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Panasonic WORKIO DP-C262 Facsimile Manual

Digital color imaging systems
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Operating Instructions

(For Facsimile and Internet Fax)
Digital Color Imaging Systems
DP-C262/C322
Model No.
Before operating this machine, please read this manual completely
and keep this manual for future reference.
English
(Illustration shows optional accessories that may not be installed on your machine.)

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Summary of Contents for Panasonic WORKIO DP-C262

  • Page 1: Operating Instructions

    Operating Instructions (For Facsimile and Internet Fax) Digital Color Imaging Systems DP-C262/C322 Model No. Before operating this machine, please read this manual completely and keep this manual for future reference. English (Illustration shows optional accessories that may not be installed on your machine.)
  • Page 2 Operating Instructions The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer. Accessories Operating Instructions CD Copy Function Describes how to make a Color Copy with creative features.
  • Page 3 Conventions Icons The following icons are used in this manual. Icon Indicated important information that must be read in detail. Indicates reference Information. Notation The following notations are used in this manual. Notation For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, soft buttons on the Touch Panel are depicted as "xxx".

  • Page 4: Table Of Contents

    Table of Contents Chapter 1 Getting To Know Your Machine Menu Map... 10 Chapter 2 Basic Fax Transmission Fax Transmission Procedure... 14 Entering a Destination ... 16 Manual Dialing ... 16 Using the Address Book... 18 Searching for a Destination ... “Search” 20 Redialing ...
  • Page 5 What is Confidential Communication?... 58 Confidential Transmission ... 59 Confidential Polling... 60 Storing Documents for Confidential Polling ... 61 Printing a Received Confidential Document ... 62 Deleting a Confidential Document ... 64 Sub-Address Communication ... “Sub Address Transmit” 66 What is Sub-Addressing? ... 66 Sub-Addressed Transmission using Address Book ...
  • Page 6 Message Delivery Notice (MDN) ... 95 Direct Internet Fax Transmission (Using Direct SMTP) ... 96 Tips for Internet Fax ... 98 Preparing to Use Internet Fax ... 100 Program Network Parameters... 100 Sending an Email Procedure... 102 Entering an Email Address ... 104 Using the Onscreen Keyboard ...
  • Page 7 Result of Relayed Transmission ... 152 Useful Terms to Remember... 154 DHCP (Dynamic Host Configuration Protocol) ... 154 SMTP Authentication... 154 Chapter 6 Handling Communication Reservation Files Editing a Communication Reservation File... “File List” 156 Displaying a Communication Reservation File List ... 156 Reading the Reservation Report ...
  • Page 8 Program List ...“Program List” 194 Printing Program List... 194 Reading Program List ... 195 Fax Parameter List ...“Fax Parameter List” 196 Printing Fax Parameter List... 196 Reading Fax Parameter List ... 197 Individual XMT Journal ... “IND. XMT Journal” 198 Printing Individual XMT Journal ...
  • Page 9 Memo...

  • Page 10: Chapter 1 Getting To Know Your Machine

    Chapter 1 Menu Map The main screen and menu of the fax features are as follows: Address Book Screen Number Pad Screen Refer to Manual Dialing (see page 16) Getting To Know Your Machine Basic Menu: See page 11. More Menus: See page 12.
  • Page 11 Basic Menu Screen • Quality Adj. (Setting Original Quality : See page 26) • File Type and Name (Setting a File Type and a Filename : See page 116) • Original Size (Setting the Original Size : See page 30) •...
  • Page 12 More Menus > Advanced Comm. Screen • Deferred Transmit (Deferred Transmission : See page 50) Comm. Polling (Deferred Polling : See page 52) • Polling Polling (Polling : See page 54) Polled (Storing Documents to be Polled : See page 56) •...
  • Page 13 More Menus > Edit File Mode Screen • File List (Displaying a Communication Reservation File List : See page 156) • Change Time/Stn (Editing Communication Reservations : See page 158) • Delete File (Deleting a Communication Reservation File : See page 160) •...

  • Page 14: Chapter 2 Basic Fax Transmission

    Chapter 2 Fax Transmission Procedure The basic procedure of transmitting a fax on this machine is as follows: Place original(s). Face Up. Up to 70 sheets (20lb). Face Down. Align with the top left corner. Close ADF. Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet.
  • Page 15 Enter the fax number from the keypad or select a destination. Refer to Entering a Destination (see page 16). Press the Start key. The original(s) are stored into memory with a file number. Then starts dialing the telephone number. For instructions on how to cancel a transmission, refer to Canceling a Communication (see page 46).

  • Page 16: Entering A Destination

    Entering a Destination Stations can be entered by using the following methods or a combination of these: Manual Dialing Using the Address Book Use a Key Name (See page 18) Search through “Favorites” (See page 18) Use Group Dialing (See page 19) Searching for a Destination Search through the Address Book (Local Search) (See page 20) Search through the LDAP Server (LDAP Search) (See page 21)
  • Page 17 Number Pad Screen Inserts a pause each time it is selected. The pause is represented by a “-” symbol. Used to access some features of your PBX. Select when entering a sub-address number. The sub-address is represented by an “s” symbol.

  • Page 18: Using The Address Book

    Using the Address Book Use a Key Name If a destination is registered in the address book, it can be selected by using a Key Name. The fax numbers must be pre-programmed into the address book. Refer to Adding a Fax Number into the Address Book (see page 165).
  • Page 19 Use Group Dialing For transmission to multiple destinations using group dialing, follow the steps below: The group dialing button must be pre- programmed. Refer to Setting for Group Dialing (see page 175). Follow the step 1 and 2 on page 14. Select “Program/Group”.

  • Page 20: Searching For A Destination

    Searching for a Destination Search through the Address Book (Local Search) Select “Search” to look through the address book for the desired destination by the entry name. Select “Global” to search fax numbers or Email addresses in the LDAP Server (see next page). Follow the step 1 and 2 on page 14.
  • Page 21 Search through the LDAP Server (LDAP Search) LDAP search is a feature that searches through the address book of an LDAP server on the network for fax numbers or Email Addresses. Select “Global” on the displayed screen to use the LDAP search feature. Contact your network administrator to check whether the LDAP search feature is available in your particular environment.
  • Page 22 Select “Fax Number” to display a list of destinations. Choose a destination, and then select “OK”. Only one destination can be selected. You can change the entry screen by selecting “Email” or “Fax Number”. Select to scroll the search results. Select “Detail”...

  • Page 23: Redialing

    Redialing To redial the most recently dialed number, follow the steps below: Follow the step 1 and 2 on page 14. Select “Redial”. Confirm that this is the fax number that you want to send to, and then select “OK”. Press the Start key.

  • Page 24: Transmission With Destination Monitoring

    Transmission with Destination Monitoring Select “Monitor” on the touch-panel screen to obtain a dial tone. This feature is called “on-hook dialing.” To monitor the status of a remote station, follow the steps below: Place Original(s). If the platen is used, only one page can be transmitted at a time.

  • Page 25: Talking To The Remote Party Before Transmission

    Talking to the Remote Party Before Transmission If an external telephone is connected to your machine, you can send a fax after talking to the remote party on the phone. Follow the steps below: Place Original(s). If the platen is used, only one page can be transmitted at a time.

