Nortel 4065R User Manual

Nortel 4065R User Manual

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Nortel Communication Server 1000
DECT Handset 4065R
User Guide

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Summary of Contents for Nortel 4065R

  • Page 1 Title page Nortel Communication Server 1000 DECT Handset 4065R User Guide...
  • Page 3: Revision History

    Revision history September 2005 Standard 1.00. This document is issued to support Nortel Communication Server 1000 Release 4.5 software. Revision history...
  • Page 4 Revision history...
  • Page 5: Table Of Contents

    Working with Text Messages ......31 Using the Telephone Book ......38...
  • Page 6 Adjusting Earpiece or Handsfree speaker volume ..60 Telephone Options ....... . 61 Configuring Telephone Options .
  • Page 7: Important Safety Information

    Important safety information Read the following information before using the Nortel DECT Handset 4065R. CAUTION Like all cordless telephones, this handset uses radio signals, which do not guarantee a connection setup under all circumstances. Generally, you should not rely exclusively on cordless telephones when making indispensable calls (such as medical emergencies).
  • Page 8: Safety Precautions

    Important safety information Safety precautions Observe the following safety precautions: CAUTION Keep the charger, handset, and accessories out of reach of small children. WARNING Do not open the handset or charger; doing so can expose you to high voltages. Have all repairs carried out by authorized service personnel.
  • Page 9: Setting Up The Handset

    • devices that generate strong magnetic fields, electrical appliances, fluorescent lamps, computers, radios, televisions, or fax and telephone terminals • areas where the handset can be covered, or in locations with poor ventilation •...
  • Page 10: Installing The Battery Pack

    Setting up the handset CAUTION • Use only the plug-in AC adapter and battery type supplied, and use only approved accessories. • Ensure the mains voltage of the adapter matches the local mains voltage. • Do not use AC adapters that are visibly damaged (cracked or broken housing), and keep the ventilation slits on the AC adapters free of obstruction.
  • Page 11: Charging The Batteries

    Figure 1: Installing the battery pack Important battery information Use the battery pack only as directed. Heat or cold reduces the performance and service life of the batteries. It is possible that a handset with hot or cold batteries can be temporarily out of operation even if the batteries are fully charged.
  • Page 12: Charging And Operating Times

    If you are not making a call and the handset is not in the charging station, Battery empty appears in the display. You cannot make a telephone call while this message is displayed. Note: Batteries with an unknown charging status fully charge in approximately 14 hours.
  • Page 13: Handset Controls

    • “Locking or unlocking the dialpad” on page 19 • “Menu Shortcuts” on page 20 Figure 2 provides an illustration of the handset layout. Figure 2: DECT Handset 4065R SOS key Arrow keys Soft key Handsfree key / Transfer key /...
  • Page 14: Switching The Handset On Or Off

    Switch the handset OFF by pressing the On/Off key for more than three seconds when the phone is in an idle state. Keys and display The handset has three major display areas, as shown in Figure 3. Figure 3: 4065R display Nortel 5260 Robert Reid Menu Handsfree/Transfer/Info...
  • Page 15 Icon/text line The function of this line changes as follows: • During a telephone call or while in idle mode, the Icon/text line displays the current status of the handset. • When using the menus, the Icon/text line displays the name of the active menu.
  • Page 16: Soft Key Line

    When entering telephone numbers and names, press the arrow keys to move the cursor keys left or right. When a selection list (such as Telephone Book or Menu) is displayed, press the the desired entry. symbol appears in the center of the third row...
  • Page 17 During a call, press the decrease the receiver or loudspeaker volume. Right soft key Two functions are available on the right soft key, depending on how long you hold the key. Use the right soft key for either of the following: &...
  • Page 18 Info: Press the access the Caller List, Messages, and VoiceBox. Number keys The dialpad number keys are used to directly enter telephone numbers and names, including vanity phone numbers (which use letters standing Transfer/Conference Hook key to initiate, answer, or end a call.
  • Page 19: Handset Illumination

    for specific digits of a phone number). Long-press the ( longer period to insert a pause in predial mode. SOS key A special key on the top left side of the handset activates an SOS call or message in idle mode. See “Making an SOS call”...
  • Page 20: Menu Shortcuts

