Handsets only. Contact your system administrator to determine if you can use the Bluetooth wireless technology feature with your handset.

  • Page 236

    1. Place the handset face down on a flat surface. 2. Remove the battery compartment cover and the battery. Note: For information about removing the Avaya 4070 or 4075 DECT Handset battery compartment cover, see (4027 and 4070 only)” (page 18).

  • Page 237

    Note: On the Avaya 4075 DECT Handset, the Bluetooth wireless technology compartment is oriented 90 degrees clockwise in comparison to Avaya 4070 DECT Handset. 4. Reinstall the battery pack as shown in 5. Replace the battery cover. Figure 29: Bluetooth wireless technology module removed...

  • Page 238: Bluetooth Wireless Technology Headset Installation

    Handset accessories Bluetooth wireless technology headset installation You can install a Bluetooth wireless technology headset on your handset. The following table describes the Bluetooth wireless technology headset status icons. Table 18: Bluetooth wireless technology headset status Icon Connected Disconnected In conversation This section describes the following tasks: •...

  • Page 239

    Press the Settings 3. Press the Select 4. Press the Connectivity 5. Press the Bluetooth Bluetooth 6. Press the Select Handset accessories key to highlight the Down icon. soft key. Select key to choose the Left Right option. key to highlight the Down option.

  • Page 240

    Handset accessories Enabling and disabling Bluetooth wireless technology connectivity To enable and disable Bluetooth wireless technology connectivity, perform the following steps: 1. Open the Bluetooth steps in technology configuration menu” (page 2. If the first menu option is Disabled, press the Select enable Bluetooth wireless technology.

  • Page 241

    4. Press the for devices Attention: If the search process is successful, Search for devices proceed to step 5. If the search is unsuccessful, repeat steps 3 to 4. 5. Press the Pair 6. Use the Bluetooth wireless technology headset (see the headset documentation).

  • Page 242

    Handset accessories 2. Press the devices Paired devices 3. Press the Select 4. Press the device. 5. Press the Connect or disconnect the headset. Discon. 6. Press the idle display. Deleting a Bluetooth wireless technology headset To delete a Bluetooth wireless technology headset, perform the following steps: 1.

  • Page 243

    6. Press the option. Delete 7. Press the 8. Press the idle display. Handset accessories key to highlight the Down soft key to confirm the deletion. key one or more times to return to the Delete...

  • Page 244

    Handset accessories...

  • Page 245: Terms You Should Know

    Press and hold a key for 2 seconds and then release it. MEM card A removable memory card (storage device) for contacts, messages, call logs, and subscriptions. SIP DECT Avaya VoIP DECT system that uses the SIP protocol to establish calls. Terms you should know...

  • Page 246

    System or Switch Your office communication system. Traditional DECT Avaya DECT system based on DMC cards. Voice mail A system that allows you to exchange spoken messages with other users.

  • Page 247

    Index accessing additional features using FFC or SPRE codes 220 accessing general settings menu accessing the caller filter menu accessories 221 alerts accessing the sounds and alerts menu 174 configuring alert volume 180 configuring Cadence configuring ring volume 175 defining ring external melody defining ring internal melody defining tone melody 181 enabling charger warning 186...

  • Page 248

    Index audio settings 173 automatic dialpad lock 167 Automatic key lock feature 167 Avaya 4027 and 4070 DECT Handsets configuration 46 Avaya 4027/4070 DECT Handset installation 46 batteries 22 charge display 25 charging and operating times charging guidelines 23 important information 22...

  • Page 249

    charging the batteries 22 CLID (Calling Line Identification) configuring shortcuts 163 connectivity settings 217 contacts 93 accessing the contacts menu adding a contact name 99 adding a contact number 95 adding a contact ringtone 100 adding a new contact 94 deleting a contact 101 deleting a contact number 98 editing a contact number 96...

  • Page 250

    Index general settings 155 getting started 18 handset resetting to factory defaults handset accessories 221 handset controls 35 handset information 173 handset name defining 170 headset installing 227 icon line 27 idle mode 29, 36 inbox 114 installing the charger 20 Key functions in Idle mode 36 language 162 LED indicator 33...

  • Page 251

    deleting a draft 112 deleting a sent message 123 deleting all drafts 113 deleting all incoming messag- es 119 deleting all sent messages 124 deleting an incoming message forwarding a sent message forwarding an incoming mes- sage 116 inbox 114 new messages and drafts 108 normal and urgent 130 overwrite 125...

  • Page 252

    Index silent charging activating 216 soft key line 33 SOS calls making 59 speed dial 101 assigning a speed dial number clearing the speed dial number reassigning the speed dial number 102 SPRE codes 219 startup image 192 clearing 194 selecting by theme 193 selecting from outside the cur- rent theme 193...

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