  • Page 26: Setting Original Quality

    Setting Original Quality Original Type Original type can be specified to suit your needs, you can select from, text-only original, photo-only original or original in which text and photos are mixed. Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages to be sent.
  • Page 27 Place Original(s). Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key. Select “Basic Menu”. Select “Quality Adj.”. Adjust the original quality, and then select “OK”. Original Type Select for text-only originals.
  • Page 28 Resolution Select for ordinary originals. Select for originals containing small characters or graphics. Select for fine originals containing detailed drawings or text. The finer a original to be scanned, the more information needs to be transmitted, thus, requiring a longer communication time. If “S-Fine”...
  • Page 29 Memo...

  • Page 30: Setting The Original Size

    Setting the Original Size The Original Size is usually detected automatically when an original is placed on the platen. If the size is not detected automatically, or you would like to change the detected size, you can set the original size manually by following the procedure below. Original icon is not displayed.
  • Page 31 Choose the original size, and then select “OK”. LEDGER LEGAL LETTER LETTER-R INVOICE INVOICE-R Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 26). Select a destination. Refer to Entering a Destination (see page 16). Press the Start key. The original(s) are stored into memory with a file number.

  • Page 32: Transmitting 2-Sided Originals

    Transmitting 2-Sided Originals 2-sided originals loaded in the ADF are scanned automatically with a specified biding edge position and transmitted. Two binding edge selections are available: •Long Edge: 2-sided scanning is aligned to the long edge of the original. •Short Edge: 2-sided scanning is aligned to the short edge of the original. Long Edge This feature works only when originals loaded in the ADF.
  • Page 33 Select a binding position, and then select “OK”. Select when the binding position is on the long side of the original. Select when the binding position is on the short side of the original. Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 26).

  • Page 34: Verification Stamp

    Verification Stamp This function confirms successful transmission or storage into the memory by stamping at the bottom of each successfully transmitted original(s) with a small “x” mark. The standard setting of the verification is Off. It stamp can be changed with “04 Stamp (HOME)” in Function Parameters (Fax/Email Settings>...
  • Page 35 Memo...

  • Page 36: Transmitting A Document Stored In Memory

    Transmitting a Document Stored in Memory Documents can be quickly scanned and stored in the memory before transmission. This feature allows you to send the documents to multiple destinations without having to scan the same documents over again. It also allows you to retrieve your original(s) immediately without having to wait for the fax transmission to complete.
  • Page 37 To send documents using memory transmission, follow the steps below. (This is an example when the direct transmission is set as default in the Function Parameters.) Place Original(s). Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet.

  • Page 38: Direct Transmission

    Direct Transmission Documents can be transmitted immediately on scanning without storing into memory. Direct transmission is more convenient in situations as shown below: When you want to send the documents right away. When you want to send a large amount of documents. Original(s) Direct transmission cannot be used to send documents to multiple destinations.
  • Page 39 Select a destination. Refer to Entering a Destination (see page 16). Press the Start key. Transmission starts immediately on scanning. For instructions on how to cancel transmission, refer to Canceling a Communication (see page 46).

  • Page 40: Verifying Communication Status

    Verifying Communication Status To verify the communication status, follow the steps below: Press the Fax key. Select “Basic Menu”. Select “Comm. Status” while the call session is in progress. Verify the communication status. When the verification is completed, select “OK”.
  • Page 41 Memo...

  • Page 42: Rotated Transmission

    Rotated Transmission If an A4/Letter-sized document is loaded in a portrait position, it could be interpreted as an A3/Ledger size on the receiving station. To avoid this misinterpretation, the machine is configured to support rotated transmission. Set “78 Rotation XMT” to “Valid” in Function Parameters (Fax/Email Settings> Fax Parameters). This allows an A4/Letter-size document to be rotated by 90 degrees automatically when it is loaded in a portrait position, so that it is transmitted in the same orientation as it would have been loaded in landscape position.

  • Page 43: Batch Transmission

    Batch Transmission The batch transmission feature is useful in controlling the reduction of transmission time and telephone costs. In a batch transmission job, the machine sorts documents bound for the same destination(s), and collectively handles them as one reserved document (file) to be transmitted in a single call. There are two types of batch transmissions available: •...

  • Page 44: Getting An Outside Line Using Pin Code Access

    Getting an Outside Line Using PIN Code Access If your PBX requires a PIN (Personal Identification Number) Code to access an external line, your machine can be set to prompt the user to enter the PIN Code before dialing. This function is available when “39 PIN Code Access” in Fax/Email Settings> Fax Parameters is set to “Suffix”...

  • Page 45: Using Program Keys

    Using Program Keys If frequently used communication tasks are pre-programmed onto a respective program dialing button, the programmed operating sequence can be recalled by simply selecting the assigned button. Program dialing does not only simplify repetitive or complex operational sequences but also prevent operator errors.

  • Page 46: Canceling A Communication

    Canceling a Communication To cancel a communication, follow the steps below: To cancel Memory Transmission: Press the Fax key. Press the Stop key while the communication is in progress. Select “Yes” to stop a communication. Select “Yes” to print a communication journal or “No”...

  • Page 47: To Cancel Direct Transmission

    To cancel Direct Transmission: Press the Stop key while the communication is in progress. Select “Yes” to stop a communication. Remove the document.

  • Page 48: Dial Prefix

    Dial Prefix Your machine has the following functions to utilize your existing Fax Phone Numbers database. • LDAP database search for fax phone numbers (Directory Search) • Import an existing fax phone number list in CSV file format (Network Address Book Editor software) Since the phone numbers in such database are usually 10-digit numbers that are not in the format of numbers that are actually dialed through your PBX.
  • Page 49 Press the Function key to open the Function Parameters screen. Select “Fax/Email Settings”. Select “04 Key Operator Mode”. Enter the key operator mode Password, and then select “OK”. If you make a mistake, press “Clear” key to delete. Select “01 Fax Parameters”. Select “120-159”.

  • Page 50: Chapter 3 Convenient Fax Features

    Chapter 3 Time Controlled Communication (Deferred) Deferred Transmission Time must be pre-programmed in advance to send document(s) to one or multiple destinations at a deferred time within the next 24 hours. The document is scanned, and stored as a reserved document in memory until the pre-programmed time.
  • Page 51 Set the deferred time, and then select “OK”. Set the time in a 24-hour format. Ex: 21: 00 If you make a mistake, select "Clear" to delete entries one digit at a time. Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 26).

  • Page 52: Deferred Polling

    Deferred Polling If Polling is requested with a deferred time, it will start Polling at the pre-programmed time. Up to 50 built-in timers can be set for deferred communication. For instructions on how to use polling without a pre-programmed time, refer to Polling (see page 54). Press the Fax key.
  • Page 53 If a password is required, enter the password, and then select “OK”. If you have set the polling password in “26 Polling Password” in Function Parameters (Fax/Email Settings> Fax Parameters), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

  • Page 54: Polling

    Polling Polling Polling is a process of calling the other station(s) for document(s) retrieval. The other station must know in advance that you will be calling, and must prepare document(s) by storing them into the memory. To ensure security, establish a polling password that is shared by the other station ahead of time.
  • Page 55 Select a destination. Refer to Entering a Destination (see page 16). Press the Start key. Polling starts.

  • Page 56: Storing Documents To Be Polled

    Storing Documents to be Polled Polled is the process of automatically transmitting document(s) upon receiving the polling request from the receiving station. First, you must prepare your machine by storing document(s) into memory ahead of time. To ensure security, set the polling password that is shared with the receiving station. The receiving station initiates the call, therefore, it pays for the communication charges.
  • Page 57 After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change by setting "27 POLLED FILE SAVE" to "Valid" in Function Parameters (Fax/Email settings> Fax Parameters).