    Caller Filter Off Menu Buzzer on/off Menu Key Lock on For more information about menu functions, see “Telephone Options” on page 59, “Configuring DECT system information” on page 71, and “Security functions” on page 77. Description Switch Buzzer off. Switch Buzzer on.
  • Page 21: Calling Features

    Calling features This section explains: • “Making a call” on page 21 • “Answering a call” on page 24 • “Changing settings during a call” on page 25 • “Transferring a call” on page 26 Making a call Choose one of these options to make a call: Dialling 1.
  • Page 22: Using Handsfree

    3. Press the Note: When predialling, if the input cursor is positioned after the telephone number, the new digits are inserted at the end of that telephone number. If the input cursor is positioned at any other point, the new digits are inserted in front of the insertion point.
  • Page 23: Making An Sos Call

    Keep approximately 0.5 metres away from the handset when speaking. Using the Telephone Book to dial Use the following steps to dial numbers stored in the Telephone Book: 1. Press the 2. Press the Book and select the number you want to dial.
  • Page 24: Answering A Call

    (in other words, it falls over), a mandown call is initiated or a message is sent to a preprogrammed mandown call number. The number and the text message are stored in the menu Telephone Options; see “Telephone Options” on page 59. The Mandown call option can be switched on or off...
  • Page 25: Changing Settings During A Call

    Rejecting a call Press the Reject Note: The call is diverted to your voice mail system (if configured). Changing settings during a call During a call, you can adjust the Earpiece or Handsfree speaker volume and mute the handset. Adjusting the Earpiece or Handsfree volume During a call, you can change the Earpiece or Handsfree volume, in eight steps, using the arrow keys ( the minimum or maximum volume is reached, a beep...
  • Page 26: Transferring A Call

    Calling features Transferring a call Use this option to transfer a call, or to conference in a third party. 1. Press the The letter R is displayed on the bottom line of the display, and a special dial tone sounds. 2.
  • Page 27: Using Voice Mail

    Using Voice Mail Use the Voice Mail feature to listen to voice messages left by calling parties. Note: Contact your system administrator to determine if Voice Mail is available on your system. When a new voice message is waiting, the Voice Mail ( on the icon line, and the text Voice Message flashes on the display if the Voice Box number is configured.
  • Page 28 Using Voice Mail 3. Choose one of the following: • Press the • Press the The Voice Mail access number is automatically dialled, and your voice box number and password are automatically entered. Note: Press the procedure. 4. Press the the idle display.
  • Page 29: Using Text Messaging

    Using Text Messaging You can send and receive text messages using the DECT Handset 4065R whenever the phone is connected to the DECT system, even during a call. This section provides information on the following topics: • “Messaging limitations” on page 29 •...
  • Page 30: Reading Text Messages

    Using Text Messaging 2. Press the Messages Messages 3. Press the 4. Press the messages. Note: The first few words of each message is displayed in the list. 5. Press the the idle display. Symbols are displayed in front of each message to indicate the message status, as indicated in Table 4.
  • Page 31 3. Press the Options 4. Press the Details • Details Read • keys to scroll and display longer messages.) Read 5. Press the 6. Press the the idle display. Creating Text Messages If the Message list is empty, you can enter a custom text message. Refer to “Dialpad layout”...
  • Page 32 Using Text Messaging 6. Press the the following: Normal Message — Urgent Message — and press the Note: For more information about the difference between Normal and Urgent messages, see “Urgent and Normal messages” on page 34. 7. Press the 8.
  • Page 33 7. Press the the following: Normal Message — Urgent Message — and press the Note: For more information about the difference between Normal and Urgent messages, see “Urgent and Normal messages” on page 34. 8. Use the dialpad to edit the recipient phone number. 9.
  • Page 34 (to delete all entries in the Redial List) soft key. Sure? prompt, choose one of the following: soft key to delete the entry / all entries from the Telephone Book. soft key to cancel changes. soft key one or more times to return to...
  • Page 35 signalling process. If you receive an urgent message during a call, a repeated alert tone sounds. Receipt confirmation You must confirm the receipt of an urgent message. When an urgent message is not confirmed within 60 seconds, a message is sent to the initiator, indicating that the message has not been delivered.
  • Page 36: Using The Telephone Book