  • Page 58: Using A Mailbox (Confidential Communication)

    Confidential Code (0001) DP-1810F DP-1820F DP-1820E DP-3010 DP-3030 DP-3510 DP-6010 DP-6020 DP-6030 UF-332 UF-333 UF-342 UF-595 UF-733 UF-744 UF-780 UF-788 UF-790 UF-9000 Polling from other machine Confidential Code (0001) DP-2000 DP-2310 DP-3520 DP-3530 DP-C262 DP-C322 UF-344 UF-550 UF-745 UF-755 UF-880 UF-885...

  • Page 59: Confidential Transmission

    Confidential Transmission To transmit a confidential document, follow the steps below: You must have a mailbox password (4-digit) setup and shared with the receiving machine. Place Original(s). Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key.

  • Page 60: Confidential Polling

    Confidential Polling Press the Fax key. Select “More Menus”. Select “Mail Box”. Select “Polling”. Enter the mailbox password (4-digit), and then select “OK”. If you make a mistake, select "Clear" to delete entries one digit at a time. Select a destination. Refer to Entering a Destination (see page 16).

  • Page 61: Storing Documents For Confidential Polling

    Storing Documents for Confidential Polling Place Original(s). Refer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key. Select “More Menus”. Select “Mail Box”. Select “Polled”. Enter the mailbox password (4-digit), and then select “OK”.

  • Page 62: Printing A Received Confidential Document

    Printing a Received Confidential Document When confidential documents are received, a confidential reception report is printed. This section explains how to read a confidential reception report and print the received confidential documents. After a received confidential document is printed, it is deleted from the mailbox. If the machine receives documents having the same password, they are stored into the same mailbox.
  • Page 63 Printing a Received Confidential Document To print a received confidential document, follow the steps below: After a received confidential document is printed, it is deleted from the mailbox. Press the Fax key. Select “More Menus”. Select “Mail Box”. Select “Print File”. Enter the mailbox password (4-digit), and then select “OK”.

  • Page 64: Deleting A Confidential Document

    Deleting a Confidential Document To delete a confidential document in a mailbox, follow the steps below: Press the Fax key. Select “More Menus”. Select “Mail Box”. Select “Delete File”. Enter the mailbox (4-digit) password, and then select “OK”. Documents in the mailbox are deleted. If you make a mistake, select "Clear"...
  • Page 65 Memo...

  • Page 66: Sub-Addressing Communication

    Sub-Address Communication The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired destinations when used in combination with Internet Fax. What is Sub-Addressing? Sub-Addressing is a T.30 communications protocol recommended by ITU-T. • A center machine supporting a memory feature is required on the fax network to implement sub- addressed communications.

  • Page 67: Sub-Addressed Transmission Using Address Book

    Sub-Addressed Transmission using Address Book To transmit a document by sub-addressing, follow the steps below: This feature can not be used when dialing from the external telephone. Refer to Talking to the Remote Party Before Transmission (see page 25). Place Original(s). Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet.
  • Page 68 Select a destination. Refer to Entering a Destination (see page 16). Choose the address except registered for Relayed Transmission. Press the Start key. Sub-Addressed transmission starts.

  • Page 69: Sub-Addressed Transmission Using Manual Dialing

    Sub-Addressed Transmission using Manual Dialing To enter a sub-address directly from the keypad, follow the steps below: This feature does not work when dialing from the external telephone. Refer to Talking to the Remote Party Before Transmission (see page 25). If you use sub-addressed transmission frequently, the sub-address can be pre-programmed into the address book to facilitate future communications.

  • Page 70: What Is Password Communication

    Receiver Transmission Password: 1234 DP-1810F DP-1820E DP-1820F DP-3010 DP-3030 DP-3510 DP-6010 DP-6020 DP-6030 UF-180 UF-190 UF-260 UF-322 UF-550 UF-560 UF-745 UF-750 UF-750D UF-788 UF-790 UF-880 UF-M500 DP-2000 DP-2310 DP-3520 DP-3530 DP-C262 DP-C322 UF-270 UF-270M UF-585 UF-590 UF-755 UF-755e UF-885 UF-890...
  • Page 71 Password Transmission To utilize the password-protected transmission feature, follow the steps below: You must set the password (4-digit) in the “43 Password-Transmit” setting in advance, in Function Parameters (Fax/Email Settings> Fax Parameters). Place Original(s). Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet.

  • Page 72: Setting Password-Protected Transmission

    Setting Password-Protected Transmission To always utilize password-protected transmissions, follow the steps below: You must program a password (4-digit) in advance. Press the Function key to open the Function Parameters screen. Select “Fax/Email Settings”. Select “04 Key Operator Mode”. Enter the key operator mode Password, and then select “OK”.
  • Page 73 Select “On” or “Off”, and select “OK”. Press Reset key to return the machine to the initial screen of the current active mode. You can change the setting temporarily by using the “Password XMT” in the “More Menus” for each transmission (see page 71).

  • Page 74: Printing Communication Journal

    Printing Communication Journal The communication journal can be printed at the end of each transmission communication. • If the “Comm. Journal” is set to “On” in the “More Menus”, a communication journal is printed at the end of each transmission communication. •...
  • Page 75 Place Original(s). Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key. Select “More Menus”. Select “Select Mode” Select “Comm. Journal”. Select “On”, “Off”, or “Inc Only”, and then select “OK”. Select to print a Communication Journal after each transmission.

  • Page 76: Transmitting A Document With A Cover Sheet

    Transmitting a Document with a Cover Sheet Documents can be transmitted with a cover sheet stating the date and time of the transmission, destination station name, and total number of pages. Sample Fax Cover Sheet The cover sheet is excluded from the total page count in the transaction journal. The default setting of cover sheet can be changed with “56 Cover Sheet (HOME)”...
  • Page 77 Select “Cover Sheet”. Select “On”, and then select “OK”. Select to attach a cover sheet. Select not to attach a cover sheet. Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 26). Select a destination. Refer to Entering a Destination (see page 16).

  • Page 78: Chapter 4 Fax Reception

    Chapter 4 Receiving Documents There are two ways to receive fax calls on this machine. Automatic Reception The machine receives documents automatically. The machine answers all incoming calls (including voice calls). Manual Reception When your telephone rings, lift the handset of the external telephone. If you hear a beep from the phone, it means some one wants to originate a fax call.

  • Page 79: Manual Reception

    Manual Reception When your machine is set to this mode, it will not receive documents automatically. After you answered the call, you can receive a fax. • Set “17 Receive Mode” to “Manual” in Function Parameters (Fax/Email Settings > Fax Parameters). •...

  • Page 80: Print Reduction And Duplex Recording

    Print Reduction and Duplex Recording Print Reduction This machine can use Letter, Legal, A4, B4 or A3 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. If this happens, the document will be divided into separate pages.

  • Page 81: Duplex Recording

    When Print Reduction is Set to “Fixed” With “24 Print Reduction” set to “Fixed” in Function Parameters (Fax/Email Settings> Fax Parameters), the machine prints all incoming documents reduced at the reduction ratio preprogrammed in the “25 Reduction Ratio” in Function Parameters (Fax/Email Settings> Fax Parameters).

  • Page 82: Substitute Memory Reception

    Substitute Memory Reception When your machine cannot print an incoming document for some reasons, such as when it runs out of paper/toner, or paper has jammed, the received document is saved in memory automatically. This feature is called “substitute memory reception”. When a received document is saved in memory as substitute memory reception, the message “Message in Memory”...