    • Each entry must have a unique name. • A telephone number can be stored more than once if a different name is used each time. • Each entry can have a maximum of 16 characters in the name, and a maximum of 32 digits in the telephone number.
  • Page 37 Note: When you enter characters, the first display line shows all characters assigned to the key. The actual position is marked by the underscore (_) symbol. Using the Telephone Book Lowercase letter ? ! 1 - + * / = ( ) % ¿ i a b c 2 ä...
  • Page 38: Working With Entries In The Telephone Book

    Using the Telephone Book Working with Entries in the Telephone Book Adding a new entry Use these steps to manually create a new entry in the Telephone Book: 1. Press the 2. Press the Options 3. Press the option, and press the 4.
  • Page 39 2. Press the 3. Press the number you want to dial. Editing an entry in the Telephone Book Use these steps to edit an existing entry in the telephone Book: 1. Press the 2. Press the you want to edit.
  • Page 40: Using Quick Call

    You can use the Caller Filtering list to store numbers you want to block, or to store numbers from which you want to accept calls. To transfer numbers from the Telephone Book to the Caller Filter list, see “Transferring phone numbers to the Caller Filter list” on page 53.
  • Page 41: Assigning A Quick Call Number

    You can store a maximum of nine Quick Call numbers, one each for the nine keys on the dialpad. Quick Call numbers are assigned to phone numbers already stored in the Telephone Book. To learn how to make a call using Quick Call, see “Using Quick Call” on page 22.
  • Page 42: Transferring Phone Numbers To The Telephone Book

    Telephone Book. See the following sections for information on transferring an entry: • from the Redial List, see: “Transferring a number to the Telephone Book” on page 44. • from the Caller List, see: “Transferring a number to the Telephone Book”...
  • Page 43: Using The Redial List

    The following sections provide information about using the Redial List: • “Dialling a number from the Redial List” on page 43 • “Transferring a number to the Telephone Book” on page 44 • “Deleting an entry or deleting all entries” on page 45 Figure 5: The Redial List...
  • Page 44: Transferring A Number To The Telephone Book

    Using the Redial List Transferring a number to the Telephone Book Use this option to transfer any number from the Redial List to the Telephone Book, where the number is treated as a new entry. 1. Press the 2. Press the telephone number.
  • Page 45: Deleting An Entry Or Deleting All Entries

    9. Press the the idle display. Deleting an entry or deleting all entries 1. Press the 2. Press the telephone number. 3. Press the Options 4. Press the the following: — Delete — Delete All and press the 5. At the —...
  • Page 46: Using The Caller List

    • “Dialling a number from the Caller List” on page 47 • “Transferring a number to the Telephone Book” on page 47 • “Deleting an entry or deleting all entries” on page 48 The following are features of the Caller List: When a call is not answered, the text Missed Calls is shown on the •...
  • Page 47: Dialling A Number From The Caller List

    22). Transferring a number to the Telephone Book Use this option to transfer any number from the Caller List to the Telephone Book, where the number is treated as a new entry. 1. Press the 2. Press the Caller List Caller List 3.
  • Page 48: Deleting An Entry Or Deleting All Entries

    name.
  • Page 49 5. Press the the following: Delete Delete — Delete All — Delete All and press the 6. At the — Press the entries from the Caller List. — Press the 7. Press the 8. Press the the idle display. arrow keys to scroll and highlight one of (to delete the selected entry) (to delete all entries in the Redial List)
  • Page 50: Using The Caller Filter List