  • Page 83: Convenient Reception Features

    Convenient Reception Features This machine supports certain convenient-to-use reception features. Program these features as required. Selective Reception Your machine has a special feature, Selective Reception, which can prevent receiving of unnecessary documents, (i.e. junk fax, direct mail, etc.). Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each Address Book station.

  • Page 84: Fax Forwarding

    Fax Forwarding This feature allows all incoming faxes to be forwarded to the station registered in the address book. It is convenient when you want to receive fax calls at a location away from your office (such as your home) at night, or during holidays.

  • Page 85: Password-Reception

    Sender Reception Password: 1234 DP-1810F DP-1820E DP-1820F DP-3010 DP-3030 DP-3510 DP-6010 DP-6020 DP-6030 UF-180 UF-190 UF-260 UF-322 UF-550 UF-560 UF-745 UF-750 UF-750D UF-788 UF-790 UF-880 UF-M500 DP-2000 DP-2310 DP-3520 DP-3530 DP-C262 DP-C322 UF-270 UF-270M UF-585 UF-590 UF-755 UF-755e UF-885 UF-890...

  • Page 86: What Is Memory Reception

    Receive to Memory What is Memory Reception? Memory reception allows all incoming documents to be stored in memory, instead of printing them onto the output tray. If the memory reception feature has been set to “On” in Function Parameters, the message Receive to Memory appears on the touch-panel display.

  • Page 87: Programming Memory Reception

    Programming Memory Reception To enable memory reception, follow the steps below: Press the Fax key. Select “More Menus”. Select “Select Mode”. Select “Receive to Memory”. Select “On”, and then “OK”. Memory reception is programmed. Select to enable memory reception. Select to cancel memory reception.

  • Page 88: Receive To Memory

    Printing a Document Received in Memory When a document is received in memory, a message is displayed. To print a document received in memory, follow the steps below: Press the Fax key. Select “More Menus”. Select “Select Mode”. Select “Receive to Memory”. Select “Print”, and then “OK”.
  • Page 89 If a password is preprogrammed, enter the password (4-digit), and then select “OK”. This screen appears when the password is set in “37 Receive to Memory” in Function Parameters (Fax/Email Settings> Fax Parameters). If you make a mistake, select "Clear" to delete entries one digit at a time.

  • Page 90: Chapter 5 Internet Fax

    Chapter 5 What is Internet Fax? What is Internet Fax? It is a feature whereby scanned documents are transmitted to Internet Fax or to computers as Email. Internet Fax communicates via an Intranet, or the Internet without using the telephone line. This machine can be connected to 10Base-T/100Base-TX Ethernet LAN (local area network).

  • Page 91: Using The Internet Fax Feature

    Routing You can forward fax documents or Email to an Internet Fax or networked computers. Refer to Inbound Routing (see page 93). Transmitting to a Fax via a Relay Station (Relay Transmission) Email can be transmitted as normal fax documents via a relay station. Email may also be broadcasted.

  • Page 92: What Internet Fax Can Do

    What Internet Fax Can Do This section introduces the functions of the Internet Fax feature. The Internet Fax features does not only offer sending and receiving Email but forwarding fax documents via a telephone line or broadcasting them via a relay station. Sending Email A scanned document can be transmitted to an Internet Fax or to a remote computer as an Email file attachment.

  • Page 93: Receiving Email

    Receiving Email When this machine receives Email from an Internet Fax or from a computer, it starts printing the Email automatically. If the Email has an attached file in a format that is not supported by the machine, an error message is printed to alert you that the machine cannot print the Email. Internet FAX For instructions on how to receive Email, refer to Receiving an Email (see page 124).

  • Page 94: Relay Transmission

    You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to another Relay Station. You can also send a email with attached TIFF-F file(s) to any G3 fax machine from your PC using your current email application trough a Relay Station.

  • Page 95: Message Delivery Notice (Mdn)

    Message Delivery Notice (MDN) If the sender (Internet Fax) desires a processing confirmation, it must request a Message Delivery Notice when sending the message itself to a device supporting this notification function. Several Email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax.

  • Page 96: Direct Internet Fax Transmission (Using Direct Smtp)

    Direct Internet Fax Transmission (Using Direct SMTP) Email is normally distributed by an SMTP mail server using Simple Mail Transfer Protocol (SMTP). In common cases only Email and web service from the Internet are permitted into the corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for other incoming services, since each opened path represents additional potential security threats.
  • Page 97 Memo...

  • Page 98: Tips For Internet Fax

    Tips for Internet Fax Your machine uses the same communication protocols as Email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Switched Telephone Network (PSTN) are as follows. Differences between Internet Fax and Fax Stations on the Telephone Line Fax stations connected to the telephone line transmit data over a telephone line at their own expenses.

  • Page 99: Transmission Resolution

    Dual Port Communication Your machine has dual port capability allowing simultaneous G3 Fax Communication over a telephone line (PSTN) and LAN Communication. Transmission Resolution In view of PC transmission, the standard setting of the resolution is set to “Fine” mode. If required, this setting can be changed to “Std”.

  • Page 100: Preparing To Use Internet Fax

    Preparing to Use Internet Fax To use the Internet Fax feature, your machine needs to be set up properly on your network. Please contact your network administrator for actual network setup. Copy the Important Information form found at the end of Operating Instructions (For Setting Up) and ask your network administrator to complete the information on the form.
  • Page 101 Sending Email (This machine Other Internet Fax machine or PC) This machine Other Internet Fax machine or PC Internet FAX SMTP Server POP Server Internet FAX...

  • Page 102: Sending An Email Procedure

    Sending an Email Procedure The basic operation to send an Email is as follows: Email Addresses and Fax Stations can be mixed while entering the destinations. Email would be transmitted to an Email Address destination, while normal fax documents would be transmitted to a fax destination.
  • Page 103 Select “Email”. Enter an Email Address by selecting “Keyboard” or select a preprogrammed Email Address. Refer to Entering an Email Address (see page 104). Refer to Using Cc, Bcc and From (see page 112). Press the Start key. The original(s) are stored into memory with a file number.

  • Page 104: Entering An Email Address

    Entering an Email Address Email Addresses can be entered by any of the following methods: Using the Onscreen Keyboard Using the Address Book Use a Key Name (See page 106) Search through “Favorites” (See page 106) Use Group Dialing (See page 107) Searching for Destinations Search through the Address Book (Local Search) (See page 108) (Search by the first letter of a Station Name)

  • Page 105: Using The Onscreen Keyboard

    Using the Onscreen Keyboard To enter an Email Address directly from the onscreen keyboard, follow the steps below: Follow the step 1 and 2 on page 102. Select “Email”. On the Email screen, select “Keyboard”. Enter an Email Address, and then select “OK”.

  • Page 106: Using The Address Book

    Using the Address Book Use a Key Name If an Email Address is preprogrammed in the address book, it can be selected by using a Key Name. To use the address book, it is necessary to have Email Addresses added to the address book in Function Parameters.
  • Page 107 Use Group Dialing For transmission to multiple destinations with group dialing, follow the steps below. To use a Group button, group dialing needs to be programmed in Function Parameters. Refer to Setting for Group Dialing (see page 175). Follow the step 1 and 2 on page 102. Select “Program/Group”.

  • Page 108: Searching For Destinations

    Searching for Destinations Search through the Address Book (Local Search) of a remote station programmed in the address book can be searched by its Email Address entry name Follow the step 1 and 2 on page 102. Select “Search”. Enter the character string you want to search for.
  • Page 109 Search through the LDAP server (LDAP Search) LDAP search is a feature that searches through the address book on an LDAP Server on a network for fax numbers or Email Addresses. To find out whether the LDAP search feature works in your particular environment, contact your network administrator.
  • Page 110 Choose a destination, and then select “OK”. Only one Email Address can be selected at a time. You can switch between the Email Addresses and fax numbers list by selecting “Email” or “Fax Number” button on the screen. Select to scroll through the search results.
  • Page 111 Memo...

  • Page 112: Using Cc, Bcc And From

    Using Cc, Bcc and From When creating an Email, you have the option of setting Cc and Bcc as its destinations and entering a subject. If the use of From has been enabled in Function Parameters, the machine can transmit an Email with Email Addresses entered in From other than its own Email Address.

  • Page 113: Setting Cc And Bcc

    Setting Cc and Bcc To set Cc and Bcc as Email destinations, follow the steps below: On the Email screen, select “Cc” or “Bcc”. (See page 103 and page 112) Select an Email Address, and then select “Close”. For instructions on how to set an Email Address, refer to Entering an Email Address (see page 104).

  • Page 114: Setting From Field

    Setting From field The From field is preset in the Machine, you can change the From field by selecting “From” on the Email screen. To set From field, follow the steps below: If “145 Sender Selection” is set to “Valid”, you can preset up to 25 sender names. You can select from the sender list when sending an Email.

  • Page 115: Setting Subject

    Setting Subject Every time you send Email, you can enter its subject manually. To enter a subject, follow the steps below: Default Subject is preset if “21 Default Subject” has been set in Function Parameters (Fax/Email Settings> User Parameters). For programming instructions, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.

  • Page 116: Setting A File Type And A Filename

    Setting a File Type and a Filename Documents can be scanned into a PDF or TIFF format, and renamed as well. Internet Fax does not support the PDF format. If a document is transmitted to Internet Fax with the PDF format, the Internet Fax at the receiving station would be unable to print the images, resulting an error.
  • Page 117 Enter a filename, and then select “OK”. The filename can be up to 20 characters long. For using the onscreen keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) on the provided CD-ROM. If you make a mistake, select “Back Space” to delete one character at a time, or move the cursor to the beginning of the field, and then select Clear key to delete the entire...

  • Page 118: Emailing A Ledger-Sized Document

    Emailing a Ledger-Sized Document Receiving stations may not receive large documents depending on their recording capability (paper size). If you want to transmit a document larger than A4/letter, such as a ledger size, by using the Internet Fax feature, check the paper size capability of the receiving station before transmission. If the receiving station is capable of receiving a ledger-sized document, you can send the document without reducing its size.
  • Page 119 Select “Ledger Email XMT”. Select “On”, and then select “OK”. The document is transmitted at the same ratio scale as it has been scanned. The document is transmitted, reduced in size according to the setting of “141 LAN XMT Reduce” preprogrammed in Function Parameters (Fax/Email Settings>...

  • Page 120: Setting Message Delivery Notice (Mdn)

    Setting Message Delivery Notice (MDN) To enable Message Delivery Notice feature, follow the procedures below. Standard setting of “173 Delivery Notice” can be changed in Function Parameters (Fax/Email Settings> Fax Parameters). For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.
  • Page 121 Set an Email Address. Refer to Entering an Email Address (see page 104). Press the Start key. The original(s) are stored into memory with a file number. Then starts email transmission. When the Email is opened at the receiving station, a delivery notice will be Emailed automatically.

  • Page 122: When E-Mail Transmission Fails

    When E-mail Transmission Fails If the Email fails to reach its destination, an error mail is returned from the mail server and is printed on the machine. The error mail includes an error message and the image of the first page of the transmitted document to alert the sender the conditions of the failure.

  • Page 123: Using A Completion Notice

    Using a Completion Notice Using Completion Notice feature, completion of sending Email or fax transmission is informed to your computer. Before using this function, install the Panasonic Document Management System and PCL Printer Driver, and then set up the each software. Refer to Completion Notice of the Operating Instructions (For Setting Up) of provided booklet.

  • Page 124: Receiving An Email

    Receiving an Email If the machine connects to a network as a POP Client, it can receive Email either automatically or manually. The Email reception method from a POP Server varies depending on the POP settings programmed in Function Parameters. Configure to Receive Email Program the following parameters in Function Parameters (Fax/Email Settings>...

  • Page 125: Receiving Email Manually

    Receiving Email Manually With “147 Auto POP Receive” set to “Invalid” in Function Parameters (Fax/Email Settings> Fax Parameters), Email is received manually. With POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP Server periodically to check for new mail and the number of the incoming Email messages on the server appears on the display.

  • Page 126: Receiving Email With The Program Key

    Receiving Email with the Program Key This function allows others to share your machine to retrieve their Emails from the POP Server by preprogramming their POP User Names and POP Passwords into the Program Keys. They will be able to retrieve their Emails by simply pressing the associated Program Key. If security is of a great concern and it is necessary to prevent unauthorized personnel from retrieving your Email from the POP Server, leave the POP Password field blank when programming the Program Key.
  • Page 127 Memo...

  • Page 128: Receiving An Email On A Computer

    Receiving an Email on a Computer This section explains how to receive Emails transmitted from the machine to a computer, and also explains the Emails forwarded from the machine to a computer. Receiving Email on Your Computer A sample screen shot of a mailer that has received Email from Internet Fax is shown below. For your reference, the above example is from Outlook Express Inbox running under Microsoft Windows.

  • Page 129: Opening Email

    Opening Email When you open an Email received from Internet Fax, the screen as shown below is displayed. For your reference, the above example is from Windows Messaging running under Microsoft To run the Viewer, please refer to your application's User Manual. The attached file is composed of TIFF-F (Tagged Image File Format with Modified Hoffman coded image).

  • Page 130: Inbound Routing

    Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to Email Address(s) or to Internet Fax machine(s) connected to a LAN as an Email, as well as to other G3 Fax machine(s) over the telephone line.

  • Page 131: Routing Setup Flow

    Routing Setup Flow Before the inbound routing feature can be used, the Function Parameters and address book programming is required. Configure your machine for Internet Fax (see page 100) Set required parameters to “Valid” in Function Parameters To use sub-addressing...Set “152 Sub-Addr Routing” to “Valid” in Function To use a numeric ID ...Set “153 TSI Routing”...

  • Page 132: Settings For Inbound Routing

    Use this parameter to select the type if email header to be included in the "From" field of each routed faxes. Originator (Origi): The originating fax machine's TSI will appear in the "From" field of the routed email. Relay Station (Rly Stn): The routing station's email address will appear in the "From"...

  • Page 133: Programming The Address Book For Inbound Routing

    Programming the Address Book for Inbound Routing To use the inbound routing feature, program the transferring destination in the address book. For instructions on how to register the address book, refer to Address Book (see page 164). Press the Function key. Select “Fax/Email Settings”.
  • Page 134 Enter a Key Name, and then select “OK”. Key Names are used to select the destinations on the touch-panel display. For using the onscreen keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) on the provided CD-ROM. Select “IFax”, and then select “OK”.
  • Page 135 To enable routing by a numeric ID, enter a numeric ID, and then select “OK”. This screen appears when “153 TSI Routing” has been set to “Valid” in Function Parameters (Fax/Email Settings>Fax Parameters). Press Reset key to return the machine to the initial screen of the current active mode.

  • Page 136: Using The Relay Feature

    Using the Relay Feature What is the Relay Feature? From your PC or your machine, you can send documents to the End Receiving Station(s) via an Internet Relay Station. After the Relay Station completes its transmission to the End Receiving Station, your PC or your machine receives a COMM.