    Using the Caller Filter list Using the Caller Filter list Caller Filter allows you to selectively block or accept calls from specified phone numbers. You can store up to ten phone numbers in the Caller Filter list. When the Caller Filter function is active, a filter icon (t) appears on the display.
  • Page 51: Editing Entries In The Caller Filter List

    For example: Enter 123* to filter numbers 1230-1239. Enter 123** to filter numbers 12300-12399. 6. Use the keys and controls you used to edit the telephone number. 7. Press the 8. Press the the idle display.
  • Page 52: Activating Caller Filter

    Using the Caller Filter list 2. Press the of numbers List of Numbers 3. Use the dialpad to enter or edit the number of the list entry, and press the 4. Use the dialpad to edit the name associated with the list entry.
  • Page 53: Transferring Phone Numbers To The Caller Filter List

    Transferring phone numbers to the Caller Filter list You can transfer numbers to the Caller Filter list from the Telephone Book, Redial List, or Caller List. 1. Open one of: — Telephone Book (for more information, see — Redial List (for more information, see “Using the —...
  • Page 54: Audio Settings

    Audio settings Audio settings You can configure the audio preferences with the following options: • “Adjusting Ringer Settings” on page 54 • “Adjusting Earpiece or Handsfree speaker volume” on page 58 Adjusting Ringer Settings Accessing the Ringer Settings menu 1. Press the Menu 2.
  • Page 55 4. Press the the following: Incoming Calls — — — Normal Message — Urgent Message 5. Use the Note: Table 7 provides a list of selected melody codes. 6. Press the 7. Press the the idle display. The first lines of several national anthems are integrated in the handset and can be selected in the ringer settings by choosing one of the numbers shown in Table 7.
  • Page 56 Audio settings Selecting the ringer type Use this procedure to switch on the ringer signalling function, and specify a full melody or a chirp (a short series of tones). The current selection is indicated by a check mark (o). To select ringer type: 1.
  • Page 57: Selecting The Ringer Volume

    4. Press the the following: Buzzer — Vibrator — — Headset Note: Both buzzer and vibrator can be turned on at the same time 5. Press the 6. Press the the idle display. Selecting the ringer volume Use this function to change the ringer volume. To set ringer volume: 1.
  • Page 58: Adjusting Earpiece Or Handsfree Speaker Volume

    Audio settings Adjusting Earpiece or Handsfree speaker volume Volume Settings Use the Handsfree speaker or the Earpiece. 1. Press the Menu 2. Press the Volume Settings Volume 3. Press the the following: Earpiece — — Hands-free — Headset 4. Press the 5.
  • Page 59: Telephone Options

    “Activating or Deactivating Auto Answer” on page 68 • “Configuring Message Options” on page 68 • “Adjusting the display contrast” on page 69 Configuring Telephone Options Accessing the Telephone Options menu: 1. Press the Menu 2. Press the Telephone Options Telephone Options 3.
  • Page 60: Selecting The Handset Language

    The name can consist of a maximum 16 characters. For help on using the dialpad to enter characters, see “Dialpad layout” on page 36. 1. Access the in “Accessing the Telephone Options menu:” on page 59. 2. Press the...
  • Page 61 After an SOS message is sent, the message is stored in the Text Message list (refer to “Using Text Messaging” on page 29). 1. Access the “Accessing the Telephone Options menu:” on page 59. 2. Press the Emergency Call Emergency Call 3.
  • Page 62 Telephone Options Configuring Mandown Call The DECT Handset 4065R is equipped with Mandown detection using a tilt switch on the handset. Activate to deactivate Mandown using the in the Mandown Call option in the Telephone Options menu, or press the shortcut Menu also use this menu to store the phone number and text message for mandown calls.
  • Page 63 Note: If no Pre-alarm timer value has been configured, the Mandown call is initiated when the Delay timer reaches zero. To configure Mandown Call: 1. Access the in “Accessing the Telephone Options menu:” on page 59. 2. Press the Mandown Call Mandown Call 3.
  • Page 64 Telephone Options 4. Press the the following: Active — Messages — SOS number — — Auto Answer — Delay — Pre-Alarm Time — Repeat 5. Depending on your selection in step 4, perform one of the following: — If you chose —...
  • Page 65: Configuring Attention Tones