  • Page 137: Mail Server

    Relay Station • Sends Email received from the initial sending station to an end receiving station (a fax station connected to the telephone line: Ex: Stockholm/Berlin/Rome) as a fax document. If multiple end receiving stations are specified, the Email is broadcasted to them. •...

  • Page 138: Setting Up A Relayed Transmission Network

    Setting up a Relayed Transmission Network This section explains how to set up a relayed broadcasting network. What is the Hardware Configuration? A relay network needs the following kinds of equipment: • Internet Fax or computer (Initial Sending Station) • Internet Fax supporting the relayed transmission feature (Relay Station) •...

  • Page 139: Example Of A Relayed Transmission Network

    Example of a Relayed Transmission Network An example of a relayed transmission network using relay stations at two locations is shown below. • This network has an initial sending station (New York) connected to relay stations (London and Singapore). • Documents are transmitted from the relay stations (London/Singapore) to end receiving stations (Stockholm, Rome, Tokyo, Hong Kong, Sydney and others) via the telephone lines.

  • Page 140: Sample Entries In Address Book

    Sample Entries in Address Book Table 1: Initial Sending Station (New York) Telephone number Email address (SMTP) Host name Relay XMT password Station Name London Stockholm Singapore Tokyo London Relay Singapore Relay Rome Hong Kong Sydney Table 2: Relay Station (London) Telephone number Email Address (SMTP) Host name...
  • Page 141 Table 3: Relay Station (Singapore) Telephone number 65 111 1234 Email Address (SMTP) ifax@singapore.panasonic.co.sg Host name singapore Relay XMT password sg-rly Station Name London ifax@london.panasonic.co.uk Stockholm 46 8 111 1234 New York ifax@newyork.panasonic.com Tokyo 81 33 111 1234 London Relay uk-rly@london.panasonic.co.uk Rome 39 6 111 1234...

  • Page 142: Function Parameters For Relay Stations

    Enter a Relay XMT Password (up to 10 characters) to be used for the protection against unauthorized (outside) stations from accessing your machine to relay messages to a G3 fax machine via PSTN. This password should be given out to authorized people only.

  • Page 143: Settings For Initial Sending Station

    Request received from a remote station. The following information is sent. (From: The Email Address of the originating station.) : The telephone number of the destination G3 fax machine.) Select “Valid” to use this machine as an initial sending station. ”...

  • Page 144: Adding End Receiving Stations For Relayed Transmission

    Adding End Receiving Stations for Relayed Transmission You can add end receiving stations to the Address Book by the following procedure. If broadcasting to multiple end receiving stations is required, use group dialing. (See page 175) “140 LAN RLY XMT Request” must have been set to “Valid” in Function Parameters (Fax/Emai Settings> Fax Parameters) to have a LAN relayed transmission request preprogrammed in the address book.
  • Page 145 Enter a station name, and then select “OK”. Enter a station name up to 15 characters. For using the onscreen keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) on the provided CD-ROM. Enter a Key Name, and then select “OK”.

  • Page 146: Relayed Transmission From Internet Fax

    Relayed Transmission From Internet Fax Documents can be transmitted to fax stations on the telephone line via Internet Fax relay stations. Internet Fax Mail Server Place Original(s). Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet. Press the Fax key.
  • Page 147 Select an end receiving station to which the relay station relays. For instructions on how to enter destinations, refer to Entering a Destination (see page 16). Multiple stations can be programmed as end receiving stations. Press the Start key. Email is sent to the relay station, together with the fax number of the end receiving station.

  • Page 148: Relayed Transmission From Pc

    Relayed Transmission From PC Using your Email application, you can send any document(s) from your PC as a TIFF-F attachment to one or multiple G3 Fax machines automatically through the Internet Relay Station. Mail Server The Internet Relay Station (your machine) must be properly setup with all the required parameters. Internet Relay Station Internet...

  • Page 149: Requesting A Relayed Transmission From A Computer

    Requesting a Relayed Transmission from a Computer Requesting a relayed transmission, fill the field in your mailer that corresponds to the destination (To) in the following manner: Sample entry: sg-rly#8133111234@singapore.panasonic.co.sg Entry example sg-rly Enter the Relay XMT Password. (It must match the Relay XMT Password preprogrammed in the relay station.) #8133111234 Enter the telephone number of the fax station.

  • Page 150: Convenient Application Software

    Convenient Application Software TIFF Converter The TIFF converter is an application that converts files created in another application to the Internet Fax-ready TIFF format. Files created by MS-Word or Excel (*.doc and *.xls) cannot be transmitted to Internet Fax as Email attachments in their original form.
  • Page 151 Memo...

  • Page 152: Result Of Relayed Transmission

    Result of Relayed Transmission When the relayed transmission feature is used, two reports as described below are transmitted from the relay station to the initial sending station and administrator's computer confirming the results of a relayed transmission. Relayed Transmission Report (communication journal) When a relay station completes a relayed transmission, it transmits a Relayed Transmission Report (Communication Journal) to the initial sending station to report the relay result.
  • Page 153 Item Number of pages transmitted or received (10) Duration of Communication Fax Relay Log Email Each time a relay station completes a transmission, it Emails a Fax Relay Log to the administrator computer that is preprogrammed in “37 Manager's Email Addr”. Email address of the sender's Internet Fax or PC.

  • Page 154: Useful Terms To Remember

    Useful Terms to Remember DHCP (Dynamic Host Configuration Protocol) DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an Internet Fax can automatically acquire a unique IP address each time it connects to a network making IP address management an easier task for network administrators.
  • Page 155 Memo...

  • Page 156: Displaying A Communication Reservation File List

    Chapter 6 Editing a Communication Reservation File Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory.

  • Page 157: Reading The Reservation Report

    Reading the Reservation Report Items covered in the reservation report are as follows: *************** -File List- *********************** Date MMM-dd-yyyy ***** Time 09:11 ******** File Comm. Type Created Time Start Time Pages Destination(s) 020 Mem. Def. XMT MMM-dd 19:54 021 Mem. Def. XMT MMM-dd 19:56 *038 Memory XMT MMM-dd 09:02...
  • Page 158 Editing Communication Reservations To change the start time and/or stations in a communication file, follow the steps below. Communication reservations for the documents being transmitted cannot be modified. Press the Fax key. Select “More Menus”. Select “Edit File Mode”. Select “Change Time/Stn”. Select a communication reservation file to be edited, and then select “OK”.
  • Page 159 Edit the destination. To delete a destination(s), select “Delete", and then go to step 9. To add destination(s), select "Add", and then go to step 8. Select the destination, and then select “OK”. When the change completes, select “OK”. To return to standby, press the Reset key.
  • Page 160 Deleting a Communication Reservation File To delete the file in memory, follow the steps below. Your machine cannot delete the file while it is being sent. Press the Fax key. Select “More Menus”. Select “Edit File Mode”. Select “Delete File”. Select a communication reservation file to be deleted, and then select “OK”.
  • Page 161 Printing a Communication Reservation File Communication reservation files stored in memory can be printed. Your machine cannot print the document while it is being sent. Press the Fax key. Select “More Menus”. Select “Edit File Mode”. Select “Print File”. Select to display the communication reservation file you want to print.
  • Page 162 Adding Documents to a Communication Reservation File Documents can be added to a communication reservation file stored in memory. Your machine can not add document into the file while it is being sent, waiting to redial, or trying to send the incomplete file.
  • Page 163 Resending an Incomplete Document With “31 Incomplete File Save” set to “Valid” in Function Parameters (Fax/Email Settings> Fax Parameters), documents that could not be transmitted due to a communication error (such as the remote station busy or not responding) can be stored in memory as incomplete files. This section explains how to resend incomplete files stored in memory.

  • Page 164: Address Book

    Chapter 7 Address Book What is Address Book? With the fax numbers or Email Addresses of remote stations programmed in the address book, the stations can be selected with a single operation on their button appearing on the touch-panel display. Name tab Remote Station button...
  • Page 165 Adding a Fax Number into the Address Book To add a fax number to the address book, follow the steps below: For instructions on how to edit the station in the address book, refer to Editing Address Book (see page 169). For instructions on how to delete the station from the address book, refer to Deleting a Destination from Address Book (see page 170).
  • Page 166 Enter Key Name, and then select “OK”. Key Names are used to select destinations on the touch-panel display. For using the onscreen keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) on the provided CD-ROM. Select whether to add the station to “Favorites”.
  • Page 167 Adding an Email Address to Address Book To add an Email Address to the address book, follow the steps below: For instructions on how to edit the station in the address book, refer to Editing Address Book (see page 169). For instructions on how to delete the station from the address book, refer to Deleting a Destination from Address Book (see page 170).
  • Page 168 Enter a Key Name, and then select “OK”. Key Names are used to select destinations on the touch-panel display. For using the onscreen keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) on the provided CD-ROM. Select “IFax”, and then select “OK”. If you wish to use it in the Emai Address Book of Scan/Email mode and Fax mode both, select “PC”.

  • Page 169: Editing Address Book

    Editing Address Book To edit the station in the address book, follow the steps below: Press the Function key. Select “Fax/Email Settings”. Select “00 Address Book”. Select “03 Modify Station”. Select the station you want to edit, and then select “OK”. Select the same button again to cancel the choice.
  • Page 170 Deleting a Destination from Address Book To delete a remote station from the address book, follow the steps below: Press the Function key. Select “Fax/Email Settings”. Select “00 Address Book”. Select “04 Delete Station”. Select the station you want to delete from the address book, and then select “OK”.
  • Page 171 Printing the Address Book List To print the address book list, follow the steps below: The address book list can also be printed by selecting “Print Out” in “More Menus” (see page 192). For more details about items in the address book list, refer to Reading Address Book List (see page 193). Press the Function key.

  • Page 172: Program Keys

    Program Keys What is Program Keys? There are three ways to use program key as follows: Using for Program Dialing You can set communication sequences or destinations which you often use. Using for Group Dialing Multiple destinations can be selected from the address book and preprogrammed on a single program key for group dialing.
  • Page 173 Setting for Program Dialing To program a communication feature on program key, follow the steps below: For instructions on how to edit preprogrammed station, refer to Editing Address Book (see page 169). For instructions on how to delete preprogrammed station, refer to Deleting a Destination from Address Book (see page 170).
  • Page 174 Program each desired feature. Deferred Communication Transmit (See page 50) Polling (See page 52) Polling (See page 54) Advanced Communication MailBox (See page 58) Sub Address Transmit (See page 66) Press the Start key. The program dial is programmed. Press Reset key to return the machine to the initial screen of the current active mode.

  • Page 175: Setting For Group Dialing

    Setting for Group Dialing To program multiple destinations on program key, follow the steps below: For instructions on how to edit preprogrammed station, refer to Editing Address Book (see page 169). For instructions on how to delete preprogrammed station, refer to Deleting a Destination from Address Book (see page 170).
  • Page 176 Select the destinations to be programmed, and then select “OK”. The group dialing is programmed. Press Reset key to return the machine to the initial screen of the current active mode.
  • Page 177 Editing a Group Dialing To edit a group dialing, follow the steps below: Press the Function key. Select “Fax/Email Settings”. Select “01 Program Keys”. Select “03 Modify Group Dial”. Select the Group Dial button you want to edit, and then select “OK”. Select the same button again to cancel the choice.
  • Page 178 Select the destination to be programmed, and then select “OK”. Press Reset key to return the machine to the initial screen of the current active mode.
  • Page 179 Memo...
  • Page 180 Deleting the Program Key setting To delete a program dialing or group dialing destination, follow the steps below: Press the Function key. Select “Fax/Email Settings”. Select “01 Program Keys”. Select “04 Delete Program/GRP”. Select a program Key, and then select “OK”.
  • Page 181 Printing the Program List To print the program list, follow the steps below: The program list can also be printed by selecting “Print Out” in “More Menus” (see page 194). For more details about the items in the program list, refer to Reading Program List (see page 195). Press the Function key.
  • Page 182 Programming Email Manual Reception on Program Keys When this machine is connected to a POP Server, POP Account name and passw machine’s one can be programmed for a program key to receive Emails. To enter an Email Address and a password, follow the steps below: If you leave a password blank in Step 8, a password prompt window will appear upon POP reception.
  • Page 183 Enter the password, and then select “OK”. Select “Invalid” or “Valid”, and then select “OK”. Invalid Select to leave Email on the POP Server after it has been received. Valid Select to delete Email from the POP Server after it has been received.

  • Page 184: Transaction Journal

    Chapter 8 Transaction Journal The “Journal” is a record of the last 200 transactions (a transaction is recorded each time you send or receive a document). It is printed out automatically after every 200 transactions or you can print or view it manually by using the following procedure.

  • Page 185: Viewing Communication Results On Touch-Panel Display

    Viewing Communication Results on Touch-Panel Display To view the communication results on the touch-panel display, follow the steps below: Press the Fax key. Select “More Menus”. Select “Print Out”. Select “Journal”. Select “XMT Only (View)” or “All (View)”. Communication results will be displayed. XMT Only (View) Select to view only the transmission result.

  • Page 186: Reading Transaction Journal

    Reading Transaction Journal Items in the transaction journal are listed below. **************** -Journal- *************************** (3) (4) Comm. Pages 001/002 001/001 003/003 003/003 000/003 *003 000/001 001/001 DP-XXXX ******* ****************** -HEAD OFFICE Item Printout date Printout time Journal number Communication result Date MMM-dd-yyyy File Duration...
  • Page 187 Item Pages Number of pages transmitted or received. The 3-digit number is the number of pages successfully transmitted or received. When the documents are stored into the memory, two 3-digit numbers will appear. The first 3-digit number represents the number of pages successfully transmitted.

  • Page 188: Communication Journal

    Communication Journal This is a report that is printed at the end of each transaction to keep a record of the communication result. • A communication journal is printed when the “12 Comm. Journal (HOME)” has been set to “Always” or “Inc Only”...
  • Page 189 Items that are covered in the communication journal are listed below. ************* -Comm. Journal- ***************** Mode= Memory Transmission File No.= 050 Comm. Key Name [SERVICE SALES DEPT [ACCOUNTING Busy DP-XXXX ************ ************** - HEAD OFFICE THE SLEREXE COMPANY LIMITED Our Ref. 350/PJC/EAC Dr.
  • Page 190 Item Communication result Key name or Recorded name in the Address Book, direct dialing number, or Email Address Number of pages transmitted or received (10) Duration of Communication “OK” indicates that the communication was successful. “Busy” indicates that the communication has failed because of busy line.
  • Page 191 Memo...