    Use this option to preconfigure the handset to automatically dial the Voice Mail access number, and automatically enter your voice box number and password. 1. Access the in “Accessing the Telephone Options menu:” on page 59. 2. Press the Voice Box Voice Box 3.
  • Page 66 Telephone Options To activate or deactivate Attention Tones: 1. Access the in “Accessing the Telephone Options menu:” on page 59. 2. Press the Attention Tones Attention Tones 3. Press the 4. Press the the following: Key click — Coverage —...
  • Page 67 Activate Charger Answer if you want to be able to answer incoming calls by lifting the handset out of the charger. End the call and resume charging by returning the handset to the charger. 1. Access the in “Accessing the Telephone Options menu:” on page 59. 2. Press the Charger Answer Charger Answer 3.
  • Page 68 The Auto Answer function only works when the headset is connected. To activate or deactivate Auto Answer: 1. Access the in “Accessing the Telephone Options menu:” on page 59. 2. Press the Answer Auto Answer 3.
  • Page 69: Adjusting The Display Contrast

    Note: This option is available only if your telephone system supports it. Check with your system administrator to determine what features are available for your use. 1. Access the in “Accessing the Telephone Options menu:” on page 59. 2. Press the...
  • Page 70 Telephone Options 2. Press the Contrast Disp. Contrast 3. Press the 4. Press the display contrast. Note: You can also use the dialpad keys 1 through 8 to adjust the display contrast. 5. Press the 6. Press the the idle display.
  • Page 71: Configuring Dect System Information

    Configuring DECT system information Before you can make a telephone call using the DECT handset, the handset must be subscribed to a DECT system. The handset can be operated with a maximum of ten DECT systems. Note: When the handset is not yet subscribed to the system, the display shows No Subscription.
  • Page 72 Configuring DECT system information Note: If your handset is preinstalled by your supplier, you need not subscribe to a system. If the handset is not subscribed to any systems, it displays the message No Subscription. The handset can be subscribed to up to ten different communications systems, for which it stores a subscription record.
  • Page 73: Manually Selecting The Dect System

    6. Use the dialpad to enter the PARK code at the prompt and press the Note: Use a PARK code system ID only if more than one DECT systems overlap in your location. If only one DECT system is available, make no entry and press the 7.
  • Page 74: Enabling Automatic Dect System Selection

    Configuring DECT system information 5. Press the Select Select Note: Choosing this option disables automatic system selection. See “Enabling automatic DECT system selection” on page 74. 6. Press the Note: A check mark indicates the selected system is activated. 7. Press the the idle display.
  • Page 75: Deleting A System

    8. Press the the idle display. Deleting a system Use this function to remove a DECT system registration from your handset. Note: Be careful when deleting DECT systems from the handset. The handset must be subscribed to at least one DECT system or it will not work.
  • Page 76: Editing The System Name And Phone Number

    Configuring DECT system information Editing the system name and phone number Use this option to change the system name or phone number on the handset: 1. Access the the System menu:” on page 71. 2. Press the Subscription Subscription 3. Press the system name.
  • Page 77: Security Functions

    Security functions The security functions are protected by a four-digit Personal Identification Number (PIN). The PIN is needed only when the Read-Only option is switched on. Security Use the menu for the following: • “Changing the PIN” on page 78 •...
  • Page 78: Changing The Pin