  • Page 192: Printing Address Book List

    Address Book List This section explains how to print and read the address book list. Printing Address Book List To print an address book list, follow the steps below: The address book list can also be printed by programming “Fax/Email Settings> Fax Parameters” in Function Parameters.
  • Page 193 Reading Address Book List Items in the address book list are listed below. ************* -Address Book List- ***************** Date MMM-dd-yyyy ***** Time 15:00 ******** (1) (2) Key Name Station Name Routing Sub-Addr [B] [Bob Jones Bob Jones 123456 [J] [John Smith John Smith 1234 [John Smith...

  • Page 194: Printing Program List

    Program List This section explains how to print and read the program list. Printing Program List To print the program list, follow the steps below: The program list can also be printed by programming “Fax/Email Settings> Fax Parameters” in the Function Parameters.

  • Page 195: Reading Program List

    Reading Program List Items in the program list are listed below. *************** -Program List- ****************** Date MMM-dd-yyyy ***** Time Key Name Program Name [TEST ] TEST [ACCOUNT ] ACCOUNT [ACC ] ACC [PROG.B ] PROG.B ******* DP-XXXX********************* -HEAD OFFICE Item Key name Program name Type of communication...

  • Page 196: Printing Fax Parameter List

    Fax Parameter List This section explains how to print and read the fax parameter list. Printing Fax Parameter List To print the fax parameter list, follow the steps below: Press the Fax key. Select “More Menus”. Select “Print Out”. Select “Fax Parameter List”. The fax parameter list will be printed.

  • Page 197: Reading Fax Parameter List

    Reading Fax Parameter List Items in the fax parameter list are listed below. ************* -Fax Parameter List- ************** Date MMM-dd-yyyy ***** Time 15:00 ***** P.01 No. Description 000 Print FaxParameterlist 001 Density(HOME) * 002 Resolution(HOME) ***** DP XXXX********************* -HEAD OFFICE Items Parameter number Description...

  • Page 198: Printing Individual Xmt Journal

    Individual XMT Journal This section explains how to print and read the individual XMT journal. Printing Individual XMT Journal To print the individual XMT journal, follow the steps below: Press the Fax key. Select “More Menus”. Select “Print Out”. Select “IND. XMT Journal”. The individual XMT journal will be printed.

  • Page 199: Reading Individual Xmt Journal

    Reading Individual XMT Journal Items in the individual XMT journal are listed below. *************** -IND. XMT Journal- **************** Date MMM-dd-yyyy ***** Time 15:00 ******** Date/Time Journal No. Comm. Result Page(s) Duration File No. Mode Destination Received ID (10) Resolution ******DP-XXXX ************************* - HEAD OFFICE - ***** - 201 555 1212 - *************** Item Date/Time Journal No.

  • Page 200: Chapter 9 Solving Problems

    Chapter 9 Tips for Solving Problems If you encounter the problems, please check following items. Problem Symptom While A document does not feed, or sending multiple pages are fed at the same time. Does not stamp. The verification stamp image appears too light.
  • Page 201 Problem Symptom While Paper out receiving Paper jam Paper does not feed. Paper is not exited at the end of a print job. The automatic print reduction feature does not work. Communicati No dial tone heard The machine won't receive automatically Cannot send or receive Operation...

  • Page 202: Information Codes

    Information Codes In the event of communication failures, Information Codes appear in the transmission result or in the transaction journal. When an Information Code is displayed, take necessary action as recommended in the table below. For definitions of the Information Code not found here, refer to the User (U)/Jam (J)/Machine (E) Error Codes in the Operating Instructions (For Basic Operations) of provided booklet.
  • Page 203 Info. code Problem No confirmation from the receiving station for the previous page sent. 408/409 Remote side confirmation of previous page is illegible. Communication aborted by the transmitting side. Polling password does not match. No data from the transmitting side. Polling password does not match.
  • Page 204 Info. code Problem 540/541/542/ Communication error occurred 543/544 while transmitting. Telephone line disconnected. 552/553/554/ Communication error occurred while receiving. Sub-address transmission to a unit that has no Subaddress function. Sub-address Password transmission to a unit that has no Password Sub-address function.
  • Page 205 Info. code Problem Page Memory Overflow occurred while receiving printing data. The paper size selected within your application to print is larger than the paper size loaded in the cassette(s). Received data via LAN is in a format that is not supported. Cannot connect to the POP Server.
  • Page 206 Info. code Problem Mailbox is full. The received sub-address is not preprogrammed in the address book. Memory overflow occurred while storing documents into memory for transmission. Action Delete confidential documents. Check entries in the address book. Check the entry of the sub-address of the remote station.

  • Page 207: Power Failure

    Power Failure Power Failure The fax display remains off for the duration of a power failure, and you cannot send or receive documents. Problem When a power failure You are talking to a remote party. occurs You are sending a fax. You are receiving a fax.

  • Page 208: Checking The Telephone Line

    Checking the Telephone Line If you do not hear a dial tone when the "Monitor" is selected after pressing Fax key, or the incoming call does not ring on your machine (No automatic receive), please check telephone line by procedure in below.
  • Page 209 Memo...

  • Page 210: Chapter 10 Appendix

    Chapter 10 Replacing the Verification Stamp To replace the verification stamp, follow the steps below: DZHT000027 (for USA and Canada) DZHT000004 (for other countries) Open the ADF Cover. Open the Inner Cover with holding the green-labeled tab. Lift up the ADF Tray. Open the Exit Guide while holding the green-labeled tab.
  • Page 211 Reinstall the Stamp Assembly.

  • Page 212: Glossary

    Glossary Term 10Base-T/ An Ethernet standard for Local Area Network (LAN). 100Base- The 10/100 refers to its 10/100 Mbps bandwidth, the base to single baseband, and the T to the Twisted pair. The cable uses two pairs of unshielded twisted wires. Address The Address Book is a convenient directory that stores contact Phone Numbers and Email Addresses for Book...
  • Page 213 The multi-functional device is normally able to scan in a document and transmit it over a phone line to another fax machine. Also, it can receive faxes from other machines and print them out. The ability to forward all incoming faxes to the registered stations.
  • Page 214 Term Group The ability to program many telephone numbers into a single station so that many locations can be dialed in Dialing sequence utilizing a single keystroke. Halftone A scanning technique to distinguish levels of gray from black and white. Handshaking The exchange of a group of control signals that communicate between the transmitter and receiver.
  • Page 215 Internet Mail Extension) Modem A device that converts signals from your fax machine into signals that can be transmitted over telephone lines. Module A self-contained hardware or software component that interacts with a larger system. Hardware modules are often made to plug into a main system. Program modules are designed to handle a specific task within a larger program.
  • Page 216 Term The Personal Computer - Quite Simply a computer designed to be used by one person at a time. PC Card A credit card sized removable module for portable computers. PC Cards are used to attach modems, network adapters, sound cards, radio transceivers, solid state disks and hard disks to a portable computer. The page description language, which has become a de facto standard used in many printers and (Printer typesetters.
  • Page 217 Term Server A computer, or a software package, that provides a specific kind of service to client software running on other computers. A single server machine could have several different server software packages running on it, thus providing many different servers to clients on the network. Sleep Mode The lowest power state that the machine enters after the specified time without actually turning off.
  • Page 218 Term Toner A special type of ink used by copy machines and laser printers. Toner consists of a dry, powdery substance that is electrically charged so that it adheres to an invisible image that has been charged onto a drum, plate, or piece of paper with the opposite polarity.
  • Page 219 Memo...
  • Page 220 The following trademarks and registered trademarks are used throughout this manual: Microsoft, Windows, Windows NT, Windows Server, Outlook & Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries. Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems Incorporated.

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