    Security functions Changing the PIN Change PIN Use the option to reset the PIN to a number you can remember. The numbers you enter are displayed as a string of asterisk (****). For additional security, you must enter the new PIN twice. 1.
  • Page 79: Resetting The Handset

    Resetting the handset Use Handset Reset to return all settings to the delivery state, with the exception of the Telephone Book, the PIN, the Mandown settings (however, Mandown is deactivated), system registrations, and the Read- Only setting. 1. Access the the Security menu:”...
  • Page 80: Accessing Additional Features Using Ffc Or Spre Codes

    Accessing additional features using FFC or SPRE codes Accessing additional features using FFC or SPRE codes Use Flexible Feature Codes (FFC) and Special Prefix (SPRE) codes to access additional features. Contact your system administrator to see if this feature is available for your use. The two types of codes are used as follows: Flexible Feature (FFC) codes —...
  • Page 81 Accessing additional features using FFC or SPRE codes Use Table 8 to list the FFCs or the SPRE codes assigned by your system administrator. Table 8: FFCs and SPRE codes FFC or SPRE code Feature Call Forward – to activate Call Forward –...
  • Page 82: Accessories

    Accessories Accessories Table 9 lists accessories that are available for the DECT Handset 4065R. Table 9: Accessories Item Description AC Adapter AC Adapter for charging rack base – Charging Rack International/UK mains plug Base AC Adapter Int AC Adapter for Desktop Charger –...
  • Page 83: Installing The Headset

    Accessories Installing the headset If you want to use the optional headset with your DECT Handset 4065R, install it as shown in Figure 6. Figure 6: Installing the headset Installing or removing the MEM card The DECT Handset 4065R is equipped with a removable MEM card.
  • Page 84: Removing The Mem Card

    Accessories To remove the battery pack: 1. Ensure that the handset is switched off. 2. Place the handset with the display down on a flat surface 3. Press the lever, as shown in Figure 7 (1), while lifting the battery up, as shown in Figure 7 (2).
  • Page 85 To extract the MEM card from its frame: Note: If a new MEM card is required, it is delivered in a larger frame; use this step to remove it from the frame prior to installing it into the handset. 1. Remove the MEM card from the frame, as shown in Figure 9. Figure 9: Extracting the MEM card from its frame Note: When removing the MEM card from its frame, ensure that you do not touch the metal contacts.
  • Page 86 Accessories...
  • Page 87: Terms You Should Know

    Your office communication system. DECT Integrated Digital Enhanced Cordless Telecommunications. Directory Number (DN) A number consisting of one to seven digits for a telephone. Also known as an extension number. Fixed key The hard-labeled keys on your telephone. Flexible Feature Codes (FFCs) Specialized codes entered using the dialpad that enable features (for example, Ring Again).
  • Page 88 Terms you should know Messaging System A system, such as DECT Messenger, that allows text messages to be sent and received by your DECT handset. Soft keys Two keys, located below the display, with programmable functions and labels. System or Switch Your office communication system.
  • Page 89: Index

    Charger 11 Charger Answer 69 Charger answer 69 Charging guidelines 13 Charging the batteries 13 Clearing the telephone book 80 DECT system 73 DECT system selection 76 Deleting a DECT system 77 Deleting quick call assignments 43 Dialing the phone 23...
  • Page 90 Telephone Options menu 61 Text line 17 Text Messaging 31 Transfer a call 28 Transferring a number from the Caller List to the Telephone Book Transferring a number from the Redial List to the Telephone Book User name 62 Voice Box No. 67...
  • Page 92: User Guide

    User Guide Copyright © Nortel Networks Limited 2005 All Rights Reserved Information is subject to change without notice. Nortel Networks reserves the right to make changes in design or components as progress in engineering and manufacturing may warrant. Nortel, Nortel (Logo), the Globemark, This is the Way, This is Nortel (Design mark), SL-1, Meridian 1, and Succession are trademarks of Nortel Networks.

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